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HomeMy WebLinkAboutRFP - 7047 LINCOLN CENTER ADDITION AND RENOVATIONSCity of Fort Collins Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/Purchasing REQUEST FOR PROPOSAL 7047 Lincoln Center Addition and Renovations The City of Fort Collins is seeking Architectural and Engineering firms to provide services for the design of additions and renovations for the Lincoln Center, located at 417 W Magnolia St. Conceptual design for the project.has been completed and this information is attached. Proposing teams and/or members must have experience on medium to large entertainment venue projects which may include such areas as performance halls with associated dressing rooms and set storage, art galleries, conference rooms, intimate or mini -theater areas, kitchen/catering service rooms, staff offices and administrative areas. Written proposals, seven (7) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), July 23, 2009. Proposal No. 7047. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. A pre -proposal meeting has been scheduled for July 8, 2009, 10:00 am at the Lincoln Center, in the Columbine Room. The City of Fort Collins' staff will not hold individual meetings with any prospective proposers. Questions concerning the scope of the proposal will be addressed in the following ways: Questions regarding the technical aspects of the project should be directed to Steve Seefeld, CCCA, Operations' Services, Facilities Project Manager sseefeld(aD-fcgov.com or (970) 221- 6227. Questions regarding bid submittal or process should be directed to John D. Stephen, CPPO, LEED AP, Senior Buyer istephen(cDfcgov.com or (970) (970)221-6777. A copy of the Proposal may be obtained as follows: Download the Proposal/Bid from the BuySpeed Webpage, www.fcqov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked `Proprietary' in their entirety. Information considered proprietary is limited to material treated as confidential in the normal conduct of business, trade secrets, discount information, and individual product or service pricing. Summary price information may not be designated as proprietary as such information may be carried forward into other public documents. All provisions of any contract resulting from this request for proposal will be public information. rev 01/08 3. SCHEDULES The following is the proposed schedule for the process: Written Proposals: RFP to Proposers RFP Pre -Proposal Meeting Receive Proposals Select Three Design Teams Interviews with Three Design Teams Interviews: Select Final Design Team Notice to Proceed Design Team Page 10 of 21 DATE July 1, 2009 July 8, 2009 July 23, 2009 Week of August 3, 2009 Week of August 3 Week of August 10, 2009 Week of August 17, 2009 4. Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and interview session. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 3.0 Design Team Capability Does the design team have the capability to And Experience design a project of this scope? Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 Cost Does the proposed cost compare favorably with the Project Manager's estimate? Are the work hours presented reasonable for the effort required in each project task or phase? 2.0 Sustainable Design Is the team committed to sustainable design? Has the team completed LEED certified projects? Page 11 of 21 5. REFERENCE EVALUATION (TOP RANKED TEAM) The City's Facilities Project Manager will check references of the top ranked firms using the following criteria. The evaluation will be labeled Satisfactory/Unsatisfactory. Qualification Standard Overall Performance Would you hire this designer or builder again? Did they have the skills required by the project? Timetable Was the original scope of work completed within the specified time? Were interim deadlines met in a timely manner? Professionalism Was the professional responsive to client needs? Did the professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original scope of work completed within the project budget? Quality Was the project functional upon completion and did it operate properly? Did the project meet or exceed the client objectives and needs? Page 12 of 21 CHAPTER 7 - EXAMPLE AGREEMENT PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and WITNESSETH: , hereinafter referred to as "Professional'. In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of ( ) pages, and incorporated herein by this reference. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of ( ) pages, and incorporated herein by this reference. 3. Contract Period. This Agreement shall commence , 200 , and shall continue in full force and effect until , 200 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Professional and mailed no later than ninety (90) days prior to contract end. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to . Page 13 of 21 the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: City: With Copy to: City of Fort Collins, Purchasing PO Box 580 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits and errors and omissions insurance in the amount of $ 6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of ($ ) plus reimbursable direct costs. All such fees and costs shall not exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be Page 14 of 21 performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. [Optional] Insert Subcontractor Clause Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. Compensation. [Option 11 In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule: Hourly billing rates: Reimbursable direct costs: with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs.. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 7. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 8. Project Drawings. [Optional] Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable mylar base material using a non -fading process to provide for long storage and high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the Page 15 of 21 owner in and AutoCAD version no older then the established city standard. 9. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 10. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other. purpose. 11. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 12. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Page 16 of 21 Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and agrees that: a. As of the date of this Agreement: 1. Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. Page 17 of 21 C. Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. d. If Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Professional shall: 1. Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential damages to the City arising out of Professional's violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 18. Special Provisions. [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting of ( ) pages, attached hereto and incorporated herein by this reference. Page 18 of 21 ATTEST: City Clerk APPROVED AS TO FORM: Assistant City Attorney ATTEST: Corporate Secretary THE CITY OF FORT COLLINS, COLORADO By: James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management DATE: [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] or Doing business as [insert name of business] By: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: (Corporate Seal) Page 19 of 21 Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management where renewal is a way of life INSURANCE REQUIREMENTS 1. The Professional will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Professional shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Professional, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Professional under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Professional's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Professional shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. Page 20 of 21 [Optional] EXHIBIT " " CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuant to this Agreement (the "Agreement"), the Contractor hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as "information") that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Contractor has agreed to perform, the Contractor hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Contractor agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City , or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City) . The Contractor shall not disclose any such information to any person not having a legitimate need -to -know for purposes authorized by the City. Further, the Contractor shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Contractor understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Contractor shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Contractor ceases to perform services for the City, or the City so requests for any reason, the Contractor shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Contractor understands and agrees that the City's remedies at law for a breach of the Contractor's obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. Page 21 of 21 ATTACHMENT A _7 EXISTING TREES SEAT WALLS GRAND ENTRY PROMENADE/ PLAZA PICK-UP / DROP-OFF ENTRANCE � ���. •��., .';��p: NEW SIGN IN COLORFUL PLANTING BED 9 SCULPTURAL MARQUIS ALONG MULBERRY City of ForENTITY Collins f CDOR ER `f�. .. ._ .. MULBERRY ST... .. .. _r'.r ._ ... :•.... TREATMENT �_� 0 IO 20 40, dim ...... ( SITE MASTER PLAN :nw1�s 6.2 5.09 J Fort of VIEW FROM MAGNOLIA AND MELDRUM :nw`o0d11 6.2 S . 0 9 FLOWERING TREE! I,, City of Fort Collins SCULPTURE .. , . ,:.; , e77 L f, ,., ,5•r ,.. ':;i e 9'an.. `�•.:. °M,, ,''$;a.. >f$ i ' .S"'e4 n. .a tom "+ 3.i=,s r� r.: .�'s r$*+ r M1. M1 1 °J .. �Ar�A t' "% `r ",f ?E>} _ .. ..�.. L�NC_O�L�N�C r'o _1VIEW OF OUTDOOR rRSPACE City `lam F� L i N C 0 L�N C�FN T E*R ---------- ------ - I - - - - - - - - - - - - (4Q��CONCEPTUAL SITE PLAN /FIRST FLOOR PLAN,, 1 \ ----------- C.) City of Fort Collins i I N C 0�` F I R S T FLOOR 6.25.09 City of Fort Collins SECOND FLOOR 6.25.09 ATTACHMENT B REPORT June 18, 2009 Mr. Dave Lingle Aller Lingle Massey Architects 712 Whalers Way Building B, Suite 100 Fort Collins, Colorado 80525 RE: Lincoln Center Fort Collins, Colorado LEED Conceptual Design Process and Findings Dear Dave: DESIGN BALANCE SUSTAINABLE DESIGN & RESOURCE EFFICIENCY CONSULTING 8201 Dark Horse Road P.O. Box 7214 . Missoula, Montana 59807 p: 406.721.7077 f 406.721.3035 entail: info@design-balance. corn www.design-bala nee. coin This report is a summary of the LEED process and findings for the Lincoln Center project in Fort Collins, Colorado. Two other documents are part of the LEED analysis and are included with this report: LEED NC v 2.2 Registered Project Checklist and a LEED Analysis for Conceptual Design spreadsheet. The City of Fort Collins has set a goal of attaining a minimum Gold Level rating in the LEED for New Construction program. The purpose of this analysis is to determine the following: • The most advantageous LEED version and program • Conceptual design strategies that will assist with cost effectively meeting the LEED Gold goal • Determination of issues or concerns that will need to be addressed in order to meet LEED credit requirements. LEED version and program The Lincoln Center conceptual design calls for the existing building to have new additions on part of every fagade of the building, essentially creating a new exterior appearance and adding space for public functions, circulation and upgraded public and service amenities. The existing Lincoln Center facility will receive some new finishes and some lighting, plumbing and HVAC upgrades. Because the new additions are so integrated with the existing, there is no straightforward way to separate the new construction for LEED purposes. We evaluated the available LEED programs of LEED for New Construction (NC) for part or all of the building, LEED for Commercial Interiors (CI) and LEED Mr. Dave Lingle June 18, 2009 Page 2 Our recommendation is that the building will score best, and be most consistent with the City of Fort Collins intent to have Gold level high performance and environmental qualities, with the LEED NC program covering all of the new construction and renovation of the existing building. The