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Home My WebLink AboutRESPONSE - BID - 7121 RIVENDELL RECYCLING CENTER OPERATIONSFIRM NAME: ADDRESS: 417 EMAIL ADDRESS: �,6blel-d -Re56� ''&%tHONE: r70 " y9�.3- N 7;� BIDDER'S NA ��[r1�Iji�I:7 SERVICE ISSI TELEPHONE: C7// ,YU 4/ /FAX: f 7 - 7�%- 13,?Sw EMAIL: o d l,)CLl - 'LL �l(�'1 • L1��% CELL #: U. a/re EMERGENCY: e 7G/ " `7 0 e/- J 7V,3 BACKUP: �%i%%GL i✓Ul%CC%i�f' 7G� '7 �✓ �7 �� BILLING ISSUES CONTACT: TELEPHONE: I V J -17 if FAX: J 7D 7 " 13 tS' EMAIL: CELL #: 671 -5�,�_ �)A/ EMERGENCY:/der/YIG �yy� BACKUP: 5M IJj1 , � ) PLEASE GO TO www.fcgov.com/purchasing TO REGISTER IN OUR E- PROCUREMENT SYSTEM FOR FUTURE BID OPPORTUNITIES! BE SURE TO SELECT ALL APPROPRIATE COMMODITY CODES! COMMODITY CODE USED FOR THIS BID IS: 926-77 RECYCLING SERVICES Requirements of Contract: 1. Service Provider must provide monthly reporting and documentation to the City representative by the 51h business day of the month. National Recycling currently provides the City monthly reports by material on a per pull basis. National Recycling Inc. will provide monthly copies of the OSM (Official Board Markets) report monthly to confirm rebate pricing. 2. All collected materials from the City facility must be marketed through a Materials Recovery Facility that complies with Colorado State permitting and reporting requirements. National Recycling will continue to send collected materials through Lorimer County or will process materials in our facility for direct shipment for recycling. 3. Containers must be pulled in a timely manner as soon as they become full and may not be pulled if container is less than 85-90% full by volume, or less 85-90% full according to Colorado State Department of Transportation limitations. National Recycling will continue to pull full containers in a timely manner. 4. "Turnaround" time for emptying any container must not exceed 2-3 hours unless the contractor provides a substitute bin of adequate capacity for the public to use in place of the absent container. National Recycling turnaround time has never exceeded 3 hours and is usually done between one and two hours. We leave a replacement bin in any special circumstance that could take longer then 3 hours. 5. Service Provider must clean up any overflow material that spills out from compactor unit hoppers before leaving the site to deliver containers. Service Provider may have to leave ram/blade in the "in" position and run the compactor when necessary to make room for the spillage. National Recycling drivers are well trained in this procedure. Spillage is immediately cleaned up whenever necessary by the driver and any material that is left over is cleaned up by National Recycling representatives during weekly cleaning. 6.On weekdays (Mon -Fri) containers must be pulled within four (4) hours if contacted by City representatives to report a full container. National Recycling has always done this. We visit the site personally to check the container levels every morning and also go to personally check the containers if we ever receive a call from the City. Calls from the City are usually based on "Citizen" calls of which we always check personally to verify. 7. Compactor units must be reconnected to the hopper and reset button must be pulled out before driver leaves the site. National Recycling drivers are well trained in this procedure. New drivers are also trained on this as part of initial training. 8. Service Provider's staff will provide containers to collect materials dropped off by the public when the regular containers are being emptied. National provides 250 gallon crates for this purpose. Requirements of Contract (continued): 9. Service Provider's staff will oversee site conditions on a day-to-day basis, provide litter clean-up, ensure that all equipment is in good repair and that public safety is protected and provide snow removal and/or ice treatment around the bins as needed. National Recycling representatives check the site conditions daily when checking the container levels. In the past our representatives have been the first to discover problems with equipment, irregularities with platforms, illegal dumping patterns by individuals, etc. These issues are always dealt with in a quick and timely manner. 10. Service Provider's staff will communicate with the City Representatives on a regular basis, in order to keep the City appraised of any maintenance needs, including snow plowing for the parking lot and entryway, or other situations requiring the City's attention. The National Recycling designated "Site Manager" will continue to stay in close communication with the City concerning management of the site including maintenance issues, snow removal, dumping, etc. as well as any other issues that come up regarding the site. /aa=c,bsca-o a..D BIDDING SCHEDULE: Contractor must haul and record all information as requested per the attached specification. Contractor is responsible for all fees, permits and any associated costs. / COST PER HAUL $ /'/L�C�� /�/�'� eL4T -CGIed (!