HomeMy WebLinkAboutBID - 7123 RESIDENTIAL REFRIGERATOR FREEZER COLLECTION AND TEMPORARY STORAGE SERVICESCity of
F6rt Collins
,' Purchasing
Financial Services
Purchasing Division
215 N. Mason St. 2°d Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov. com/purchasing
REQUEST FOR PROPOSAL
7123 RESIDENTIAL REFRIGERATOR/FREEZER COLLECTION
AND TEMPORARY STORAGE SERVICES
The City of Fort Collins Utilities (Utilities) is seeking proposals from qualified contractors
specializing in refrigerator and freezer recycling to assist in the ongoing direct implementation of
a Residential Refrigerator/Freezer Recycling Program (Program) in Utilities service territory.
Written proposals, five (5) will be received at the City of Fort Collins' Purchasing Division, 215
North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before
2:00 p.m. (our clock), April 9, 2010. Proposal No. 7123 Residential Refrigerator/Freezer
Collection and Temporary Storage Services. If delivered, they are to be sent to 215 North
Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580,
Fort Collins, 80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Tiana
Jennings -Smith, (970) 221-6253.
Questions regarding bid submittal or process should be directed to Opal Dick, CPPO, Senior
Buyer, (970)221-6778.
A copy of the Proposal may be obtained as follows:
Download the Proposal/Bid from the BuySpeed Webpage,
www.fcgov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
The City of Fort Collins is subject to public information laws, which permit access to most
records and documents. Proprietary information in your response must be clearly identified and
will be protected to the extent legally permissible. Proposals may not be marked 'Proprietary' in
their entirety. Information considered proprietary is limited to material treated as confidential in
the normal conduct of business, trade secrets, discount information, and individual product or
service pricing. Summary price information may not be designated as proprietary as such
information may be carried forward into other public documents. All provisions of any contract
resulting from this request for proposal will be public information.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
handling, storage, recycling, and disposal of the Refrigerators and Freezers and all
Regulated Substances shall be in accordance with (a) the requirements of this
Agreement and (b) applicable local, state, and federal laws and regulations in effect at
the time the work is performed.
Prior to performance of any services pursuant to this Agreement, Contractor shall, at its
own cost, have obtained, and shall have required any subcontractors to obtain, all
licenses and permits required by law, rule, regulations and ordinances to engage in the
activities required in connection with this Agreement.
9.0 Responsibility for Regulated Substances. Contractor shall be solely responsible for all
methods, techniques, sequences, and procedures for the recovery, storage
transportation and waste disposal and/or recycling of all CFCs/HFCs/HCFCs, CFC-11,
PCBs, mercury, used oil, scrap metals, and other Regulated Substances found in
Refrigerators and Freezers turned -in by Customers. Contractor agrees to be
responsible under federal or state law as the generator of any waste resulting from
Contractor's performance of the work hereunder.
10.0 Indemnification. The Contractor shall indemnify, defend, save and hold harmless the
City, its officers and employees in accordance with Colorado law, from all damages
whatsoever claimed by third parties against the City, and for the City's costs and
reasonable attorneys fees, arising directly or indirectly out of the Contractor's
negligence, errors, omissions or willful misconduct incident to the performance of any of
the services furnished under this Agreement, Contractor's failure to comply with any
pertinent law, rule, regulations or ordinances regarding Regulated Substances, or
Contractor's failure to comply with any other applicable law or other legal requirement.
11.0 Insurance and Bonding Requirements
11.1 General Insurance Coverage
Prior to the start of work, but in any event not later than 30 days after the date of
award of contract, the Contractor shall furnish the City evidence of coverage from
insurers acceptable to the City and in a form acceptable to the City's Risk
Management Department. Such insurance shall be maintained by the Contractor
throughout the term of this Agreement at the Contractor's sole cost and expense.
Such insurance shall not limit or qualify the liabilities and obligations of the
Contractor assumed under the contract. The City shall not by reason of its
inclusion under these policies incur liability to the insurance carrier for payment of
premium for these policies.
