HomeMy WebLinkAboutBID - 7133 WEED CUTTING AND RUBBISH REMOVALCity of
Fort CollinsPu
rcM1asing
ADDENDUM No. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of Bid 7133: Weed Cutting and Rubbish Removal
OPENING DATE: 3:00 P.M. (Our Clock) April 13, 2010
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov. com/purchasing
To all prospective bidders under the specifications and contract documents described
above, the following changes are hereby made.
CHANGE:
The following will be paid to contractors on an hourly or negotiated cost with the
City Representative. The City may ask contractors for pricing for a project and
the low responsive responsible price would be awarded the work. Work must be
completed in a complete and professional manner.
Scope of work for Dilapidated Fences & Dirt Yards Ordinances:
Repair, replace or remove sections of fences that are found in violation of Code
Sec. 20-32 by the City of Fort Collins Code Compliance Inspectors. Must use
compatible/comparable materials to the original fence for all repairs. Bring dirt
yards into compliance with Code Sec. 20-31 by performing work as instructed by
Compliance Inspectors by coving dirt area of yard with some form of ground
cover (e.g. seed, sod, gravel, mulch, plants, etc.).
Hourly Rate:
2. Traffic control for Road Shoulder mowing will be the responsibility of the
contractor.
Please contact John D. Stephen, CPPO, LEED AP, Senior Buyer at (970) 221-6777
with any questions regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM
HAS BEEN RECEIVED.
where renewal is a way of life
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DEFINITIONS
City Representative shall mean the Compliance Supervisor or Streets Department Superintendent, or their
designated representative.
Contractor shall mean a successful bidder who has entered into a Services Agreement with the City of Fort
Collins.
EQUIPMENT REQUIRED
The Bidder shall submit a list of equipment that will be made available to accomplish the work, defined as
the industry standard for the P.T.O. horse power needed for the make and model of mower, the size of the
bucket or for any other attachment used, and shall be prepared to have equipment inspected and approved
by the City's Representative. Category II and III require a digital camera and all weed mowings and rubbish
removal must have a digital photo taken prior to the weed mowing and rubbish removal. The disk with the
pictures should be turned it with the invoice. Failure to do so may result in the contractor not being paid.
Camera malfunction will be taken into consideration. The City Representative shall make the final
determination if the equipment made available by the contractor is sufficient to perform the work
satisfactorily. Inspections of equipment may be performed by the City Representative at any point during
the contract. There are five (5) categories to be bid on, and a contractor may bid on any or all of the five
categories:
Category 1: Extra Heavy Rubbish Removal which requires a loader and a tandem dump truck with a 10
yard minimum box.
Category 2: Heavy Rubbish Removal requires a fork or bucket loader, a tractor with sufficient capacity,
defined as the industry standard for the P.T.O. horse power needed for the loader to perform the work. A 5
yard minimum capacity dump truck and a Digital Camera.
Category 3: Weed and Normal Rubbish Removal requires a Five-foot rotary mower; a tractor with sufficient
capacity, defined as the industry standard for the P.T.O. horse power needed for the make and model of
the mower; hand tools; high back pickup truck; hand operated power weed cutter; three-foot walk behind
mower; a Digital Camera. Optional: a three-foot walk behind grooming mower.
Category 4: Road Shoulder Mowing requires a five-foot mower capable of mowing road shoulders; tractor
with sufficient capacity, defined as the industry standard for the P.T.O. horse power needed for the make
and model of the mower. Seven -foot mower with a seven -foot wing is desirable; hand operated power weed
cutter.
Category 5: Stormwater Detention Basins and Drainage Channels Mowing requires a Five-foot or larger
rotary mower; a tractor with sufficient capacity, defined as the industry standard for the P.T.O. horse power
needed for the make and model of the mower; hand tools; high back pickup truck; hand operated power
weed cutter; three-foot walk behind mower; a Digital Camera. Optional: a three-foot walk behind grooming
mower.
