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Home My WebLink AboutCORRESPONDENCE - PURCHASE ORDER - 9103953David Carey - Re: Fwd: FW: Lease Doc for Colo Qube Page 1 From: Joan Busch To: Carey, David Date: 7/27/2010 5:01:40 PM Subject: Re: Fwd: FW: Lease Doc for Colo Qube Hi David, It's req# 37950. Thanks. >>> David Carey 7/27/2010 4:43 PM >>> �, � 9io3953 Joan, Let me know the req# and when approved. I will then convert into PO, get paperwork signed and forward to Lewan. You are correct, best thing to do is to cancel existing PO. David >>> Joan Busch 7/27/2010 2:58 PM >>> Hi David, We've been working with Dave Grenrood at Lewan's to update our existing copier - Sharp MX5500N to a Xerox Color Qube on a 48 month plan (Option 2 on the attached documentation) to realize an approximate $200 savings per month. Kara will be entering a requisition today so we can get the unit placed by Friday, and our quote is good until July 28 (tomorrow). We have an existing PO 9103501 to US Bancorp for the Sharp that will need to be closed and funds returned to the respective budgets. Unless, you have a way to transfer funds? Was thinking closing the existing and creating a new PO would probably be cleaner. Thanks as always for your help. Joan >>> Dave Grenrood < dave.grenrood(cD-lewan.com > 7/26/2010 3:03 PM >>> _, t Hi Joan, Attached is the Lease Doc and Proposal sheet that covers the program and pricing for the Xerox Color Cube. This would need to accompany your requisition to David Carey in Purchasing. We have a unit on hold for you and could install it by Friday so that your savings would start immediately. Let me know if you have questions. Thanks, Dave Grenrood Imaging Specialist Phone 970 495-6431 Fax 970 484-5329 CC: Smith, Kara Page 1 of 1 David Carey - Re: FW: Lease Doc for Colo Qube FOP rr . From: David Carey To: Dave Grenrood; Joan Busch Date: 7/27/2010 4:48 PM Subject: Re: FW: Lease Doc for Colo Qube Will convert into PO and get lease paperwork signed after requisition has been approved. Dave - Please advise source of pricing and agreement #. Need to prove that meets City's competitive bid requirements. Also, make, model and serial# of copier being returned. Thanks, David David Carey, CPPB Buyer -City of Fort Collins Phone: (970) 416-2191 Fax: (970) 221-6707 E-mail: dcarey@fc og v.com >>> Joan Busch 7/27/2010 4:22 PM >>> Hi Dave, Just wanted to follow up with you, as we have entered a requisition and forwarded to David Carey a request to upgrade our lease to the Xerox Color Cube based on the proposal you provided. I'm thinking David will be following up with you soon. Thanks, Joan Busch Joan Busch Administrative Support Supervisor Human Resources Dept City of Fort Collins 215 N Mason St. Fort Collins, CO 80521 970/221-6829 >>> Dave Grenrood < dav�renrood lewan.com > 7/26/2010 3:03 PM >>> Hi Joan, Attached is the Lease Doc and Proposal sheet that covers the program and pricing for the Xerox Color Cube. This would need to accompany your requisition to David Carey in Purchasing. We have a unit on hold for you and could install it by Friday so that your savings would start immediately. Let me know if you have questions. Thanks, Dave Grenrood Imaging Specialist Phone 970 495-6431 Fax 970 484-5329 file://C:\Documents%20and%2OSettings\dcarey\Local%2OSettings\temp\GW}000O1.HTM 7/27/2010 APPLICATION NO CONTRACT NO. SUPPLEMENT NO. bank StarSerme Total Copy Management Program Supplement 3. 4. 5. --- 6. DELETED:EQUIPMENT Make/Model/Accessorles Serial if Ending Meter 1. 2. 3. 4. Monthly Payment' �� B&W Copies Included _ r .� V (� Excess B&W Coone�y C age- + } g �XG25SCL['arCkat �-fa- 2�azc Color Copies Included Excess Color Copy Charge' 4-f M D 5'S METER READINGS VERIFIED MONTHLY plus applicable taxes MOS. Balance of applicable term. Termination date of this supplement coincides with the lermination date set forth in the Total Copy Management Program or previous supplement (as applicable). MOS. New term for equipment referenced above only. Such term begins upon supplement endorsement and acceptance by Owner. The term of the Total Copy Management Program shall remain in full force and effect for the remaining original equipment. You have requested this supplement to the Total Copy Management Program (or supplement) as set forth above. You agree that the pricing on this supplement is an addition to your Agreement. Except for the specific provisions set