Any insurance carried by the City which may be applicable shall be deemed to be
excess insurance and the Contractor's insurance is primary for all purposes
despite any conflicting provision in the Contractor's policies to the contrary.
Said evidence of insurance shall contain a provision that the policy cannot be
canceled or reduced in coverage or amount without first giving 30 calendar days'
notice thereof (10 days for non-payment of premium) to the City by registered
mail.
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Should any portion of the required insurance be on a "Claims Made" policy, the
Contractor shall, at the policy expiration date following completion of work,
provide evidence that the "Claims Made" policy has been renewed or replaced
with the same limits, terms and conditions of the expiring policy, or that an
extended discovery period has been purchased on the expiring policy at least for
the contract under which the work was performed.
Failure to maintain and provide acceptable evidence of the required insurance for
the required period of coverage shall constitute a breach of contract, upon which
the City may immediately terminate or suspend the agreement.
Contractor shall be responsible for all subcontractors' compliance with the
insurance requirements.
11.2 Specific Coverage
11.2.1 Workers' Compensation Insurance
The Contractor shall provide Workers' Compensation insurance covering
all of the Contractor's employees in accordance with the laws of any state
in which the work is to be performed and including Employer's Liability
insurance and a Waiver of Subrogation in favor the City of Fort Collins.
The limit for Employer's Liability coverage shall be not less than
$1,000,000 each accident and shall be a separate policy if not included
with Workers' Compensation coverage. Evidence of such insurance shall
be in the form of a special endorsement of insurance. Workers'
Compensation/Employer's Liability exposure may be self -insured
provided that the City is furnished with a copy of the certificate issued by
the state authorizing the Contractor to self -insure. Contractor shall notify
the City by receipted delivery as soon as possible of the state withdrawing
authority to self -insure.
11.2.2 Commercial General Liability Insurance
The Contractor shall provide Commercial General Liability insurance with
Blanket Contractual Liability, Independent Contractors, Broad Form
Property Damage, Premises and Operations, Products and Completed
Operations, and Personal Injury coverage included. Such insurance shall
provide coverage for total limits actually arranged by the contractor, but
not less than $1,000,000 combined single limit per occurrence. Should
the policy have an aggregate limit, such aggregate limits should not be
less than double the Combined Single Limit and be specific for this
contract. Umbrella or Excess Liability coverage may be used to
supplement primary coverage to meet the required limits. General
Liability shall include coverage for damages caused by loading and
unloading of appliances being moved from homes and businesses.
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Evidence of such coverage shall provide for the following:
1) Include the City and its officers, agents, and employees as
additional insured(s) with the Named Insured for the activities and
operations under the contract.
2) A description of the coverage included under the policy.
11.2.3 Commercial Automobile Liability Insurance
The Contractor shall provide Commercial Automobile Liability insurance
which shall include coverage for liability arising out of the use of owned,
non -owned, and hired vehicles for performance of the work as required to
be licensed under Colorado or any other applicable state's laws. The
Commercial Automobile Liability insurance shall have not less than
$1,000,000 combined single limit per occurrence and shall apply to all
operations of the Contractor. If not covered by General Liability, the
Automobile Liability shall provide coverage for damages caused by
loadingand unloading of appliances being moved from homes and
businesses.
The Commercial Automobile Liability policy shall name the City of Fort
Collins and its officers, agents, and employees while acting within the
scope of their employment, as additional insured(s) with the Contractor,
and shall insure against liability for death, bodily injury, or property
damage resulting from the performance of this Agreement.
12.0 Independent Contractor. The services to be performed by Contractor are those of an
independent contractor and not of an employee of the City of Fort Collins. Contractor's
employees assigned to perform Contract Work are and shall at all times hereunder
remain the employees of the Contractor and not employees of the City. The Contractor
shall be fully and solely responsible for the management and compensation of said
employees. The City shall not be responsible for withholding any portion of Contractor's
compensation hereunder for the payment of FICA, Workers' Compensation, other taxes
or benefits, or for any other purpose.