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WORK DIVISION
The City intends to award this bid, based on bid price and demonstrated capacity, to multiple Contractors
who may be responsible for one or more of the four categories placed for bid. It is the intent of the Streets
Department to assign work equally among contractors when possible, however, there are no stated nor
implied guarantees regarding the assigning of work equally. All contractors must have the equipment
specified for the scope of the work bid.
All work shall be performed under the direction of the City Representative, and in strict accordance with the
bid specifications and the signed services agreement.
The City Representative is authorized to assign jobs based on the equipment needed for any particularjob,
regardless of original assignments.
REGULATIONS
All work must be done in compliance with all local/state/federal regulations. All employees must be
properly licensed and qualified to operate the equipment they work on. All employees must be hired and
managed in accordance with all local/state/federal requirements. All equipment must be properly licensed
and maintained. A violation of any applicable regulation will be grounds for termination.
NOTIFICATION
The City shall notify Contractor verbally or written of services to be performed. Such notification shall
include the location of such services and any other special circumstances relating to the services.
The City Representative must be able to reach the Contractor easily, and within a reasonable time frame. It
is strongly suggested that Contractors call the City Representative daily, or Contractors have an answering
machine/answering service which can deliver messages within four hours, or Contractors have a mobile
phone or a pager from May through August.
If the City Representative is unable to reach a Contractor when needed, the City Representative may use
any contractor to perform any type of weed and rubbish removal, regardless of original assignment.
Nothing within this Contract shall obligate the City to have any particular service performed by the
Contractor.
PERFORMANCE
The Contractor shall perform all work in a safe manner, and shall ensure that proper safety gear is worn at
all times. Any damage caused by the Contractor in the performance of this contract shall be the sole
responsibility of the Contractor.
The Contractor shall perform each job required in the most efficient manner and at the lowest cost to
the City.
The Contractor shall be assigned each job by the City Representative, or his designate. A list noting
the address of the job, and the date the job was given to the Contractor shall be considered notice to
proceed on each given job. At the time jobs are assigned, the City Representative shall give oral
and/or written instructions as to how each job is to be performed.
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The Contractor shall complete each job as assigned within five working days of receiving the
assignment. If the job is not completed within five days, the City Representative shall have the option
of giving the assigned job to another contractor of his choice, or having the original Contractor complete
the job. Should the Contractor fail to complete twelve jobs within five days (as specified) in any one
calendar year, the Contract award may be suspended, and that Contractor shall not be used for weed
or rubbish removal for the remainder of the year.
Should extenuating circumstances arise, such as severe weather, which prevents the Contractor from
completing the job on schedule, the Contractor must immediately notify the City Representative, who
shall decide if an extension can be granted.
If the Contractor does not perform the job as instructed, they shall be called back to correct the job.
The City shall not be charged for any corrections, and all corrections shall be made promptly and
Professionally. Failure to make corrections as specified will be cause to terminate the contract.
Should the Contractor arrive at a job site, to find the work partially done or being done, the Contractor
shall not begin work, and shall immediately notify the City Representative. Should a property owner or
a resident request that the Contractor stop work, the Contractor shall immediately stop work, give the
property owner/resident the City Representative's card or phone number, and immediately notify the
City Representative. If possible the Contractor should also obtain the name and number of the property
owner/resident.
CHANGES IN THE WORK
The City may, at any time during the term of a particular work assignment and without invalidating the
Contract, make changes within the general scope of the particular work assignment and the Contractor
agrees to perform such changed work.
MATERIALS, EQUIPMENT AND LABOR
The Contractor undertakes and agrees to furnish and pay for all materials, supplies, labor,
transportation, equipment, tools, services and supervision necessary to perform any services
hereunder.
MOVE -ON FEE
The Contractor shall be allowed to charge a "move -on" fee of $20.00 on each job. Move -on fees shall
be determined jointly in writing or verbally between the Contractor and the City Representative when
jobs are assigned.
