HomeMy WebLinkAboutCHANGE ORDER - BID - 7073 MASON CORRIDOR MAX BRT FINAL DESIGN (2)Of
Planning, Development & Transportation
Engineering
FCIty
ort
Collins
Avenue
P.O NBox
800llege
Fort Collins. CO 80522.0580
970.221.6605
970, 221.6378 - fax
fcgov.com/engineeriog
CHANGE ORDER FORM
PROJECT TITLE: Mason Corridor BRT
PROJECT NUMBER: 400903280.521120.90
CONTRACTOR: Michael Baker Jr., Inc. (PO#9957149)
CHANGE ORDER NUMBER: 2
In preparing change orders show in order as separate numbered paragraphs the following:
1. Reason for change. 2. Description of change.
3. Change in contract cost. 4. Change in contract time.
1 &2. See attached for detail.
3. The contract cost will increase by $140,163.11
4. There will be no change to contract time.
ORIGINAL CONTRACT COST $3,052,480.20
TOTAL APPROVED CHANGE ORDERS
TOTAL PENDING CHANGE ORDERS
TOTAL THIS CHANGE ORDER
ADJUSTED CONTRACT COST
$191,334.91
$0.00
$140,163.11
$3,383,978.22
(Assuming all change orders approved)
ACCEPTED
SUBMITTED
APPROVED
APPROVEDI
cc: City Clerk
Contractor
Purchasing
Project File
1 '4 Ilia
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ENGINEERING . PLANNING . ENVIRONMENTAL SCIENCES
1002 1STH ST SW, SUITE 220
AUBURN, WA 98001
T. 253.269.1330 P. 253.269.6899
_Pnmrbi..mm
Remit to: P.O. Box 146, Spoken&, WA 99210-0146
Billing Canted-uctoneL Soleeu-Plorte: 253 01-5225. Emal: V130leaugPmma&ix.c0m
Michael Baker, Jr. Inc.
Invoice : 14.76515
Attn: Accounts Payable
Invoice Date : 04/212010.
4301 Dutch Ridge Road
Project: 5634046-002
Beaver, PA 15009
Project Name : Mason Corridor BRT
Client Project; 7073 Mason Corridor MAX BRT Final D
For Professional Services Rendered tram 21281f0 through 419110
Phase 01; Mason Corridor
Task 01 : Mason Con1dor
Task labor 1.920.00
Task E panse 0.00
Task Total 1.920.00
Phase Leaor
1,9201q
Phu& Expense
0.00
Phase Total
1,920.00
;.Total+Am4unl Ou& Thlflnvoks T 1Fp .s c'�j Sis 1 .„^ )' , '., t`,1' `- �z•9m OG+S
STATEMENT:
Prior Billings:
$0.00 ContractAmount: $8,000.00 Billings To Data: $1,920.00
Current Billings:
1,920.00 Billings To Date: 1,920.00 Paid To Dale: 0.00
Total Billings:
$1.920.00 Contract Balance: $6,080.00 Total Amount Due: 11,92OAD
- TERMS: NET 30 DAYS —PAST DUE SUBJECT TO 1.112 F CHARGE.
PROJECT CHANGE ORDER # 1
Project Name: FORT COLLINS BRT
Client Name: MICHAEL BAKER CORP
JIM SELL DESIGN
Job Number: 2609
Date: 7/2/2010
Client hereby orders the following modification in the described scope of work or orders the following
additional services beyond the existing scope of work as defined in the contract:
Background
The City is in the process of acquiring real property from the owners of the Casey Crwash (Mowery) to
accommodate the Mason BRT Project. The City's appraisal consultant, Bonnie Roerhig, is in the process of
preparing an appraisal report for this property. Generally, the City is acquiring a 25 ft right of way along the west
side of the property adjacent to the BNSF railroad tracks. In addition, the City is acquiring a 5 ft permanent
easement and a 20 ft temporary construction easement. The property owner has contracted with a local architect
and contractor to prepare a site redevelopment plan and cost estimate to modify the carwash site to accommodate
the BRT Project impacts. The redevelopment plan also appears to include other site improvements which are not
necessarily associated with the BRT Project.
Scope of Services:
Review proposed site plan and cost estimate prepared by the property owner with respect to impacts caused by the
Mason BRT Project. Provide recommendations as to which portions of the site redevelopment and costs are
related to the BRT Project impacts and which are unrelated.
Estimated costs: 8 hr. @ $149.35, 8 hr. @ $122.16 = $2,172.08
Provide two (2) alternative recommendations for mitigation to the carwash site from BRT Project impacts
including approximate cost estimates.
Estimated hours: 16 hr. @ $149.35, 16 hr. @ $122.16 = $4,344.16
Coordinate with City's real estate services team and their appraiser on the project impacts and recommendations.