13.0 Subcontractors. With prior written approval of the City, the Contractor may enter into
subcontracts with others for the performance of portions of this Agreement. The
Contractor shall at all times be responsible for the acts and errors or omissions of its
subcontractors and persons directly or indirectly employed by them. Nothing in this
Agreement shall constitute any contractual relationship between any others and the City
or any obligation on the part of the City to pay, or to be responsible for the payment of,
any sums to any subcontractors.
The Contractor shall make the provisions of this Agreement applicable to all
subcontractors providing service in connection with the Work. Such subcontractors must
be bound by the Contractor to general terms and conditions protecting the City which are
equivalent to the terms and conditions of this Agreement. Upon written request, the
Contractor shall supply the City with all subcontractor agreements.
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14.0 Title. Title to collected Refrigerators and Freezers and the Regulated Substances
contained therein shall pass to Contractor upon collection from customers.
15.0 Monitoring of Work.
15.1 Records and Audits
The Contractor shall maintain records and books of accounts showing all costs and
expenses incurred by the Contractor for this Agreement, and documenting all
environmental or other regulatory compliance activities related to the performance of
services hereunder. The City shall have the right, upon reasonable notice, to audit
the books, records, documents, and other evidence and the accounting procedures
and practices, where needed, to verify the costs and expenses claimed. The
Contractor shall retain such books and records, and the City shall retain the right to
audit them, for at least three years after final payment and until all disputes, appeals,
litigation, or claims have been resolved. This right to audit shall also include
inspection at reasonable times of the Contractor's office or facilities which are
engaged in the performance of the Agreement. In addition, the Contractor shall, at
no expense to the City, furnish reasonable facilities and assistance for such an audit.
Upon request, Contractor shall also provide copies of documents applicable to this
Agreement. The audit findings shall, to the extent allowed by law, be treated by the
City as confidential.
15.2 Right to Review Services, Facilities, and Records
The City reserves the right to review any portion of the services performed by the
Contractor under this Agreement, and the Contractor agrees to cooperate to the
fullest extent possible. The right of the City to review or approve drawings,
specifications, procedures, instructions, reports, test results, calculations,
schedules, or other data that are developed by the Contractor shall not relieve
the Contractor of any obligation set forth herein.
16.0 Acceptance not Waiver. The City's failure to enforce any provision of this Agreement or
the waiver thereof in a particular instance shall not be construed as a general waiver of
any part of such provision. The City's approval or acceptance of, or payment for, any of
the services provided hereunder shall not be construed to operate as a waiver of any of
the rights or benefits provided to the City under this Agreement.
17.0 Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this Agreement, such party may be declared in default.
18.0 Remedies. In the event a party has been declared in default, such defaulting party shall
be given written notice of the alleged default and allowed a period of ten (10) days within
which to cure said default. In the event the default remains uncorrected, the party
declaring default may elect to: (a) terminate the Agreement and seek damages; (b) avail
itself of any other remedy at law or equity. If the non -defaulting party commences legal
or equitable action against the defaulting party, the defaulting party shall be liable to the
non -defaulting party for the non -defaulting party's reasonable attorney fees and costs
incurred because of the default.
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19.0 Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns, and shall inure to the benefit of the respective
successors and assigns of said parties.
20.0 Law/Severability. Each party's performance hereunder shall comply with all applicable
laws of the United States of America, the State of Colorado and the City of Fort Collins.
This Agreement shall be governed, executed, interpreted and enforced under the laws of
the State of Colorado, and the City of Fort Collins and venue for any litigation shall be in
the District Court in Fort Collins, Colorado or in Federal Court in the state of Colorado.
In the event any provision of this Agreement shall be held invalid or unenforceable by
any court of competent jurisdiction, such holding shall not invalidate or render
unenforceable ay other provision of this Agreement.
