HomeMy WebLinkAboutBID - 7120 BACKFLOW ASSEMBLY TESTING AND REPAIRCity of
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
F6rt
'nS
PO Box 580
Fort Collins, CO 80522
;O-Po,
970.221.6775
u rch a s i n
970.221.670'
9
fcgov.com/Purchasing
INVITATION TO BID
7120 Backflow Assembly Testing and Repair
BID OPENING: 3:00 P.M. (our clock), March 16, 2010
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and
Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522,
at the time and date noted on the bid proposal and/or contract documents. If delivered, they are
to be sent to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), March 16,
2010.
Technical questions should be referred to Eileen Scholl, Project Manager at (970)416-2062 or
e-mail at escholl fcgov.com.
Questions regarding bid submittal or process should be directed to
John D. Stephen, CPPO, Senior Buyer, (970)221-6777 or email at istephen(aD_fcgov.com.
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at:
http://fcgov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name
from the City of Fort Collins' bidders list for a period of twelve months from the date of the
opening. The City may also pursue any remedies available at law or in equity. Bid prices must
be held firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
where renewal is a way of life
neither assign any responsibilities nor delegate any duties arising under the Agreement without
the prior written consent of the city.
13. Acceptance Not Waiver. The City's approval or acceptance of, or payment for
any of the services shall not be construed to operate as a waiver of any rights under the
Agreement or of any cause of action arising out of the performance of this Agreement.
14. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed
with the highest degree of competence and care in accordance with accepted standards for
work of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most suitable grade of
their respective kinds for their intended use, and all workmanship shall be acceptable to City.
C. Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City-fumished materials, equipment and labor, against
defects and nonconformances in design, materials and workmanship/workwomanship for a
period beginning with the start of the work and ending twelve (12) months from and after final
acceptance under the Agreement, regardless whether the same were furnished or performed by
Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from
City of any such defect or nonconformances, the affected item or part thereof shall be
redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to
City.
15. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default thereof.
STD SA WO rev07/09 10
16. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting
party commences legal or equitable actions against the defaulting party, the defaulting party
shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees
and costs incurred because of the default.
17. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representative, successors and assigns of said parties.
18. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands or liability
of any character whatsoever, brought or asserted for injuries to or death of any person or
persons, or damages to property arising out of, result from or occurring in connection with the
performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional
insured under this Agreement of the type and with the limits specified within Exhibit "D",
consisting of ( ) page[s], attached hereto and incorporated herein by this
reference. The Service Provider before commencing services hereunder, shall deliver to the
STD SA WO rev07/09 11
City's Director of Purchasing and Risk Management, P. O. Box 580, Fort Collins, Colorado
80522 one copy of a certificate evidencing the insurance coverage required from an insurance
company acceptable to the city.
19. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
20. Law/Severability. This Agreement shall be governed in all respect by the laws of
the State of Colorado. In the event any provision of this Agreement shall be held invalid or
unenforceable by any court of competent jurisdiction such holding shall not invalidate or render
unenforceable any other provision of this Agreement.
21. Prohibition Aqainst Employing Illegal Aliens. Pursuant to Section 8-17.5-101,
C.R.S., et. seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created
in Public Law 208, 104th Congress, as amended, and expanded in Public Law
156, 108th Congress, as amended, administered by the United States
Department of Homeland Security (the "e-Verify Program") or the Department
Program (the "Department Program"), an employment verification program
established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the
employment eligibility of all newly hired employees to perform work under this
Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a
subcontractor that knowingly employs or contracts with an illegal alien to perform work
under this Agreement.
STD SA WO rev07/09 12
C. Service Provider is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this
Agreement is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing
work under this Agreement knowingly employs or contracts with an illegal alien, Service
Provider shall:
1. Notify such subcontractor and the City within three days that Service
Provider has actual knowledge that the subcontractor is employing or contracting
with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Service Provider
shall not terminate the contract with the subcontractor if during such three days
the subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the
duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this
Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual
and consequential damages to the City arising out of Service Provider's violation of
Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider violates
this provision of this Agreement and the City terminates the Agreement for such breach.
