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Home My WebLink AboutBID - 7046 HAY HARVESTING AT NATURAL AREASCity Financial Services ®f solks ® Purchasing Division 215 N. Mason St. 2nd Floor Fort CCONA1Fort Box 580 1 Fort Collins, CO 80522 970.221.6775 P u rch a s i n g 970.221.6707 fcgov. com/purchasing INVITATION TO BID 7046 HAY HARVESTING AT NATURAL AREAS BID OPENING: 3:00 P.M. (our clock), July 8, 2009 The City of Fort Collins is requesting bids for hay harvesting on several Natural Areas located within and near Fort Collins. Grass to be hayed consists of non irrigated smooth brome or non irrigated smooth brome/alfalfa mix. The successful bidder will be responsible for cutting, baling, and removing all hay from the properties. Cutting shall begin no earlier than July 10, 2009. Respondents can select one or more sites to bid on and should bid each property separately on attached bid schedule. Natural Areas include: 1. Arapaho Bend — approximately 21 acres 2. Bobcat Ridge — approximately 111 acres 3. Eagle View — approximately 41 acres 4. Reservoir Ridge (Andrijeski parcel) — approximately 34 acres Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), July 8, 2009 A pre -bid meeting will be held on July 2, 2009 at 9:00 am meeting at the Reservoir Ridge (Andrijeski parcel) property and then meeting at Bobcat Ridge at 10:30am since these areas are not open to the public. Arapaho Bend and Eagle View are able to be viewed from the roads. Questions concerning the scope of the bid should be directed to Project Manager Daylan Figgs (970) 416-2814. Questions regarding bid submittal or process should be directed to John Stephen, CPPO, Senior Buyer(970) 221-6777. A copy of the Bid may be obtained as follows: 1. Download the Bid from the Purchasing Webpage, Current Bids page, at: http://fcgov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also BID PROPOSAL BID 7046 Hay Harvesting at Natural Areas BID OPENING: July 8, 2009 at 3:00 p.m., (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR HAY HARVESTING AT NATURAL AREAS PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS AND DRAWINGS: The City of Fort Collins is requesting bids for hay harvesting on several Natural Areas located within and near Fort Collins. Grass to be hayed consists of non irrigated smooth brome or non irrigated smooth brome/alfalfa mix. The successful bidder will be responsible for cutting, baling, and removing all hay from the properties. Cutting shall begin no earlier than July 10, 2009. Natural Areas include: 1. Arapaho Bend — approximately 21 acres 2. Bobcat Ridge — approximately 111 acres 3. Eagle View — approximately 41 acres 4. Reservoir Ridge (Andrijeski parcel) — approximately 34 acres Bid Schedule The City reserves the right to award in the best interest of the City and may award as a group or on an individual basis. Contractors can select one or more sites to bid on and must bid each property separately on the bid schedule below.. 1. Arapaho Bend: (check one) Contractor pays City of Fort Collins City of Fort Collins pays Contractor Lump sum $ Total in Words: Cash or Certified check only 2. Bobcat Ridge: (check one) Contractor pays City of Fort Collins City of Fort Collins pays Contractor Dollars Lump sum $ Cash or Certified check only Total in Words: Dollars 3. Eagle View: (check one) Contractor pays City of Fort Collins City of Fort Collins pays Contractor Lump sum $ Cash or Certified check only Total in Words: Dollars SCOPE OF WORK HAY HARVESTING AT NATURAL AREAS The City of Fort Collins is requesting bids for hay harvesting on several Natural Areas located within and near Fort Collins. Grass to be hayed consists of non irrigated smooth brome or non irrigated smooth brome/alfalfa mix. The successful contractor will be responsible for cutting, baling, and removing all hay from the properties. Cutting shall begin no earlier than July 10, 2009. Natural Areas include: 1. Arapaho Bend — approximately 21 acres 2. Bobcat Ridge — approximately 111 acres 3. Eagle View — approximately 41 acres 4. Reservoir Ridge (Andrijeski parcel) — approximately 34 acres Approximate areas for hay harvesting are shown on the attached maps and are based on locations of hay cut during previous years. Contractor must assume responsibility for locating and avoiding irrigation ditches and other obstacles. Guidelines for haying: 1. Notify Natural Areas contact prior to entering any of the designated properties for haying. 2. Cut hay only on those tracts designated. 3. All hay must be removed from the property within 72 hours after baling. If weather conditions do not allow hay removal, you must contact the Natural Areas for an extension. 4. Do not enter fields when muddy. 5. Equipment can be stored on the property for a time period not to exceed 120 hours (5 days). If an extension is needed, you must contact the Natural Areas. If equipment is stored on site, the following areas, by priority, are available for storage: a. Parking lots b. Interior roads within the tract cut for hay. Grass around the equipment must be mowed. c. Edges or corners of tract cut for hay. Grass around the equipment must be mowed. 6. The successful contractor must have a fire extinguisher on site. 7. The successful contractor must adhere to any applicable Larimer County fire restrictions. 8. The City of Fort Collins is not responsible for property damages caused by the contractor (fire or otherwise). 9. If nesting birds are located in the tract to be hayed, all efforts must be made to avoid the nest. 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