21.0 Survival. Contractor's obligations to indemnify the City under Section 10.0; to provide
insurance coverage as required in Section 11.3 and 11.4; to protect the confidentiality of
information obtained from the City and City customers as required by Section 14.0
above; and to maintain and retain records as required by Section 16.0 shall survive the
termination of this Agreement.
22.0 Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et.
seq., Contractor represents and agrees that:
A. As of the date of this Agreement:
Contractor does not knowingly employ or contract with an illegal alien who will
perform work under this Agreement; and
2. Contractor will participate in either the e-Verify program created in Public Law
208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of
Homeland Security (the "e-Verify Program") or the Department Program (the
"Department Program"), an employment verification program established
pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment
eligibility of all newly hired employees to perform work under this Agreement.
B. Contractor shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a
subcontractor that knowingly employs or contracts with an illegal alien to perform
work under this Agreement.
C. Contractor is prohibited from using the e-Verify Program or Department Program
procedures to undertake pre -employment screening of job applicants while this
Agreement is being performed.
D. If Contractor obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien,
Contractor shall:
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1. Notify such subcontractor and the City within three days that Contractor has
actual knowledge that the subcontractor is employing or contracting with an
illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Contractor shall
not terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
E. Contractor shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course of
an investigation that the Department undertakes or is undertaking pursuant to the
authority established in Subsection 8-17.5-102 (5), C.R.S.
F. If Contractor violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this
Agreement. If this Agreement is so terminated, Contractor shall be liable for
actual and consequential damages to the City arising out of Service
Provider's violation of Subsection 8-17.5-102, C.R.S.
G. The City will notify the Office of the Secretary of State if Contractor violates this
provision of this Agreement and the City terminates the Agreement for such
breach.
23.0. Red Flags Rules. Service Provider must implement reasonable policies and procedures
to detect, prevent and mitigate the risk of identity theft in compliance with the Identity
Theft Red Flags Rules found at 16 Code of Federal Regulations part 681. Further,
Service Provider must take appropriate steps to mitigate identity theft if it occurs with
one or more of the City's covered accounts.
24.0 Special Provisions. Special provisions or conditions relating to the services to be
performed pursuant to this Agreement are set forth in Exhibit " " - Confidentiality,
consisting of one (1) page, attached hereto and incorporated herein by this reference.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the day and year written below.
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
ATTEST:
THE CITY OF FORT COLLINS, COLORADO
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Date:
[Contractor Corporation Name]
By:
[Print Name]:
Title:
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[Corporate President or Vice President]
EXHIBIT " "
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuant to
this Agreement (the "Agreement"), the Contractor hereby acknowledges that it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as "information") that are the property of and/or
relate to the City or its employees, customers or suppliers, which access is related to the
performance of services that the Contractor has agreed to perform, the Contractor hereby
acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Contractor
agrees to treat as confidential (a) all information that is owned by the City, or that relates to the
business of the City , or that is used by the City in carrying on business, and (b) all information
that is proprietary to a third party (including but not limited to customers and suppliers of the
City) . The Contractor shall not disclose any such information to any person not having a
legitimate need -to -know for purposes authorized by the City. Further, the Contractor shall not
use such information to obtain any economic or other benefit for itself, or any third party, except
as specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Contractor understands that it shall have no
obligation under this Agreement with respect to information and material that (a) becomes
generally known to the public by publication or some means other than a breach of duty of this
Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the
request for such disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Contractor shall furnish a copy of this
Agreement to anyone to whom it is required to make such disclosure and shall promptly advise
the City in writing of each such disclosure.
In the event that the Contractor ceases to perform services for the City, or the City so requests
for any reason, the Contractor shall promptly return to the City any and all information described
hereinabove, including all copies, notes and summaries (handwritten or mechanically
produced) thereof, in its possession or control or as to which it otherwise has access.