22. Amendment 54. To the extent that this Agreement may constitute a "sole source
government contract" within the meaning of Section 2(14.4) of Article XXVIII of the constitution
of the State of Colorado, about which the City makes no representation, Section 15 of said
Article XXVIII, which reads as follows, is hereby incorporated into this Agreement and made a
part hereof:
STD SA WO rev07/09 13
a. Section 15. Because of a presumption of impropriety between contributions to
any campaign and sole source government contracts, contract holders shall
contractually agree, for the duration of the contract and for two years thereafter, to cease
making, causing to be made, or inducing by any means, a contribution, directly or
indirectly, on behalf of the contract holder or on behalf of his or her immediate family
member and for the benefit of any political party or for the benefit of any candidate for
any elected office of the state (of Colorado) or any of its political subdivisions.
22. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit , consisting of
( ) page[s], attached hereto and incorporated herein by this reference.
STD SA WO rev07/09 14
CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:
James B. O'Neill II, CPPO
Director of Purchasing and Risk Management
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
[INSERT CORPORATIONS NAME] or
[Insert Partnership name] or
[Insert individual's name]
Doing business as [Insert name of business]
By:
Print Name
Title
Corporate President or Vice President
Date:
ATTEST
(Corporate Seal)
Corporate Secretary
STD SA WO rev07/09 15
EXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
DATED:
Work Order Number:
Purchase Order Number:
Project Title:
Commencement Date:
Completion Date:
Maximum Fee: (time and reimbursable direct costs):
Project Description:
Scope of Services:
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional
Services Agreement between the parties. In
the event of a conflict between or ambiguity in
the terms of the Professional Services
Agreement and this work order (including the
attached forms) the Professional Services
Agreement shall control.
The attached forms consisting of _ (_)
pages are hereby accepted and incorporated
herein, by this reference, and Notice to
Proceed is hereby given.
User Acceptance
City of Fort Collins
By:
Date:
By:
Director of Purchasing and Risk Management
(over $60,000.00)
Date:
EXHIBIT B
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Service Provider shall furnish the City with certificates of insurance showing the
type, amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered, except
after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the City
may deem proper and may deduct the cost of such insurance from any monies which may be
due or become due the Service Provider under this Agreement. The City, its officers, agents
and employees shall be named as additional insureds on the Service Provider's general liability
and automobile liability insurance policies for any claims arising out of work performed under
this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider
shall maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this agreement:
Workers' Compensation insurance with statutory limits as required
by Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each
employee.
B. Commercial General & Vehicle Liability. The Service Provider shall
maintain during the life of this Agreement such commercial general liability and
automobile liability insurance as will . provide coverage for damage claims of
personal injury, including accidental death, as well as for claims for property
damage, which may arise directly or indirectly from the performance of work