SUBCONTRACTORS AND MATERIALS
Any Subcontractors to be used must be prior approved by the City. A list of all permitted
subcontractors (if applicable) and material suppliers (if any) must be submitted with the bid. The Bidder
shall not utilize the services of any Subcontractor not listed on the subcontractor list as submitted in
performing work pursuant to the Contract without the prior written consent of the City nor shall the
Contractor obtain supplies or equipment used in the performance of this
contract unless such supplier is listed on the material list.
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RECORDS
The Contractor shall, at all times, maintain accurate work records, noting the address of the job, the
City -assigned job number, the condition of the property, the hours worked, the employees used, the
equipment used and any problems or unusual incidents. These work records may be requested and
inspected at any time by the City Representative.
BILLING
Invoices shall be submitted on City -approved forms only, and each invoice shall be submitted with a
lean -waiver release, if subcontractors are used. Billings shall be submitted within seven calendar days
of job completion. Bills not submitted in this time frame shall be subject to a three percent (3%) penalty.
Work shall be charged at the hourly rate associated with the most efficient type of work and the
equipment used, as bid. All landfill fees will be reimbursed. However, landfill tickets must also be
submitted with the invoice. Time spent driving from the job site to the landfill, and back to the job site
shall be charged by the quarter hour, at the hourly rate submitted for light weed and rubbish removal.
Move -on fees may also be included, on the invoice, if appropriate.
The first flat tire incurred in the course of work (if the flat was caused by a hazard on a job site, and not
in the public right-of-way) shall be reimbursed by the City, provided a receipt is submitted. Subsequent
flat tires caused by hazards on the same job site shall be paid for by the Contractor.
All billing must accurately reflect the actual time worked. Non -accurate billings may be cause for
termination of the contract.
TERMINATION
The City may terminate this contract for any reason with fifteen (15) days written notice.
BIDS
The City may make such pre -award survey as it deems necessary to determine the ability of the Bidder
to perform the work and the Bidder shall furnish to the City all such information and data as is
reasonably required for this purpose. The City reserves the right to disqualify any bid if the evidence
resulting from the City's investigation shows, in the opinion of the City, that the Bidder is not properly
qualified to perform the work described herein.
Fill in all blanks on the Bid Forms. Failure to do so may result in a bid disqualification. All entries shall
be made in ink or typed on the forms bound herein. Bids entered on forms where phraseology has
been altered or where the documents have been otherwise altered will not be accepted. A list of
subcontractors must be submitted with all bids, signed supplemental instructions, and a workman's
compensation waiver if deemed necessary. The successful bidder/s shall be required to enter into the
attached Services Agreement within five working days of receipt of Agreement.
LAWS AND REGULATIONS
The Contractor agrees to comply fully with all applicable state and federal laws and regulations and
municipal ordinances. The Contractor further agrees to comply fully with the Occupational Safety and
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Health Act, all regulations issued there under and all state laws and regulations enacted and adopted
pursuant thereto.
The Contractor also agrees to require that all persons operating motorized equipment possess a valid
drivers' license and that it will comply with Title 8, Article 12, C.R.S., the Colorado Youth Employment
Opportunity Act of 1971.
The Contractor agrees to pay all state and federal social security, unemployment insurance and other
taxes, assessments or contributions due and payable to the State of Colorado and/or the United States
in connection with the work to be performed under this Contract, and the Contractor shall hold the City
harmless from any liability on account of any such taxes or assessments.
NO CONFLICT WITH THIRD PARTIES
The Contractor agrees that no conflicts between the Contractor or its employees and any third party
who owns or exercises control over the work site or adjacent property shall occur.
WAIVER FOR WORKMEN'S COMPENSATION INSURANCE COVERAGE
WHILE ENGAGED IN WEED AND RUBBISH REMOVAL OPERATIONS FOR
THE CITY OF FORT COLLINS, COLORADO
The Contractor shall indemnify and hold harmless the City of Fort Collins, Colorado and its agents,
officers and employees from and against all claims, damages, losses and expenses, including
attorneys' fees, arising out of or resulting from the performance of the work.
