HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9103714From:
Jim O'Neill
To:
John Stephen
Date:
7/16/10 10:46 AM
Subject:
Re: Exception to use of competitive bidding
Approved. Jim
>>> John Stephen 07/16/2010 9:17 AM >>>
Jim,
RE: Exception to use of competitive bidding under $200,000
Discovery Museum Building Enclosure Design Review
Cost $16,000
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Operation Services Department is requesting to use PIE Forensic Consultants for the Building
Enclosure Design Review for the Discovery Museum:
The proposal from PIE is based upon the recommendation of E Cube, our Commissioning
consultant. They have worked with PIE previously, with very good success and so has our
General Contractor, Hensel Phelps Construction. They have discussed this with Gary Schroeder
and he is on board with this approach with PIE.
The design reviews for this project are very urgently needed, since they want PIE to review the
25% Construction Documents that have already been issued on June 25th. They will also have
them review the 100% Construction Documents due August 17th. The reason they are late in this
request, is because this emphasis has just recently come to the forefront for the City and it is also
a part of the LEED Version 3 process. PIE will be able to be responsive to our needs and we will
be able to work with them very closely, since they are available and they are local.
Also, Operation Services will work with Gary Schroeder and the other PM's to put together an
RFP for these services, so we can have someone on board to do the blower door testing later on
in our project, as well as, provide all Building Enclosure services for future projects.
Exception to Competitive Bidding Rationale:
8 160(d)(1)b. Although there exists more than one responsible source, a competitive process
cannot reasonably be used or, if used will result in a substantially higher cost to the city, will
otherwise injure the cities financial interest, or will substantially impede the cities administrative
functions or the delivery of services to the public.
Upon your approval a purchase order will be issued. The department and I will be happy to
answer any questions or provide additional information you may need.
Thanks ... John