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HomeMy WebLinkAboutRESPONSE - RFP - 7102 TRANSFORMER CABINET MURAL PROJECT 2010C7 0 City/ of Cultural Services F6rtCollins Art in Public Places Lincoln Center 417 W. Magnolia St Fort Collins, CO 80521 970.416-2789 970.221-6373 - fax www. fcgov. com/artspublic ART IN PUBLIC PLACES BOARD Wednesday, February 17, 2010 3:30 P.M. Lincoln Center Columbine Room AGENDA I) Call to order II) Consideration of tonight's agenda III) Consideration of minutes IV) Citizen Participation V) Water Quality Boxes (Urban) Design Review VI) Transformer Cabinet Mural Project Submission Review VII) EPIC Art Donation VIII) Staff Reports IX) Other Business X) Adjournment Board Members Expiration of Term Lilian Francuz December 31, 2010 York December 31, 2010 Ray Tollison December 31, 2011 Lee Needham December 31, 2011 Jane Nevrivy December 31, 2011 Craig Russell December 31, 2013 Shelby Sommer December 31, 2013 CRB Liaison Carol Ann Hixon REQUEST FOR QUALIFICATIONS City of Fort Codirts, Colorado • Art in Public Places Program 2010 Transformer Cabinet Mural Project (# 7102) Budget: minimum of $1,000 - at each site The Art in Public Places Program seeks to commission multiple artists/teams to work with the Transform- Cabinet Mural P46z team on numerous locations in Fort Collins. The artists/teams will work with the project team to develop the concepts for murals to be painted on transformer cabinets located in Fort Collins, Colorado. The murals are intended to help mitigate graffiti, as well as create artful objects within the public sites. The APP Program will select artists/teams for multiple locations. Cabinets will be primed and anti -graffiti coated by the city. SUBMISSION INFORMATION Qualifications will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Art in Public Places Program 2010 Transformer Cabinet Mural Project (# 7102) Proposals must be received before 5:00 p.m. (our clock), February 10, 2010 Final Selection: February 2010 Applications should be mailed to: • 2010 Transformer CabinetMum1 Projects City of Fort Collins Purchasing Division P.O. Box 580 Fort Collins, CO 80522 Applications should be hand -delivered to: 2010 Transformer CabinetMum1 Projects City of Fort Collins Purchasing Division 215 N. Mason Fort Collins, CO 80524 A copy of the Proposal may be obtained as follows: 1. Download the RFQ from the City of Fort Collins Purchasing Page, www.fcgov.com/purr-hasin 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the RFQ. CONTACT INFORMATION • Questions concerning the scope of the project should be directed to Ellen Martin at (970) 416-2789. Questions regarding submittal or process should be directed to James B. O'Neill II, CPPO, FNIGP (970) 221-6775. PROJECT DESCRIPTION • The Art in Public Places Program of Fort Collins, Colorado is requesting artist qualifications in an open competition for artists/teams to create murals on identified electrical equipment (transformer cabinets) sited within the City of Fort Collins. The goal of the project is to mitigate the use of graffiti upon these existing structures and to make them artful objects within the site. The transformer cabinets are functioning units and need to be opened periodically by utility personnel. Final artwork must incorporate the inclusion of the existing required labeling for each electrical/utility unit. Safety & Durability - The work is intended to be a permanent addition to the City of Fort Collins. Design and installation must consider that the work will be situated in a public location and subject to the elements and potential vandalism. Access to the boxes and to the contents of the boxes must be possible at anytime. The contents of the boxes have the potential to generate extreme levels of heat. Site - The project area is within the city limits of Fort Collins, Colorado. Please visit the Image Gallery at www.fcgov.com/arts12ublic to see previously completed transformer cabinet mural projects. ELIGIBILITY This project is open to all artists/artist teams that reside, own a business, or have a current studio space • within the Fort Collins, Colorado, city limits. Proof of eligibility must be made available upon request. The artist must be willing to work with the design team selected by the City of Fort Collins. MEDIA The team is looking for murals to be painted on working transformer cabinets. The surface treatment should allow the box to be opened and worked on by the utility crews. The City will prepare the surface for painting and add a final anti -graffiti coating to the piece. BUDGET The total contract amount for all applicable expenses, which includes all fees for consulting with the design team, the design, travel, and execution of all artwork selected as well as project signage, shall be an amount based on total square footage of surface area to be painted per site. Compensation will depend upon surface area to be painted, which will be determined by the Tramfarnrr Cabinet Mural P74eas team A minimum of $1,000 will be paid per project site. SELECTION PROCESS A selection committee may consist of members of the APP Board, representatives from the Tramfamrr Cabinet Mural P7 ars team, and a City Purchasing Department representative. The committee will review application materials and make a final recommendation. The Fort Collins City Council gives • final approval. The selection committee reserves the right to reject any or all entries at any time in the review and selection process. Page 2 of 3 Artists/teams will be chosen during an initial review process. Each artist/team will work with the • project team to develop a detailed design proposal, budget and timeline. If the design proposal receives final approval from the APP Board and the Fort Collins City Council, the artists will be awarded contracts for a minimum amount of $1,000 at each project site. If a design proposal is not approved, the artist will be paid a design fee of $200. SELECTION CRITERIA 1. Suitability of the artist/team to the project as demonstrated in resume and letter of intent. 