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HomeMy WebLinkAbout114721 SIGNATURE OFFSET - CONTRACT - RFP - 7070 PRINTING AND DISTRIBUTION SERVICESSERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Signature Offset, hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of one (1) page and incorporated herein by this reference. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of four (4) pages, and incorporated herein by this reference. 3. Contract Period. This Agreement shall commence January 1, 2010, and shall continue in full force and effect until December 31, 2010, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. 4. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service EXHIBIT B WORK SCHEDULE PUBLICATION SCHEDULE Spring 2010 Responsibility March, April & May of 2010 Deadline Programmers Begin working on programs and activities in RecTrac as well as Manual information for Recreator January 4 Programmers All programs entered into RecTrac January 21 at 5:00 PM CR RecTrac Reports pulled - Stay out of RecTrac during this time! January 22 at 8:00 AM CR RecTrac Reports emailedto programmers January 22 at 10:00 AM Programmers/CR Edit and review of RecTrac reports January 22-26 Programmers All edits in RecTrac completed January 26 at 5:00 PM Programmers All Manual (non-RecTrac information, general section infor- mation) due to CR January 26 at 5:00 PM CR Ad reservation deadline January 26 at 5:00 PM CR Recreator imported into InDesign January 27 at 8 AM CR Recreator sections emailed to programmers for review and edit February 3 at 8 AM Programmers Programmers edit and review programs/activities/sections February 3-7 CR Ad Deadline: Artwork due February 5 at 8-.00 AM CR Cover art and glossy section due to printer February 5 at Noon Programmers Reviewed, edited sections DUE to CR February 8 at 8 AM CR Final Recreator due to printer February 12 at Noon Recreator Production Schedule Online Release March 1 at 8:00 AM Direct Mail March I Recreator hard -copy release (businesses in town, Coloradban, etc-) March 4 Registration for Recreator March 11 at TOO AM PUBLICATION SCHEDULE Summer 2010 Responsibility June, July & August of 2010 Deadline Programmers Begin working on programs and activities in RecTrac as well as Manual information for Recreator March 15 Programmers All programs entered into RecTrac March 29 at 5:00 PM CR RecTrac Reports pulled - Stay out of RecTrac during this time! March 30 at 8:00 AM CR RecTrac Reports emailed to programmers March 30 at 10: 00 AM Programmers/CR Edit and review of RecTrac reports March 30 -April I Programmers All edits in RecTrac completed April 1 at 5:00 PM Programmers All Manual (non-RecTrac information, general section infor- mation) due to CR April 1 at 5:00 PM CR Ad reservation deadline April I at 5:00 PM CR Recreator imported into InDesign April 2 at 8 AM CR Recreator sections emailed to programmers for review and edit April 8 at 8 AM Programmers Programmers edit and review prograrnsfactivities/sections April 8-11 CR Ad Deadline: Artwork due April 12 at 8:00 AM CR Cover art and glossy section due to printer April 12 at Noon Programmers Reviewed, edited sections DUE to CR April 12 at 8 AM CR Final Recreator due to printer April 19 at Noon Recreator Production Schedule Online Release May 3 at 8:00 AM Direct Flail May 3 Recreator hard -copy release (bu5inesses in town, Coloradban, etc-) May 6 Registration for Recreator May 13: at 7:00 AM PUBLICATION SCHEDULE Fall 2010 Responsibility September, October & November of 2010 Deadline Programmers Begin working on programs and activities in RecTrac as well as Manual information for Recreator June 14 Programmers All programs entered into RecTrac June 28 at 5:00 PM CR RecTrac Reports pulled - Stay out of RecTrac during this time! June 29 at 8:00 AM CR RecTrac Reports emailed to programmers June 29 at 10:00 AM Programmers/CR Edit and review of RecTrac reports June 29 - July 1 Programmers All edits in RecTrac completed July 1 at 5:00 PM Programmers All Manual (non-RecTrac information, general section irrfor- mation) due to CR July 1 at 5:00 PM CR Ad reservation deadline July 1 at 5--00 PM CR Recreator imported into InDesign July 2 at 8 AM CR Recreator sections emailed to