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HomeMy WebLinkAbout110150 CATHOLIC CHARITIES NORTHERN - CONTRACT - AGREEMENT MISC - CATHOLIC CHARITIES NORTHERN (7)SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Catholic Charities Northern, hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of two (2) pages and incorporated herein by this reference. 2. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated within five (5) days following execution of this Agreement. Services shall be completed no later than December 31, 2010. Time is of the essence. Any extensions.of the time limit set forth above must be agreed upon in a writing signed by the parties. 3. Contract Period. This Agreement shall commence January.1, 2010, and shall continue in full force and effect until December 31, 2010, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to'by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. 4. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 1 SA rev07/08 City of Fort Collins Utility Payment Assistance Program 01115110 Utility Payment Assistance Program The City will offer a utility payment assistance program, administered by Fort Collins Utilities and Catholic Charities Northern, to help residential customers with low income or a financial crisis remain currentwith their utility accounts and avoid shut-off. Program, Guidelines Program is open to Fort Collins Utilities customers Customer must have received a shut-off notice for a current address in the customer's name Customer is eligible for help once within a 12 month period . Deposit and late fees will not be included Assistance is available for both electric and water usage Program participation subject to available funds Administration Catholic Charities Northern will receive program applications and screen applicants through their existing "Emergency Assistance Program". With utility account historyand other information from Fort Collins Utilities Credit and Collections staff, Catholic Charities staff and trained volunteers will determine need and award assistance. A yearly administrative fee of 8% of the funds administered will be paid to Catholic Charities. Budget The City of Fort Collins will solicit donations from ratepayers to fund this program. Catholic Charities Northern and the Emergency Assistance Program Founded in 1927, Catholic Charities ranks as one of Colorado's oldest and largest human service providers. The agency's key focus became aid to those suffering under the Depression, evolving into services for those displaced by war, the physically disabled, child welfare, foster care and adoption. In 1992, the Agency incorporated the Northern Colorado subsidiaries, and built and opened Samaritan House — the first building in the US constructed specifically as a homeless"shelter. Although a division of the Archdiocese of Denver, Catholic Charities is an independent nonprofit corporation with a 22-member Board of Directors. The goal of the Emergency Assistance Program at Catholic Charities Northern is to help clients remedy their immediate emergency situation and identify methods and resources to prevent its reoccurrence. Trained volunteers interview clients regarding their emergency situation and its cause, and determine what kind of assistance will be the most helpful.. Volunteers also help clients identify resources and methods to change the circumstances that caused the client to seek help. EXHIBIT B INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies" acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: i "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: 1, Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property - damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. Rev?/2009 EXHIBIT C CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuant to this Agreement (the "Agreement'), the Contractor hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as "information") that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Contractor has agreed to perform, the Contractor hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Contractor agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City) . The Contractor shall not disclose any such information to any person not having a legitimate need -to -know for purposes authorized by the City. Further, the Contractor shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Contractor understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any, disclosure under (b) above, the Contractor shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Contractor ceases to perform services for the City, or the City so requests for any reason, the Contractor shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access_ The Contractor understands and agrees that the City's remedies at law for a breach of the Contractor's obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. AC®RDr� - CERTIFICATE OF LIABILITY INSURANCE DIDDIYYYY) 02/04/04/10 PRODUCER 1-303-773-9999 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Arthur J. Gallagher Risk Management Services, Inc., CONFERSONLY AND OCERTIFICATEN THE HOLDER. THIS CERT CERTIFICATE DOES NOT AMEND, EXTEND OR 6399 S. Fiddlers Green Cir. - ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Suite 200 Greenwood village, CO 80111 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURERA:PINNACOL ASSUR 41190 Archdiocese of Denver INSURER B: 1300 S. Steele Street INSURERC: .Denver, CO 80210-2599 INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR DD' NSR C POLICY NUMBER POLICY EFFECTIVE DATE MM DD Y POLICY EXPIRATION DATE MMIDD YY LIMITS EACH OCCURRENCE $ GENERAL LIABILITY G " COMMERCIAL GENERAL LIABILITY - DAMAGE TO RENTED PREMISES Ea occurence $ CLAIMS MADE. OCCUR - - - MED EXP (Any one person) - $ - - PERSONAL &ADV INJURY $ GENERAL AGGREGATE $ " PRODUCTS - COMP/OPAGG $ GEN'L AGGREGATE LIMIT APPLIES PER: PRO- LOC POLICY JECT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ - ANYAUTO _ ALL OWNED AUTOS - - - - BODILY INJURY (Per person) $ SCHEDULEDAUTOS .HIRED AUTOS " - BODILY INJURY (Per accident) $ NON-OWNEDAUTOS - - - _ - PROPERTYDAMAGE (Per accident) $ -_ .