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HomeMy WebLinkAboutRFP - 7077 LINDEN STREET STREETSCAPE PROJECTCity of Fort Collins 7 Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov. com/purchasing REQUEST FOR PROPOSAL 7077 Linden Street Streetscape Project The City of Fort Collins is requesting proposals from a consulting firm or team to provide the City with the conceptual, preliminary and final engineering design, and design support during construction for the Linden Street Improvements Project. The successful firm/team will address all of the tasks, issues, and deliverables identified in their proposal, possess the expertise and experience necessary to complete the project on time and within the established budget, and be motivated to work with City staff, the Downtown Development Authority (DDA), the Colorado Department of Transportation (CDOT), and other affected interests to accomplish the goals and objectives associated with this project. Proposals may be submitted by E-mail. E-mail submittal shall be e-mailed to: aStephen fcgov.com. Please send a separate e-mail to confirm that your proposal was received. Please submit six (6) copies of the written proposals to the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals must be received before 3:00 p.m. (our clock), November 3, 2009. Proposal No. 7077, Linden Street Streetscape Project. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is. P.O. Box 580, Fort Collins, 80522- 0580. A pre -proposal meeting will be held October 21, 2009 at 9:30 A.M. at 215 North Mason, Community Room, Fort Collins, CO. This is a Federal project and the DBE Goal is 11.25%. The DBE list is available at: http://www.dot.state.co.uslapp_ucp/ Questions concerning the scope of the project should be directed to Dean Klingner, P.E., Project Manager, Engineering (970) 221-6511. Questions regarding proposals submittal or process should be directed to John Stephen, CPPO, LEED AP Senior Buyer (970) 221-6777. A copy of the Proposal may be obtained as follows: Download the Proposal/Bid from the BuySpeed Webpage, www.fcqov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2"d floor, Fort Collins, and request a copy of the Bid. The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked 'Proprietary' in their entirety. Information considered proprietary is limited to material treated as confidential in rev 01 /08 The payment for services, as described under the Scope of Services, shall be based upon cost plus fixed fee. Any changes in scope to the original contract will be treated as a negotiated change order to the contract. Reimbursables will be at cost. Section 4.0_Reference Standards, Previous Plans. Proiects and Studies • City of Fort Collins and Downtown Development Authority "Downtown River District Streetscape Improvements Project' August 29, 2008 http://www.fcgov.com/riverdistrict/ • City of Fort Collins, "Downtown River Corridor Implementation Program (DRC/P)", 2000 http://www.fcgov.com/advanceplanninq/riverphp • Fort Collins Downtown Alley Enhancement Project http://www.downtownfortcollins.org/alleys.html • Old Fort Site Cultural Survey Project http://www.fcgov.com/historicpreservation/old-fort.php • City of Fort Collins "Poudre River Enhancement Project — Linden Street to Lincoln Avenue and College Avenue to BNSF Railroad Bridge" October, 2003 • ,City of Fort Collins Downtown Wayfinding Plan (pending approval) http://www.fcgov.com/advanceplanninq/wayfindinq.l)hp • Larimer County Urban Area Street Standards April 1, 2007 hftp://www.larimer.org/engineering/GMARdStds/UrbanSt.htm • City of Fort Collins "Multimodal Transportation Level of Service Manuaf' 1997 http://www.fcgov.com/drq/pdf/los-manual.pdf • City of Fort Collins "Pedestrian Plan" 1996 http://www.fcgov.com/transportationplanning/pedplan.php • City of Fort Collins "2008 Bicycle Plan, Update to the 1995 Bicycle Program Plan" September 2008 hftp://www.fcqov.com/bicyclin-q/bike-plan.php Section 5.0: Federal Requirements 5.1 ADDENDUM A: FEDERAL REQUIREMENTS Federal laws and regulations that may be applicable to the Work include: 10 A. The "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (Common Rule), at 49 Code of Federal Regulations, Part 18, except to the extent that other applicable federal requirements (including the provisions of 23 CFR Parts 172 or 633 or 635) are more specific than provisions of Part 18 and therefore supersede such Part 18 provisions. The requirements of 49 CFR 18 include, without limitation: 1. the Local Agency/Contractor shall follow applicable procurement procedures, as required by section 18.36(d); 2. the Local Agency/Contractor shall request and obtain prior CDOT approval of changes to any subcontracts in the manner, and to the extent required by, applicable provisions of section 18.30; 3. the Local Agency/Contractor shall comply with section 18.37 concerning any subgrants; 4. to expedite any CDOT approval, the Local Agency/Contractor's attorney, or other authorized representative, shall also submit a letter to CDOT certifying Local Agency/Contractor compliance with section 18.30 change order procedures, and with 18.36(d) procurement procedures, and with 18.37 subgrant procedures, as applicable; 5. the Local Agency/Contractor shall incorporate the specific contract provisions described in 18.36(i) (which are also deemed incorporated herein) into any subcontract(s) for such services as terms and conditions of those subcontracts. B. Executive Order 11246 of September 24, 1965 entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967 and as supplemented in Department of Labor regulations (41 CFR Chapter 60) (All construction contracts awarded in excess of $10,000 by grantees and their contractors or subgrantees). C. The Copeland "Anti -Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3) (All contracts and subgrants for construction or repair). D. The Davis -Bacon Act (40 U.S.C. 276a to a-7) as supplemented by Department of Labor regulations (29 CFR Part 5) (Construction contracts in excess of $2,000 awarded by grantees and subgrantees when required by Federal grant program legislation. This act requires that all laborers and mechanics employed by contractors or sub -contractors to work on construction projects financed by federal assistance must be paid wages not less than those established for the locality of the project by the Secretary of Labor). E. Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327- 330) as supplemented by Department of Labor regulations (29 CFR Part 5). (Construction contracts awarded by grantees and subgrantees in excess of $2,000, and in excess of $2,500 for other contracts which involve the employment of mechanics or laborers). F. Standards, orders, or requirements issued under section 306 of the Clear Air Act (42 U.S.C. 1857(h), section 508 of the Clean Water Act (33 U.S.C. 1368). Executive Order 11738, and Environmental Protection Agency regulations (40 CFR Part 15) (contracts, subcontracts, and subgrants of amounts in excess of $100,000). G. Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163). 11 H. Office of Management and Budget Circulars A-87, A-21 or A-122, and A-102 or A-110, whichever.is applicable. I. The Hatch Act (5 USC 1501-1508) and Public Law 95-454 Section 4728. These statutes state that federal funds cannot be used for partisan political purposes of any kind by any person or organization involved in the administration of federally -assisted programs. J. 42 USC 6101 et seq. 42 USC 2000d, 29 USC 794, and implementing regulation, 45 C.F.R. Part 80 et. sea.. These acts require that no person shall, on the grounds of race, color, national origin, age, or handicap, be excluded from participation in or be subjected to discrimination in any program or activity funded, in whole or part, by federal funds; K. The Americans with Disabilities Act (Public Law 101-336; 42 USC 12101, 12102, 12111- 12117, 12131-12134, 12141-12150, 12161-12165, 12181-12189, 12201-12213 47 USC 225 and 47 USC 611. L. The Uniform Relocation Assistance and Real Property Acquisition Policies Act, as amended (Public Law 91-646, as amended and Public Law 100-17, 101 Stat. 246-256). (If the contractor is acquiring real property and displacing households or businesses in the performance of this contract.) M. The Drug -Free Workplace Act (Public Law 100-690 Title V, subtitle D, 41 USC 701 et sue). N. The Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 et. seq. and its implementing regulation, 45 C.F.R. Part 91; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794, as amended, and implementing regulation 45 C.F.R. Part 84. O. 23 C.F.R. Part 172, concerning "Administration of Engineering and Design Related Contracts". P. 23 C.F.R Part 633, concerning "Required Contract Provisions for Federal -Aid Construction Contracts". Q. 23 C.F.R. Part 635, concerning "Construction and Maintenance Provisions". R. Title VI of the Civil Rights Act of 1964 and 162(a) of the Federal Aid Highway Act of 1973. The requirements for which are shown in the Nondiscrimination Provisions, which are attached hereto and made a part hereof. 12 5.2 DBE and UDBE Goals and information The Department (CDOT) has determined the contract goal for UDBE participation in this Contract will be met with certified UDBEs who have been determined to be underutilized on professional services contracts. The UDBE goal for this project has been established as follows: Professional Services Consultants and/or Subconsultants: 11.25 Percent ATTENTION CONSULTANTS - Notice On June 21, 2001, in order to more narrowly tailor CDOT's DBE program to conform with the results of CDOT's 2001 Disparity Study update, the Colorado Transportation Commission adopted Resolution No. 966, which established a new definition of Underutilized DBE (UDBE) for construction contracts and for consultant contracts and set a 10.93% overall annual DBE goal for the remainder of FFY 2001 and for FFY 2002. The Disparity Study Update found that ALL DBES were underutilized on CDOT construction contracts and on CDOT consultant contracts, i.e., it determined that ALL DBES WILL BE CONSIDERED TO BE UDBES. Since all CDOT DBEs are considered to be UDBEs, CDOT's DBE list will also be the UDBE list. Please contact Business Programs with questions about this change. Telephone: 303-757-9162 or 800- 925-3427 or e-mail Karen. Gonzales@dot.state.co. us. October 12, 2005 DISADVANTAGED BUSINESS ENTERPRISE DEFINITIONS AND REQUIREMENTS 1. Definitions and Procedures - For this project, the following terms are defined: A. Disadvantaged Business Enterprise (DBE). A small business concern that is certified as being:. 1. At least 51 percent owned by one or more socially and economically disadvantaged individuals or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more socially and economically disadvantaged individuals; and 2. Whose management and daily business operations are controlled by one or more of the socially and economically disadvantaged individuals who own it. 3. "Socially and Economically Disadvantaged individuals" means those individuals who are citizens or lawfully admitted permanent residents of the United States and who are: (a) Minorities or individuals found by the Small Business Administration pursuant to Section 8(a) of the Small Business Act to be disadvantaged. 13 (b) Individuals found by CDOT's Office of Certification to be socially and economically disadvantaged. B. DBE Joint Venture. An association of two or more businesses formed to carry out a single business enterprise for profit for which purposes they combine their property, capital, efforts, skills and knowledge. DBE joint ventures must be certified as a joint venture. The DBE percentage of the joint venture will be determined at the time of certification. C. Underutilized DBE (UDBE). A firm which meets the definition of Underutilized Disadvantaged Business Enterprise (UDBE) based on the findings and recommendations of CDOT's Disparity Study and is eligible to meet the contract goal as defined in the paragraph titled "Contract Goal." D. Contract Goal. The goal for UDBE participation that the Department determines should appropriately be met by the selected consultant, based on the type of work included in each project and the availability of UDBEs capable of performing such work. The Contract goal will be the percentage stated in the invitation for consultant services and in the project documents. E. Certification as a DBE by the Department 1. Any small business may apply to the Colorado Department of Transportation (CDOT) for status as a DBE. Application shall be made on forms provided by CDOT for certification of DBEs. However, only work contracted or subcontracted to DBEs that also qualify as UDBEs and independently performed by UDBEs shall be considered toward contract goals as established elsewhere in these specifications. 