The Contractor understands and agrees that the City's remedies at law for a breach of the
Contractor's obligations under this Confidentiality Agreement may be inadequate and that the
City shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.
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Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
Fort Collins Utilities
REQUEST FOR PROPOSAL
7123 Residential Refrigerator/Freezer Collection
and Temporary Storage Services
1. INTRODUCTION
The City of Fort Collins Utilities (Utilities) is seeking proposals from qualified contractors
specializing in moving and storage to assist in the ongoing implementation of a Residential
Refrigerator/Freezer Recycling Program (Program) in Utilities service territory. Utilities seeks to
extend a contract to a qualified contractor (Contractor) who meets the specifications as set forth
in this Request for Proposals (RFP).
The Residential Refrigerator/Freezer Recycling Program is part of a broad effort to reduce
electrical energy consumption and peak electrical demand in Utilities service territory. The
primary objective of this Program is to decrease the number of older inefficient refrigerators and
freezers in general use, and by doing so, deliver long-term electric energy savings and peak
demand reduction.
2. PROGRAM DESCRIPTION
The Program is designed to reduce energy usage by allowing customers to dispose of their
operable, inefficient primary and/or secondary refrigerators and freezers in an environmentally
safe manner. All Fort Collins Utilities electric customers are eligible for participation.
Qualifying refrigerators or freezers must be working (cooling) and have a rated capacity
between 14-27 cubic feet. Residential customers may turn in no more than two refrigerators or
freezers or a combination of one refrigerator and freezer per dwelling unit per year. In exchange
for each primary and/or secondary refrigerator and freezer collected customers receive a cash
incentive.
Appliances collected by the program are, under no circumstances, to be returned to
service. Comprehensive recycling for all collected refrigerators and freezers is an
essential component of the Program.
The Program has managed and delivered through multiple sources:
• Utilities staff markets the program and schedules appointments for collection
• A local contractor provides collection and storage services (the purpose of this RFP)
• Jaco Environmental (Jaco) provides appliance transportation, recycling and hazardous
materials handling.
3. SCOPE OF SERVICES
The Contractor will provide the following services:
➢ Appliance collection and storage;
➢ Tracking of units picked up and transported to Jaco, and
➢ Coordination with Utilities, the storage and transportation vendor and Jaco.
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Appliance collection and storage
The contractor will:
➢ Hire and train drivers;
➢ Provide collection vehicles, tools and equipment necessary for safe and efficient
appliance removal. Vehicles must maintain the City's image for quality and service;
➢ Verify units to be collected meet eligibility criteria (e.g. working condition, size);
➢ Remove appliances from within the home or business;
➢ Appropriately mark and identify all collected units with a unique tracking number
provided by Utilities;
➢ Store appliances in compliance with all federal, state and local regulations;
➢ Occasionally remove other appliances on special request with negotiated rates, i.e. room
air conditioners; and
➢ Provide coordination with storage and transportation vendor to periodically pickup
appliances in bulk for transportation to Jaco's recycling facility.
Customer Service
Utilities places a very high value on quality customer service. The contractor will:
➢ Maintain the highest levels of professionalism and courtesy in all customer interactions;
➢ Refer customer questions that cannot be answered and unresolved customer complaints
to Utilities within one business day of occurrence; and
➢ Maintain confidentiality of all Utilities customer information except as expressly
authorized by the City.
Program tracking and reporting
The contractor will:
➢ Submit monthly invoices to Utilities for payment with documentation of services
provided, including;
o Utilities paperwork template to include the appliance tracking number, refrigerator
type and brand,
o Copies of collection paperwork with participant name, address, type of appliance
and location from which it was removed;
o Number of appliances collected or rejected;
o Names of participants whose appliances were rejected and reasons for rejection
of appliances;
4. PROGRAM GOALS
The Program has collected an average of 450 units per year for the last three years. The goal of
the new program is to have weekly collections averaging 20-25 appliances per week. The total
number of appliances for 2010 is expected to be 1000. Utilities expects to retain a contractor for
the remainder of 2010 and 2011.
