HomeMy WebLinkAboutCORRESPONDENCE - RFP - 7033 DISCOVERY MUSEUM FACILITYFinancial Services
Purchasing Division
215 North Mason Street
2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707 - fax
fcgov. com/purchasing
July 29, 2009
The Neenan Company
Attn: Ms. Donna Smith
2620 E. Prospect Road, Suite 100
Fort Collins, CO 80525
RE: 7033 Discovery Museum Facility - Design Build
Dear Ms. Smith:
Your firm has been selected to advance to Step II in the selection process for the 7033 Discovery
Museum Facility -Design Build Project.
The other firms selected to advance in the selection process are:
Hensel Phelps Construction Company
JE Dunn Construction
You are scheduled for a Mini-Charrette on August 14, 2009 from 8:00 am until Noon. Please
provide your team's charrette agenda to John Stephen, istephen(a--)fcgov.com, by August 10,
2009.
Following is the proposed schedule for the STEP II selection process:
STEPII DATE
Submit Information to Three Design/Build Teams
July 29, 2009
Pre -Proposal Meeting/Mini Design Charrette
(1/2 Day) with Three Design/Build Teams
August 13-14, 2009
Receive Design/Build Proposals
October 26, 2009
Interviews with Three Design/Build Teams
October 29, 2009
Select Final Design/Build Team
October 30, 2009
Notice to Proceed D/B Team
November 16, 2009
Include with the proposal the Construction cost factors.
o Establish in detail the factors which will be used in determining the final prices of
work on time and material projects OR on negotiated guaranteed maximum price
construction contracts. These factors shall be comprehensive in establishing all
costs to be applied to direct project labor and materials in determining the
construction cost. Commitments shall include:
■ Overhead and profit (combined) margin for general office activities on the
base bid cost.
■ Overhead and profit (combined) margin for field office activities on the
base bid cost.
■ Markup on subcontractor work by the General Contractor.
■ Markup on materials and equipment on the base bid cost.
■ Markup on project labor or materials to determine the final contract price.
■ Change order markup, including supervision allowance, labor and material
markups, and overhead and profit percentages, as a percent of labor and
materials cost for any changes in the work following contract award.
■ You MUST submit the above requested information. The selection team
will consider other methods of contract negotiations that the firm may have
experience with. Firms are encouraged to submit basis for contract
negotiation.
■ Your firm is expected and required to have a completely open book policy
on all pricing of work.
• Your firm must follow Chapter 6, Proposal Evaluation Criteria, #3, Step II instructions
from the original proposal.
Please go to ftp://ns2.fcgov.com (see instructions attached) for the additional documents for this
project and the documents will be available after 1:00 pm July 30, 2009.
a. Conceptual Site Plan (SD1), prepared by Aller-Lingle Architects, P.C., dated
9/15/05. This plan provides pertinent information concerning the site, including:
Site Area, Zoning, Allowable Buildable Footprint, Allowable Parking Coverage,
Open Space Coverage and topography.
b. A copy of the Preliminary Geotechnical Engineering and Limited Site Investigation
Report, dated November 9, 2005, prepared by Terracon Consulting Engineers &
Scientists.
C. Phase I Environmental Site Assessment, Union Pacific Railroad — Parcel A
Property by Walsh Environmental Scientists and Engineers, LLC, dated March
17, 2006
d. Limited Phase II Site Investigation, Union Pacific Railroad — Parcel A Property by
Walsh Environmental Scientists and Engineers, LLC, dated May 4, 2006.
e. Phase II Environmental Site Assessment, Lee Martinez Park by Walsh
Environmental Scientists and Engineers, LLC, dated March 18, 2008.
f. Fort Collins Museum and Discovery Science Center Economic Feasibility
Analysis by Economic Research Associates, dated June 17, 2008.
g. Exhibit Master Plan and Concept Phase Reports by Gyroscope.
We appreciate the time you expended in preparing your proposal presentation and look forward to
your oral presentation.
Sincerely,
V� 0
Jam s B. O'Neill II, CPPO, FNIGP
ctor of Purchasing and Risk Management
JBO:jkb
INSTRUCTIONS FOR ACCESSING FTP SITE:
(1) CREATE a new folder on your desktop for the files
(2) OPEN INTERNET EXPLORER (YOU MUST USE INTERNET EXPLORER TO ACCESS
THE SITE)
(3) Copy and paste this link into your browser address bar: ftp://ns2.fcgov.com
Once site is open:
From the upper tool bar
• SELECT File Login As
• ENTER User Name: pdocs
• ENTER Password: pickup
• CLICK Log on
Files are listed by name in a folder entitled 7033 Discovery Museum Facility
Double-click folder to see contents
(3) SELECT desired files
• DRAG AND DROP the files into the new folder on your desktop
CLOSE out of ftp site.