2. It shall be the DBE applicant's responsibility to submit applications so that CDOT has sufficient time to render decisions. CDOT will review applications in a timely manner but is not committed to render decisions about a firm's DBE status within any given period of time. 3. The Department will make available a list of DBE contractors, consultants, vendors and suppliers for the purpose of providing a reference source to assist any consultant in identifying DBEs and UDBEs. Consultants will be solely responsible for verifying the Certification of UDBEs they intend to use prior to submitting a Statement of Interest (SOL) The DBE list is available at: hftp://www.dot.state.co.us/app_ucp/ 2. Selection of UDBEs by Consultant: A. Consultants shall exercise their own judgments in selecting any subconsultant to perform any portion of the work. 3. Requirements A. The use of UDBEs is an evaluation factor for consultant selection under Section 24-30-1403 (2) CRS. All Consultants shall submit with their proposals a list of the names of their UDBE subconsultants to meet the contract goal. B. If the Consultant proposes to voluntarily use any non-UDBEs on the project, the Consultant shall also submit the names of those DBEs. However, the non-UDBEs will not be used to meet the UDBE goal for the project. C. Evaluation points will be awarded for UDBE participation during the Statement of Interest (SOI) scoring. A maximum of 5 evaluation points will be awarded for UDBE participation during the SOI scoring. If the consultant doesn't submit sufficient UDBE participation to meet the project goal, they may be awarded from 0 to 4 points, based on the amount of UDBE participation they submit. The consultant must submit all UDBE participation commitments on either CDOT Form #1330 (for 14 NPS Contracts) or CDOT Form #1331 (for PS Contracts) with their SOI in order to receive the corresponding evaluation points. D. The selected consultant must use the UDBE firms named (if any) on CDOT Form #1330 or #1331 in the Statement of Interest for the items of work described. The replacement of a named UDBE firm will be allowed only as provided for in (6) of the DBE Definitions and Requirements. Failure to comply may constitute grounds for default and termination of the Contract. E. Consultant's UDBE Obligation. 1. The Consultant submitting a Statement of Interest and a Work Plan on consultant projects advertised by the Department agrees to ensure that UDBEs, as defined in this special provision, have equal opportunity to participate in the performance of contracts or subcontracts. The prime Consultant shall not discriminate on the basis of race, color, national origin, or sex in the selection and bidding process or the performance of contracts. 2. To ensure that UDBEs are offered equal opportunity to participate in the performance of contracts, it is the responsibility of the prime Consultant to offer and to provide assistance to UDBEs related to the UDBE performance of the subcontract. However, the UDBE must independently perform a commercially useful function on the. project, as described in F(4) below. F. Counting UDBE Participation Toward Goals 1. Once'a firm has been certified as a DBE that qualifies as a UDBE, the total dollar amount of the contract awarded to the firm shall be counted toward the contract goal as explained below, and as modified for the project in the project special provisions titled "Contract Goal." 2. The actual dollar total of a proposed subcontract, supply or service contract with any UDBE firm shall be reported to the Department in the Consultant's Cost Proposal. 3. The eligibility of a proposed UDBE subconsultant will be finally established based on the firm's status at the time the contract is signed. If a firm becomes certified as a DBE during performance under a fully executed contract with CDOT but prior to the UDBE performing any work, then 100% of the work performed by the firm under that contract may be claimed as eligible work. No work performed by a UDBE firm can be counted toward UDBE participation prior to the firm receiving certification as a DBE. 4. The Consultant may count toward its contract. goal only that percentage of expenditures to UDBEs which independently perform a commercially useful function in the work of a contract. A UDBE is considered to be performing a commercially useful function by actually performing, managing, and supervising the work involved. To determine whether a UDBE is performing a commercially useful function, the Department will evaluate the amount of work subcontracted, work performed solely by the UDBE, industry practices, and other relevant factors. 5. A UDBE may enter into subcontracts consistent with normal industry practices. If a UDBE subcontracts over 51 % of the work of the Contract the UDBE shall be presumed not to be performing a commercially useful function. The UDBE may present evidence to rebut this presumption to the Department. 6. The Consultant may count toward its contract goal the percentage of expenditures for materials and supplies obtained from UDBE suppliers (regular dealers) and manufacturers specifically for use on the project, provided that the UDBEs assume the actual and contractual responsibility for and actually provide the materials and supplies. 15 a. The Consultant may count 100 percent of its expenditures to an UDBE manufacturer if the purchased items are to be used on the project. A UDBE manufacturer is a certified firm that operates or maintains a factory or establishment that produces on the premises the materials or supplies obtained by the Consultant. b. The Consultant may count 60 percent of its expenditures to UDBE suppliers that are not manufacturers, provided that the UDBE supplier performs a commercially useful function in the supply process. A supplier is a certified firm that owns, operates, or maintains a store, warehouse, or other establishment in which the materials or supplies required for the performance of the Contract are bought, kept in stock, and regularly sold to the public in the usual course of business. To be a supplier the firm must engage in, as its principal business and in its own name, the purchase and sale of the products in question. A supplier in such bulk items as steel, cement, gravel, stone, and petroleum products need not keep such products in stock, if it owns or operates distribution equipment. Brokers and packagers shall not be regarded as manufacturers or suppliers within the meaning of this section. c. The Consultant may count toward its UDBE goal the following expenditures to UDBE firms that are not manufacturers or suppliers: 1. The fees or commissions charged for providing a bona fide service, such as professional, technical, consultant or managerial services and assistance in the procurement of essential personnel, facilities, equipment, materials or supplies required for performance of the Contract, provided that the fee or commission is determined by the Department to be reasonable and not excessive as compared with fees customarily allowed for similar services. 