- AUTO ONLY - EA ACCIDENT $ GARAGE LIABILITY ANYAUTO - _ - - OTHERTHAN - EA ACC AUTO ONLY: AGG $ $ EXCESS/UMBRELLA LIABILITY _ - .. EACH OCCURRENCE $ - AGGREGATE $ OCCUR El CLAIMS MADE _ $ DEDUCTIBLE - - $ RETENTION $ WORKERS COMPENSATION AND EMPLOYERS'LIABILITY 4083045 _ ,. "07/01/09 - - 07/O1/10 X WCSTATU- OTH- TORY LIMITS I ER " A E.L. EACH ACCIDENT- $1,000,000 E.L. DISEASE- EA EMPLOYEE.$1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? - - E.L. DISEASE -POLICY LIMIT $1,000,000. If yes, describe under SPECIAL PROVISIONS below -. OTHER - DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS - RE: CCS North to perform Utility Assistance Program administration for the City of Fort Collins, Colorado from January 01, 2010 to December 31, 2010. CERTIFICA I t HULULK - ---- - SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION City of Fort Collins . - DATE THEREOF, THE ISSUING INSURER�WILL ENDEAVOR TO MAIL 3 0 * DAYS WRITTEN C/O Director of Purchasing and Risk Management NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR P O Box 580 - - REPRESENTATIVES. - Fort Collins, CO 80522 - AUTHORIZED REPRESENTATIVE. USA n err%Pn r(1RP(1RGTInN 19RR ACORD 25 (2001/08) navaen - 14379156 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,. certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate .of Insurance on the reverse side of this form does not constitute a contract between .. the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. %CORD 25 (2001/08) Certificate of Coverage Date: 1/28/2010 Certificate bolder This Certificate is issued as a matter of information only and Archdiocese of Denver confers no rights upon the holder of this certificate. This certificate 1300 S. Steele Street Denver, CO. 80210 does not amend, extend or alter the coverage afforded below. Company Affording Coverage THE CATHOLIC MUTUAL RELIEF SOCIETY OF AMERICA 10843 OLD MILL RD OMAHA, NE 68154 Covered Location Catholic Community Northern 460 Linden Center Drive Fort Collins, CO 80524 Coverages This is to certify that the coverages listed below have been issued to the certificate holder named above for the certificate indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the coverage afforded described herein is subject to all the terms, exclusions and conditions of such coverage. Limits shown may have been reduced by paid claims. Type of Coverage Certificate Number Coverage Effective Date Coverage Expiration Date Limits Property Real & Personal Property General Liability General Aggregate Products-Comp/OP Agg �✓ Occurrence Personal & Adv Injury ® Claims Made 8858 7/l/2009 7/1/2010 Each Occurrence 500,000 Fire Damage (Any one fire) Med Exp (Any one person) Excess Liability . Each Occurrence 500,000 8858 7/1/2009 7/1/2010 Other Each Occurrence Description of Operations/Locations/Vehicles/Special Items Coverage only extends for claims arising out of Catholic Community Northern fulfillment of its obligation as outlined in the agreement with the City of Fort Collins for the Utility Assistance Program, for the term of the certificate. CMRS Excess Auto $500,000 xs $500,000. Holder of Certificate Cancellation Additional Protected Person(s) City of Fort Collins, its officers, agents and employees Should any of the above described coverages be cancelled before the expiration date thereof, the issuing company will endeavor to mail 10 days written notice to the holder of certificate named to the left, but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives. Authorized Representative 1 0018002898 ENDORSEMENT (TO BE ATTACHED TO CERTIFICATE) Effective Date of Endorsement 7/1/2009 Charge Credit Cancellation Date of Endorsement WI/2010 Certificate Holder Archdiocese of Denver 1300 S. Steele Street Denver, CO 80210 Certificate No. 8858 of The Catholic Mutual Relief Society is amended as follows SECTION 11 - ADDITIONAL PROTECTED PERSON(S) It is understood and agreed that Section II - Liability (only with respect to Coverage D - General Liability, Coverage F - Medical Payments to Others and Coverage H - Counseling Errors and Omissions) is amended to include as an Additional Protected Person(s) members of the organizations shown in the schedule, but only with respect to their liability for the Protected Person(s) activities or activities they perform on behalf of the Protected Person(s). It is further understood and agreed that coverage extended under this endorsement is limited to and applies only with respect to liability assumed by contract or agreement; and this extension of coverage shall not enlarge the scope of coverage provided under this certificate or increase the limit of liability thereunder. Unless otherwise agreed by contract or agreement, coverage extended under this endorsement to the Additional Protected Person(s) will not precede the effective date of this certificate of coverage endorsement or extend beyond the cancellation date. Schedule - ADDITIONAL PROTECTED PERSON(S) City of Fort Collins, its officers, agents and employees 1 Remarks: Coverage only extends for claims arising out of Catholic Community Northern fulfillment of its obligation as outlined in the agreement with the City of Fort Collins for the Utility Assistance Program, for the tenn of the certificate. CMRS Excess Auto $500,000 xs $500,000. 5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: City: Copy to: Service Provider: City of Fort Collins City of Fort.Collins Catholic Charities Northern Attn: Purchasing Attn: Rene Evenson P.O. Box 2262 PO Box 580 PO Box 580 460 Linden Center Drive Fort Collins, CO 80522 Fort Collins, CO 80522 Fort Collins, CO 80522-2262 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination 6. , Contract Sum. The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, a yearly administrative fee of 8% of the funds administered. 7. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 8. Independent Service provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shallnot be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other,purpose 2 SA rev07/08 9. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 10. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 11. Warranty. a. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. b. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective. kinds for their intended use, and all workmanship shall be acceptable to City. C. Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City -furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 12. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 3 SA rev07/08 13. Remedies. In the event a party has been declared in default, such defaulting party. shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 15, Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured. under this Agreement of the type and with the limits specified within Exhibit B, consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80.522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. C 4 SA rev07108 16. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 17. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 18. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Service. Provider represents and agrees that: a. As of the date of this Agreement: 1. Service Provider does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Service Provider will participate in either the e-Verify program created in Public Law 208,.104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the °e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. . . b. Service Provider shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Service Provider is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. 5 SA rev07108 d. If Service Provider obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall 1. Notify such subcontractor and the City within three days that Service Provider has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2.. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Service Provider shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. . e. Service Provider shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Service Provider violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual and consequential damages to the City arising out of Service Provider's violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Service Provider violates this provision of this Agreement and the City terminates the Agreement for such breach. 19. Amendment 54 To the extent that this Agreement may constitute a "sole source government contract" within the meaning of Section 2(14.4) of Article XXVIII of the constitution of the State of Colorado, about which the City makes no representation, Section 15 of said Article XXVIII, which reads as follows, is hereby incorporated into this Agreement and made a part hereof: G SA rev07/08 Section 15. Because of a presumption of impropriety between contributions to any campaign and sole source government contracts, contract holders shall contractually agree, for the duration of the contract and for two years thereafter, to cease making, causing to be made, or inducing by any means, a contribution, directly or indirectly, on behalf of the contract holder or on behalf of his or her immediate family member and for the benefit of any political party or for the benefit of any candidate for any elected office of the state (of Colorado) or any of its political subdivisions. 20. Red Flags Rules. Service Provider must implement reasonable policies and procedures to detect, prevent and mitigate the risk of identity theft in compliance with the Identity Theft Red Flags Rules found at 16 Code of Federal Regulations part 681. Further, Service Provider must take appropriate steps to mitigate identity theft if it occurs with one or more of the City's covered accounts. 21. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit C - Confidentiality, consisting of one (1) page, attached hereto and incorporated herein by this reference. 7 SA rev07/08 CITY OF FORT COLLINS, COLORADO a municipal corporation O) Cif By: \, F• , `J`• ''^�i' James` : 0' eill 11, CPPO, FNIGP Directo o urchasing and Risk Management r : . Date: Z l� A CO — City Clerk APP �DO FORM: EXHIBIT A SCOPE OF SERVICES Catholic Charities Northern (CCN) will process applications, determine eligibility and need, verify customer information including required balance and timeline information with the Fort Collins Utilities Credit/Collections department and approve payment of the balance needed to avoid utility shutoff. CCN will administer the City's utility payment assistance program through their existing Emergency Assistance Program, using pre-existing qualifications used for other similar programs such as EOC (Energy Outreach Colorado -formerly CEAF). CCN will use trained staff and volunteers to screen candidates and approve payment assistance for City of Fort Collins utilities customers that meet financial guidelines or are experiencing a financial crisis and have already received a utilities shut-off notice. Payment assistance is to be granted once within a 12 month period, for a current address and in the customer's name. Deposits and late fees will not be paid with payment assistance funds. CCN will verify status of funds available for assistance with the Residential Accounts Coordinator and authorize payment only when funding is available. CCN will track customer information on applications using documentation provided by the Residential Accounts Coordinator.. 9