under this Agreement. Coverage for property damage shall be on a "broad form"
basis. The amount of insurance for each coverage, Commercial General and
Vehicle, shall not be less than $500,000 combined single limits for bodily injury
and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be responsible
for any liability directly or indirectly arising out of the work performed under this Agreement by a
subcontractor, which liability is not covered by the subcontractor's insurance.
ATTACHMENT A
Mediandevices
park.
service name
service address
make model !serial.
size
location on property Inotes
4
HORSETOOTH/COLONY
-----------------
702 W. HORSETOOTH
FEBCO ;825YA 1JO08710
1
NW CORNER j
5
HOR3ETOOTHJCENTURY
989 W HOt2§ETOOTH
FEBCO 1825Y I H21383
--- 1
SE CORNER - - - - -- --- - - --- ---' ------------------------
6
TAFT/HYLINE
2998 S. TAFT HILL
FEBCO :825YA ; H001149
1.5
-20C S ON EAST SIDE OF ROAD ;
7
TAFTM_ORSETOOTH _ _ _
2030 W. HORSETOO__T_H_
FEBCO t825Y U82 11
1
NE CORNER
8
CCILLEGEIBOARDWALK
_
103 80ARDWALIC
_
FEBCO 825Y AO5392
1
SW CORNER
9
COLLEGE/CREGER
103 CREGER DR
FEBCO :825Y ; W9516
1
-- OF ALBERTONS, S SIDE OF STREET
10
COLLEGE/PAVILLON
4374 S. COLLEGE
FEBCO I825YA ; H006102
1
CENTER MEDIAN
11
MOUNTAIN/LOOMIS & WHITCOMB
600 W. MOUNTAIN
FEBCO :765 ,75738
2
EAST END OF MEDIAN
12
MO1 TAIN/GRANDVIEW & BRYAN
1722W. MOUNTAIN
FEBCO 1765 78349
2
MIDDLE OF MEDIAN
13
MOUNTAIN/ROOSEVELT & LYONS
1414 W. MOUNTAIN
FEBCO ; 765 :83323
2
MIDDLE OF MEDIAN
14
MOUNTAINIWHITCOMB & SHERWOOD
532 W. MOUNTAIN
FEBCO :765 177857
2
MIDDLE OF MEDIAN
17
MOUNTAIWFISHBACK & BRYAN
1541 W. MOUNTAIN
FEBCO ',765 ,AA3532
2
;
MIDDLE OF MEDIAN
18
MOUNTAIWMACK & WASHINGTON
911 1/2 W. MOUNTAIN
FEBCO j765 176796
2
MIDDLE OF MEDIAN I
19
MOUNTAIN/FISHBACK & ROOSEVELT
1521 W. MOUNTAIN
FEBCO 765 :AA5969
2
MIDDLE OF MEDIAN
20
MOUNTAIWJACKSON 8 SCOTT
1217 W. MOUNTAIN
FEBCO ;765 ;71451
2
MIDDLE OF MEDIAN
21
MOUNTAIN/MCKINLEY & JACKSON
1238 W. MOUNTAIN
FEBCO 1765 107714
2
MIDDLE OF MEDIAN
22
------
MOUNTAIN/SCOTT & SHIELDS
--------------------------------------
1105 W. MOUNTAIN
-----------------
FEBCO 1765
2
MIDDLE MEDIAN !
23
MOUNTAIN/SHIELDS & MACK
---- -
1011 1/2 W. MOUNTAIN
-IAB9428
FEBCO :765 :77748
2
_O_F__
MIDDLE OF MEDIAN `-------- --- - �- `------------ -
24
MOUNTAINIGRANT & LOOMIS
740 W. MOUNTAIN
FEBCO :765 73287
2
W END OF MEDIAN
25
MOUNTAN/WASHINGTON & GRANT
802 W. MOUNTAIN
FEBCO !765-!73204
2
MIDDLE OF MEDIAN T
26
MOUN_TAIN/LYONS & MCKINLEY
1403 W_MOUNTAIN
FEBCO _1765 i71454
2
MIDDLE OF MEDIAN
27
MO UNTAINISHERWOOD & MELDRUM
- - -
400 W. MOUNTAIN
-
FEBCO 1765 '76661
_ _
2
MIDDLE OFMEDIAN - -
28
MOUNTAIN/MELDRUM & HOWES
330 W. MOUNTAIN
FEBCO ;765 182583
2
MIDDLE OF MEDIAN
32
LEMAY SOUTH OF HORSETOOTH
3650 S. LEMAY
FEBCO .765 68718
1
ID
MDLE OF 1ST MEDIAN BY CLOCK
HORSETOOTH/ HORSETOOTSTANFORD
300 E. HORSETOOTH
FEBCO l825Y lA047049
1
CENTER MEDIAN W OF STANFORD !
34
HORSETOOTHIMANHATTAN
403 W. HORSETOOTH
FEBCO ;765 IH324833
1
SE CORNER
38
STRACHANIABERDEEN
809 STRACHAN
FEBCO 1765 !H562806
1
E END OF MEDIAN
42
COLLEGEIREYNOLDS OLDS
3331 S. COLLEGE
FEBCO 1765 !38048
1
W FRONTAGE RD !
45
MOUNTAINNVALNUT
298 E. MOUNTAIN
FEBCO !825YA lAO26489
1
IN FRONT OF PARAMONT CLEANERS t
47
MOUNTAIN/RIVERSIDE
391 E. MOUNTAIN
FEBCO :825YA 1072932
1
SW CORNER
48
SHIELDS/CUNNINGHAM
3400 S. SHIELDS
FEBCO 1765 :H190226
1
SE CORNER
49
-- -----
SHIELDSISWALLOW
------------------------------------- --
- - --- -
3033 S. SHIELDS
- --. --- --- - - - -- ---
FEBCO I825Y 1H30213
-- ----- - -1 -- -----
1
SW CORNER
50
COLLEGEIRUTGERS `-
6
206t) S. COLLEGE
LLE
FEE
FEBCO '825YA IA043229
----------
1
-- D__ ------- ------------- - - - - --- -- --- --- -- --- --- - - -
MtODLE OF MEDIAN !