Estimated hours: 6 hr. @ $149.35 = $896.10
The contract sum shall be modified by or the extra work contract amount shall be:
® The Fixed Sum of $7,412.34
❑ JSD's actual cost plus 10%; or
❑ Other:
The Client will be required to accept or reject in writing each phase or requested change or addition to the project
to ensure acceptance of the consequences of the requested change. This is to protect both parties' interests and to
help achieve Client satisfaction. A signed Change Order Form MUST BE RETURNED BEFORE ANY WORK
IS TO BE DONE.
The contract sum shall be modified accordingly or the extra work contract amount shall be determined and
provided to the Client in writing. If no precise method of adjustment has been determined at the time the change is
requested, then the contract sum shall be equitably adjusted within 30 days to compensate JSD for the change at
our contracted rates. The amount due JSD for any change shall be due upon completion of the change work. The
time for completion of any existing contract shall be modified by the estimated time required to complete the
change or by an equitable amount of time if no time estimate is presently available. JSD may request suitable
verifications of funding for this change or extra work before work commences or materials are ordered.
Authorization Signature (James L. Sell)
Authorization Signature (Client)
Date
Date
JIM SELL DESIGN 1153 WEST MOUNTAIN I FORT COLLINS, COLORADO 805241970,484.1921 Fex 970.484.2443
July 8, 2010
Mr. Steve McQuilkin, PE
Mason Corridor Project Manager
281 North College Avenue
PO Box 580
Fort Collins, CO 80522-0580
Re: Change Order # 2, Fort Collins BRT
Dear Steve:
Michael Baker Jr., Inc.
165 S. Union Boulevard
Suite 200
Lakewood, CO 80228
720-514-1100
FAX 720-514-1120
Following is documentation of additional work for the Mason Corridor BRT project, as discussed during our
conference call on June 9, 2010. It is our understanding that this additional work will be added to the existing
contract by Change Order 02:
TASK
1
2
3
4
5
6
7
8
9
10
11
i DESCRIPTION
i
Cost Estimates - storm drain at Prospect
$
9,260.00
j Bid Alternates - CSU drainage outfall
i $
6,600.00 j
Downtown Transit Center - modification of BRT bays
$
7,040.00
BRT Operational Analysis Report
$
30,000.00
Raptor/Eagle nest survey & memo - South Transit Center
$
3,200.00
Rating Package for new bridges (Mail Creek Bridge & Spring Creek Pipes)
$
18,800.00 .
Revise RR ROW exhibits
$
3,180,77
Irrigation design
$
39,350.00.
PUC Cost Estimates & support
$
13,400.00
EA support from Parametrix
i $
1,920.00
Casey Carwash evaluation
$
7,412. 4
TOTAL Change Order#2
$140,163.11
Supporting documentation is attached.
The budget for the original contract is $3,052,480.20. Change Order #1 was executed March 30, 2010 for Mason
BRT MIS Component design services in the amount of $191,334,91. Change Order 42 for a total of $140,163,11,
brings the total contract value to $3,383,978.22.
Should you have any questions, please contact me at 720-479-3168 or by email: esleiohart@mbakercoLR,com.
Sincerely,
Michael Baker Jr., Inc.
G Ima S. Lei?resid
ssistant Vic
Colorado Transportation Manager
TASK DETAILS
1. COST ESTIMATES —STORM DRAIN AT PROSPECT
Review of cost estimates prepared by others, and prepare independent cost estimate for storm
drain at Prospect.
2. BID ALTERNATES —CSU DRAINAGE OUTFALL
Prepare bid alternate (plans & specs) for 24-Inch drainage outfall shown in the plans, and proposed
upsize to 54-inch pipe. Accounting of the bid differential is required as CSU will be responsible for
the increased cost of the upsize.
3. DOWNTOWN TRANSIT CENTER —MODIFICATION OF BRT BAYS
Prepare plans to modify existing bus bays at Downtown Transit Center to accommodate proposed
BRT NABi buses.
4. BRT OPERATIONAL ANALYSIS REPORT
As a result of the Stations and Stops Working Group Meeting of December 17, 2009, IBI Group and
Baker were directed to prepare a planning -level assessment of busway operations and a platform
conceptual design assessment for the portion of the Mason Corridor project that would operate
beside the BNSF Railway south of University Avenue. The operational assessment consists of four
sections:
1. A review of operational considerations made in the work to date;
2. Formulation of guidance, criteria, and methodology for a planning -level operational
assessment;
3. The planning -level operational assessment of five alternatives; and
4. Recommendations for moving forward with final design.
IBI Group invoice for completed work attached.