LEED NC Checklist currently shows 42 points as achievable, with another 16 points that are in need of more development. Separately, we reviewed the LEED NC version 2.2 and the new LEED NC 2009 program. The project will score better under the LEED NC 2.2 program, due in part to the limited opportunities to improve energy efficiency in the existing building. As a result, the City of Fort Collins authorized us to register the project under the LEED NC 2.2 version. The LEED Online website has been set up, with all `yes' and `maybe' credits shown on the LEED Registered Project Checklist marked as attempted. We recommend that during the next design phase, when more is known about the opportunities for improving energy efficiency, that the LEED version be re-evaluated. The project can transfer to LEED NC 2009 at no charge until the end of December 2009. Conceptual Design LEED strategies The Conceptual Design has included a number of strategies to meet the LEED Gold goal: • Reuse of over 95% of the existing walls, roof, floors and other elements. • Small, but strategic additions to the existing building to greatly improve the facility function and comfort to visitors and staff. • Improved energy efficiency in lighting, new mechanical units, improved wall insulation and high performance windows. • No added parking, but with some spaces re -allocated for fuel -efficient vehicle parking. • Roof stormwater runoff will be infiltrated on site through swales and landscaping features. • Protection of existing trees and plans for native or adapted landscaping that will be water -efficient. • Site lighting will be full cut-off fixtures and will not have light trespass beyond the site. • Low VOC finishes for the new and existing areas, including paints, adhesives, sealants, carpet and composite wood. • The plumbing fixtures in the existing areas of the building will be replaced with efficient flow and flush fixtures of the same high efficiency of the new construction. The goals are to use dual flush toilets, pint per gallon urinals, low flow lavatory and kitchen faucets, and low flow shower heads. • Structural, exterior wall and interior finishes have high recycled content. • Innovation credits are planned for high levels of water efficiency (over 40% savings), green cleaning procedures, recycled content over 30% and green education integrated into the building. TABLE OF CONTENTS CHAPTER 1 - GENERAL INFORMATION....................................................................4-5 CHAPTER 2 - OBJECTIVES.........................................................................................5-7 CHAPTER 3 — PROFESSIONAL SERVICES......................................................7-8 CHAPTER 4 — SPECIAL INTERFACES........................................................................... 8 CHAPTER'5 — QUALIFICATIONS AND SUBMISSION REQUIREMENTS ................... 8-9 CHAPTER 6 — REVIEW AND ASSESSMENT.. 9-12 CHAPTER 7 — EXAMPLE AGREEMENT..................................................................13-21 ATTACHMENTS A. Electronic Conceptual Design Drawings and Illustrative Site Plans ( 6 — 24 x 36 sheets), prepared by Aller-Lingle-Massey Architects, P.C., and Russell -Mills Studios dated June 25, 2009. B. LEED Conceptual Design Process and Findings, letter from Kelly Karmel at Design Balance, LLC (4 page report) dated June 18, 2009. C. Lincoln Center Additions and Renovations, LEED Analysis for Conceptual Design (9 pages), completed by Design Balance, LLC and dated June 8, 2009. D. LEED for New Construction v 2.2; Registered Project Checklist, completed by Design Balance, LLC; no date. Page 3 of 21 Mr. Dave Lingle June 18, 2009 Page 3 Issues or Concerns to be confirmed during the next design phase A number of questions arose during the conceptual design that could not be answered. Most of those items are included in the LEED Analysis for Conceptual Design spreadsheet, but a summary of the key concerns are summarized below. Since the Conceptual Design team did not include civil, landscape, mechanical or electrical engineering consultants, many of the items will be able to be resolved once they join the design team in the next phase of design. • Development of the landscape design with native or adapted species to meet the requirements of credits SS 5.1, SS 5.2 and WE 1.1. • Calculation of the pre and post development stormwater quantity to determine if we can meet the required 25% reduction. The concept design plans to send roof runoff to landscape features or swales in order to allow on -site infiltration, which will help achieve this goal. The stormwater concepts bear on credits SS 6.1 and SS 6.2. • Confirmation of the roof system or membrane type to determine if the roof will qualify for the credit SS 7.2 heat island requirements of SRI of 78 or better. • Confirmation of the refrigerant type and quantity for EA Prerequisite 3 and credit EA 4. • Development of an energy model for credit EA 1 that includes the existing building to determine if the strategies lined out in the conceptual design meet the goal for at least 6 points (28% better than base for all new construction, an estimated 22% better when interpolated with the existing building square footage.) • Analysis of cost of meeting the 2.5% annual energy goal from renewable energy after the energy results are known. • Calculation of the existing roof, walls and floor to remain for credit MR 1. Our preliminary calculations in the conceptual design phase show we will meet the 75% goal and the 95% goal. This will need to be confirmed as the design develops in the next phase. • Confirmation that the existing building meets the minimum ventilation requirements for EQ prerequisite 1. The existing equipment may need to be adjusted or replaced if the minimum requirements cannot be met. The calculation should be done early in the next design phase by the mechanical engineer. • Confirmation of the cost of meeting credit EQ 1 (outdoor air delivery monitoring) which requires outside air measurement, controls and carbon dioxide sensors in densely occupied spaces. • Confirmation of whether the existing HVAC equipment can accommodate higher efficiency filtration (MERV 13 or higher) required for credit EQ 5. Mr. Dave Lingle June 18, 2009 Page 3 Dave, please let me know if Aller Lingle Massey Architects or the City of Fort Collins have any questions about this LEED analysis. Sincerely, Kelly A. Karmel, AIA, LEED AP Design Balance Lincoln Center LEED report.doc © 2009 Design Balance ATTACHMENT C LE E Q.