51
COILLEGE/PARKER & STUART
17D2 S_ COLLEGE
FEBCO :765 51111
1
N END OF MEDIAN
-
I j
'send report to FL
j Col linslLoveland watei
52
LEMAY/TRILBY
6300 S. LEMAY
FEBCO 1825Y jJ046316
1
CENTER MEDIAN jdistnd
53
COLLEGEIEDWARDS & PITKEN
1200 S. COLLEGE
FEBCO :765 DC0489
1
N END OF MEDIAN
54
COLLEGEIRUTGERS & COLUMBIA
2210 S. COLLEGE
FE_BC0 765 131178
1
MIDDLE OF MEDIAN ON FRONTAGE_ t
55
COLLEGE/YALE
2404 S. COLLEGE
FEBCO ;765 tDF5622
_ _
1
_E
MIDDLE OF MEDIAN ON FRONTAGE _t
56
COLLEGE/YALE
2405 S. COLLEGE
FEBCO 1825Y H32248
125
MIDDLE OF CENTER MEDIAN
j
'
�send report to Ft.
58
LEMAY/PROVINCE
6600 S. LEMAY
FEBCO :825YA jJ013130
1
'Collins/Loveland water
CENTER MEDIAN !district
59
COLLEGE/LAUREL &MYRTLE
618 S. COLLEGE
FEBCO ;765 180092 1
2
MIDDLE OF MEDIAN !
60
COLLEGEIMYRTLE & MULBERRY
518 S. COLLEGE
FEBCO :765 i65748
1
MIDDLE OF MEDIAN
63
MOUNTAIN/MASON
170 W. MOUNTAIN
FEBCO :825YA IAK2053 1
1 INE
CORNER MOUNTAIN/MASON
65
HOWESICANYON
200 CANYON
FEBCO j765 !113001
1
SW CORNER
ATTACHMENT A
Mediandevices
park.
service name
service address make ;model Iserial .
size
location on property Inotes
68
MOUNTAIN/COLLEGE & REMINGT_ON_
125 E- MOUNTAIN FEBCO ;765 H08675_0
1
CENTER MEDIAN
69
JEFFERSON ST PARKING LOT
_ ---- ---
140JEFFERSON FEBCO ;765 38096
1
-------------------------
WESTMEDIAN BY METER
72
COLLEGE/MARKLEY MOTORS
3403 S COLLEGE FEBCO :765 ;7D815
2
W FRONTAGE RD
73
COLLEGEIDELLENBACH _ _ __
3113 S. COLLEGE FEBCO :765
W FRONTAGE RD
74
COLLEGEIPASTORMOTORS
_ _ _!76757
2851 S. COLLEGE FEBCO 765 160481
_ _2
2
W FRONTAGE RD -----
75
COLLEGErrHUNDERBIRD
2620 S_ COLLEGE FEBCO ;765 :84195
1
E FRONTAGE RD
76
COLLEGEIPRINCETON & HARVARD
2526 S. COLLEGE FEBCO :765 ;13019
1
E FRONTAGE RD
77
COLLEGE/HARVARD
2506 S. COLLEGE FEBCO 1765 ,31507
1
E FRONTAGE RD
78
COLUMBIA/LEMAY
1099 COLUMB[A FEBCO ;825YA 1JO13537
1
S SIDE OF MEDIAN
79
COLUMBIA/COLLEGE
102 COLUMBIA FEBCO ;765 :75811
2
E END OF MEDIAN :
85
MELDRUM10LIVE
300 CANYON FEBCO :765 ;675D4
1
NE CORNER OF INTERSECTION
89
LONGS PEAK MEDIAN
1507 LONGS PEAK FEBCO :765 131123
1
MIDDLE OF MEDIAN
90
1 PROSPECT/SUTHERLANDS
1910 E. PROSPECT FEBCO !765 123913
1
E END OF CENTER MEDIAN I
94
STAGECOACH MEDIAN
12 LLAPORTE FEBCO ;765 :AA5088
2
CENTER OF MEDIAN
97
E PITKIN MEDIAN
800 E PITKIN FEBCO :765 111817
1
WEND
98
MIDDLE PITKIN MEDIAN
721 E PITKIN FEBCO :825YA ,J015338
1
EAST END OF MEDIAN
103
------
104
GREENBRIAR MEDIAN
------NBRIA---- MEDIAN -----------------
1413 N. ----------------- FEBCO
1413 N. LEMAY FEBCO 825YA IJ005498
---------------
1.5
- --------
W OF LEMAY IN MIDDLE I
---------------------------------------y
HAYS MEDIAN
1301 HAYS FEBCO '765 :H235951
1
------------------
MIDDLE OF MEDIAN :
109
110
PROSPECTIACADE_MY
PRO§PELT/BATH
1940 E_ PROSPECT FEBCO ;825YA 1H003513
1
CENTER MEDIAN W OF BATH NURSERY
2101 E. PROSPECT FEBCO :765 ! H650262
1
IN FRONT OF BATH NURSERY
_ 114
115
MOUNTAIN/TENNEY COURT _
LEMAY NORTH
118 W_ MOUNTAIN — — — FEBCO 825YA_1HD07155
_ 0_.75
SW CORNER OF ALLEY BYGAS METERS Is_e_n_d_rep_ort t_oDDA
OF TICONDEROGA
3916 S. LEMAY FEBCO ;765 31162
1
_
MIDDLE -----
OF MEDIAN
118
COLLEGE/PITKINS & LAKE
1300 S. COLLEGE FEBCO :765 :AK3409
I
CENTER MEDIAN :
110
PROSPECT/TIMBERLINE
2006 E. PROSPECT FEBCO :825Y K2367
1.5
SE CORNER IN GREENBELT
!send report to Ft.
