HomeMy WebLinkAboutWORK ORDER - RFP - P1117 CONSULTING ENGINEERING SERVICES FUTURE WATER WW SW FACILITIES CAPITAL IMPROVEMENTS (14)PROFESSIONAL SERVICE AGREEMENT
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
STANTEC CONSULTING SERVICES INC.
DATED: JULY 15, 2008
Work Order Number:
Purchase Order Number: glo3712
Project Title: NORTH COLLEGE WESTSIDE SANITARY SEWER —DESIGN PHASE SERVICES
Commencement Date: June 01, 2010
Completion Date: November 30, 2010
Maximum Fee: (time and reimbursable direct costs): Not to exceed $114,946.00 (See attached EXHIBIT B).
Project Description: (See attached Exhibit A).
Scope of Services: (See attached Exhibit A).
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional Services
Agreement between the parties. In the event of a
conflict between or ambiguity in the terms of the
Professional Services Agreement and this work
order (including the attached forms) the
Professional Services Agreement shall control.
City of Fort Collins
e -
Submitted By: I-,yd- t-C "
Tini McTague, Project aannager
Date:
Reviewed By:
Owen Randall,
The attached form consisting of EXHIBIT A and B Senior Utility Engineer
(6) pages is hereby accepted and incorporated
herein, by this reference, and Notice to Proceed is Date: /U
hereby given.
Professional: STANTEC CONSUL'
/ 1 SERVICE"C.
Date: 0ri 1Z4- )6/O
Approved By:
Jon Haukaas
Water Engineering and Field
Services Operations Manager
Date: z / O
Approved By
Brian Janonis
Utilities General Manager
Approved B
Jams . 'Neill II, CPPO, FNIGP
Dire o of Purchasing and
Risk Management
(over $60,000.00)
Date:
stdwopsa rev 07/09
Exhibit A
City of Fort Collins
NORTH COLLEGE WESTSIDE SANITARY SEWER
Scope of Services — Design Phase
Introduction
This scope of services represents the engineering design services associated with the
City of Fort Collins North College Westside Sanitary Sewer improvements as
recommended in the North College Westside Sanitary Sewer Improvements —
Preliminary Design Report dated February 5, 2010. This scope is intended to
accompany, and work in unison with, the project Work Plan (Exhibit B). The Work Plan
is a spreadsheet representing an overview of the project with individual work tasks
represented in rows and anticipated professional staff and subconsultant effort
represented in columns.
The project involves design and construction of a new and larger sanitary sewer line
between Alpine Street to the south side of the McDonald's Restaurant south of Willox
Lane. Presently, this corridor contains eight inch (8") and ten inch (10") vitrified clay
(VCP) and Polyvinyl Chloride (PVC) pipe of approximately 4,070 linear feet (LF) in
length along an alley west and parallel to North College Avenue and through private
properties. Historically, the City has reported surcharging of the pipe on occasions and
an excessive need to flush and clean the pipe. After an in depth investigation of
existing conditions and the analysis of alternatives to improve the sewer line to
accommodate existing and future flows, it was recommended and accepted to install a
new and larger pipe in essentially the same location as the existing sewer line; with
possible exceptions in areas where the existing line lies under buildings and in areas
that restrict access for maintenance.
General
The remainder of this document describes our understanding of the scope of work.
Several assumptions were made in developing the scope:
This scope of work will include all design services required up to the completion of final
design. Construction Phase Services will follow under a separate agreement.
The Stantec Team for this project will be Don Silar as Project Manager, Tanner Randall
as Project Engineer, Josh Ziliak as Design Engineer and Jeromy Vigil as Surveyor.
Subconsultants will include a Geotechnical Subconsultant, CTL-Thompson, with Mr.
Robin Dornfest as their contact person.
All project deliverables will be made available to the City in electronic as well as hard
copy format (i.e. reproducible Mylars and paper copies). Electronic files will be prepared
and formatted in current industry standard software including AutoCAD (DWG) and
Adobe (PDF) formats.