5. PROPOSAL OUTLINE
The RFP response and deliverables must be organized in the following format to allow an
orderly review and evaluation. Address all aspects of the Program described under the Scope
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of Work and in this section. The proposed contract between Utilities and the successful bidder
is attached for reference purposes.
A. Table of Contents. List proposal content by section and by page number.
B. Project Description. Describe the bidder's plans for collection and storage of
appliances, and for coordination with Utilities and Jaco Environmental. Describe
location of all facilities used to deliver the Program (i.e. offices, storage).
C. Project Team. Describe each team member's or subcontractor's roles and
responsibilities in delivering the proposed services. Describe their training,
experience and qualifications. Provide references for similar or related work.
D. Sustainability. Triple Bottom Line (TBL) analysis is a concept intended to take into
consideration the social, economic, and environmental aspects of any project,
procedure, or purchase in the Utilities. Describe how your business addresses your
business operations considering economic, social (customers, community), and
environmental factors with reducing your overall impact on the community.
Examples may include the type of fleet you use, how you market to customers, etc.
E. Appliance Collection, Storage, Transportation and Tracking. Provide a
complete description of the vehicles to be used to collect and transport refrigerators
and freezers, including the type and number of vehicles to be dedicated to the
Program. Describe bidder's expertise and capabilities in the transport, collection,
storage and warehousing of refrigerators and freezers . removed from customers'
homes. Provide a description of warehouse/storage facilities. Describe mechanism
for marking and tracking units that are stored and units that are transported to
recycling center.
F. Insurance. To be eligible for consideration pursuant to this RFP, a bidder must
maintain insurance coverage set forth in Section 11, Insurance, of the Contract
attached and incorporated in this RFP. The selected bidder must furnish Utilities
evidence of coverage from insurers acceptable to Utilities within 30 days of execution
of the Agreement but in any event prior to the start of work. Include in section I of
the proposal either evidence of coverage or letter accepting and acknowledging
insurance requirements.
G. Pricing. All proposed pricing should be based on a 'per unit' basis. Bidders pricing
should include all costs associated with implementing the scope of work, including
without limitation: buildings, labor, supervision, administration, materials, tools,
trucks, equipment, performance of all operations and incidentals and necessary
licenses or permits. Provide separate per unit pricing for the following:
Cost Item 1. Collection and Storage. Quote a fixed price -per refrigerator or
freezer.
Cost Item 2. Collection of multiple units from same address. Describe the
reduced cost for pickup of more than one refrigerator or freezer at
a single address (i.e. first unit at cost item 1, additional units at
same address at cost item 2).
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H. REVIEW AND ASSESSMENT
Professional firms will be evaluated on the following criteria. These criteria will be the basis
for review of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating,
and 5 being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION
STANDARD
2.0
Scope of Proposal
Does the proposal show an understanding of the
project objective, methodology . to be used and
results that are desired from the project?
2.0
Assigned Personnel
Do the persons who will be working on the project
have the necessary skills? Are sufficient people of
the requisite skills assigned to the project?
1.0
Availability
Can the work be completed in the necessary time?
Can the target start and completion dates be met?
Are other qualified personnel available to assist in
meeting the project schedule if required? Is the
project team available to attend meetings as
required by the Scope of Work?
1.0
Motivation
Is the firm interested and are they capable of doing
the work in the required time frame?
2.0
Cost and
Do the proposed cost and work hours compare
Work Hours
favorably with the project Manager's estimate? Are
the work hours presented reasonable for the effort
required in each project task or phase?
2.0
Firm Capability
Does the firm have the support capabilities the
assigned personnel require? Has the firm
successfully done previous projects of this type and
scope? Does the firm have a history of compliance
with applicable governmental laws, rules and
regulations?
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Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
RESIDENTIAL REFRIGERATOR/FREEZER RECYCLING SERVICES AGREEMENT
THIS AGREEMENT is made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, a municipal corporation, hereinafter referred to as the
"City" and hereinafter referred to as "Contractor".