121
HARMONYIMASON
220 W. HARMONY FEBCO ;825YA ;H001000
1
MIDDLE OF MEDIAN :disCollins/Loveland Ovate
trict
125
COLLEGEIMAGNOLIA & MULBERRY
450 S COLLEGE FEBCO ;765 !H324633
1
MIDDLE OF CENTER MEDIAN
127
COLLEGEIPROSPECT
1439 S. COLLEGE FEBCO :765 lDG8158
1
NW CORNER
128
5AK/WHEDBEE
505 E. OAK FEBCO :765 EK1485
1
SE CORNER GREENSCAPE
129
BOARDWALK/WHALERS WAY
708 WHALERS WAY FEBCO ;765 :BB6590
1
W MIDDLE MEDIAN UNDER SILVER BOX :
130
DRAKE/DAVIDSON
:
2600 S. SHIELDS FEBCO 1825Y lA051160
1
;waters rock med S of
W OF BATTERIES PLUS BY LAMPPOST !Drake
_ 131
FOXTAIL MEDIAN
824 FO_XTA1L ST FEBCO 825YA
1
MIDDLE OF MEDIAN
132
DRAKEIHANOVER---------------------
1HD05041
1713 W. DRAKE------------ FEBCO :825YA :A0017f4
------- 1
SW CORNER--- ----------------------- ------------------
133
DRAKE/TAFT
--- --
2017 W. DRAKE FEBCO ,825YA A009346
FEBCO '825YA jA0090A8
1
--- --- -1
SE CORNER 6' FROM CURB
-------------------------- -- -------------------------
135
WHEDBEEIELIZABETH
430 E. ELIZABETH FEBCO :765 EL7850
1
MIDDLE MEDIAN
NW CORNER
139
--140
HORS ETO_OT_H/MITCHELL
------------------ -
190E.H_OR_SET_OOTH FE_BC_O :825Y
1
EEND ;
—i-41
WA.BASH/SHIEDSL
_:H22473
3911 S. SHIELDS ---------- FEBCO :825YA tA041656
-------1
_OF_MEDIAN
SW CORNER
OVERLAND/PLEASANT VALLEY
3031 PLEASANT VALLEY RD FEBCO :825YA !AwdiYEF
1
SE CORNER !
142
DRAKEICANTERBURY
1280 W. DRAKE FEBCO 1825YA 'A009339
1
SW CORNER
143
DRAKEIWORTHINGTON
806 W. DRAKE FEBCO 825YA :A026854
1.
NW CORNER ;
146
HARMONYiTAFT
2010 W. HARMONY FEBCO 1825YA '!HOD42061
1 JE
END OF E MEDIAN
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who
has or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions is available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days
after the bid opening.
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
E
ATTACHMENT A
Mediandevices
park.
service name
service address make !model (serial.
size
location on property (notes
isend report to Ft.
! j
ICollins/Loveland wate
(district -send bill to
!Sandy O'Brian/Stan
148
HARMONY PARK & RIDE
4410 E- HARMONY FEBCO 1825YA lA032584
2
SE CORNER OF PROPERTY BY FENCE 'Welch
149
E1.I7ABETH/CITY PARK DR
1246 W. ELIZABETH FEBCO :825YA H004754
1
SE OF 1250 W ELIZABETH IN GREENBELT!