-NC LEED Analysis for Conceptual Design - Lincoln Center Additions & Renovation, Fort Collins, Colorado June 8, 2009 The intent of this LEED analysis is to document the conceptual design approach of the project toward meeting a LEED NC 2.2 Gold Level Certification. In some cases, additional investigation is needed during the early stages of the next design phase. Please refer to the LEED NC 2.2 Scorecard for the Conceptual Design for the point total summary. LEED PR or Credit Status Point Requirements Assumptions or Actions needed Sustainable Sites PR 1: Construction Yes The Erosion and Sedimentation Control (ESC) plan will Civil engineer will meets these requirements, Activity Pollution Control need to accomplish the following objectives: including development of plans showing the (Erosion and Prevent loss of soil during construction by erosion and sedimentation control measures Sedimentation Control) stormwater or wind and an ESC specification. • Prevent sedimentation of storm sewer or streams • Prevent air pollution during construction. SSc1: Site Selection Yes The project is previously developed, not prime farmland, Project meets the minimum requirements. not habitat for a threatened or endangered species. Buildings will not be lower than 5' above the 100-year flood plain, not within 100' of wetland and not within 50' from a water body. SSc2: Development Yes Density Win 1/2 mile of the site has an average of 10 The project site appears to be within '/z mile of Density & Community units per acre and at least 10 of the 22 Basic Services in enough basic services and high density Connectivity the LEED Reference Guide and pedestrian access housing. The team to confirm the location between the project and the services. and type of services during next design phase. SSc3: Brownfield No The project is not a brownfield site, so Redevelopment ineligible for this credit. SSc4.1: Alternative Yes The site needs to be within 1/4 mile or less to bus stops The location of the site meets the LEED Transportation: Public for 2 or more bus lines. requirement. transportation access Lincoln Center Additions & Renovation Design Balance LLC SSc4.2: Alternative Yes Bike storage for 5% of Full Time Equivalent (FTE) staff The preliminary FTE number is 10, peak Transportation: Bicycle plus peak visitors, Showers for .5% of FTE visitors are expected to be 500. This results Storage & in the need for one shower and 28 bike Shower/Changing spaces. SSc4.3: Alternative Yes Preferred parking for 3% of the FTE or 5% of total vehicle Due to the small number of FTE and the Transportation: Low parking capacity for Zero Emission Vehicles (> 40 score existing parking, either way only 1 space will Emitting and Fuel- on ACEEE rating guide). be needed to meet the intent of this credit. Efficient Vehicles The space will be located next to the accessible parking spaces at the southeast entrance. SSc4.4: Alternative Yes Provide no new parking (Option 4). The project will not add new parking. Transportation: Parking Capacity SSc5.1: Protect and Maybe On previously developed sites, restore a minimum of 50% When a landscape architect is part of the Restore Habitat of the site area (excluding building footprint) with native or team in the next phase, the areas and plant adapted vegetation. types need further review. At a conceptual level it looks like the project could meet this requirement. SSc5.2: Maximize Maybe No open space requirement by zoning, so provide Preliminary calculations show that the Open Space vegetated open space for at least 20% of site area conceptual site design may meet this 20% (Option 3). minimum. This is contingent on the final location of the LEED Boundary and final site design. SSc6.1: Stormwater Maybe Imperviousness of the existing site is > 50%, so the When a civil engineer is part of the team in th Management: Quantity requirement is to implement a landscape and civil design next phase, preliminary calculations should be Control that results in a 25% decrease in the volume of done to determine if the conceptual design will stormwater runoff from the two-year, 24-hour design achieve this goal. Roof runoff is planned to storm. go to landscape features or swales or other infiltration features thus achieving the 25% decrease. SSc6.2: Stormwater Maybe Implement a storm water management plan that promotes The conceptual design achieves this intent via Management: infiltration, captures and treats 90% of average annual the landscaped infiltration features above. Treatment rainfall. Remove 80% of average annual post This needs confirmation by the civil engineer development total suspended solids. in the next hase. SSc7.1: Reduce Heat Yes Place a minimum of 50% of the parking underground or The conceptual design uses a combination of Island: Non -roof provide shade for 50% of the hardscape or SRI of greater existing and new trees to shade hardscape than 29 for 50% for hardscape, or a combination. I and concrete and pavers with SRI > 29. Lincoln Center Additions & Renovation Design Balance LLC SSc7.2: Reduce Heat Maybe Install high albedo (with SRI >29 for steep slopes, SRI > Roofing types on the existing building are still Island: Roof 78 for low slope) for at least 75% of roof area and/or being confirmed, as are the new roofing vegetated "green" roof. characteristics. Both need to be confirmed during earl stages of the next design phase. SSc8: Light Pollution Yes Only light areas for safety and comfort. Do not exceed The site meets LZ3 classification. The small Reduction 80% of lighting power densities for exterior areas and amount lighting anticipated will be full -cutoff 50% for building facades and landscape features per and can meet the intent of this credit. In the ASHRAE 90.1-2004. Meet interior lighting