1.0 Definitions. The following terms, whether in the singular or in the plural, when used in
this Agreement, shall have the meanings specified;
1.1 Agreement: This document, including the exhibits thereto, and the terms and
conditions contained therein, as may be amended or supplemented.
1.2 CFCs/HFCs/HCFCs: Chlorofluorocarbon, Hydrofluorocarbon and Hydro
chlorofluorocarbon refrigerants found in Refrigerator and Freezer cooling
systems.
1.3 CFC-11: Chlorofluorocarbons contained in Refrigerator and Freezer insulating
foam.
1.4 Customers: Individual residential and "general service" small commercial
customers of the City of Fort Collins Electric Utility who qualify for participation in
the Program.
1.5 Freezer: A freezer which provides supplementary cold storage to a primary
freezer, or the freezer section located within a Refrigerator, in a residential
household.
1.6 Mercury: Mercury -containing components such as lid tilt -switches found in
Freezers.
1.7 PCBs: Polychlorinated Biphenyls.
1.8 Program: The Residential Refrigerator/Freezer Recycling Program to be
implemented by Contractor pursuant to this Agreement.
1.9 Refrigerator: Refrigerator used as the principal means of storing cold foods in a
residential household.
1.10 Regulated Substance: Any substance or material, including waste substances,
which has been designated as hazardous or toxic by the U.S. Environmental
Protection Agency or the Colorado Department of Public Health and
Environment.
1.11 Utilities: The City of Fort Collins Utilities Services.
1.12 Work: Any and all of the obligations of Contractor to be performed as part of the
Program pursuant to this Agreement.
E.
2.0 , Scope of Services. Contractor agrees to provide refrigerator and freezer collection and
recycling services in accordance with the scope of services attached hereto as Exhibit
"A", consisting of ( ) pages, and incorporated herein by reference.
3.0 Time of Commencement and Completion of Services. The Work to be performed
pursuant to this Agreement shall be initiated within _( ) days following execution
of this Agreement. Unless sooner terminated as provided herein, this Agreement shall
terminate on . At the option of the City, this Agreement may be
renewed for up to two additional one-year periods. Notice of the City's decision to renew
shall be provided to Contractor not less than 60 days prior to the end of the current
Agreement period.
4.0 Early Termination by City. Notwithstanding the time periods contained herein, the City
may terminate this Agreement at any time without cause by providing written notice of
termination to the Contractor. Such notice shall be delivered at least fifteen (15) days
prior to the termination date contained in such notice unless otherwise agreed in writing
by the parties. In the event of such early termination by the City, Contractor shall be
paid for services rendered prior to the date of termination, subject only to the satisfactory
performance of the Contractor's obligations under this Agreement. Such payment shall
be the Contractor's sole right and remedy for such termination.
5.0 Compensation. In consideration of the services to be performed pursuant to this
Agreement, the City agrees to pay Contractor on a per unit basis, according to the
following schedule:
with maximum compensation not to exceed
6.0 City Representative. The City will designate, prior to commencement of the Work, its
Project representative who shall make, within the scope of his or her authority, all
necessary and proper decisions regarding the Project. All requests for contract
interpretations and other clarification or instruction shall be directed.to the City
Representative.
7.0 Notices. All notices provided for under this Agreement shall be effective when mailed,
postage prepaid, and sent to the following addresses:
If to the City: With a Copy to:
If to the Contractor: With a Copy to:
8.0 Warranty. Compliance with Laws, and Permits. Contractor shall be responsible for the
professional quality, technical accuracy, timely completion and the coordination of all
services rendered by Contractor, and shall, without additional compensation, promptly
remedy and correct any errors, omissions, or other deficiencies. Contractor warrants to
the City that the Work shall be performed in a competent manner, in accordance with
this Agreement, and that the acceptance, removal collection, warehousing, inventorying,