programmers for review and edit July 9 at 8 AM Programmers Programmers edit and review programstactivities/sections July 9-12 CR Ad Deadline: Artwork due July 6 at 8:00 AM CR Cover art and glossy section due to printer July 6 at Noon I Programmers 1 Reviewed, edited sections DUE to CR I July 13 at 8 AM I CR I Final Recreator due to printer I July 19 at Noon Recreator Production Schedule Online Release August 2 at 8-100 AM Direct Mail August 2 Recreator hard -copy release (businesses in town, Coloradoan, etc-) August 5 1 Registration for Recreator August 12 at 7:00 AM PUBLICATION SCHEDULE Winter 2011 Responsibility December, January & February of 2011 Deadline Programmers Begin working on programs and activities in RecTrac as well as Manual information for Recreator September 20 Programmers All programs entered into RecTrac October 4 at 5:00 PM CR RecTrac Reports pulled - Stay out of RecTrac during this time! October 5 at 8-100 AM CR RecTrac Reports emailed to programmers October 5 at 10:00 AM Programmers/CR Edit and review of RecTrac reports October 5 - 8 Programmers All edits in RecTrac completed October 8 at 5:00 PM Programmers All Manual (non-RecTrac information, general section infor- mation) due to CR October 8 at 5:00 PM CR Ad reservation deadline October 8 at 5:00 PM CR Recreator imported into InDesign October 11 at 8 APYI CR Recreator sections emailed to programmers for review and edit October 15 at 8 AM Programmers Programmers edit and review programs/activities/sections October 15-19 CR Ad Deadline: Artwork due October 18 at 8:00 AM CR Cover art and glossy section due to printer October 18 at Noon Programmers Reviewed, edited sections DUE to CR October 20 at 8 AM CR Final Recreator due to printer October 25 at Noon Recreator Production Schedule Online Release November 8 at 8-00 AM Direct Mail Nove-mber 8 Recreator hard -copy release (businesses in town, Colorad.oan, etc-) November 11 Registration for Recreator November 18 at 7,00 AM EXHIBIT "C" Signature Offset 4900 East Pearl Circle Boulder, CO. 80301 (303) 443-3800 Fax: (303) 443-3120 Printing Quality Newsweb Products Since 1970 http://www.signatureoffset.com Estimate prepared for. Wednesday, November 24,20( Attn: John Litel Quote # 87556 City of Fort Collins Phone: (970) 221-6875 (Please furnish the plant with 215 N. Mason 3`d Floor Fax: (970) 221-6586 this quote number so we Fort Collins, CO 80522 E-mail: can bill you correctly.) Order Details Project: The Recreator 4 Color Forms: (13) Product: Magazine Cover Stock: 70# Text Gloss Size: 8.00 x 10.75 Insert Stock: 60# Text Gloss Image Area: Confirm with plant Composition: Digital Imaging Stock: 30# 100% Recycle News Cover Ink: 4/4 Delivery: 2 Bulk Drops. Insert Ink: 4/4 Packaging: String Bindery: Saddle Stitched Note: This estimate reflects the minimum requirements necessary to produce your print job(s) according to your specifications as we understand them. Please do not hesitate to contact us should you have any questions. The prices listed below are estimates, and may change if specifications change. Magazine 35,000 Plus Each Pages Copies Add'I 1000 112 $15, 092.03 $334.96 Specific job information: These prices include printing 4 color process on all text pages. Pricing includes printing a (4) page cover on 70# gloss text with four color all pages. Pricing includes printing a (4) page insert on 60# gloss text with four color all pages. Mailing (5,000 books) and delivery charges are included in price. Customer to provide artwork on disc or electronic transfer using PDF files. The total cost to add a reply post card to 35,000 books: $1,279.33 When you are ready to schedule the job, please call the plant manager (719) 594-4540. If you have any questions please give me a call at the following number. Best Regards, Buddy Luff (303) 443-3800 1-800-678-9785 buddyi@signatureoffset.com To request an account for our FTP site, visit our website at www.signatureoffset.com. (Click Support, FTP, and FTPAccount Request, then fill out and submit the request form.) If you require technical support for the FTP site, e-mail techsupport@signatureoffset.com. For assistance in creating PDF files, please e-mail prepress(@signatureoffset. com. Please read the following disclaimers: 1. Due to the volatility of paper prices, this estimate is valid for 60 days. 2. We require payment of half of the total invoice amount to initiate production on new customers. The balance of the invoice is due upon delivery. To apply for credit, please contact your regional credit manager at (303) 443-3800. 