It is expressly understood Workmen's Compensation Insurance is not required due to the nature of your
performance, i.e., driving trucks, never leaving the cab area of such trucks orfor the following reasons:
while performing your duties as described in all Specifications and Contract Documents.
Dated this day of 2010.
TYPED OR PRINTED NAME OF CONTRACTOR OR FIRM
By:
Authorized Signature
Notary Public
My commission expires
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LIST OF PROPOSED SUBCONTRACTORS AND SUPPLIERS
NAME OF INDIVIDUAL OR COMPANY WORK TO BE PERFORMED AND/OR
GOODS OR MATERIALS SUPPLIED
NOTE: Only Subcontractors, Suppliers and Material suppliers listed above will be allowed to work on
the City's Weed and Rubbish Abatement Program under your contract. Any additions or deletions must
have prior approval from the City.
I certify no Subcontractors, Suppliers or Material suppliers will be used by my firm in the performance of
this contract, therefore, Lien Waivers will not be supplied with billing forms.
Authorized Signature
Title
FIRM NAME
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SUGGESTED BILLING FORM
(If this form is not used, the Contractor's form must be approved prior to use by the City
Representative.)
CITY OF FORT COLLINS
WEED AND RUBBISH ABATEMENT
BILLING INSTRUCTIONS AND INVOICE FORM
Vendor Name:
Phone Number:
Address (Street & #):
City, State, Zip Code:
INVOICE NO:
BILLED TO: (City of Fort Collins) JOB NO:
LOCATION:
WORK DONE (Date/s/ and time/s/):
HOURS WEED CUTTING (Tractor - Hand):
INVOICE DATE:
HOURS RUBBISH -WEED CLEAN-UP & LOADING (Loader - Hand):
YARD OF RUBBISH - WEEDS:
HOURS HAULING (To Landfill):
LANDFILL FEE(s):
WORK ACCOMPLISHED:
CHARGE:
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SAMPLE
LIEN RELEASE
The undersigned, for good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, and intending to be contractually bound, hereby waives and releases to and for the
benefit of the owners of any properties on which work was performed pursuant to the Contract for Weed
and Rubbish Abatement for Spring -Summer, 2010, by and between the undersigned and the City of
Fort Collins, Colorado, all rights of the undersigned to claim a mechanic's lien pursuant to Colorado
Revised Statutes, or any similar lien for work completed before in conjunction with the property at
the following address:
and the undersigned hereby acknowledges the reliance of the owner or owners of such property and
the City of Fort Collins, Colorado, upon the waiver and release herein contained.
Last Payment Received: $
Name of Contractor:
Authorized Signature:
Capacity (i.e., officer sole owner, partn
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of pages and
incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit
"B", consisting of ( ) pages, and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within ( ) days following execution of this
Agreement. Services shall be completed no later than . Time is of the essence. Any
extensions of the time limit set forth above must be agreed upon in a writing signed by the parties.
4. Contract Period. [Option 1] This Agreement shall commence upon the date of
execution shown on the signature page of this Agreement and shall continue in full force and effect
for one (1) year, unless sooner terminated as herein provided. In addition, at the option of the City,
the Agreement may be extended for an additional period of one (1) year at the rates provided with
written notice to the Professional mailed no later than ninety (90) days prior to contract end.
4. Contract Period. [Option 2] This Agreement shall commence , 200 , and
shall continue in full force and effect until 200 , unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional one
year periods not to exceed ( ) additional one year periods. Renewals and pricing
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changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU
published by the Colorado State Planning and Budget Office will be used as a guide. Written
notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days
prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its obligations
by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the
party so prevented shall be excused from whatever performance is prevented by such cause. To
the extent that the performance is actually prevented, the Service Provider must provide written
notice to the City of such condition within fifteen (15) days from the onset of such condition. [Early
Termination clause here as an option
6. Early Termination by City/Notice. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties. All
notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to
the following addresses:
City:
Copy to:
Service Provider:
City of Fort Collins
City of Fort Collins
Attn: Purchasing
Attn:
PO Box 580
PO Box 580
Fort Collins, CO 80522
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the date of termination, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and
remedy for such termination.
7. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, per the attached Exhibit "A", consisting
of pages, and incorporated herein by this reference.
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City of
Fort Collins
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/Purchasing
INVITATION TO BID
7133 Weed Cutting and Rubbish Removal
BID OPENING: 3:00 P.M. (our clock), April 13, 2010
The City of Fort Collins is requesting bids for cutting and removal of weeds and remove rubbish from
designated properties in accordance with Section 20-45 of the Code of Ordinances and the hauling away of
same to an authorized landfill, under the direction of the City Representative. Work also includes road
shoulder mowing and detention and drainage channel mowing.
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and
date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North
Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins,
80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), April 13, 2010.
A pre -bid meeting is set for April 1, 2010, at 10:00a.m., at 215 N. Mason, Room 113, Fort Collins.
This meeting is HIGHLY RECOMMENDED.
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at:
http://fcgov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of
the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal capacity to
bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once
bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the
purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a
period of twelve months from the date of the opening. The City may also pursue any remedies available at
law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the
City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing
by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified
by the bid number and bid name contained in the bid proposal.
8. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the services provided under this agreement. All requests concerning
this agreement shall be directed to the City Representative.
9. Independent Service provider. The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort Collins. The
City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any
other purpose.
10. Personal Services. It is understood that the City enters into the Agreement based on
the special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
11. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any
of the services shall not be construed to operate as a waiver of any rights or benefits provided to
the City under this Agreement or cause of action arising out of performance of this Agreement.
12. Warranty.
a. Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance with accepted standards
for work of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to City.
C. Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials, equipment and labor, against
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defects and nonconformances in design, materials and workmanship/workwomanship for a period
beginning with the start of the work and ending twelve (12) months from and after final acceptance
under the Agreement, regardless whether the same were furnished or performed by Service
Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any
such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or
replaced by Service Provider in a manner and at a time acceptable to City.
13. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to
the terms of this agreement, such party may be declared in default thereof.
14. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the non -
defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because
of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
16. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands or liability of
any character whatsoever brought or asserted for injuries to or death of any person or persons, or
damages to property arising out of, result from or occurring in connection with the performance of
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any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional insured
under this Agreement of the type and with the limits specified within Exhibit B, consisting of one (1)
page, attached hereto and incorporated herein by this reference. The Service Provider before
commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk
Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the
insurance coverage required from an insurance company acceptable to the City.
17. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
18. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
19. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S.,
et. seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created in
Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress,
as amended, administered by the United States Department of Homeland Security (the "e-Verify
Program") or the Department Program (the "Department Program"), an employment verification
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program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the
employment eligibility of all newly hired employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this Agreement.
c. Service Provider is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this Agreement
is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall:
1. Notify such subcontractor and the City within three days that Service Provider
has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not cease employing
or contracting with the illegal alien; except that Service Provider shall not terminate the contract with
the subcontractor if during such three days the subcontractor provides information to establish that
the subcontractor has not knowingly employed or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course of an investigation
that the Department undertakes or is undertaking pursuant to the authority established in
Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Service Provider shall be liable for actual and consequential damages
to the City arising out of Service Provider's violation of Subsection 8-17.5-102, C.R.S.
g. The City.will notify the Office of the Secretary of State if Service Provider violates
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this provision of this Agreement and the City terminates the Agreement for such breach.
20. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting of
) pages, attached hereto and incorporated herein by this reference.