LEED next phase of design, the lighting engineer requirements through geometry or automatic shut off. should conduct a photometric study to confirm footcandle maximums at the LEED Boundary and 15'away from the Boundary. Water Efficiency WEc1.1: Water Yes Reduce potable water consumption by 50% from a The concept design assumes native and Efficiency Landscaping: calculated mid -summer baseline case. Strategies include adapted landscaping and high efficiency Reduce potable water native and adapted species, high efficiency irrigation irrigation. The landscape architect should by 50% system, use of captured rainwater, recycled wastewater. develop the baseline and confirm the 50% minimum reduction in the next design phase. WEc1.2: No Potable No Eliminate the use of potable water, or other natural Total elimination of potable water is not Use or No Irrigation: surface or subsurface site resources for site irrigation. consistent with the existing landscaping. WEc2: Innovative No Reduce generation of wastewater and potable water Recycled gray water or rainwater harvesting Wastewater demand, while increasing local aquifer recharge. are not feasible for this project. Technologies WEc3.1: Water Use Yes Flow and fixture selection to beat the Energy Policy Act by The new restrooms will have efficient flow and Reduction: 20% 20%. Strategies include: flush fixtures installed. The Lincoln Center • Low flow lavatory faucets (.5 gpm) has agreed to replace the existing flow and • Low flow shower heads (1.5 gpm) flush fixtures in the renovated areas. Hot • Kitchen hand washing (2.0 gpm) water recirculation systems are needed for the low flow fixtures to save time and reduce the wait time for hot water. WEc3.2: Water Use Yes To meet 30% or better, additional measures are: The new restrooms will have efficient flow and Reduction: 30% Low water urinals (such as the 0.125 gallon flush fixtures installed. The Lincoln Center model) has agreed to replace the existing flow and • Dual flush toilets (such as the 1.1/1.6 flush valve.) flush fixtures in the renovated areas. See also the innovation point for > 40%. Lincoln Center Additions & Renovation Design Balance LLC Energy & Atmosphere EA PR1: Fundamental Yes A third party Commissioning Authority (CxA) will be part of The City of Fort Collins will need to hire the Building Commissioning this project. third party CxA. EA PR2: Minimum Yes Meet the Fort Collins Energy Code requirement. The project goals include exceeding the local Energy Performance and national energy standards. EA PR3: CFC Yes Zero use of CFC-based refrigerants. More information is needed on the refrigerant Reduction in HVAC&R of the existing HVAC equipment to confirm the project meets this requirement. When a mechanical engineer is part of the project, the equipment should be reviewed and confirmed it does not contain older CFC-based refrigerant, or a phase out plan will be required. EAc1: Optimize Energy Yes Demonstrate percentage energy cost savings over the An energy modeler will need to be part of the Performance (6 baseline ASHRAE 90.1-2004 energy standard. For new team during the next design phase to confirm points) buildings, the improvement would need to be at least 28% the 6 point goal. Strategies to meet the goal for 6 points. However, since such a large percentage of include: improved exterior wall insulation and the building is existing construction (approximately 80%), glazing, energy efficient lighting, high the interpolated value for this project will be 22.2% for 6 efficiency HVAC units for new areas, possible points. heat recovery and other measures. EAc2: On -site Maybe Use on -site systems top offset building energy cost by The feasibility of active solar strategies will be Renewable Energy (1 2.5% of annual energy cost for 1 point. revisited when the team has the energy model point) results for energy cost of the design case. EAc3: Enhanced Yes CxA to review the OPR, BOD and design documents prior The City of Fort Collins will hire a third party Commissioning to mid -construction documents, review contractor CxA to provide these services to the design submittals, develop a systems manual, recommissioning and construction team. manual, confirmation of personnel training, and pre - warranty end review. EAc4: Enhanced Maybe Base building HVAC to be free of HCFC's and halon. This credit is pending while the design team Refrigerant evaluates existing and new mechanical Management equipment and refrigerant choices. EAc5: Measurement Yes Develop and implement a Measurement and Verification The City of Fort Collins is interested in and Verification (M&V) Plan based on a calibrated energy model, for a pursuing this credit since they already require least one year after occupancy. a sophisticated DDC system and desire to monitor energy use over time. Lincoln Center Additions & Renovation Design Balance LLC EAc6: Green Power No Purchase at least a two-year renewable energy contract There is no desire on the City's part at this for 35% of the electrical use of the project. time to purchase green power. Materials & Resources MR PR1: Storage and Yes Provide an easily accessible area that serves the entire An area allocated for storage and collection is Collection of project and dedicated to the collection and storage of non- inside the building and adequately sized for Recyclables hazardous materials for recycling. recycling containers for newspaper, paper, cardboard, plastics and metals. MRc1.1: Building Yes Leave at least 75% of non -hazardous existing Further into the design phase when more is Reuse, Maintain 75% of construction in place. known about structural requirements of the Existing Walls, Floors additions, the design team should re -calculate and Roof the percentage of the remaining existing walls, floors and roof to confirm the 75% goal has been met. MRc1.2: Building Yes Leave at least 95% of non -hazardous existing See above, with the goal of 95%. Reuse, Maintain 95% of construction in place. Existing Walls, Floors and Roof MRc1.3: Building Yes Leave at least 95% of non -hazardous existing interior Further into the design phase when more is