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Home My WebLink AboutWORK ORDER - BID - 7002 IRRIGATION DESIGN AND DRAFTING SERVICESEXHIBIT "N" WORK ORDER FORM, PMISUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COUILINS AND Datedt QW.20W Work Order Number, Purchase Order Number: NoJect Me: ftistiry Park Irrigation Design, 'Commencement Date: 3112n0w Completion Date: '611/24010 Maximum Fw,((ime.& reiry?mrsiblcdirectcosts).. 17.i'. IO 00 PNeot Description, I]rrigaldon Design -for kegistrypatk Scope of Services: Refer to aftchedsoope. Acceptance_ .1 User Service provider -agrees to perfbnn the services Wnfified above and On the attached forms in ACCOPCIMCO with the terms Aftd,conditions stained lherelft;and in the Services -Agreement between the Patties. In the event of -a conflict between or :ambigtthy ht the terms ,of the Services Agreement :and this work order (including the -attached forms) *e Services Areemehhhaft controll, C0 Parch-ming qlo �K C/S ____ Ille attached forms consisting -of W, pages are hereby accepted and ifteMporatedher6ift by this reference, and Notice to proceed is hereby given, City orport Collins By: Director of Purchasing and Wsk Management qf6yer $30,000 H1NES Irrigodon Consultants March 3, 2010 Corporate Headquarters 313 West Drake Road, Suite 104 Fort Collins, Co 80526 Phone: 970-282-1800 Fax 970-226-4662 Mr. Craig Kisling CITY OF FORT COLLINS- PARK PLANNING AND DEVELOPMENT 215 North Mason Street Fort Collins, CO 80522 RE: IRRIGATION DESIGN PROPOSAL, REGISTRY RIDGE NEIGHBORHOOD PARK- FORT COLLINS, CO Craig: I am pleased to present the following proposal for irrigation design services for the above referenced project. The information gathered during our March 2nd meeting was used in developing this proposal. It is assumed that the site will contain approximately 6 acres of irrigated landscape material. SCOPE -OF -WORK Task 1 - Verification of Existing Site Conditions $750 ❑ As part of this task we will visit site to verify the type, size and condition of existing irrigation equipment; confirming irrigation mainline pipe size, routing, age, and material; and reviewing other existing site conditions for planning future irrigation system requirements and equipment preferences. ❑ Meet with the HOA Landscape Manager to gather information existing irrigation zone flowrates and operational pressure. ❑ Determine if the existing irrigation equipment shall be utilized and operate from the City of Fort Collins irrigation system or fully replaced. ❑ Obtain As -built drawings if available to document existing system equipment types, sizes, capacity, location, and pipe routing. ❑ Digitize as -built drawings into Irrigation Design Computer Program to match existing irrigation with new irrigation. ❑ We anticipate one (1) visit to the site as part of this task. Task 2 - Irrigation Plan Design $3,300 ❑ The irrigation controller location, electrical power source location and water tap information (available pressure, meter requirements, etc.) will be documented as part of this scope. ❑ Design will comply with City of Fort Collins equipment specification and design standards. ❑ Detailed irrigation design will include; sprinkler layout, mainline and lateral pipe routing and sizing, drip irrigation valves and diagrammatic routing of drip laterals and remote control valve locations. ❑ A total of one (1) design/coordination meeting is included in this task, to discuss the special irrigation requirements of the dryland slopes and control system communication requirements. ❑ Deliverables: two (2) 24 x 36 drawing sheets at 30 scale. Corporate Headquarters/Colorado Office: 323 West Drake Rd, Ste 2o4, Fort Collins, CO 805261 Phone: 970.282.18001 Fax: 970.226.4662 IRRIGATION AND PUMP STATION MECHANICAL DESIGN PROPOSAL, REGISTRY RIDGE NEIGHBORHOOD PARK- FORT COLLINS, CO March 3, 2010 Page 2 ❑ Notes: 1. Major base changes made after 90% Construction Document submittal, resulting in major irrigation design revisions, will require additional fees. 2. This proposal assumes a total of 3 drawing submittals. If additional submittals with major revisions are requested, an additional fee of $250 per submittal will be required. 