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CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
By:
PRINT NAME
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
CORPORATE SECRETARY
(Corporate Seal)
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EXHIBIT B
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under this
bid, the Service Provider shall furnish the City with certificates of insurance showing the type,
amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may
take out and maintain, at the expense of the Service Provider, such insurance as the City may
deem proper and may deduct the cost of such insurance from any monies which may be due or
become due the Service Provider under this Agreement. The City, its officers, agents and
employees shall be named as additional insureds on the Service Provider's general liability and
automobile liability insurance policies for any claims arising out of work performed under this
Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain
during the life of this Agreement for all of the Service Provider's employees engaged in work
performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident, $500,000
disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain during
the life of this Agreement such commercial general liability and automobile liability insurance
as will provide coverage for damage claims of personal injury, including accidental death, as
well as for claims for property damage, which may arise directly or indirectly from the
performance of work under this Agreement. Coverage for property damage shall be on a
"broad form" basis. The amount of insurance for each coverage, Commercial General and
Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property
damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under this
Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
Rev?/2009
10
No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in
default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis,
whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and
to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial
interest in the sale to the City of any real or personal property, equipment, material, supplies or services
where such officer or employee exercises directly or indirectly any decision -making authority concerning
such sale or any supervisory authority over the services to be rendered. This rule also applies to
subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any
items of monetary value from any person who has or is seeking to do business with the City of Fort Collins
is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered
as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's
purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City
Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to
authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a
collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid
opening.
James B. O'Neill ll, CPPO, FNIGP
Director of Purchasing and Risk Management
2
where renewal is a way of life
CITY OF FORT COLLINS
BID PROPOSAL
BID 7133
WEED CUTTING AND RUBBISH REMOVAL
BID OPENING: April 13, 2010, 3:00 P.M. (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR WEED
CUTTING AND RUBBISH REMOVAL, PER THE BID INVITATION AND ALL REFERENCED
SPECIFICATIONS:
The City of Fort Collins is requesting bids for furnishing any equipment and labor deemed necessary and
required to cut and remove weeds and remove rubbish from designated properties in accordance with
Section 20-45 of the Code of Ordinances and the hauling away.of same to an authorized landfill, under the
direction of the City Representative. Work also includes road shoulder mowing and detention and drainage
channel mowing.
For any technical questions, please contact Polly Lauridsen, Compliance Supervisor, at 970-221-6399 or
plauridsen(cDfcgov.com.
For technical questions regarding road and shoulder mowing questions, please contact Larry Schneider,
Streets Superintendent at 970-221-6755 or Ischneider(ab_fcgov.com.
For Purchasing questions, please contact John Stephen, CPPO, LEED AP, Senior Buyer, at 970-221-6777
or istephen(cDfcgov.com.
This is a one year agreement but, at the option of the City, the Agreement may be extended for additional
one year periods not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by
and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by the
Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the Service
Provider and mailed no later than 90 days prior to contract end.
A pre -bid meeting is set for April 1, 2010, at 10:00a.m., at 215 N. Mason, Room 1 B, Fort Collins. This
meeting is HIGHLY RECOMMENDED.
3
BID SCHEDULE
7133 Weed Cutting and Rubbish Removal
We hereby enter our pricing for the City of Fort Collins' requirements to cut and remove weeds and rubbish
in accordance with Section 20 - 45 of the Code and Ordinance of the City of Fort Collins. All pieces of
equipment shall be priced separately, listing make, model, year, horsepower, size, and cost per hour. Also,
a combined price shall be given for minimum equipment required in each category. Contractor may bid on
one or all categories. Category II and III require a digital camera and all weed mowing and rubbish removal
must have a digital photo taken prior to the weed mowing and rubbish removal. The disk with the pictures
should be turned it with the invoice. Failure to do so may result in the contractor not being paid. Camera
malfunction will be taken into consideration.
Section 1. Extra Heavy Rubbish Removal
Minimum equipment required: please check N ) equipment you have
_Loader
_Tandem dump truck with a 10 yard minimum box.
EQUIPMENT YEAR MODEL CU. YDS. HP $/HR.
Box/BUCKET
Combined minimum price for fork/bucket loader and tractor......... $ per hour.