The City will supply property title work to Stantec so Stantec can prepare easement
descriptions and exhibits.
All construction activities may be contained within existing rights -of -way and easements.
But minimum right-of-way widths and adjacent obstructions (i.e. structures, storage
facilities, utilities, etc.) may require construction of the new pipe in easements.
Therefore, we have included preparation of both permanent utility and temporary
construction easements along portions of the length of the new line.
The City will use their traffic control personnel during potholing and construction of the
sewer line and therefore preparation of a traffic control plan will not be required.
No crossing of the Greeley pipelines south of McDonald's Restaurant and no coordinate
with Greeley regarding these pipelines is anticipated and included in this scope of
services.
Scope of Services
Task 1 - Meetinas
1.1 Kick -Off Meeting: One (1) meeting will be held at the beginning of the project to
review the scope of work and schedule, and discuss expectations for this project.
1.2 Bi-weekly Progress Meetings: Design team project meetings with the City's
contractor, Stantec, subconsultant and the City to discuss and plan issues
related to both the development of the construction documents and construction
of the improvements. These meetings will also be used as a forum for
discussion with other City departments, utility companies, and impacted
residents. It is anticipated that there will be up to six (6) meetings.
1.3 Neighborhood Informational Meeting: If selected as a method to inform the
surrounding residents and businesses of the project and upcoming construction,
Stantec will attend and assistance during one (1) informational meeting held at a
nearby facility.
1.4 Site Meetings: Four (4) on -site meetings are anticipated in areas that require
realignment of the sewer. One (1) meeting is anticipated with the North College
Mobile Plaza homeowners association (HOA) and/or owner, and an additional
three (3) meetings are estimated to be required for other areas of possible
realignments.
1.5 An additional meeting (1) is anticipated to assist in review of the quantities and
cost estimate submitted by the City's contractor and/or the independent estimator
for the work.
Task 2 — Field Investigation
2.1 Stantec will request utility locates be performed along the proposed routes. We
will meet with CTL-Thompson before requests are made to the Utility Notification
Center and pick soil boring hole locations so locates are helpful in giving the
contractor information on the nature of the soils and to avoid conflicts with the
soil boring equipment.
2.2 CTL-Thompson will drill nine (9) soil boring holes to a depth of fifteen (15') each.
They will identify, sample and test soils encountered, identify and discuss
geotechnical design and construction concerns, and provide geotechnical design
criteria. Due to the possibility of subsurface petroleum contamination along a
portion of the route, they will sleeve two (2) test holes and sniff for VOC's in the
air contained in the sleeves and sample groundwater for BETX over a five (5)
month period. In addition, two (2) additional bore holes will be sleeved so
groundwater levels can be monitored prior to construction. Monitoring will occur
once per month. PVC pipe will be used for the new sewer and therefore no
corrosion assessment will be performed.
2.3 Potholing should be performed to vertically and horizontally confirm the location
of existing utilities lines in the areas of possible re -alignments (i.e. Hickory Street,
North College Mobile Plaza, and property north of the recycling center). The
location of these potholes will be decided by project team members. Depth
measurements will be taken to the top and bottom of each utility located. Stantec
has assumed the contractor will use their own equipment or contract directly with
a firm to perform the potholing. Then Stantec will perform field surveying to
establish elevations and horizontal locations of each pothole and utilize the depth
measurements taken by the subcontractor to determine the elevation of the utility
lines.