Reuse, Maintain 75% of construction in place. known about interior renovation requirements Existing Walls, Floors of the additions, the design team will calculate and Roof the percentage remaining of the interior construction to confirm the 50% goal. MRc2.1: Construction Yes Recycle and/or Salvage at least 50% of non -hazardous During construction documents, the design Waste Management: construction and demolition debris. Develop and team will develop a CWM specification to Divert 50% from landfill implement a Construction Waste Management (CWM) guide the contractor and clarify the diversion Plan. goals. MRc2.2: Construction Yes See above. See above. Waste Management: Divert 75% from landfill • See MRc2.1 MRc3.1 and 3.2: No Use salvaged, refurbished, or reused materials that At this time the City is not contemplating Materials Reuse comprise at least 5% by cost of the total value of reuse of materials beyond what they will materials on the project. receive credit for under MRc1. Lincoln Center Additions & Renovation Design Balance LLC MRc4.1: Recycled Yes Use materials with recycled content such that post- Materials targeted for recycled content include content: 10% (post consumer content plus one-half pre -consumer content fly ash, rebar, structural steel, steel studs, consumer + 1/2 pre- constitutes at least 10% of the total material value, miscellaneous steel, composite wood, consumer) excluding MEP. insulation, aluminum storefront, metal roofing, mulch, carpet, ceiling tiles and gypsum board. MRc4.2: Recycled Yes See above, but with a goal of 20%. See above. content: 20% MRc5.1: Regional Yes Use materials that have been extracted, harvested or Materials targeted include: Concrete (CIP Materials: 10% recovered as well as manufactured from within 500 miles and precast), asphalt, landscaping materials, extracted, process and of the project for 10% of the total material value, excluding aggregate sub -base, wood studs and sheet manufactured regionally MEP. goods, CMU, brick, trusses, and casework. MRc5.2: Regional Yes See above, but with a goal of 20%. See above. Materials: 20% extracted, process and manufactured regionally MRc6: Rapidly No Use materials that come from plants with a ten-year life The City is not interested in pursuing this Renewable Materials cycle or shorter for 2.5% of the total material value, credit at this time. excluding MEP. MRc7: Certified Wood Yes Over 50% of the cost of wood products needs to be FSC Wood doors, wood casework, dimensional certified to meet this point requirement. and sheet goods with new wood content will be specified to meet FSC standards for at least 50% of the total wood cost. Indoor Environmental Quality EQ PR1: Minimum IAQ Meet the requirements of Sections 4-7 of ASHRAE 62.1- When a mechanical engineer joins the design Performance 2004. team, they should investigate the capacity of the existing ventilation capacity of the HVAC equipment. During pre -design analysis, there is a concern that the equipment may not meet the referenced LEED standard. Some of the equipment may need to be replaced. This is not in the budget at this time. EQ PR2: Environmental Prohibit smoking in the building and locate any exterior This will be a no smoking facility. Tobacco Smoke Control designated smoking areas at least 25' from outdoor air intakes and operable windows. Lincoln Center Additions & Renovation Design Balance LLC EQc1.0: Outdoor Air Maybe Install permanent monitoring system for feedback on CO2 wall mounted sensors will be needed in Delivery Monitoring ventilation system performance meets the design spaces such as the Performance Hall, minimum ventilation. Monitor CO2 concentrations with Theater, Canyon West room, conference spaces with 25 people/1000 sf and measure outdoor rooms and possibly the art gallery. The cost airflow to meet minimum outdoor air rate. of this credit will be developed further in the next desi n phase. EQc2: Increased Maybe Increase breathing zone outdoor air ventilation rates to all This credit is pending until the mechanical Ventilation occupied spaces by at least 30% above the minimum engineer completes the calculation of the rates required by ASHRAE 62.1-2004. ventilation prerequisite for.EQ PR 1. EQc3.1: Construction Yes Develop and implement an Indoor Air Quality (IAQ) The specifications will be written to require the IAQ Management Plan: Management Plan that meets or exceeds the SMACNA contractor to follow the LEED standard. During Construction IAQ Guidelines for Occupied Buildings Under Construction, 1995. EQc3.2: Construction Yes Develop and implement an Indoor Air Quality (IAQ) The specifications will be written to require the IAQ Management Plan: Management Plan that meets flushes -out the building with contractor to follow the LEED procedures. Before Occupancy outside air. Requirements vary if occupancy is desired prior to the completion of the flush -out. EQc4.1: Low -Emitting Yes Comply with LEED requirements for VOC content of The specifications will be written to require the Materials — Adhesives adhesives and sealants used on the interior of the contractor to meet the maximum allowable and Sealants building. LEED VOC content. EQc4.2: Low -Emitting Yes Comply with LEED requirements for VOC content of The specifications will be written to require the Materials — Paints and paints and coatings inside the weatherproofing system contractor to meet the maximum allowable Coatings and applied on site. LEED VOC content. EQc4.3: Low -Emitting Yes All carpet installed inside shall meet the requirements of The specifications will be written to require the Materials — Carpets CRI Green Label Plus program. contractor to meet the carpet requirements. EQc4.4: Low -Emitting Yes Comply with LEED requirements for composite wood or The specifications will be written to require the Materials — Composite agrifiber inside the weatherproofing system contain no contractor to meet the urea formaldehyde wood and agrifiber added urea formaldehyde. requirements. EQc5: Indoor Chemical Maybe Design to minimize and control pollutant entry into Entryway systems are located at all and Pollutant Source