Minimum price for dump truck: ................................................ $ per hour.
FIRM NAME
4
Section 2. Heavy Rubbish Removal
Minimum equipment required: Please Check N) equipment you have
_Fork or bucket loader
_Tractor with sufficient capacity, defined as the industry standard for the P.T.O. horse power
needed for the loader, to perform the work.
_5 yard minimum capacity dump truck
_Digital Camera
EQUIPMENT YEAR MODEL CU. YDS. HP $/HR.
BOX/BUCKET
Combined minimum price for fork/bucket loader and tractor ......... $ per hour.
Minimum price for dump truck: ................................................ $ per hour.
FIRM NAM
Section 3. WEED MOWING AND RUBBISH REMOVAL
The minimum equipment required is: please check (4) equipment you have
_Five-foot rotary mower
_Tractor with sufficient capacity, defined as the industry standard for the P.T.O. horse power
needed for the make and model of mower;
_Hand tools
_High back pickup truck
_Hand operated weed cutter
_Three-foot walk behind mower.
_List a three-foot walk behind grooming mower, if available.
_Digital Camera
Equipment Year Model HP Width $/Hr.
Combined minimum price for tractor and mower ........................ $ per hour.
FIRM
0
Section 4. Road Shoulder Mowing
Approximately 100 lane miles of road shoulders to be mowed, three or more times a summer, depending
upon climate conditions. From past experience a mile to a mile and a half can be mowed in an hour.
Includes weed whipping around poles, signs, etc. Must avoid mowing major arterials during rush hour, from
7-9am, and 4-6pm. Major arterials are streets like Prospect, Drake, Lemay, Timberline, Horsetooth, Taft,
Shields, etc. This restriction does not apply to weekends.
Minimum equipment required: please (4 ) check equipment you have
_5' or larger mower capable of mowing road shoulders
_Tractor with sufficient capacity, defined as the industry standard for the P.T.O. horse power
needed for the make and model of the mower.
_7' mower with a 7' wing is desirable, and will be given preference on the wider stretches of road
shoulder.
_Hand operated 20 hp power weed cutter.
Safety Equipment:
The tractor must be equipped with safety placards: "Caution", etc., and working flashers as well as
reflectors. The mower must be equipped safety guards or chain guards to prevent rocks and debris from
flying out from under the mower. Personnel working on or near the road including the road shoulder or
right-of-way must wear a Class III reflective safety vest and hard hats at all times. Personnel must wear
eye and ear protection during weed whipping. City will provide traffic control for work on all major roads.
Litter control on some major arterials will be required, as well as special cleanup instructions on Harmony/1-
25 interchange to prevent blockage of the irrigation siphon. Contractor must have irrigation experience so
they can operate the irrigation system at the intersection.
Tractor\Whip Year Model Width $/Hr.
Combined minimum price for tractor and mower ........................ $ per hour.
Minimum price for weed whip ................................................$ per hour.
FIRM NAME
7
Section 5. Stormwater Detention Basins and Drainage Channels Mowing
Approximately 14 Detention Basins and 28 Drainage Channels to be mowed 4-6 times a season,
depending on weather (growing) conditions. Debris pick-up and removal (tree limbs, wind blown debris,
misc. abandoned debris, etc.) may be required in the spring prior to mowing to avoid equipment damage
and/or for the aesthetics of the area. Debris disposal will be billed for man-hours, hauling and landfill fees.
The minimum equipment required is: please check (4) equipment you have
_Five-foot or larger rotary mower
_Tractor with sufficient capacity, defined as the industry standard for the P.T.O. horse
power needed for the make and model of mower;
_Hand tools
_High back pickup truck
_Hand operated weed cutter
_Three-foot walk behind mower.
_List a three-foot walk behind grooming mower, if available.
_Digital Camera
Equipment Year Model HP Width $/Hr.
Combined minimum price for tractor and mower ........................$ per hour.
al[V KI_VIWO
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