;send report to Ft.
!Collins/Loveland Ovate
jdsstrict-send bill to
152
HARMONY/1-25
NE CORNER HARMONY/1-25 FEBCO :825YA IA045805
125E
!Sandy O'BrianlStan
OF NORTH RAMP OFF FRONTAGE ACCdWelch
154
COLLEGE AT POUDRE RIVER
445 N. COLLEGE FEBCO :825YA 1A181461
1
BETWEEN TRAIL ACCESS & SIDEWALK
155
TIMBERLINE/CUSTER
2109 CUSTER DR FEBCO 1860 IJ000339
1
SE CORNER OF TIMBERLINE/CUSTER I
165
DRAKFJTIMBERLINE
2111 E. DRAKE FEBCO 1860 !H007394
1
SE CORNER
166
DRAKE/SAGEBRUSH
1965 E. DRAKE FEBCO :825Y IH15001
0.75
SW CORNER
167
SHIELDSISTUART
1828 S. SHIELDS FEBCO :825YA , H000624
1
NE CORNER
I
1 BLOCK EAST OF INTERSECTION ON N I
168
HARMONY/TIMBERLINE
2246 E- HARMONY FEBCO l860 :H13460
0.75
SIDE
169
TIM_ BERLINEJTIMBERW00_D
4730 S- TIMBERLINE FEBCO r860 ;J000074
0-75
NE CORNER i
170
TIMBERLINEIMILESTONE
--
4466 S. TIMBERLINE RD FEBCO ;860A01327
0.75
--------------------------------- '-------------------------
NE CORNER !
(send report to Ft.
171
HARMONY/EAST RR TRACKS
i
1947 E. HARMONY FEBCO ;SfiO 1A01327
0.75
j Collinsll-oveland orate
NE CORNER -FRONT OF STARBUCKS district
172
MULBERRY/TIMBERLINE
I
Hwy 14 & Timberline FEBCO '825YA 1JO13472
1
!send report to Elco
NE CORNER TIMBERLINEILINCOLN (water district
173
LEMAY-MULBERRYILINCOLN
104 S. LEMAY FEBCO 825Y IH29141
1
!send report to Elco
N END OF N CENTER MEDIAN !water district
!send report to Ft.
I Collins/Loveland wate
174
SHIELDS/FOSSIL CREEK
5500 S. SHIELDS FEBCO :825YA 'A025322
1
NE CORNER (district
180
MULBERRYICOWAN
810 E. MULBERRY FEBCO ;765 1111149
1
CENTER MEDIAN !
183
--- ---
COLLEGEIPINE
---- --- --- --- ---- --------------------------------N------
310 N COLLEGE FEBCO ;825YA !J010679
- - --- --- ---- '
1
E SIDE OF COLLEGE, S OF RR TRACKS
'
184
COLLEGEJMAPLE
--- -- ------------- - - --
402 COLLEGE FEBCO !825YA iH10851
-- --- --
1
--- ---- --- --- ---- --- --- --- ---- --- --- ---
NE CORNER
_ 19_1
TIM_BE_RLINE/_KATAH_DIN_______________
2_100 KA_TAH_DI_N _ _ FEBCO 825YA :J004235
1
SE_COR_NE_R
117
ZEIGLERMORSETOOTH
_
3596 ZEIGLER FEBCO 825YA IJ005737
_____
5-75
N SIDE OF ROUNDABOUT
114
- - ---
ZIEGLER/HARMONY
---- --- --- --- ---- --- --- ---- -------------
--------------------------------- FEBCO '825YA
0.75
S H R
S OF HARMONY IN CENTER MEDIAN
N
136
ZIEGLERICOUNCILTReE
FEBCO 825YA jJ003683
-- - ----
0.75
--- ------C -- .ME-M------ i-------------------------
NW CORNER
192
HARMONY -TIMBERLINE TO SNOW MESA FEBCO :825YA JJ005543 I
0.75
!
NORTH STREETSCAPE
CITY OF FORT COLLINS
BID PROPOSAL
7120 Backflow Assembly Testing and Repair
BID OPENING: 3:00 P.M. (our clock), March 16, 2010
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
BACKFLOW ASSEMBLY TESTING AND REPAIR - Annual Bid PER THE BID INVITATION
AND ANY REFERENCED SPECIFICATIONS:
The City of Fort Collins Parks and Recreation Department is requesting bids for a Service
Provider to .perform Backflow testing and repair for various sites listed in Attachment "A"
consisting of three (3) pages. Needed services during the contract period will be requested
through issuance of work orders. There is no guaranteed minimum amount of services to be
ordered. No work order exceeding $75,000 will be issued. The City reserves the right to supply
any or all materials.