2. The fees charged for delivery of materials and supplies required to a job site (but not the cost of the materials and supplies themselves) when the hauler, trucker, or delivery service is not also the manufacturer of or a supplier of the materials and supplies, provided that the fee is determined by the Department to be reasonable and not excessive as compared with fees customarily allowed for similar services. 3. The fees or commissions charged for providing any bonds or insurance specifically required for the performance of the Contract, provided that the fee or commission is determined by the Department to be reasonable and not excessive as compared with fees customarily allowed for similar services. 4. Determination of goal achievement To determine the goals achieved under this Contract, the UDBE participation shall be divided by the original prime Contract amount and multiplied by 100 to determine the percentage of performance. The Consultant shall maintain records of payment that show amounts paid to all UDBEs and DBEs. The Consultant shall submit a CDOT Form #1313 with each billing/invoice to the Department listing all subconsultants (including UDBEs and other DBEs) that participated in this Contract and the dollar amount paid to each. The Consultant shall certify the amount paid, which may be audited by the Department. When the participation by UDBEs is less than the Consultant committed to the Department, the Consultant shall submit a statement to CDOT along with the CDOT Form #1313 that indicates the amount of participation and gives reasons why it was different from the Consultant's SOI commitment. 5. Replacement of UDBEs used to meet the contract goal A. Based upon a showing of good cause the Consultant may request that a UDBE named in the Consultant's Statement of Interest be replaced with another UDBE pursuant to the terms and conditions of this special provision. Replacements will be allowed only with prior written approval of the Department. 16 B. If a replacement is to be requested prior to the time that the named UDBE has begun to effectively prosecute the work under a fully executed subcontract, the Consultant shall furnish to the Department the following: 1. Written permission of the named UDBE. Written permission may be waived only if such permission cannot be obtained for reasons beyond the control of the Consultant. 2. A full written disclosure of the circumstances making it impossible for the Consultant to comply with the condition of award. 3. Documentation of the Consultant's assistance to the UDBE named in the Consultant's Statement of Interest. 4. Copies of any pertinent correspondence and documented verbal communications between the Consultant and the named UDBE. 5. Documentation of the Good Faith Efforts in finding a replacement UDBE and the results of the efforts. It is within the control of the Consultant to locate, prior to award, UDBEs that offer reasonable prices and that could reasonably be expected to perform the work. For this reason, increased cost shall not, by itself, be considered sufficient reason for not providing an in -kind replacement. C. In the event a UDBE begins to prosecute the work and is unable to satisfactorily complete performance of the work, the Consultant shall furnish to the Department the following: 1. Documentation that the subject UDBE did not perform in a satisfactory manner. 2. Documentation of the Consultant's assistance to the UDBE prior to finding the UDBE in default. 3. A copy of the certified letter finding the UDBE to be in default or a letter from the UDBE stating that it cannot complete the work and it is turning the work back to the Consultant. 4. Copy of the contract between the Consultant and the UDBE, plus any modifications thereto. 6. Sanctions A. It is the obligation of the Consultant to provide UDBE firms with equal opportunity to participate in the performance of the work. B. It is the responsibility of UDBE firms to perform their work in a responsible manner fully consistent with the intent of the DBE program, and in substantial compliance with the terms and conditions of these DBE definitions and requirements. C. UDBE firms which fail to perform a commercially useful function as described in subsection 4(E) of these DBE definitions and requirements or operate in a manner which is not consistent with the intent of the DBE program may be subject to revocation of certification. D. A finding by the Department that the Consultant has failed to comply with the terms and conditions of these DBE definitions and requirements may constitute sufficient grounds for default and termination of the Contract. 17 COLORADO DEPARTMENT OF TRANSPORTATION CERTIFICATE OF PROPOSED DBE PARTICIPATION FOR CMS #: Anticipated Location(s): Project#: Sheet: of PROJECT SPECIFIC (PS) CONSULTANT CONTRACTS Contract DBE Goal: Will Your DBE % Meet The Goal (box C)? % YES El No Instructions For Prime Consultant: • An officer of the consultant must complete and submit an original copy of this form as part of the Commendation Section of your PS contract Statement Of Interest (SOI). • Submit a separate CDOT Form #1331 for. each proposed DBE. • Attach a signed Letter of Acceptance and copy of DBE certificate from each DBE firm. • Retain a photocopy for your records. (NOTE: See 49 CFR part 26.55; and the DBE Definitions and Requirements section of the contract; for further information concerning counting DBE participation toward the contract's DBE goal.) NAME OF DBE SUBCONSULTANT ITEMS OF WORK TO BE PERFORMED BY DBE SUBCONSULTANT i i REQUIRED ATTACHMENTS: ❑ Letter of Acce tance a, 3 ' p ❑DBE certificate ,� � L�-M / A) What percentage of the overall contract is this proposed subcontract, supply/vendotrcontr ac't OR! service/broker contract? A> u/ o NOTE: Calculate °� based on actual subcontractor dollars and not pnme�co�ntract prices Onty repoA 90 amounts e that are eligible for counting toward the contract goal (See DBE Defrnitions:and;_R rementslin contract). B) What is the total percentage value of proposed DBE particlpa, pon Vom prior sheets/forms? B> C) What is the accu ulativeU�'.e value+ofthe overall contract that is committed to DBEs? at C> /o I certify that: • my company has accepted a proposal from the DBE subconsultant named above. • my company has notified the proposed DBE subconsultant of the commitment % of work (Letter of Acceptance is attached). • my company's use of the proposed DBE subconsultant for the items of work listed above is a condition of the contract award. • my company will not use a substitute DBE subconsultant for the proposed DBE subconsultant's failure to perform under a fully executed subcontract, unless my company complies with the DBE Definitions and Requirements section of the contract. • In addition, if my company does not meet the intended DBE goal for this contract and is unable to document adequate good faith efforts, I understand that my company will receive a poor contract performance rating from CDOT, which will negatively impact the scoring of our Statements Of Interest (SOI) on future CDOT contracts.. I declare under penalty of perjury in the second degree, and any other applicable state or federal laws, that the statements made on this document are true and complete to the best of my knowledge. COMPANY NAME: DATE: COMPANY OFFICER SIGNATURE: TITLE: 1.1.1iiX-MINICH lily 18 REVIEW AND ASSESSMENT Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and interview session. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 2.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results,that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? ' 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous projects of this type and scope? 19 the normal conduct of business, trade secrets, discount information, and individual product or service pricing. Summary price information may not be designated as proprietary as such information may be carried forward into other public documents. All provisions of any contract resulting from this request for proposal will be public information. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management where renewal is a way of life Reference evaluation (Top Ranked Firm) The project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of Work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? F PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as "Professional'. WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of ( ) pages, and incorporated herein by this reference. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of ( ) pages, and incorporated herein by this reference. 3. Contract Period. This Agreement shall commence , 200 , and shall continue in full force and effect until , 200 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Professional and mailed no later than ninety (90) days prior to contract end. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at anytime without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. 21 All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: City: With Copy to: City of Fort Collins City of Fort Collins, Purchasing Attn: PO Box 580 PO Box 580 Fort Collins, CO 80522 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits and errors and omissions insurance in the amount of $ 6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of . ($ ) plus reimbursable direct costs. All such fees and costs shall not exceed 1 ($ ). Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's PX actual reimbursable expenses. [Optional] Insert Subcontractor Clause Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. Compensation. [Option 1] In consideration of the services -to be performed pursuant to this Agreement, the.City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule: Hourly billing rates: Reimbursable direct costs: with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the. City's approval of the Professional's reimbursable direct costs. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 7. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 8. Project Drawings. [Optional] Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable Mylar base material using a non -fading process to provide for long storage and high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the City in an AutoCAD version no older then the established city standard. 23 9. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required .to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 10. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 11. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 12. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific . 24 performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and agrees that: a. As of the date of this Agreement` 1. Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. 25 C. Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. d. If Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Professional shall: Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2.. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. If Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential damages to the City arising out of Professional's violation of Subsection 8-17.5-102, C.R.S. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 18. Amendment 54. To the extent that this Agreement may constitute a "sole source government contract" within the meaning of Section 2(14.4) of Article XXVIII of the constitution of the State of Colorado, about which the City makes no representation, Section 15 of said Article XXVIII, which reads as follows, is hereby incorporated into this Agreement and made a part hereof: a. Section 15. Because of a presumption of impropriety between contributions to any campaign and sole source government contracts, contract holders shall contractually agree, 26 for the duration of the contract and for two years thereafter, to cease making, causing to be made, or inducing by any means, a contribution, directly or indirectly, on behalf of the contract holder or on behalf of his or her immediate family member and for the benefit of any political party or for the benefit of any candidate for any elected office of the state (of Colorado) or any of its political subdivisions. 19. Special Provisions. [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting of ( ) pages, attached hereto and incorporated herein by this reference. 27 THE CITY OF FORT COLLINS, COLORADO By: James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management DATE: ATTEST: City Clerk APPROVED AS TO FORM: Assistant City Attorney [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] or Doing business as [insert name of business] 25 Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: ATTEST: Corporate Secretary W (Corporate Seal) INSURANCE REQUIREMENTS 1. The Professional will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Professional shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Professional,such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due -or become due the Professional under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Professional's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Professional shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. 