HomeMy WebLinkAboutAddenda - BID - 7121 RIVENDELL RECYCLING CENTER OPERATIONSCity of
Fort Collins
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ADDENDUM No. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP 7121: Rivendell Recycling Center Operations
OPENING DATE: 3:00 P.M. (Our Clock) March 12, 2010
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov. com/purchasing
To all prospective bidders under the specifications and contract documents described
above, the following changes are hereby made.
QUESTIONS/ANSWERS:
Q: What happens if the load is pulled less than 85% full (i.e., we pull on Friday at less
than 85% full to ensure that there is sufficient space to accommodate weekend use)?
A: The contractor is welcomed to develop a proposal for managing weekend volumes
whereby the City agrees to pay all or partial costs for emptying bins that are not
entirely full, in order to prevent overflow problems from occurring on weekends.
Q: Please clarify the City's commitment to paying costs for security (e.g., gate opened
and closed daily, major snow removal from parking lot and entrance) versus
contractor's obligations for hand -shoveling in immediate area roll -offs.
A: The City will pay a security company to open and close the gate at dawn/dusk, and
will contract a separate company to provide snow plowing in the parking lot and
driveway as soon as snow depths reach 3 inches (when unsafe depths of snow
accumulate, the security company is instructed to leave the recycling center closed
until plowing can occur). The recycling contractor will be required to keep the stairs
and platforms, and other pedestrian traffic areas around the bins clear of snow and
sprinkled with chemical ice -melt in order to help protect the public from injury.
Please note that the City desires for the recycling contractor's driver to provide daily
on -going oversight for smooth operations at the Rivendell site, such as trouble-
shooting when equipment needs repair, inspecting stair/platform equipment for wear,
and tidying up material that spills from containers on a regular basis. We are looking
for a strong partnership with a vendor whose staff will be proactive and attentive, so
that any concerns that need attention are immediately reported to the City.
Q: Does Rocky Mountain Bottling (Coors) provide extra compensation for the glass
hauled from the center or do they just pay the mixed glass rate?
A: Any rebate received from Molson-Coors for glass is paid to the City of Loveland, and
is used to defray the costs of transport and site operations at the glass transfer
station in Loveland (400 N. Wilson).
Q: Have the compactors received regular maintenance and are they currently in good
working condition?
A: Yes.
Q: Does the contract include hauling the City's glass -only bin located at Chipper's Lanes
(217 W. Horsetooth)?
A: Yes, the contractor will be responsible for delivering both the Rivendell glass bin, and
the Chipper's Lane glass bin, to Loveland's glass storage bunker to be emptied.
Q. What does the City typically pay for emptying the Rivendell bins?
A. Since the Rivendell Recycling Center was opened in 2002, the City has paid between
$0 - $125 per pull, depending on several variables: the vendor; the type of material
being hauled; and, the destination of the individual material to be recycled.
Currently the City pays for pulls only on the "Glass Only" bins, at $125 per pull for
delivery to a glass bunker in Loveland. The City is currently subsidizing the rest of
the operating costs for the Rivendell site.
Q. What volumes does the Rivendell Center typically collect?
A. On average, about 140 tons/month of material are collected. See attached
spreadsheet for 2009 Totals of Volume and Tons, Collected.
Please contact Ed C. Bonnette, CPPB, Buyer at (970) 416-2247 with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM
HAS BEEN RECEIVED.
where renewal is a way of life
2009 Totals of Volume and Tons Collected
/1 NNA4 L
200.9 Total
PICK-UP DATq
CARDBOARD#1
CARDBOAR0#2
OMX #3
ONP #4
1 COMMINGLE #51
COMMINGLE #6
1 GLASS #7*
Clean News #8
ave. 4.5 pulls/mo
ave. 4.5 pulls/mo
ave. 4 pulls/mo
ave. 6.6 pulls/mo
ave. 7.25 pulls/mo
ave. 7.4 pulls/mo
ave. 2.75 pulls/mo
ave. 2 pulls/mo
JAN
31,430
34,270
33,700
100,580
27,530
34,140
10,060
FEB
34,800
35,941
41,880
103,450
22,780
22,245
18,140
MARCH
39,825
40,280
42,161
106,380
17,060
19,160
35,320
APRIL
37,760
34,450
39,660
104,020
18,860
18,540
34,930
MAY
36,630
35,630
31,640
109,270
15,300
18,540
24,360
JUNE
29,830
42,250
57,280
81,840
15,360
14,000
40,060
JULY
44,360
38,000
41,601
88,260
13,960
15,060
40,060
AUG
26,390
34,980
46,080
71,300
13,440
15,480
36,000
SEPT
25,450
28,890
61,190
67,020
13,680
14,270
36,010
OCT
29,600
25,460
24,860
31,940
12,860
13,860
35,060
8,160 (new project)
NOV
26,380
30,060
30,960
84,200
14,280
14,470
37,860
11,244
DEC
24,110
29,440
37,080
58,860
11,560
11,660
43,160
25,820
TOTAL
386,565.00
409,651.00
488,092.00
1,007,120.00
196,670.00
211,425.00
391,020.00
37,064.00
Total Weight
Total Tons
150,80