Awarded contractor must enter into the attached service agreement (for your review) and
provide the required insurance (Exhibit B). This agreement is effective for one year from the
date on the service agreement. At the option of the City, the Agreement may be extended for
additional one year periods not to exceed four (4) additional one year periods. Pricing changes
shall be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder
CPI-U as published by the Colorado State Planning and Budget Office. Written notice of
renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior
to contract end.
Service Provider to:
A. Provide services as described above, as set out in specific work orders.
B. Carry insurance levels as required in the attached Services Agreement.
C. Clean-up each job site at the end of each day and at work completion.
D. Maintain a local phone number, and must be able to be reached by telephone
during prescribed business hours.
2. Workmanship and Materials:
A. Must provide proof of current Cross -Connection Control Certification issued by
the Colorado Dept. of Health. Certification must stay current throughout term of
contract.
B. All parts and materials used must be new to represent a quality application in the
. finished product.
C. Must provide proof of calibration of test equipment. Calibration must have been
performed within one year and must stay current throughout term of contract.
3
D. Testing and repairs must be performed as per the most currently accepted
A.B.P.A. or A.S.S.E. Series 5000 test procedures.
E. Work must be completed 45 days after notice to proceed is given or as instructed
by City Representative.
F. Keys to enclosures will be provided by the City Representative and must be
returned at the end of the testing period.
G. Backflows must be left in operational mode unless device has failed test and
parts are being ordered or if downstream valves were off when tester arrived. In
any case where the device is left off, the City Representative must be notified
within 24 hours.
H. Work must be performed by the holder of the Certificate.
Reports must be sent in electronic form to Owner.
3. Bidder Qualifications
A. At least (2) two years consistent, hands on experience in commercial and
residential backflow testing and awarded contractor must be able to demonstrate
this through references.
B. Must provide list of at least (10) ten jobs completed in Fort Collins which are
available for inspection by Owner.
4. Work Order Procedure:
A. All job estimates must be submitted on a unit price basis consistent with the prices
established in the Bid Schedule section.
B. Contractor will invoice for all jobs completed on a unit price basis with the prices
established in the Bid Schedule section, including appropriate mark up on materials,
if any. Material invoices must be included with the billing invoices.
C. Work order number must be included on the billing invoices.
5. Method of Award:
A Award will be based upon (1) the most favorable total cost for the various testing
categories and labor requirement stated below and (2) the service provider
meeting the requirements of the attached Services Agreement.
B. Calculate the costs for the work listed below using values shown in Bid Schedule.
Work to be done during normal work hours.
4
BID SCHEDULE
7120 BACKFLOW ASSEMBLY TESTING AND REPAIR
Award will be based on lowest total for all phases (1 through 3) of the Bid Schedule.
1. Provide testing of any size PVB $ per test X 76 = $
2. Provide testing of any size RP $ ' per test X 55 = $
3. Repair labor rates $ per hour X 6 hrs $
GRAND TOTAL $
4. Maximum material mark-up City will pay:
1) < $500.00 + 10% Bidder's mark-up %
2) > $500.00 + 8% Bidder's mark-up %
Since miscellaneous materials and minimum charge will be a minor factors with this contract in
most cases, they will not be calculated in bid method of award, but contractor must honor both
mark-up rate and minimum charge.
FIRM NAM
SIGNATU
ADDRESS
PHONE/FAX #
Are you a Corporation, Partnership, DBA, LLC, or PC
5
SERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below, by and between
THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to'
as the "City" and hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by and
between the parties hereto as follows:
Services to be Performed.
a. This Agreement shall constitute the basic agreement between the parties for services
for . The conditions set forth herein shall apply to all services performed by the Service
Provider on behalf of the City and particularly described in Work Orders agreed upon in writing by
the parties from time to time. Such Work Orders, a sample of which is attached hereto as Exhibit
"A", consisting of
)page(s) and incorporated herein by this reference, shall
include a description of the services to be performed, the location and time for performance, the
amount of payment, any materials to be supplied by the City and any other special circumstances
relating to the performance of services. No work order shall exceed $ . The only services
authorized under this agreement are those which are performed after receipt of such Work Order,
except in emergency circumstances where oral work requests may be issued. Oral requests for
emergency actions will be confirmed by issuance of a written Work Order within two (2) working
days.
b. The City may, at any time during the term of a particular Work Order and without
invalidating the Agreement, make changes within the general scope of the particular services
assigned and the Service Provider agrees to perform such changed services.