29 REQUEST FOR PROPOSAL 7077 LINDEN STREET STREETSCAPE Section 1.0: Proposal Requirements 1.1 Purpose The City of Fort Collins is requesting proposals from a consulting firm or team to provide the City with the conceptual, preliminary and final engineering design, and design support during construction for the Linden Street Improvements Project. The successful firm/team will address all of the tasks, issues, and deliverables identified in their proposal, possess the expertise and experience necessary to complete the project on time and within the established budget, and be motivated to work with City staff, the Downtown Development Authority (DDA), the Colorado Department of Transportation (CDOT), and other affected interests to accomplish the goals and objectives associated with this project. 1.2 Proposal Submittal The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal. Firms submitting proposals shall submit six (6) copies of their proposal. Qualified consultants interested in performing the work described in this request for proposals should include the following information in the Proposal. 1. Qualifications of the firm and staff proposed to perform the work on this project. This needs to include resumes of staff members and sub consultants to be used specifically on this project. 2. A list of similar projects completed in the last five years. 3. A schedule that shows the anticipated time frame for each item identified in this RFP. 4. References from at least three other projects with similar requirements that have been completed within the past five years and that have involved the staff proposed to work on this project. The projects listed as references for the firm and staff are not required to be the same. As part of the reference check process, the City may choose to visit one or more of the listed projects and/or request a copy of the completed plans. 5. Sample plan and profile sheets of a similar project should be included in each submittal. Sample sheets shall be half size (11"x17") copies. 6. Limit the total length of your proposal to a maximum of 25 pages (excluding covers and dividers). The Director of Purchasing may reject proposals received that are longer than 25 pages in length. 3 [Optional] EXHIBIT " " CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuant to this Agreement (the "Agreement"), the Contractor hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as "information") that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Contractor has agreed to perform, the Contractor hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Contractor agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City , or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City) . The Contractor shall not disclose any such information to any person not having a legitimate need -to -know for purposes authorized by the City. Further, the Contractor shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Contractor understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Contractor shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Contractor ceases to perform services for the City, or the City so requests for any reason, the Contractor shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Contractor understands and agrees that the City's remedies at law for a breach of the Contractor's obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. 30 Attachments 1. Area Map 31 ATTACHMENT 1 Linden Street Improvements Project Area Map � k / d� �A ,g j1i_ jj •r i?Ct�i �`v � t _ '..�/�,C'. �A �'a.l L .� � x� - r cx�i y'� � sF ti_ " �; r � .irci (' �� \,� � ,. * .ter �� .•� �� � 7 .', O� � !,t'��,��q %itc ' 'v ,1. -10 j q - �, O r ,..f . �r,�• oY t . /// �.. 'S�`+,�+s ° ' �, O, '�'tY r . , �, b /0^9,� r �•-�•YI "F/J ,.t'S' �Q //y,X t �/ to tt s q r „ ,.ia *Ll _ �. �: ¢Klf��� e � l • • AC<,} v, ACT, `.c ' `- �' Obi e { ,� � ? q ' r, • Al FS • t r 4 4.4 4Rl•Y +C�, tiiJ� ` � « J7 x: (V •✓ !,`. A . L�(�?��� ° �ai3 "� .... f >�:,��1 �.,� '�r.r� 1 i �,`p� ,' . /// � � � i�l� *�'� •'�j-`O �¢ '�",§,� p#� } � � : �` °' � �k?c�� °„¢ •• i "�c+r �/ �,J �. 4pz'n r nr ,j t� i� .� _ • � f j a �`��v a Y, � }� � � e.. ' � ��A x j � #; Jii ? j �.F� �, S��S:.I�A'( !r' � - �� s�,"i�Y�) 7. ' k!�, a( • :..„%(/1'sn'." `1s �t r '� 4,r• " "". +'t� s w� �Fu.'c '. I �'7'.. t ''� k�^.:iT! `xr-+ + `'c7 F: ' Sy �� �� AK.'t % ,p ..4F.. '.e�x;"'�:.,.�, '�`"�..r`.�. s`,. *ems""". •sc,,. i` r csr R!>•.r�7. s �l �e'� .� of C. 7 ."Ve' } S r.-& it Aft b sS i. r ¢ r aHsh u yi,t #K S hi' N uJ �iQ-+ r - (• i ;ix r. r ri r t, y" legend -Off Street Path (Existing) BUS Stop - Project Area 'Sj Historic Old Fort Site 0 0.025 0.05 ^ 0.1 0.15 0.2 Miles 32 1.3 Contacts Questions related to procedures should be directed to: John Stephen — CPPO, Senior Buyer City of Fort Collins Purchasing 215 N. Mason Street P.O. Box 580 Fort Collins, CO 80522 Phone 970-221-6777 E-mail jstephen(cDfcgov.com Questions related to the scope of work should be directed to: Dean Klingner, P.E. — Project Manager City of Fort Collins Engineering 281 N. College Avenue P.O. Box 580 Fort Collins, CO 80522 Phone 970-221-6511 E-mail dklingner(cDfcgov.com The Project Management Team will also include staff from the City's Transportation Planning Department, Stormwater Utility Department and the Downtown Development Authority (DDA). 1.4 Pre -proposal Meeting A pre -proposal meeting will be held at 215 N. Mason, Training Room 2"d Floor, Fort Collins, Colorado, on October 21 , 2009 at 10:00 am. Oral interviews and presentations for the top three Proposers are expected to be held on the latter part of the week of November 16 with work beginning on or around early December 2009. Section 2.0: Scope of Work 2.1 Background Linden Street is the link between the Old Town Square and the area known locally as the "Downtown River District" which includes existing and future residential areas, cultural & arts venues, commercial/retail centers, and industrial businesses. The portion of Linden Street between Walnut Street and Jefferson Street was improved several years ago and serves as an inviting extension of Downtown whether you are driving, walking, or bicycling. However, north of Jefferson Street/SH14, Linden Street is a busy commercial street serving localized automobile traffic as well as large truck traffic accessing the existing industrial/commercial businesses in the project area including Ranchway Feeds, New Belgium Brewery, Schrader Oil Company, and several others. Linden Street also provides a vital connection to/from Downtown and businesses, recreational facilities, and 4 cultural venues within the Downtown River District and to/from the surrounding neighborhoods. The current levels of automobile and truck traffic coupled with the lack of curb and gutter, continuous sidewalks, bike lanes, and streetscape and landscape features make daily trips along this portion of Linden Street uninviting and hazardous. 