2.4 Survey will be performed by Stantec to collect the following information:
• establish horizontal control (i.e. TBM) at four (4) locations along the
proposed sewer line route;
• establish vertical control at four (4) locations along proposed sewer line
route;
• topo survey approximately four thousand and seventy feet (4,070') of the
centerline of the existing sewer and up to two thousand four hundred
linear feet (2,400 If) of alternative routes;
• Locate existing surface features (i.e. sidewalks, trees, fire hydrants,
manhole covers, edge of pavement, fences, valve boxes, drainage
culverts, power poles);
• Locate vertically top of water valve operator nuts at the location of
alternate routes;
• Locate horizontally and vertically all sanitary sewer manholes within
project area;
• Locate utility locator markings; and
• Locate horizontally and vertically the surface elevation and locations of
soil borings (9) and potholes (-20).
Task 3 - Design
The goal of this item of work is to perform the final route selection and design the
necessary improvements to replace the existing sanitary sewer with new pipe and
manholes. The location of the new pipe will be predominately in the same location as
the existing pipe. But due to existing obstructions over and along the existing line,
alternative routes will be considered in various locations.
3.1 The majority of the sanitary sewer alignment will follow the existing alignment.
But alignment alternatives will be discussed and determined based on
information collected by researching existing utility company and County
Assessor records, field survey and testing, and constraints imposed by the
project site. These alternatives may include a new alignment through the North
College Mobile Plaza development to avoid replacing the section of pipe under
the Budget Host Inn (motel). Additionally realignment may be necessary around
the Montclair Motel and around the metal storage building at the Boulder Energy
Conservation Center (a.k.a. Center for Resource Conservation) to avoid
replacing the pipe under the building and placing it in an area which will be
inaccessible in the future. There are also two properties south of Hickory Street
where realignment of the sanitary sewer could avoid the sewer line bisecting the
lots.
3.2 As directed by the City we have not included any easement preparation in this
phase of the project.
3.3 As demonstrated on previous projects the best method to address traffic control
is for the City to contract with the Street Department to supply traffic control plans
and personnel during field investigations and construction of the pipeline.
Therefore, we have not included time and costs for preparation of a traffic control
plan for this project.
Task 4 — Specifications
The following will be prepared for inclusion in the Contract Documents:
4.1 "Bid" Schedule — Stantec will work with the contractor to develop item
descriptions and quantities to include in the contractor's work order.
4.2 Division 1 — General Requirements: The key areas to this section of the
specifications is the " Measurement and Payment" section. Contractor and the
City will assist in the preparation of this section.
4.3 Division 2 — Site: These technical specifications sections will be based on the
City's boilerplate standard documents, which will be modified as required.
Stantec will review these specifications and amend as necessary to describe the
requirements of this project.
4.4 Division 3 - Concrete: These technical specifications sections will be based on
the City's boilerplate standard documents, which will be modified as required.
Stantec will review these specifications and amend as necessary to describe the
requirements of this project.
Task 5 - Drawing Preparation
Stantec will prepare reproducible drawings for use in construction of the improvements.
These shall contain the following as appropriate:
5.1 Cover Sheet with project title, large-scale vicinity map, index to drawings, and
City of Fort Collins logo.
5.2 Sheet with general notes, project information, and geotechnical logs.
5.3 Up to Ten (10) Plan and Profile Sheets at a one inch to 20 feet scale (1"=20")
with location of horizontal and vertical control points and their descriptions,
proposed sewer line alignment and appurtenances, utilities, surface features, soil
borings, road right-of-way, and street names. Plan views will contain a
photographic background if available at a usable resolution. No costs have been
included to obtain the aerial photography.
5.4 Up to one (1) detail sheet showing bedding and trench sections, service
connections, and manholes.
Task 6 - Administration
6.1 Stantec will perform in-house services to set up project in our accounting system,
prepare scope, fee, billings and status reports, and schedule staff.