buildings. Filters should meet MERV of 13 or better. entrances. When a mechanical engineer joins Control Permanent entryway systems at least six feet long should the team, they should confirm the existing be provided at all entryways connected to the outdoors. equipment can support MERV 13 filtration. Spaces with hazardous gases such as Toilet rooms, janitor closets and kitchen and housekeeping/laundry areas and copying/printing areas bar will be provided exhaust to the outside. require exhaust to the outside and create a negative pressure differential and self closing door hardware. Lincoln Center Additions & Renovation Design Balance LLC EQc6.1: Controllability Maybe Provide individual lighting control for 90% of the building Because of the complexity of the mix of new of Systems - Lighting occupants and lighting systems for shared multi -occupant and existing spaces, the costs for meeting the spaces to enable lighting adjustments top the group lighting controls credit will be evaluated in the needs. next design phase. EQc6.2: Controllability Maybe Provide individual comfort controls for 50% minimum of Like the lighting controls credit, this thermal of Systems — Thermal the building occupants. Operable windows can be used comfort controls credit will also be evaluated Comfort in lieu of comfort controls for occupants of areas that are in the next design phase. 20 feet inside of and 10 feet to either side of the operable part of the window. Provide comfort system controls for all shared multi -occupant spaces to enable adjustments to suite group needs. Conditions of thermal comfort are described in ASHRAE 55-2004. EQc7.1: Thermal Yes Design HVAC systems and envelope to meet ASHRAE The next phase of design should develop Comfort - Design 55-2004. systems to meet the ASHRAE standard. Egc7.2: Thermal Yes Agree to implement a thermal comfort survey of building The City of Fort Collins is willing to conduct Comfort - Verification occupants 6-18 months after occupancy. the thermal comfort survey. EQc8.1: Daylight & Maybe Achieve a minimum glazing factor of 2% in a minimum of This credit appears unlikely to be achieved Views — Daylight 75% of 75% of all regularly occupied spaces. because of the large, regularly occupied Spaces spaces that are placed toward the interior. If more skylights can be added and still meet the budget and if the performance hall, theater and large conference room can be excluded under current CIR due to conflicts with performance or AV requirements it may still be possible. EQc8.2: Daylight & Maybe Achieve a direct line of sight to the outdoor environment This credit appears unlikely to be achieved Views — Views from via vision glazing between 2'6" and 7'6" above finish floor because of the large, regularly occupied 90% of spaces for building occupants spaces that are placed toward the interior. If the performance hall and the theater can be excluded under current CIR it may still be possible to gain this credit. Lincoln Center Additions & Renovation Design Balance LLC CHAPTER 1 - GENERAL INFORMATION The Lincoln Center is located at 417 W. Magnolia Street. Fort Collins opened the Lincoln Center for culture and art in 1978. It has become an iconic entertainment facility that serves the Front Range of Northern Colorado. The complex has two indoor theaters used for plays, music, dance, and various other forms of artistic interest. The Lincoln Center stages spotlight local thespian troops as well as popular traveling acts. The Center has three indoor galleries which often exhibit children's art from the community, along with rotating displays of well known national artist's work. Addition and renovation to update this facility is essential to carry forward the Center's tradition of high level form, function, performance, and personality into the 215t century. With some well conceived modernization this venue will retain it's popularity and continue to bring joy and happiness to visitors and residents alike. GENERAL On behalf of the Lincoln Center the City of Fort Collins is seeking qualifications and the best possible combination of architectural design and engineering services for the design of the Lincoln Center "Addition and Renovations." Conceptual design of the facility has determined that additions to the building will be approximately 17,050 square feet, and the renovation areas are programmed for approximately 24,660 square feet. 2. REQUIREMENTS The successful team will be responsible for ALL disciplines required for the design, engineering, cost estimating, planning and official review services necessary for completion of the project from design development through final design, construction documents, construction administration and project close-out. The team design professional will be responsible for ushering the design through the development review process. The successful team will be responsible for meeting all state and local licensing requirements in the, design of the facility. The standards referenced and included in this RFP are intended to establish the expectations the City has for this project regarding quality and performance. 3. Any questions received after seven (7) days prior to the proposal opening date will not be answered. 4. Cost of Proposal Preparation. No reimbursement will be made by the City of Fort Collins for any costs incurred prior to a formal Notice to Proceed. 5. Proposals to be in Effect. Each proposal shall state it is valid for a period of not less than ninety (90) days from the date of receipt. 