2.2 Project History and Available Funding In 2008 the "Downtown River District Streetscape Improvements Project' was adopted by the City and the Downtown Development Authority (DDA). This project established a future cross section for Linden Street and identified other critical utility infrastructure needs. Linden Street was identified as the number one project in the Prioritization Plan. City and DDA staff set out to find resources to begin implementation of the proposed improvements in the Downtown River District. Specifically to help address the existing conditions along Linden Street, the City staff secured Enhancement grant funding from the Colorado Department of Transportation and the North Front Range Metropolitan Planning Organization. Multiple other funding sources have also been secured. Currently, available funds include: • City of Fort Collins: $250,000 in local matching funds from the City's Building on Basics (BOB) Pedestrian Plan funds and $500,000 from the City's Utility Department for stormwater improvements. • Downtown Development Authority: $500,000 for streetscape improvements; $500,000 for intersection improvements at Willow/Linden intersection. • Colorado Department of Transportation, Transportation Enhancement: $250,000 • Total: $2 million (includes project management, design, right of way, construction management and construction) • The Design Team will pursue additional sources of funding, should they become available. 2.3 Project Goals Goals for the roadway and streetscape improvements along Linden Street include reconstructing Linden Street and installing utility improvements as shown in the Downtown River District Streetscape Improvements Project Final Report. The limits of the Conceptual Design are from Jefferson Street to the Poudre River. Unless additional funding becomes available, we anticipate that the actual limits of construction will be something shorter. Key Project Elements • Design should complement earlier improvements on Linden Street south of Jefferson, in order to provide a continuous and inviting connection from the Poudre River Bridge to the heart of Downtown Fort Collins and Old Town Square. • Design should establish a distinct identity for the River District. • Design should acknowledge and incorporate the historical context of the area. The project area is within the original Old Fort Site which is where Fort Collins began almost 150 years ago. Several important historic structures - notably the Lindell Mills building (Ranchway Feeds), the Poudre Valley Elevator Co. building (359 Linden) and the Union Pacific Freight Depot (350 Linden) - are situated along Linden or are nearby. 5 Design should recognize the connection with Old Town Fort Collins and the need to extend the qualities of a walkable downtown across Jefferson Street. Design should recognize the environmental sensitivity of the Poudre River and be consistent with the City's Poudre River Enhancement Project. Design of infrastructure within the District should support existing land uses as well as the new infill and redevelopment that will take place over time. Throughout the design of the Linden Street project, City, DDA and Colorado Department of Transportation (CDOT) staff will coordinate and conduct joint reviews at critical milestones throughout the project. In addition, the project team will offer a public outreach and engagement process with the many project area stakeholders to ensure the pedestrian, bicycle, and streetscape improvements meet the immediate needs of the area as well as serve the long-range vision of the Downtown River District. 2.4 General Project Description The project consists of the following four main components: 1. Data Collection and Site Evaluation Key Task Elements City Activities The City will compile the following data for the project area: • Topographic survey from 2005 • Additional survey information to update topo as requested by Consultant • Aerial maps • Traffic counts • Future traffic projections and accident data • Property information, including property ownership, property line information and current tenants • Historical context and structures information • Known or suspected archeological resources • Natural resources, particularly near the Poudre River • Utility locations • Conceptual Plan and Profile design drawings from the 2008 Downtown River District Streetscape Improvements Project. Consultant Activities The Consultant will conduct the following activities: • Produce updated mapping based on information provided by City of Fort Collins. • Conduct utility research to gather and document updated information. • Provide assistance with the identification and assessment of archeological resources. 2. Updating and finalizing the Conceptual Design Plans developed for Linden Street from Jefferson Street to the Poudre River as a part of the 2008 "Downtown River District Streetscape Improvements Project." Key Task Elements M • Identify and evaluate streetscape elements that are (1) consistent with the context of Linden Street (both present and future), (2) acknowledge the relationship with the central business district and (3) are appropriate for the River District in general. • Evaluate a Roundabout alternative vs. traditional intersection improvements for the Linden/Willow intersection. • Identify construction alternatives and limits within available funding constraints. • Identify pedestrian and bicycle facilities within the study area. This should include but not be limited to the location and treatment of sidewalks, bike lanes, bike racks, and connectivity to existing facilities such as the Poudre River trail and local destinations. • Identify and recommend alternative paving treatments, lighting, benches and receptacles. • Develop historic/cultural interpretation of the project area. Include facilities and amenities which provide a theme and identification for the area and are consistent with the thematic environment of the River District. Capitalize on the opportunity to celebrate the past by incorporating the history of the Old Fort Site as a theme with the streetscape. • Include wayfinding and signage elements which