HomeMy WebLinkAboutRESPONSE - BID - 7101 GOLF CARTS - 2010 PHASE 2GOLF CARTS
Request for Proposal, 7101 Golf Carts, Phase Two
RFP OPENING: March 8, 2010, 2:30pm, (our clock)
The City of Fort Collins is soliciting proposals for Electric Golf Carts which have been evaluated
and judged acceptable to the Golf Division, as specified below:
1.0 Scope
1.1 The City of Fort Collins is soliciting proposals for the purchase or long term lease of:
Seventy-six (76) new 2010 electric golf carts with tops.
For the purposes of this bid, the following golf carts have been judged to be acceptable to the Golf
Division: Club Car Precedent, Yamaha Drive Electric, and EZ-GO RXV.
1.2 Should the manufacturers current published data or specifications exceed the City's
specifications, they shall be considered minimum and furnished.
2.0 Clarifications
2.1 Clarification regarding these specifications shall be obtained from Jim Hume, Senior Buyer,
at 970-221-6776 or jhume@fcgov.com, prior to the time and date of the Bid Opening.
Any changes to these specifications will be made by an addendum issued by the Director of
Purchasing and Risk Management.
3.0 Delivery
3.1 The date of delivery is an essential element of this proposal. Delivery of equipment shall be
made to: Collindale Golf Course, 1441 East Horsetooth Road, Fort Collins, CO 80525.
3.2 Bid price shall include all costs related to delivery of the new golf carts. Such carts must be
delivered .in ready -to -operate condition within thirty (30) days after bid award. The word
"delivery", as used in this specification, encompasses delivery of the actual equipment, as
specified, complete with all necessary papers such as Manufacturers Statement of Origin,
invoice, warranty, shop, operators and technical manuals, parts books, as applicable.
3.3 Carts must be washed and serviced in accordance with the manufacturers specifications
and be ready for delivery in drive -away condition.
3.4 All units to be new and of the manufacturers latest model in production at the time of
delivery and standard equipped, unless otherwise specified. Time is of the essence. The
City shall be kept advised of any anticipated delay in delivery. No payment shall be made
by the City for any delivery of specified equipment until all aspects of the contract have been
fulfilled, unless pre -arranged and approved jointly by the Director of Purchasing and Risk
Management and the Manager of Golf.
3
4.0 Specifications:
GENERAL: The following specifications describe battery -powered golf carts to be purchased or
leased for and used by the City of Fort Collins Golf Division. All bids must include complete and
up-to-date manufacturer's specifications.
No.
Item:
Description:
Meets
Spec?
4.1
Quantity
Seventy-six (76) golf carts
Yes
New, four wheel, battery -powered
Yes X
4.2
Type
Only bids for makes and models listed in paragraph 1.1
No
will be considered..
4.3
Motor and
Standard for listed models
Yes X
Batteries
Batteries must be equipped with a single -fill system
No
4.4
Bumpers
Standard for listed models
Yes X
No
4.5
Cover
Canopy or sun roof top
Yes X
No
4.6
Color
White
Yes X
No
4.7
Seat
Seats standard for listed models
Yes X
No
4.8
Bag rack
Secure, dual bag holder, large enough to accommodate
Yes X
two oversize golf bags
No
4.9
Spike Protection
Spike resistant dash, floor covering and pedals
Yes X
No
- Minimum of two (2) drink holders
- Scorecard holders
- Storage area for golf balls or small personal items
- Back-up warning alarm
4.10
Accessories
- Sweater basket
Yes X
-Three (3) number decals for carts (number format will be
No
provided at time of award)
- Any and all other accessories advertised as standard by
manufacturer for listed models
Full four (4) year warranty, commencing from date of
delivery. Warranty shall cover defective components and
Yes X
4.11
Warranty
workmanship, and shall cover all parts and labor
No
associated with such defects. All warranty work must be
performed at the Collindale Golf Course Shop.
4
No.
Item:
Description:
Meets
Spec?
Carts shall be delivered within thirty (30) days after notice
Yes X
4.12
Delivery
of award and shall be delivered in ready to operate
No
condition.
Proposal must include a filled -out sample of a 4-year
lease for the 76 new carts. Lease must be set up so the
buyout provision at the end of the lease term specifies
vendor buy-out only. There must not be an option for City
purchase of the carts at the end of the lease.
Yes X
4.13
Lease
No
Lease documents or supporting information must clearly
indicate the interest rate or rates applicable to the lease.
Any origination fees applicable to the lease must be
clearly identified and entered in the Pricing section.
5.0 Price Proposal Bid # 7101, Golf Carts - 2010
5.1 Make Yamaha Model Drive Electric (YDRE) Year 2010
"Optional Battery Pack available: Six- 8v Trojans (48 volt
5.2 Pricing system) adds $160.00 per car.
5.2.1 1 As specified price per unit
5.2.2 1 Residual value per unit
5.2.3 1 Annual Lease rate per unit
5.2.4 1 Annual Lease rate for 76 units
$ $ 3,697.00
$ $ 1,186.44
$ $ 744.00
$ $56,544.00
6.3 Future Purchases
Additional purchases may be made from this solicitation for up to five years following the initial
award. Future purchases will involve trade-ins of existing gasoline carts. Golf cart base price
changes and trade-in amounts must be negotiated by and agreed to by both parties.
Notwithstanding the above, the City may solicit separate proposals for the additional golf carts.
5.4 Firms must submit:
a) Completed 4.0 Specifications and 5.0 Price Proposal pages
b) Sample lease agreement - per Specifications: 4.13
6.0 Freight Terms
FOB destination, freight prepaid. All freight charges must be included in price.
7.0 Delivery owl_." W"
Delivery will occur 1/ 30 days after proper notification of award.
All proposals shall remain subject to initial acceptance 90 days after the day of submittal.
Proposal must be signed by a duly authorized representative of the firm submitting the proposal.
Title of the individual signing the proposal must be included.
Signature: 7 /y,,
Print Name: /John Halbert
Company Name: Masek Golf Car Company
(circle one) Corporation Partnership, DBA, LLC, PC
Title: District Sales Manager
Date: March 8, 2010
Street: 5345 Newport Street Phone #: 888.476.4747 or
303.918.9595 cell
City/State/Zip: Commerce City, CO 80022 Fax #: 303.952.7403