�E'>(?� /,9Cc Y) REBATES: Bidder is to indicate: • the Threshold Market Price where they are willing to share proceeds from the sale of the indicated recyclable Commodity with the City. • What percentage Rebate that Bidder will share with the City. • Which specific Market Index will be used to verify the Market Price, and how that information can be accessed. Old Cardboard (OCC): Threshold Market Price: $ /ton Rebate % offer to City: % Newspaper: Threshold Market Price: $ /ton Rebate % offer to City: % Mixed Paper: Threshold Market Price: $ /ton Rebate % offer to City: % Commingled: Threshold Market Price: $ /ton Rebate % offer to City: % Glass: Threshold Market Price: $ /ton Rebate % offer to City: % The City reserves the an or accept right to reject and all Bids; and to award A4)est 9 P J Y interests of the City. Any questions regarding this Bid process should be directed to Ed Bonnette in Purchasing at 970-416-2247. Any questions regarding technical specifications should be directed to Susie Gordon in Natural Resources at 970-221-6265. Vendor's Statement: I have read and understand the specifications and requirements for this bid and I agree to comply with such specifications and requirements. I further agree that the method of award is acceptable to my company. I also agree to complete a signed contract (per the sample attached for review) and provide the required insurance certificate within 30 days of notice of award. City of Fort Collins "Rivendell" Recycling Proposal Cost Per Haul: $55.00 for Cardboard, Newspaper, Mixed paper, OMX and Commingled containers. $125.00 per haul for glass. Rebates: OCC: If OCC is priced between $80.00 to $99.00 per ton on the monthly OBM (Official Board Markets report) under the Southwest Pricing category, National Recycling would pay the City of Fort Collins a rebate of 10% of the OBM Southwest region baseline price. If OCC is priced at $100.00 to $120.00 per ton on the OBM (Official Board Markets report) under the Southwest Pricing category, National Recycling would pay the City of Fort Collins a rebate of 20% of the OBM Southwester region baseline price. If OCC is priced at $121.00 to $150.00 per ton or more on the monthly OBM (Official Board Markets report) under the Southwest Pricing category, National Recycling would pay the City of Fort Collins a rebate of 30% of the OBM Southwest region baseline price. If OCC is priced over $151.00 per ton on the monthly OBM (Official Board Markets report) under the Southwest Pricing category, National Recycling would pay the City of Fort Collins a rebate of 40% of the OBM Southwest region baseline pricing. Newspaper: 30% of Larimer County Pricing Mixed Paper, OMX: 30% of Larimer County Pricing Commingled: 30% of Larimer County Pricing Glass: No rebate March 51h, 2010 City of Fort Collins Purchasing Department 251 North Mason Street 2"d Floor PO Box 580 Fort Collins, CO 80522 Attached please find National Recycling Inc's completed bid for the City of Fort Collins Rivendell Recycling Center. National Recycling has handled operations at Rivendell for the past two years. In that time we have learned a great deal about the operations of a public drop-off site and have evolved our processes in a way that has made the site successful for not only the City of Fort Collins and National Recycling, but also the end users of the facility. National Recycling is committed to maintaining the standards of excellence that we have brought to the operation in terms of daily account management, communication, and partnering with City Officials to provide residents with a clean, friendly site. Unfortunately during the time that we have managed the site, recycling prices dropped by over 80% on high revenue generating materials such as cardboard and newspaper and almost 100% on low revenue generating materials such as commingled, mixed paper, and paperboard. During this time we worked closely with the City to keep the site opened and ended up sharing some of the expenses to do so. The program we eventually worked out is very similar in scope to the attached bid. We believe that our trials and key learning's over the past two years have helped to make this new proposal possible. As we move forward into 2010 and beyond the City of Fort Collins will find National Recycling remains a committed partner to the success of the site. If selected to maintain operation we will continue to treat the facility as one of our most important customers in terms of communication and service. The City can be assured that we will continue to seek and implement process improvements designed at making Rivendell a world class user experience for all of the participating residents of Fort Collins. Sincerel arey Smith President National Recycling Inc. /sa�cvc�®