support a distinct identification to the area, highlight areas of interest, and facilitate movement within the area. • Support City staff in the development and implementation of an alternatives analysis and public process to reach informed consent for a preferred alternative. • Recommendation of Phasing and Implementation Plan. The refined conceptual design should identify the levels of improvements that are needed to address interim and ultimate levels of improvements and include a recommended phasing/prioritization process based on: -- Phasing of types of physical improvements and amenities; -- Phasing based on corridor length; and -- Available project budget • Evaluate and mitigate individual property impacts including driveway and access design. • Conduct Soils Investigation and Pavement Design • Prepare Hydraulic Design Report 3. Development of Preliminary and Final Design Plans and Specifications Key Task Elements • Includes all tasks necessary to deliver Preliminary and Final Engineering Plans, Right of Way Plans (if necessary), Construction Specifications, Quantity Take - Offs, Bid Tabulations and Cost Estimates. Plans must be produced in accordance with all Colorado Department of Transportation (CDOT) and Larimer County Urban Area Street Standards (LCUASS). Field Inspection Review (FIR) and Final Office Review (FOR) submittals and meetings will be required. • Provide design assistance during right of way acquisition. • Obtain environmental clearances in accordance with City and State requirements. This includes but is not limited to preparing necessary resource management plans and obtaining necessary permits. 7 • Specifics for these scope items will be clarified with the conclusion of Task 2 (determination of scope, limits and budget of construction project). 4. Design Support during .Construction Depending on City staff workload and other factors, the City may elect to extend the Contract for the selected Consultant to perform Construction Administration assistance. Anticipated tasks may include the following: Submittal review and field inspection. The Resident Project Representative must be qualified and pre -approved by the City. Preparation of weekly progress reports as well as daily logs. The consultant may also be required to produce "as constructed" drawings on Mylar, P.E. stamped and signed, at the completion of the project. Final drawings shall also be submitted on compact disk. All material submitted at . the completion of the project shall become property of the City of Fort Collins. Proposals shall include a section dedicated to the proposing team's experience, willingness, and qualifications to perform Construction Administration duties. The City requires that Consultants maintain contract -established billing rates for this extension. 5. Funding City staff will be responsible for managing current funding sources and evaluating all possibilities for potential funding opportunities. 6. Public and Stakeholder Involvement The City will develop and implement a public involvement process and conduct stakeholder coordination. The process will include potentially affected interests such as multiple City departments, City's Transportation Board, City Council, the Colorado Department of Transportation, area property/business owners, Downtown Development Authority, Downtown Business Association, bicycle/pedestrian advocacy groups, and local trucking industry representatives. The process will also coordinate with planned and ongoing projects within the Downtown River District. Consultant tasks to support the City's public and stakeholder involvement process include: • Graphics production/reproduction support • Attendance/participation at property owner meetings and project open house events • Assistance with preparation of presentation materials • Attendance at public meetings • Assistance with preparing public mailings and press releases/media materials 2.5 Additional Project Information Consultant Teams should specifically address the following areas which we expect to be critical to the success of the project: 1. Demonstrated ability to develop and evaluate a range of alternatives and achieve informed consent from a large number of diverse affected interests. J 2. Proven experience with CDOT Local Agency projects, especially in Region 4. These include plan and specification preparation, ROW plan preparation, and knowledge of environmental and other clearance procedures. 3. Knowledge of Larimer Urban Area Street Standards and City Stormwater design criteria. 4. Urban Design, Streetscape Design, and Landscape Architecture expertise especially in downtown, pedestrian -oriented, and historically significant environments with mixed retail and industrial uses. 5. Approach to producing and meeting a fast -track schedule to have the improvements under construction as soon as possible. 6. Ability to accurately assess project costs at all stages of the project design. 7. Ability to think creatively and apply "out of the box" solutions to meet the project objectives. 2.6 National Environmental Policy Act (NEPA) Special Requirements The Consultant will be responsible for preparing documents in accordance with the National Environmental Policy Act of 1969 (NEPA) and federal, state and local environmental regulations. The City anticipates that this project will be covered by a Categorical Exclusion (Cat Ex). The City has held an environmental scoping meeting with CDOT and it was determined that only the items listed below will need to be evaluated within this study. Required documents will be in CDOT's format and presented to CDOT for review and submittal to FHWA for the following clearances as applicable: Storm water Discharge Permit Associated with Construction Activity (CDPS). During construction if one acre or more of earth disturbance is anticipated a CDPS permit is required. A Storm Water Management Plan (SWMP) is one of the requirements for the CDPS permit. All SWMP's must be approved by R4 region environmental. CDOT must approve any seeding mix used for revegetation within CDOT right-of-way. Section 106 Review MS4 Permit (if necessary) 2.7 Project Schedule The DDA and the City would like to have improvements underway as soon as possible. Consultant Teams should demonstrate their understanding of the scope of this project and their understanding of the required processes by included a detailed schedule in their proposals. Section 3.0: Terms and Conditions Since this project contains funds from CDOT, please do not provide any costs with your proposal. The City will negotiate a fee with the selected Consultant.