HomeMy WebLinkAbout102507 CINTAS - CONTRACT - RFP - P1078 UNIFORM RENTAL OR LEASING (3)EXHIBIT A
SCOPE OF WORK — UNIFORM RENTAL & LEASING
I SCOPE OF WORK
A It is the intention of this Agreement that the Service Provider will assume full
responsibility for furnishing, cleaning (where requested), and maintaining
uniforms, garments, clothing apparel, or other articles of clothing for City of
Fort Collins personnel in the Transfort Bus, Fleet Maintenance, Light & Power
operations, and in any other areas as requested by the designated
departmental Project Manager
B DELIVERY the City requires that the Service Provider designate one (1) day
for pick-up and delivery per week Delivery is to occur on that pre -determined
day during business hours, at a time to be negotiated between Service
Provider and the Project Manager for that department For those weeks in
which the pickup/delivery day is on an official City holiday, arrangements are
to be made for deliveries to occur the day before the holiday, or on a
preapproved date
C DIRTY CLOTHING/RAG/TOWEL BINS Service Provider is to provide bins
that separate the clothing to allow for clothing pieces in need of mending or
repair to be placed in one bin, clothing recommended for replacement in
another bin and a third bin that is for dirty clothing Additional bins are to be
provided for. dirty Shop rags/Towels The bins are to
A Eliminate or minimize odor
B Be covered and locked, to prevent pilfering
C Be sized appropriately to-accornmodatethe needs of the
department
D Be located in an area approved by the department Project Manager
Service Provider will provide rag cans, clothes racks, soil dumps, lockers and
hangers at no additional charge Project Manager for that department will
determine which mix of these amenities is necessary, given the space
constraints within the department Air Freshener Dispensers will be supplied
at No Charge as needed, Air Freshener refills are rented per charge on the
Pricing Schedule
D UNIFORM COMPLEMENT AND QUANTITIES Garments covered under this
Agreement will be selected by the Project Manager for each department from
the items represented on the Pricing Schedule If additional items not covered
on the Pricing Schedule are requested by the Project Managers, they will be
pnced using the Service Provider's same Pricing Multipliers that are used for
similar item categories on the Pricing Schedule Project Managers will
determine the quantity of each item to be provided for each employee in their
department Project Managers for each area may add or delete uniform
pieces, towels, covers, mats and other sundry components from the Contract
at any time during the Contract Period
E OVERSIZE UNIFORMS Service Provider should be aware that an average of
5% of City employees require oversized uniforms No additional cost is to be
charged for oversized garments Also, the Service Provider is required to
provide female -size apparel at no additional cost Service Provider is to make
every effort to see that oversize and female employees receive their uniform
pieces in the same time frame as regular -size male employees
rev06/07
F SIZE CHANGES Service Provider is to provide for normal size changes at no
additional charge to the City
G ALTERATIONS Alterations are to be the responsibility of the Service
Provider If a garment requires alteration, Service Provider has seven (7)
calendar days to return or replace garment from the date of being informed of
the request by authorized City personnel
H PROFESSIONAL APPEARANCE In order to maintain a professional
appearance, the City will not accept clothing with mends and patching larger
than dime size The repair or mending of a garment shall not detract from the
garment's appearance Two (2) or less apparent mending sites are
acceptable, if there are more in a garment, that item needs to be replaced
The initial issuance of uniforms for new City departments coming online as a
result of this Agreement (for example, Fleet Maintenance) must be new For
City departments with continuing service by Service Provider as a result of
this Agreement (for example, Transfort and Light & Power) will be maintained
with A and B grade garments On a weekly basis the Service Sales
Representative (SSR) will inspect City garments and make necessary
upgrades to insure City garments portray a consistent professional image
The City reserves the right to approve or request new garment depending on
the appearance and the employee's function
I MEASUREMENT Transfort, Fleet Maintenance, Light & Power, and any
other new departments coming online into the program request that Service
Provider measure employees (and give the opportunity for try -on) for proper fit
on -site Service Provider shall negotiate location and schedule for these
events with the department Protect Managers
J GARMENT IDENTIFICATION Service Provider is to have in place a system
of garment identification (for example,, bar coding) in order to provide tracking
of the uniform pieces for individual employees throughout their system
K INDIRECT EMBROIDERY LOGOS Service Provider is to attach Indirect
Embroidery Logos to shirts, jackets, vests, etc as directed by the department
Project Managers The City will design the artwork for the logo, and will
purchase the logos as needed Service Provider will not charge a fee to
attach the logos to garments, or to remove them should the garment no
longer be required or needed
L GARMENT REPLACEMENT CHARGE Garments that require replacement
due to normal wear and tear are to be replaced at no charge by the Service
Provider If a City employee rips or tears a garment, loses a button, or for any