S. RAPTOR/EAGLE NEST SURVEY AND MEMO FOR SOUTH TRANSIT CENTER
The memo will include confirmation of presence or absence of migratory bird (raptor) nests within
the X mile of the four acre STC site. Please note that migratory bird breeding season is
approximately mid -April through August and the follow-up survey would identify any new nests that
may have been built during the 2010 breeding season.
This task includes development of a field map, two nesting surveys, a memo, and memo update
prior to construction to document findings. Should raptor nests be identified, Baker will Identify
additional steps required to for mitigation in the memo, however, USFWS and other consultation is
beyond the scope of this change order.
6. RATING PACKAGE FOR BRIDGES (MAIL CREEK BRIDGE AND SPRING CREEK PIPES)
Prepare bridge rating packages In accordance with CDOT Bridge Design manual and CDOT Bridge
Rating Manual. The following major structures are Included in this task: Mail Creek Bridge and
Spring Creek Pipes (classified as a major structure due to size of pipes and spacing).
MAX BRT
Michael Baker Jr., Ina C.O. 62
Page 1 of 2
7. REVISE RAILROAD ROW EXHIBITS
Revise railroad ROW exhibits (originally prepared by FHU) to include additional
impacts/easements/ROW per the 65% design submittal. Exhibits required to continue BNSF Railway
negotiations.
8. IRRIGATION DESIGN
Irrigation design for landscaped areas at eight (8) station locations and along Mason Street between
Lake Street and Laurel Street.
Detailed scope of work from Aqua Engineering attached.
9. PUC COST ESTIMATES AND SUPPORT
Support City Traffic Department in developing and finalizing exhibits and cost estimates for PUC
submittals. Individual submittals per intersection.
10, EA SUPPORT FROM PARAMETRIX
EJ/Title VI compliance - memo to file to supplement the EA for compliance with FTA Circular
4702.IA
Detailed scope of work from Porametrix attached.
11. CASEY CARWASH EVALUATION
Review proposed site plan and cost estimate prepared by the property owner with respect to
impacts caused by the Mason BRT Project. Provide recommendations as to which portions of the
site redevelopment and costs are related to the BRT Project impacts and which are unrelated.
Detailed scope of work from Jim Sell Design attached.
MAX BRT
Michael Baker Jr., Inc. C.O. #2
Page 2 of 2
IBI
TO:
FROM:
Baker Project 0
Period Covered:
ProjecL•
LTA Contract a
IBI Group Projects
Fort Collins BRT- Invoice Summary
Accounts Payable
Michael Baker Corporatton
4301 Dutch Ridge Road
Beaver, PA 15009
IBI Group
Tex I0-95-326-8721
118857
1 V112009 - 2128/2010
Fort Collins BRT Project
9957149
D2-27126
luvotoea 02-229746
Invoke Dale: 5/5/2010
sequence No: 4
Involce Summa
Tasks
BRTOperations
ChaneOrdar-Alfemaftves Amtsts
i 36.278.39
Chen eDrtler tll
Aitamellvos Anal 619
Total Amount PreviouslyInvoiced
Totef Amount Invoiced To Date
§
3 30,278.39
TotalAmount Remelnin
§ 000
Amount of this Invoice
38 270.30
Total Involced to Dale
§ 38 278.39
Total Authorized Contract Amount Remaining
It 0.00
Percent Invoiced
100 ^
Teaks Peiformad This Period:
Review of pest operations alternatives
Proseniallon to client
Draft Repon Issued 2010.01.04
Revised report Issued 2010,02.21
Alternatives coal comparision to 30%design
For any Questions regarding this Invoice contact: Robyn Chang
Please remit payme if lo:
IBIGroup
1401 Mir Street, Suite 610 (303) 713-1013 P
Denver, CO 80202 (303)7134014F
Aqua Engineering, Inc.
June 14, 2010
Ms. Galina Leiphart
4803 Innovation Drive Fort Collins, Colorado 80525
Telephone(970) 229-9668
FAX (970) 2263855
Michael Baker Jr., Inc.
165 S. Union Boulevard, Suite 200
Lakewood, CO 80228
RE: MASON STREET BRIT
IRRIGATION ENGINEERING SERVICES
Dear Galina
?I
We are pleased to submit this Irrigation Engineering Services Proposal for the Mason Street BRT project
in Fort Collins, CO. Our proposal is based on the information you have provided, consisting of phone
conversations and email correspondence provided on March 23, 2010, March 26, 2010, and June 10, 2010,
The defined Scope of Work to be performed and our proposed Fees to be charged are described in Exhibits
A and B, respectively. Please note that our fee is subject to review if this agreement is not executed within
90 days.
Please contact us with any questions you may have. Thank you for the opportunity to team with you on
this exciting project.