forth above, the original terms and conditions set forth in the Total Copy Management Program and any personar guaranty(s) shall remain in full force and effect and are incorporated herein by reference, YOU HEREBY ACKNOWLEDGE THAT THE EQUIPMENT SET FORTH ABOVE HAS BEEN RECEIVED, HAS BEEN PUT IN USE, IS IN GOOD WORKING ORDER AND IS SATISFACTORY AND ACCEPTABLE. Signature: X Date: Print Name: For: Print Name: Q4AJ '5TWt-IrAl Signature: Title: 524/,'v2 ;?,c - ` o f C s. Date: "2.q �— -- pC r' � `-fir . For: OWNER ACCEPTANCE: Print Name: Signature - Date: For: U.S. Bancorp Business Equipment Finance Group 10000 - 08/08//2008 Fort Collins Human Resources Proposed Lease Extension or Lease Up -Grade ,July 23, 2010 Current Program Cost: Monthly Payment for Sharp MX550ON $1,025.33 Months remaining in the program: 16 months Total Prints B/W Included monthly: 20,000 Additional Prints: Monthly over 20,000 prints at $.011 ea. Average B/W prints over the past 12 mos. 15,800 per month All Color Prints: $.10437 each billed monthly Average Color prints over past 12 mos. per mo. 6,596 X $.10437 $ 688.42 Average monthly cost $1,713.75 Proposed Option 1: Extend the current Lease 20 mos: Monthly Payment: for 36 months $ 800.00 Total Prints B/W Included monthly: 16,000 Additional Prints: Monthly over 16,000 prints at $.012 ea Color Prints: 6,600 per month X .10437 $ 688.42 Average monthly cost for 36 mos. 16,000 B/W minimum $1,488.42 Proposed Option 2: Xerox Color Qube on a 48 mo. plan Monthly Payment covering everything except paper & staples $1,122.00 Unit configured with: Lg. Paper Dr., Finisher, Print, Fax, & Scan Total Prints B/W Included monthly: 16,000 Additional Prints: Monthly over 16,000 prints at $.0089 ea Color Prints : 6,600 per month X .0690 $ 389.40 Average monthly cost for 16,000 BM/ minimum $1,511.40 Benefits to Up -Grade the Program: Reduce monthly cost by $225.33 or $202.35 per month. No further payments or obligation on current Sharp MX5500 lease. The Xerox Cube is the most technologically advance MFP in the industry. The Color Qube has better color image quality The Color Qube is more reliable. Work directly with the manufacture of the equipment. Maintain the excellent service and support you have come to expect. OFFER GOOD UNTIL JULY 28, 2010 Page 1 of 2 David Carey - RE: FW: Lease Doc for Colo Qube From: Dave Grenrood < dave.gren rood@ lewan.com > To: "'David Carey"' <DCarey@fcgov.com>, Joan Busch <JBUSCH@fcgov.com> Date: 7/27/2010 4:57 PM Subject: RE: FW: Lease Doc for Colo Qube David, L�dvYtl�ii LY j We are using the UNC-207-09 agreement. The return unit is a Sharp MX550ON # 75005604. Let me know when the PO is ready and I'll pick it up. Thanks, Dave Grenrood Imaging Specialist Phone 970 495-6431 Fax 970 484-5329 From: David Carey [mai Ito: DCa rey@fcgov.com] Sent: Tuesday, July 27, 2010 4:49 PM To: Joan Busch; Dave Grenrood Subject: Re: FW: Lease Doc for Colo Qube Will convert into PO and get lease paperwork signed after requisition has been approved. Dave - Please advise source of pricing and agreement #. Need to prove that meets City's competitive bid requirements. Also, make, model and serial# of copier being returned. Thanks, David David Carey, CPPB Buyer -City of Fort Collins Phone: (970) 416-2191 Fax: (970) 221-6707 E-mail: dcarey@fcgpv.com >>> Joan Busch 7/27/2010 4:22 PM >>> Hi Dave, Just wanted to follow up with you, as we have entered a requisition and forwarded to David Carey a request to upgrade our lease to the Xerox Color Cube based on the proposal you provided. I'm thinking David will be following up with you soon. Thanks, Joan Busch Joan Busch Administrative Support Supervisor file://C:\Documents%20and%2OSettings\dcarey\Local%2OSettings\temp\GW}000O1.HTM 7/28/2010 Page 2 of 2 Human Resources Dept City of Fort Collins 215 N Mason St. Fort Collins, CO 80521 970/221-6829 >>> Dave Grenrood < dave.grenrood@lewan.com > 7/26/2010 3:03 PM >>> Hi Joan, Attached is the Lease Doc and Proposal sheet that covers the program and pricing for the Xerox Color Cube. This would need to accompany your requisition to David Carey in Purchasing. We have a unit on hold for you and could install it by Friday so that your savings would start immediately. Let me know if you have questions. Thanks, Dave Grenrood Imaging Specialist Phone 970 495-6431 Fax 970 484-5329 file://C:\Documents%20and%20Settings\dcarey\Local%20Settings\temp\GW}00001.HTM 7/28/2010