3. If a booster pump is required, an additional fee will be necessary for the design and specification of pump equipment. Task 3 - Construction Specifications and Detail Development $350 ❑ Preparation of Irrigation details in the required format. ❑ Preparation of Irrigation specifications in CSI format. ❑ Deliverables: one (1) detail sheet, and specifications All final construction documentation, including specifications shall be approved by the project Owner's Representative prior to issuance for bidding. Task 4 - Construction Services This task will include the following services: 1. Construction Observation ($2,200) $2,850 ❑ Participation in a pre -construction telephone conference to answer Contractor questions and to provide clarification to bid documents as required. ❑ Review of shop drawings, and material submittals, comment, re -review and approval for construction. ❑ Four (4) visits to the site during irrigation installation to observe construction and to become generally familiar with the progress and quality of the contractors work. We shall provide a written report after each site visit. ❑ Schedule of and participation in preliminary walk-through with Contractor for review of irrigation construction and system operation. Preparation of "punch list" of all items which need adjustment or correction to be performed by Contractor prior to Final Acceptance. ❑. Conduct final'walk-through with Contractor to observe completeness of installation and compliance with "punch list" items. 2. As Built Drawings ($650) ❑ Preparation of as -built drawings of irrigation installation from information gathered from Contractor's red -lined field drawing set. As -built shall contain all items indicated in as -built submittal section of irrigation specifications, and shall reflect measurements from permanent points of reference. Additional Services If requested by the Owner's Representative, we will make additional visits to the site during construction to observe progress by the Contractor. A field report will be developed after each visit documenting verbal communication with the Contractor and listing deviations from the contract documents. These services will be charged at our hourly billing rate of $75. Corporate Headquarters / Colorado Office: 323 West Drake Road, Suite 2o4, Fort Collins, Colorado 80526 / Phone: 970.282.i800 / Fax: 970.226,4662 IRRIGATION AND PUMP STATION MECHANICAL DESIGN PROPOSAL, REGISTRY RIDGE NEIGHBORHOOD PARK- FORT COLLINS, CO March 3, 2010 Page 3 Estimate of Reimbursable Expenses $250 ❑ Drawing plots produced either by our office or outside plotting service ❑ Overnight mail/Local Courier Service ❑ Travel to and from site ❑ Project Management/Administrative tasks We request written approval to proceed with this project. Our fees and reimbursable expenses for these services will not exceed $7,500 without written approval. Refer to Attachment A for a detailed list of our General Conditions. If you are in agreement with the fee and services proposed, please promptly sign and return a duplicate original (please sign below and on the bottom of Attachment A). Please call with any questions or comments. I look forward to working with you on this project! Kind Regards, AGREED TO BY: Hines Irrigation Consultants, Inc. City of Fort Collins Representative 7/2240 Ed Price rai ; isliiig, Date Project Engineer Corporate Headquarters / Colorado Office: 323 West Drake Road, Suite zoo, Fort Collins, Colorado 80526/ Phone: 970.282.2800 / Fax: 970.226.4662 ON — PROJECT -TITLE: CONTRACTOR: PROJECT NUMBER: PURCHASE ORDER NO.: DESCRIPTION: 1. Reason for change: CHANGE ORDER NO. #1 Registry Park Hines Irrigation Consultants City Miscellaneous Contract Irrigation Design for Registry Park Additional Sevices 2. Description of Change: See Attached Scope of Services 3. Change in Contract Cost: '$ 1-1600.00 4. Change in Contract Time: no change VRIVIIVAL k,UN I r%At; 1 t. UO I TOTAL APPROVED CHANGE ORDER TOTAL PENDING CHANGE ORDER TOTAL THIS CHANGE ORDER TOTAL % OF ORIGINAL CONTRACT, THIS C.O. TOTAL % OF ORIGINAL CONTRACT, ALL C.O.'S ADJUSTED CONTRACT COST V = $: 1 A00.00 21'.33%: 2133%•, 9,100:00 ACCEPTED BY: DATE: I - �J�" I Contractor's Representativ. ACCEPTED BY: I (�, . DATE: �` 3• ' / D Project Manager REVIEWED BY: _ DATE: Title: - - - APPROVED BY: DATE: Title: APPROVED BY: DATE: Purchasing Agent over $30,000 cc City Clerk Architect Contractor Engineer Project File Purchasing HINES lrrrgatlon Consultants CHANGE ORDER NO. 1 Date of Change Order: April 29, 2010.- Client: City of Fort Collins- Parks Department Project: Registry Ridge Neighborhood Park Date of Contract: March 3, 2010 Corporate Headquarters 323 West Drake Rd, Suite 204 Fort Collins, CO 80526 Phone: 970-282-1800 Fax: 970-2264662 Description of Changes to Contract Services: Design and specification of an irrigation booster pumping system to be installed in a mechanical room. Coordination shall be performed with the mechanical engineers for connection of the booster pump in the park restroom building. This additional service includes Construction Services and Observation for the booster pumping system. Change in Contract Price Original Contract Price: $7,500 Total value of previously approved Change Orders No. —to _ $0 Total Contract Price prior to this Change Order: $7,500 Increase of this Change Order:' $1,600 New Contract price: $9,100 Requested by: Flincs Irrigation Project Mmager (Authorized Signature) -- ate, Approved by: Owner (Authorized igna re