Respectfully submitted,
Cullen Kinoshita
Project Manager
EXHIBIT A
SCOPE -OF -WORK:
We propose to provide the following irrigation engineering services:
TASK 1.0: Data Collection
• Attend a meeting with Design team and City of Fort Collins Representatives to discuss the project, areas
to be irrigated, expectations of the irrigation system, centralized control and equipment preferences.
• Identify the irrigation water source for each bus station (i.e. existing irrigation system or new potable
water tap). If the water sources include connections to existing irrigation systems, it is assumed that as -
built information of the existing irrigation systems will be provided by others.
• Meet with Colorado State University representatives to coordinate connection(s) to their existing irrigation
system.
• The results of the above efforts will be summarized in a memorandum and graphic for Design team, City,
and CSU approval prior to construction document work.
TASK 2.0: Irrigation Construction Documents
• Review the site landscape drawings.
• Water Use - Calculate the irrigated area based on the landscape drawings from the landscape architect,
verify ET data for Fort Collins, Colorado, and calculate peak season and annual ET for the project. A
spreadsheet will be developed to show peak season and annual water use. This spreadsheet will also be
updated as the project proceeds so that water use information can be kept current.
• Tap/Electrical Coordination - Coordinate with the Civil and Electrical Engineers the location and size of
future connections.
• Sleeving Drawings, Specifications, and Details - Develop drawings, specifications, and details for the
installation of irrigation sleeving.
• Prepare irrigation demolition documents as necessary.
• Prepare irrigation construction documents for the landscaped areas around 8 bus stations along Mason
Street and along Mason Street between Lake Street and Laurel Street. It is anticipated that twenty, 20-
scale, 24"x36" drawing sheets will be required. Layout drawings will include sprinkler and drip layout,
hanging basket irrigation, lateral pipe routing and sizing, valve locations and layout, mainline routing and
sizing, and controller locations and stationing. Irrigation construction documents for the landscaped areas
on the CSU property will be per CSU standards.
• Prepare spreadsheets, calculations, and irrigation schedules per City of Fort Collins requirements.
• Prepare Irrigation Specifications in CDOT format.
• Develop Irrigation Installation Details.
• Prepare an opinion of probable construction cost based on the construction documents.
• Submittals - Submit plans, specifications, and installation details for Client review at 65%, 90% and
100% complete.
• Meetings - Attend one (1) full day interdisciplinary review meeting in Denver, two (2) full day review
meetings in Fort Collins, and four (4) half day coordination meetings in Fort Collins.
TASK 3.0: Irrigation Bidding Assistance
• Prepare contractor clarifications during the bidding process.
Aqua Engineering, Inc. Mason Street BRT Irrigation Engineering Services
June 14, 2010 - 2 -
ASSUMPTIONS
It has been assumed that the following information/services are to be supplied by others before the irrigation
design begins:
• Accurate and finalized computerized base information compatible with .DWG, .DXF or .DGN formats
containing curb lines, building and other hard surface locations, sidewalk locations, grading, etc.
• Finalized landscape design.
• Water source location, water pressure, and contacts for coordination issues.
• Power source locations and contacts for coordination issues.
SERVICES NOT INCLUDED
• Formal submission of a "pricing" package or partially completed documents.
• Site visits or coordination meetings other than those specified.
• Electrical engineering, "one -line", or panel board schedules.
• Redesign for changes in design after the drawings have been either partially or completely prepared
because of site changes, concept changes, etc. (Comments from review meetings will be incorporated)
• Record drawings.
• Development of existing site as -built drawings.
• Evaluation of existing irrigation systems and recommendations for improvements.
• Hydraulic evaluation of existing irrigation mainline and lateral pipe systems.
• Irrigation design for bus stops.
• Irrigation pump station design.
• Attendance at pre -bid meeting.
• Construction observation services.
• Irrigation as-built/record drawings.
• Irrigation auditing services.
CHANGES
Because changes in base information and/or landscape design can significantly affect sprinkler layout and in
turn pipe layout and hydraulics, any such changes will necessitate our charging additional fees, as detailed in
the Agreement. Therefore, the fees quoted presume the availability of completed base information and
completed landscape design before irrigation design begins.
Aqua Engineering, Inc. Mason Street BRT Irrigation Engineering Services
June 14, 2010 - 3 -
EXHIBIT B
FEES:
We propose the following fees for the scope -of -work defined above:
Task1.0: Data Collection..........................................................................................................$ 4,650
(including two (2) site visit/coordination meetings)
Task 2.0: Irrigation Construction Documents.........................................................................$ 34,200
(including seven (7) coordination/review meetings)
Task 3.0: Irrigation Bidding Assistance...................................................................................$ 500
TOTAL FEES (including direct expenses)
Aqua Engineering, Inc.
June 14, 2010
39,350
Mason Street BRT Irrigation Engineering Services
-4-