2. Quality of artist's/team's previous work as demonstrated in digital images and references. CONTRACT Upon selection and final design approval, the artist must complete a contract with the City of Fort Collins. All finished work shall be faithful to the drawings, design, concept and budget as approved by the APP Board and the Fort Collins City Council. Progress reports and payments will be made as contracted, with final payment to be made upon installation and acceptance by the City of Fort Collins. APPLICATION MATERIALS TO BE SUBMITTED Please submit one (1) copy of the following materials: 1. Current resume (max. 2 pages) outlining your professional accomplishments as an artist. 2. A one -page letter of intent. . 3. Image list including, name, title, media, dimensions, date, and description of the artwork 4. Names and phone numbers for two professional references. In addition to the above materials please also submit: 1. No more than eight digital images/disc (total) of relevant work Digital images should be presented in a jpeg format up to 300 dpi, maximum 1024 X 768 pixels on a PC compatible CD-ROM. When opened, each, image file should appear in the proper orientation. Please label each image with artist's last name and image number matching the artist's image list. 2. A self-addressed stamped envelope for return of notification. Discs will not be returned unless requested. Do not include a proposal, graphic rendering or illustration with this application. Submissions must be complete or will not be reviewed. The Art in Public Places Program is not responsible for lost or damaged artist materials. NOTICE All proposals submitted must meet all applicable City codes and Charter requirements. The City of Fort Collins reserves the right to reject all proposals and to waive irregularities or informalities. Artists are not to contact the project community/neighborhoods for an APP project unless arranged through Ellen Martin, APP Coordinator for the City. Sincerely, isDirector B. ONeill II, CPPO, FNIGP Director of Purchasing & Risk Management Page 3 of 3 2010 Transformer Cabinet Mural Project Selection Process Sheet • Art in Public Paces Board Meeting February 17, 2010 Binders — Project proposal binders will be distributed to the project Selection Committee prior to the APP board meeting. The Selection Committee is requested to review the written submission packets prior to the meeting. You are invited to start making notes on your evaluation form. Review Project — Staff and Project Team members will describe the project and give an overview of the goals for the art component(s). Review RFQ — Staff will read the Request for Qualifications as this is what the artist/team received upon which they prepared their submittal. Initial Discussion — Before beginning the formal selection process, selection committee members may ask factual or clarification questions. Please refrain from offering opinions or judgments about any particular artist or work that might unduly influence other committee members. Image Review — Staff will run through all the images to give an overview of the applications. The images represent past projects/installations. The image lists describing the works will be in the project binders. Committee members may write notes, or again ask factual questions at this time. Image Review and Scoring — Staff will proceed through the images a second time at a much slower pace. This begins the formal selection process. Please score each artist/team on the evaluation form provided, using only whole numbers and no zeros. At the end of the image presentation, please confirm your final scores. These scores will be THE determining factor to select the winning artist. Please take as much time as needed to ensure you are comfortable with your final scores. Please turn in your evaluation forms to our City Purchasing Agent or Representative of the Purchasing Division who governs this process. Evaluation Criteria • Artistic Excellence & Technical Competence: As illustrated in an accurate presentation of images of previous works, resume and references. • Artist's Suitability: The artists' suitability to the project based on slides, resume, and letter of intent. Citizen Input — All APP board meetings are open to the public. At that time on the agenda we open the floor to any citizen input. They are allowed between 3 to 5 minutes per individual. The Selection Committee can listen and respond to questions. The APP Chairperson leads this portion of the agenda. . Vote Tabulation — The City Purchasing Agent/Representative will tally all scores and read the results. The artist/team with the highest score will be awarded the project. Tie Breaker - If there is a tie for the highest score, the Selection Committee will be asked to re -vote on only the tying applicants. The majority vote will determine the winning applicant. Final Board Action — The APP board members make a motion and vote on the final board action for the project. Processing Results — After the final vote and selection has been made, the Selection Committee will have an opportunity to process the results through a group dialogue. This conversation will not change the results of the vote. ■ We ask that you bring only information provided to you at this meeting to the discussion table. ■ We strive for a fair evaluation process and remind you not to use zeros or fractions on the evaluation form. Each category of evaluation should be considered. ■ Respect other committee members' opinions. ■ Please remember that you are one vote of a committee decision. ■ Thank you for your participation and hard work! PLEASE TURN IN YOUR BINDER AT THE END OF THE MEETING. • 0 Table of Contents • 1. Michael Allison 2. Chris Bates 3. Rolfe Bautista 4. Ren Burke 5. Lisa J. Cameron 6. Coleen Cosner -7. Proschia Denning 8. Nanci Erskine 9. Francisco Esteban 10. Diane Findley 11. Susannah Franklin 12. Mary Harnett 13. Carole Hossan 14. Alexis Hmielak 15. Charles Klamm and Sarah Waterson 16. Terry McNerney 17. Rose Moon 18. John Moore 19. Elizabeth Morisette 20. Delores Rowland 21. Josh Salsberg and Dave Lenke • 22. Robin Scoville 23. Frank Stanley 24. Justin Wagner 25. Gale Whitman 26. Don Vogl 27. Charlotte Zink 0