other reason needs a garment repaired, a stringed repair tag is to be
completed by the employee and tied to the garment with a brief description of
what needs to be repaired As part of the Service Provider's Continuous
Process Improvement Quality Program, Service Provider inspects each and
every garment after they have been cleaned for all types of needed repairs
An automatic repair system takes place in the event the garment does not
pass inspection Should the garment need replacement upon inspection, the
garment will be replaced due to normal wear, free of charge Garments that
are destroyed beyond repair, i e pants cut to fit over boots, sleeves cut off of
shirts, rips larger than a quarter, will be charged for, subject to the Per Unit
Purchase or Replacement Price in the Pricing Schedule All city employees
participating in the Lease or Rental program are required to fill out an
Enrollment Agreement for the Service Provider This authorizes the City to
deduct the Replacement Cost of any garments not returned in the event of
-rev06/07
T Rental, Lease and Purchase/Replacement Costs provided on the enclosed
Pricing Schedule will cover all sizes, special tailoring, labor, transportation and
any associated cost that is required to provide the services identified in this
Scope of Work No Fuel Surcharges, Environmental Charges, Makeup
Charges, or Wastewater Charges will be accepted The City of Fort Collins
will not be liable for any charge not included on the Pricing Schedule
U No Buy -Back Provisions will be considered
V CLEANING PROCESS AND ENVIRONMENTAL IMPACT Garments are
sorted and separated by color, fabric or type of soil Sorted garment loads are
weighed to ensure consistency of cleaning quality Wash process and
cleaning formulas are designed for each garment and soil type Liquid
injection system and wash process are regularly monitored for quality
assurance Service Provider conducts monthly testing of settable solids
Annual inspection by City of Greeley on 9/21/07 stated " facility has a good
environmental control program with -many positive aspects" Zero negative
environmental impact reported to date
W SERVICE PROVIDER SERVICE ISSUES CONTACT
Brad Darby (Service Manager)
Telephone (970) 352-2233 Fax (970) 356-7238
Email Darbyb(a7cintas com
Backup David Bowen (Service Training Coordinator)
Matt Selcke (General Manager)
selckemacintas com
SERVICE PROVIDER BILLING ISSUES CONTACT
Claudia Reich (Office Manager)
Telephone (970) 352-2233 Fax (970) 356-7238
Email reichcCftintas com
Cell (720) 341-0750 Emergency (970) 352-2233
Backup Patty Rodriguez
LOCATION OF SERVICE PLANT
Cintas Corporation
523 101h Street
Greeley, CO 80632-1119
Y The City acknowledges that numerous manufacturers market fabrics represented
to be. flame resistant, and that Service Provider has made no representations,
warranty, or covenant with respect to the flame -resistant qualities of the fabrics or
garments The City agrees to notify all City employees who will be wearing the flame -
resistant garments that the garments are not designed for long term, high heat
exposure or use around open flames, and that no representation is made as to the
garment's ability to protect users from injury or death Section 14
Indemnity/Insurance of the Agreement governs this section, with the exception that
the City hereby agrees, to the extent permitted by law, to indemnify and hold Service
Provider harmless from any claims and damages arising out of the failure of the
fabric to function as flame -resistant Service Provider does agree that it is their
responsibility to launder flame -resistant garments in the appropriate manner in order
to protect and preserve the flame -resistant properties of the fabric
rev06/07
11
EXHIBIT C - PRICING
I RENTAL & LEASE PRICING SCHEDULE
ITEM
#
DESCRIPTION
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RENTALILEASE PROGRAM ITEMS:
1
Lined Jacket
366
$0 4Q
$0 80
$0 24
$0 48
$35 00
2 .
Quilted Vest
175
$0 40
$0 80
$0 24
$0 48
$35.00
3
Oxford Cotton Dress Shirt (Long or Short Sleeve)
374
$0 29
$0 60
$0 18
$0 36
$25 00
4
Security Shirt (Long or Short Sleeve)
838
$0 26
,$0 52
$0 16
$0 31
$15 00
5
Work Shirt, 65/35 (Long or Short Sleeve)
935
$0 13
$0 27
$0 08
$0 16
$15 00
6
Work Shirt, 100% Cotton (Long or Short Sleeve)
330
$0 23
$0 47
$0 14
$0 28
$20 00
7
Cotton Pants
340
$0 28
$0 57
$0 17
$0 34
$22 00
8
Work Pants, 65/35
945
$0 22
$0 45
$0 13
$0 27
$18 00
81
Mens pants pleated -
--86-5
- $0 23
$0 46
$0 14
$0 28
$20 00
82
Womens pants (not pleated)
546
$0 22
$0 45
$0 13
$0 27
$18 00
83
Womens pants Twill pleated
554
$0 23
$0 46
$0 14
$0 28
$20 00
84
Womens pants pleated
596
$0 23
$0 46
$0 14
$0 28
$20 00
9
Work Shorts, 65/35
448
$0 24
$0 49
$0 14
$0 29
$15 00
91
Work Shorts (not pleated)
741
$0 24
$0 49
$0 14
$0 29
$15 00
10
Coveralls, 65/35
912
$0 34
$0 68
$0 20
$0 40
$21 00
11
Coveralls,100% Cotton
910
$0 42
$0 84
$0 25
$0 50
$20 00
12
Indura Flame -Resistant Uniform Shirt
60694
$0 33
$0 66
$0 19
$0 39
$35 00
13
Indura Heavyweight Denim Jeans
6535
$0 52
$1 04
$0 31
$0 62
$37 00
14
Shop Towels, Premium white
2164
N/A.
$0 09
N/A
N/A
$0 45
15
Shop Towels, Standard
2160
NIA
$0 07
N/A
N/A
$0 45
16
Shop Towels, Heavy
2163
N/A
$0 09
N/A
N/A
$0 45
1.7
Fender Covers
2190
N/A
$0 66
N/A
N/A
$6 00
18
Glass Towels
2960
N/A
$0 14
N/A
N/A
$1 00
19
Track Control Mats, 3x5'
84315
NIA
$1 50
N/A
N/A
$40 00
20
Track Control Mats, 4x6'
84435
N/A
$2 50
N/A
N/A
$65 00 .
21
Dust mop, 18", collapsible
2560
N/A
$0 17
N/A
N/A
$5 00
22
Wet map, large
2660
N/A
$0 80
NIA
N/A
$10 00
23
Mop frame, 18", collapsible
N/A
$0 00
N/A
N/A
$3 00
24
Air Freshener Refills
N/A
$2 QO
N/A
N/A
N/A
25
Air Freshener Dispensers
N/A
No
charge
N/A
N/A
N/A
rev06/07
15