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Home My WebLink AboutCORRESPONDENCE - RFP - P1133 LP ELECTRICAL SERVICES UNDERGROUND PROGRAM (18)Fort Collins July 8, 2010 Sage Telecommunications Corporation Attn: Mr. Roger Hoaglund 5790 Eudora Street Commerce City, CO 80022 RE: Renewal, P1133 LP Electrical Services Underground Program Dear Mr. Hoaglund: Financial Services Purchasing Division 215 North Mason Street 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221,6707 - fax fcgov.com/Purchasing The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1.) Red Flags. Service Provider must implement reasonable policies and procedures to detect, prevent and mitigate the risk of identity theft in compliance with the Identity Theft Red Flags Rules found at 16 Code of Federal Regulations part 681. Further, Service Provider must take appropriate steps to mitigate identity theft if it occurs with one or m re of the City's covered accounts. Initial Date 2.) Confidentiality. IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City') pursuant to this Agreement (the "Agreement"), the Contractor hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as "information") that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Contractor has agreed to perform, the Contractor hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Contractor agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City , or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City) . The Contractor shall not disclose any such information to any person not having a legitimate need -to -know for purposes authorized by the City. Further, the Contractor shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. Rev 02/10 The foregoing to the contrary notwithstanding, the Contractor understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Contractor shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Contractor ceases to perform services for the City, or the City so requests for any reason, the Contractor shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Contractor understands and agrees that the City's remedies at law for a breach of the Contractor's obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performa ce) in addition to all other remedies provided hereunder or available at law. 1010 Initial Date The term will be extended for one (1) additional year, September 1, 2010 through August 31, 2011. If the renewal is acceptable to your firm, please sign this letter in the space provided include a current copy of insurance naming the City as an additional insured and return all documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 80522, within the next fifteen days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal. Please contact Opal F. Dick, CPPO, Senior Buyer at (970) 221-6778 if you have any questions regarding this matter. Sincerely, O'Neill ll, CPPO, FNIGP Date (Please indicate your desire to renew P1133 by signing this letter and returning it to Purchasing Division within the next fifteen days.) JBO:jkb Rev 02/10 ACORD CERTIFICATE OF LIABILITY INSURANCE OP 10 JB I CATE(MMIDdYYYY) CoBiz Insurance, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 821 17th St. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW Denver CO 80202 Phone: 303-988-0446 Fax: 303-988-0804 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A. The Travelers Sage Telecommunications INSURER Plnnacol Assurance 41190 -- WSURERC Cc oration of Colorado, LLC Eudora Street Commerce City CO 80022 INSURER D: _ INSURER E. THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. RISK LTR �uu INSR TYPE OF INSURANCE POLICY NUMBER DATEYMMIDDNY GATE MSVDDIYY LIMITS GENERALLIABILITY EACH OCCURRENCE 51,000,000 A X X COMMERCIAL GENERAL LIABILITY DTC06436P363 03/01/10 03/01/11 PREMISES fEa occuMxe E300,000 CLAIMS MADEe OCCUR MEDEXP(Anyonepenurn) E5,000 X Deduct PD $2500 PERSONAL S ADV INJURY SI100a 1000 GENERAL AGGREGATE s2,000,000 GENL AGGREGATE LIMIT APPLIES PER PRODUCTS-COMPIOP ADS $2,000,000 X POLICY e0c LOG Ben. 1,000,000 AUTOMOBILE UABILITY A ANY AUTO DT810643GP363 03/01/10 03/01/11 OMBID CNESINGLE LIMIT ( COMBINED N $1,000 , 000 X ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY Persoonn))S A MRED AMOs X NON-0WNEO AUTOS BODILY INJURY (Pa aceiEan4 S X PROPERTY DAMAGE S (Per xcw.rt) LUMRAGE LIABILITY AUTO ONLY - EA ACCIDENT S ANY AUTO OTHER THAN EA ACC S AUTO ONLY. AGO S E%CESSNMBRELLA LIABILITY EACH OCCURRENCE 55,000,000 A X OCCUR F�CLAIMSMADE DTSMCUP6436P363 03/01/10 03/01/11 AGGREGATE 55,000,000 s DEDUCTIBLE E X RETENTION $10,000 S WORKERSCOMPENSATIONAND X TORYLIMRS ER B EMPLOYERSLIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE 4098791 03/01/10 03/01/11 EL EACH ACCIDENT S1,000,000 OFFTCER/MEMBnd EXCLUDEDT E.L DISEASE -EA EMPLO 51, 000, 000 er E.L.OISEASE-P0UCYUMR E 1,000 000 Sy ECIAL PRO ISIO SPECIAL PROVISIONS bobw OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS City of Fort Collins is included as an additional insured as respects General Liability coverage. *Except for 10 day notice of cancel for non-payment. CITYOFF I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLEO BEFORE THE EXPIRATS DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 * DAYS WRITTEN City of Fort Collins NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL Attn: Engineering Dept 281 N College Ave IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR Fort Collins CO 80524 REPRESENTATIVES.