END OF EXHIBIT A
EXHIBIT B
r
NORTH COLLEGE WESTSIDE SANITARY SEWER - DESIGN PHASE
Task 1
1.1
Labor Category or Sub -consultant Pmj Mgr1QC Pmj Engr Structural Engr Clerical Survey Survey Survey
Individual Don S. Tanner/Josh Manager Tech. Crew
Rate/hour $154 $99 $154 $63 $130 $91 $125
Meetings
Kick-off Meeting (1) 4 4
CTL-Thompson
Geotechnical
Inv esti anon
Expenses
$ 81
TASK TOTAL TOTAL
$ 1,093
$ -
$ 6,843
$ _ 663
$ 1,521
$ 6,083
$ 428
1.2
Bi-Weekly, Team Meetings (6)
s antec (s) 18 36
1
-
-
I _
�-
$ -
a
b
1.3
144
$ 507
$ 25
-
CTL - Thompson (1) 2
$ 330
-
Informational Meeting (1) _ _ - 4 _
site Meetings (4) - — 16
8
32
$ 113
$ 451
$ 32
1.5
Review Construction Estimate (Contractor and Independent) (1)
4
Subtotal 44
84
0
0 0 0
0
330
$ 1,207
-------
Task 2
2.1
Field Investigation
utility Locates 4
Geotechnical Investigation (9 holes) 4
24
_
''!
$ 239
$ 3,231
2.2
8
24
I --
13,530
$ 113
$ 15,051
2.3
24
-
Potholing4
$ 239
$ 1,041
$ 3,231
$ 14,055
Survey 2
4
16 30
I 60
subtotal:' 14
60 1 0
0 16 1 30
i 60
13,5 0
$ 1,632
------
Task 3
31
Design
Alignment
Easements pions and Considerations 80 (No easements areincludedin the scope and this estimate)_ --
p
Traffic Control F I i
!
$ 1,619
$ 21,859
32
-
3.3
-$-
Task 4
4.1
- subtotal:
Specifications
"Bid" Schedule _
2
2
80 0
8
1
$ 88
$ 25
$ 32
$ 25
-------
$ 1,188
$ 333
$ 428
$ 333
4.2
Division 1-General Requirements
j
!,
a
4.3
Measurement and Payment
Division 2 - Site
Excavation
Pipe and Services _ _ _ _
_
4
2
a
4
4
2
4
_$_ 32
$ 32
$ 428
$ 428
b
_
_ _
c
Testing (pipe and manholes)
!
— --
$ 16
$ 214
d
e
Paving
$ 32
$ 428
Seeding and Sod
2
4
4
$ 16
$ 32
$ 214
$ 428
Manholes _ _
Division 3 - Concrete
4.4
1
1 $ 32
$ 428
Subtotal:
6
1 36 0
0 0
0
-------
Task 5
5.1
5.2
Drawings
Cover Sheet (1 sheet)
- -
General Notes and Geotechnical and General Information (1 sheet)
2
$
12
180
$ $$
$ 1,188
2
40
_ _
$ 120
$ 1,616
5.3
Plan 8 Profile Sheets_ (9 sheets at V=20' scale)
Details (2 sheets)
$ 1,91$
$ 25,898
5.4
4
$ 49
$ 32
$ 665
$ 428
a
Bedding and Trench Section
4
4
b
Geotechnical Information (soil borings)
Service Connections
Manholes
$ 32
$ 428
c
d
—
8
$ 63
$ 855
1 4
$ 32
$ 428
subtotal:
Administration
Administration
48
24
0
0 0 0
8
4
$ 336
-------
4,536
Task 6
6.1
Subtotal:
24
0 0
0
33
level of effort per labor category(hours):
216
480 0
8
16
30
60
810 <<TotalManhours
total costs per labor category, sub -consult. 8 expenses:
$ 33,264
$ 47,520 $ -
$ 504
$ 2,080
$ 2,730
$ 7,500
$ 13,860
$ 7,488
Total Costs>> $ 114,946
staff -weeks:
5.40
12.00 0.00
0.20
0.40
0.75
1.50
20.25
_
V /52873f/active/1873102281managemenNagreementsiFINAL-Exhibit B-fee estimate-20100524.x1s
dated: 0512412010, dfs.