3. This estimate does not include any sales taxes which may be applicable. 2 EXHIBIT D INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE A CORDng :[:ffl PRODUCER Lockton Companies, LLC Denver 8110 E Union Avenue Suite 700 Denver CO 80237 (303) 414-6000 9/30/2010 /20/2009 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURED Intermountain Color, Inc. dba Signature Offset 1038155 P.O. BOX INSURERS AFFORDING COVERAGE NAIC # INSURER A: Twin City Fire Boulder, CO 80306 INSURER B : Wausau Underwriters Insurance INSURER C : INSURER D : INSURER E : COVERAGES INTC001 GH THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POL CY PERIOD IND CA ED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR A ADDL INSRD X TYPE OF INSURANCE GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR POLICY NUMBER 34UUNAK8217 POLICY EFFECTIVE DATE (MM/DD/YY) 9/30/2009 POLICY EXPIRATION DATE (MM/DD/YY) 9/30/2010 LIMITS EACH OCCURRENCE $ ] 000 Op0 DAMAGE TO RENTED P ISES Ea occurence $ 300 000 MED EXP (Any one person) $ 10 000 PERSONAL & ADV INJURY $ 11000,000 GENERAL AGGREGATE $ 21000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRO - POLICY FIJECT I I LOC PRODUCTS - COMP/OP AGG $ 2,000, 000 A X AUTOMOBILE LIABILITY X ANY AUTO 34UUNAK8217 9/30/2009 9/30/2010 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per person) $ XXXXXXX X HIRED AUTOS X NON -OWNED AUTOS BODILY INJURY (Per accident)$ XXXXXXX PROPERTY DAMAGE (Per accident) $ XXXXXXX GARAGE LIABILITY ANY AUTO NOT APPLICABLE AUTO ONLY - FA ACCIDENT $ XXXXXXX OTHER THAN F1rACC $ XXX}G�XX AUTO ONLY: AGG $ XXXXX XX A EXCESS/UMBRELLA LIABILITY X OCCUR ❑ CLAIMS MADE 34XHUIQ7901 9/30/2009 9/30/2010 EACH OCCURRENCE $ 10 000 i)oo AGGREGATE $ 10 000 000 $ XXXXXXX UMBRELLA DEDUCTIBLE FORM X RETENTION $ 10,000 B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY WC1Z91073005039 9/30/2009 9/30/2010 X WC STATU- OTH- T RY LIMITS ER $ XXXXXXX E.L. EACH ACCIDENT $ 500,000 ANY PROPRIETOR/PARTNER/EXECLMVE OFFICER/MEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE $ 500,000 If yes, describe under NO SPECIAL PROVISIONS below OTHER - E.L. DISEASE -POLICY LIMIT S 500,000 DESCRIPTION OF OPERATIONS/LOCATIONSIVEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECUIL PRO VISK)NS 12E: 7070 Printing &Distribution Services -Catalog - City of Fort Collins, its officers, agents and employees are named as additional -insured but Only as respects work performed and/or services provided by the named insured. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION Citysof:Foq=Collins" — DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN. Financial Services NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL Purchasing Division P.O. Box 580 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR Fort Collins CO 80522 REPRESENTATIVES. AUTHORIZED REPRESC ACORD 25 (2001/08) t C ra For questions regarding this certificate, contact the numberllsted in the 'Producer section above and specify clkrd code'INTCO01'. ACORO C.nRPnRATIn1J 141122 Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: City: Copy to: Service Provider: City of Fort Collins City of Fort Collins Signature Offset Attn: Purchasing Attn: John Litel Attn: Mr. Buddy Luff PO Box 580 PO Box 580 4900 Pearl East Circle, Suite 300E Fort Collins, CO 80522 Fort Collins, CO 80522 Boulder, CO 80301 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 6. Contract Sum. The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, per the attached Exhibit "C", consisting of two (2) pages, and incorporated herein by this reference. 7. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 2 8. Independent Service provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 9. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 10. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 11. Warranty. a. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. b. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. C. Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City -furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by 3 Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 12. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 13. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. lI 15. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit D, consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 16. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 17. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 5 18. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Service Provider represents and agrees that: a. As of the date of this Agreement: 1. Service Provider does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Service Provider will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Service Provider shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Service Provider is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. d. If Service Provider obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall: 1. Notify such subcontractor and the City within three days that Service Provider has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Service Provider shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Service Provider shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an 2 investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Service Provider violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual and consequential damages to the City arising out of Service Provider's violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Service Provider violates this provision of this Agreement and the City terminates the Agreement for such breach. 19. Amendment 54 To the extent that this Agreement may constitute a "sole source government contract" within the meaning of Section 2(14.4) of Article XXVIII of the constitution of the State of Colorado, about which the City makes no representation, Section 15 of said Article XXVIII, which reads as follows, is hereby incorporated into this Agreement and made a part hereof: a. Section 15. Because of a presumption of impropriety between contributions to any campaign and sole source government contracts, contract holders shall contractually agree, for the duration of the contract and for two years thereafter, to cease making, causing to be made, or inducing by any means, a contribution, directly or indirectly, on behalf of the contract holder or on behalf of his or her immediate family member and for the benefit of any political party or for the benefit of any candidate for any elected office of the state (of Colorado) or any of its political subdivisions. 7 CITY OF FORT COLLINS, COLORADO a municipal corporation By: James O Neill II, CPPO, FNIGP Directo of urchasing and Risk Management Date: 13 1 U Signature Offset By. /I LS PRINT NAME,/�`1 A � • a ; CORPORATE PRESI ENT OR VICE PRESIDENT Date: oil( 3 - / J f (Corporate Seal) ATTEST: CORPORATE SECRETARY EXHIBIT A Scope of Services Specifications: Quarterly Printin_a M issues per year) Stock: Body - Newsprint 100% recycled. Cover - 70# gloss text 4/4 with bleed. Single Insert - 60# gloss text 4/4 with bleed. Quantity: 35,000 each publication cycle (four times per year) Size: 8.25" x 10.25" minimum size (other relatively close dimensions considered) Pages: 112 (4-Cover, 104 — Body — 104, Insert — 4) Color: Body - black only with option for process color Cover - 4/4 with bleed, Single Insert - 4/4 single insert with bleed Bindery: Saddlestitch Varnish: N/A Deadline: 2 weeks after submission of final artwork Delivery: 5,000 to direct mail services provider and 30,000 to distribution services provider (Assume in Fort Collins area for quote purposes), balance of approximately 10,000 to City of Fort Collins Recreation office. Other: Files provided in PDF format to vendor. Mailing and Distribution Services M times per year) - 5,000 direct mailed to residential and/or other location. - Bulk delivery of 30,000 to location per City Representative instructions. - The Recreation Department will provide both mailing and distribution address information. - The Recreation Department will pay postage costs for direct mailing.