STD SA WO rev07/09 6
2. Changes in the Work. The City reserves the right to independently bid any
services rather than issuing work to the Service Provider pursuant to this Agreement. Nothing
within this Agreement shall obligate the City to have any particular service performed by the
Service Provider.
3. Time of Commencement and Completion of Services. The services to be
performed pursuant to this Agreement shall be initiated as specified by each written Work Order
or oral emergency service request. Oral emergency service requests will be acted upon without
waiting for a written Work Order. Time is of the essence. .
4. Contract Period {Option 11 This Agreement shall commence upon the date of
execution shown on the signature page of this Agreement and shall continue in full force and
effect for one (1) year, unless sooner terminated as herein provided. In addition, at the option of
the city, the Agreement may be extended for an additional period of one (1) year at the rates
provided with written notice to the professional mailed no later than 90 days prior to contract
end.
4. Contract Period. {Option 2] This Agreement shall commence 200
and shall continue in full force and effect until , 200 , unless sooner
terminated as herein provided. In addition, at the option of the City, the Agreement may be
extended for additional one year periods not to exceed ( ) additional one
year periods. Renewals and pricing changes shall be negotiated by and agreed to by both
parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and
Budget Office will be used as a guide. Written notice of renewal shall be provided to the
Service Provider and mailed no later than 90 days prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its
obligations by unforeseeable causes beyond its reasonable control and without is fault or
negligence, then the party so prevented shall be excused from whatever performance is
STD SA WO rev07/09 7
prevented by such cause. To the extent that the performance is actually prevented, the Service
Provider must provide written notice to the City of such condition within fifteen (15) days from
the onset of such condition.
6. Early Termination by City/Notices. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Service Provider. Such notice shall be mailed at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed, postage
prepaid and sent to the following address:
City Service Provider
City of Fort Collins
Attn:
PO Box 580
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the termination date, subject only to the satisfactory performance of the Service
Provider's obligations under this Agreement. Such payment shall be the Service Provider's
sole right and remedy for such termination.
7. Contract Sum. This is an open-end indefinite quantity Agreement with no fixed
price. The actual amount of work to be performed will be stated on the individual Work Orders.
The City makes no guarantee as to the number of Work Orders that may be issued or the actual
amount of services which will in fact be requested.
8. Payments.
a. The City agrees to pay and the Service Provider agrees to accept as full
payment for all work done and all materials furnished and for all costs and expenses incurred in
performance of the work the sums set forth for the hourly labor rate and material costs, with
STD SA WO rev07/09 8
markups, stated within the Bid Schedule Proposal Form, attached hereto as Exhibit "B",
consisting of two (2) page[s], and incorporated herein by this reference.
Payment shall be made by the City only upon acceptance of the work by the City and upon the
Service Provider furnishing satisfactory evidence of payment of all wages, taxes, supplies and
materials, and other costs incurred in connection with the performance of such work.
9. Liquidated Damages. OWNER and CONTRCTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
completed within the times specified in the work order, plus any extensions thereof allowed in
accordance with Article 12 of the General conditions. They also recognize the delays, expenses
and difficulties involved in proving in a legal proceeding the actual loss suffered by OWNER if
the Work is not completed on time. Accordingly instead of requiring any such proof, OWNER
and CONTRACTOR agree that as liquidated damages for delay (but not as penalty)
CONTRACTOR shall pay OWNER the amount set forth in each Work Order.
10. City Representative. The City's representative will be shown on the specific
Work Order and shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the work requested. All requests concerning this Agreement shall
be directed to the City Representative.
11. Independent Contractor. It is agreed that in the performance of any services
hereunder, the Service Provider is an independent contractor responsible to the City only as to
the results to be obtained in the particular work assignment and to the extend that the work shall
be done in accordance with the terms, plans and specifications furnished by the City.
12. Personal Services. It is understood that the City enters into the Agreement
based on the special abilities of the Service Provider and that this Agreement shall be
considered as an agreement for personal services. , Accordingly, the Service Provider shall
STD SA WO rev07/09 9