6. The City of Fort Collins has adopted and uses the Capital Projects Procedures Manual. This manual is available online and can be viewed at: http://citydocs.fcgov.com/?vid=10&cmd=search&scope=doctype&dt=CORRES PONDEN CE&dn=Purchasing&q=Capital+Projects+Manual The detailed Scope of Work for this project will relate to this manual. This manual correlates very closely to the phases of work sequence by the American Institute of Architects. It includes site analysis, schematic design, design development, construction documents, bidding, construction administration and project close-out. This manual will be available for use by the selected firm. 7. The City of Fort Collins has developed a Building Design Standards Manual. This manual is available on line and can be viewed at: http://www.fcgov.com/opserv/design-standards.php Page 4 of 21 Innovation & Design Process IDc1.1: Water Efficiency Yes Total water saved over baseline exceeding 40% is an See WEc3.1 and 3.2 for strategies for water greater than 40% automatic innovation point. efficiency. baseline IDc1.2: Green Cleaning Yes Develop a plan for green cleaning for building occupants A similar plan was developed by the and custodial staff to use. conceptual design team for the Fort Collins Council Tree Library. IDc1.3: Recycled Yes Achieve over 30 % recycled material incorporation into See MRc4.1 for strategies. content > 30% or other the project, excluding MEP, or other Exemplary Exemplary Performance Performance measure. IDc1.4: Green Yes Develop a Green Education Program for building Fort Collins has indicated an interest in Education occupants and visitors including two of the following: pursuing green education program as part of Building tour, case study, building -based educational its public outreach. signage or display program. IDc2: LEED Accredited Yes At least one principal participant of the project team shall Design Balance LLC is currently assigned as Professional be a LEED Accredited Professional Project Team Administrator for the project. 100% of our staff are LEED AP. 42 'Yes' points, 16 'Maybe' points are shown. Minimum for LEED Gold Certification under LEED NC is 39 points. End of LEED Analysis. Lincoln Center Additions & Renovation Design Balance LLC LEED for New Construction v 2.2 E° Registered Project Checklist Project Name: Lincoln Center Additions and Renovation - Conceptal Design Phase Project Address: Fort Collins, Colorado Yes ? No ATTACHMENT D Yes ? No t' 8 5 1 L 4 S; a�x x v 8 s, w s • ., • ® 'i Y s w '+i _ ,gip - r r; Prereq 1 Construction Activity Pollution Prevention Reauired 1 1 1 1 1 1 1 1 1 1 1 1 0 1 1 Credit 1 Site Selection Credit 2 Development Density & Community Connectivity 1 Credit 3 Brownfield Redevelopment 1 Credit 4.1 Alternative Transportation, Public Transportation 1 Credit 4.2 Alternative Transportation, Bicycle Storage & Changing Rooms 1 Credit 4.3 Alternative Transportation, Low -Emitting & Fuel Efficient Vehicles 1 Credit 4.4 Alternative Transportation, Parking Capacity 1 Credit 5.1 Site Development, Protect or Restore Habitat 1 Credit 5.2 Site Development, Maximize Open Space 1 Credit 6.1 Stormwater Design, Quantity Control 1 Credit 6.2 Stormwater Design, Quality Control 1 Credit 7.1 Heat Island Effect, Non -Roof 1 Credit 7.2 Heat Island Effect, Roof 1 Credit 8 . Light Pollution Reduction 1 No ©_© l e.er.,�a.., 1Nater EffI nc S PointAs 1 1 Credit 1.1 Water Efficient Landscaping, Reduce by 50% 1 Credit 1.2 Water Efficient Landscaping, No Potable Use or No Irrigation 1 Credit 2 Innovative Wastewater Technologies 1 Credit 3.1 Water Use Reduction, 20% Reduction 1 Credit 3.2 Water Use Reduction, 30% Reduction 1 Powered by Adobe- LiveCycle- Last Modified: May 2008 1 of 4 LEED for New Construction v 2.2 SEED Registered Project Checklist Yes ? No 8 4 5 - Prereq 1 Fundamental Commissioning of the Building Energy Systems Required -� Prereq 1 Minimum Energy Performance Required 1;. Prereq 1 Fundamental Refrigerant Management Required *Note for EAcl : All LEED for New Construction projects registered after June 26, 2007 are required to achieve at least two (2) points. 6 2 2 Credit 1 Optimize Energy Performance 1 to 10 Credit 1.1 10.5% New Buildings / 3.5% Existing Building Renovations 1 Credit 1.2 14% New Buildings / 7% Existing Building Renovations 2 Credit 1.3 17.5% New Buildings / 10.5% Existing Building Renovations 3 Credit 1.4 21% New Buildings / 14% Existing Building Renovations 4 Credit 1.5 24.5% New Buildings / 17.5% Existing Building Renovations 5 "> Credit 1.6 28% New Buildings / 21 % Existing Building Renovations 6 Credit 1.7 31.5% New Buildings / 24.5% Existing Building Renovations 7 Credit 1.8 35% New Buildings / 28% Existing Building Renovations 8 Credit 1.9 38.5% New Buildings / 31.5% Existing Building Renovations 9 Credit 1.10 42% New Buildings / 35% Existing Building Renovations 10 1 2 Credit 2 On -Site Renewable Energy 1 to 3 Credit 2.1 2.5% Renewable Energy 1 Credit 2.2 7.5% Renewable Energy 2 Credit 2.3 12.5% Renewable Energy 3 Credit 3 Enhanced Commissioning 1 Credit 4 Enhanced Refrigerant Management 1 Credit 5 Measurement & Verification 1 1 Credit 6 Green Power 1 Powered by Adobe- LiveCyden Last Modified: May 2008 2 of 4 LEED for New Construction v 2.2 eEp Registered Project Checklist Yes ? No 10 0 3{ ° ® at ,' ' g , Prereq 1 Storage & Collection of Recyclables Required 1 1 1 1 1 1 1 1 1 1 0 1 0 1 1 Credit 1.1 Building Reuse, Maintain 75% of Existing Walls, Floors & Roof Credit 1.2 Building Reuse, Maintain 95% of Existing Walls, Floors & Roof 1 Credit 1.3 Building Reuse, Maintain 50%of Interior Non -Structural Elements 1 Credit 2.1 Construction Waste Management, Divert 50% from Disposal 1 Credit 2.2 Construction Waste Management, Divert 75% from Disposal 1 Credit 3.1 Materials Reuse, 5% 1 Credit 3.2 Materials Reuse, 10% 1 Credit 4.1 Recycled Content, 10% (post -consumer + 1 /2 pre -consumer) 1 Credit 4.2 Recycled Content, 20% (post -consumer+ 1/2 pre -consumer) 1 Credit 5.1 Regional Materials, 10% Extracted, Processed & Manufactured 1 Credit 5.2 Regional Materials, 20% Extracted, Processed & Manufactured 1 Credit 6 Rapidly Renewable Materials 1 Credit 7 Certified Wood 1 Yes ? No Nil Prereq 1 Minimum IAQ Performance Required Prereq 2 Environmental Tobacco Smoke (ETS) Control Required 1 1 1 1 1 1 1 1 1 1 1 1 1 1. 1 Powered by Adobe- LiveCycle- Credit 1 Outdoor Air Delivery Monitoring Credit 2 Increased Ventilation 1 Credit 3.1 Construction IAQ Management Plan, During Construction 1 Credit 3.2 Construction IAQ Management Plan, Before Occupancy 1 Credit 4.1 Low -Emitting Materials, Adhesives & Sealants 1 Credit 4.2 Low -Emitting Materials, Paints & Coatings 1 Credit 4.3 Low -Emitting Materials, Carpet Systems 1 Credit 4.4 Low -Emitting Materials, Composite Wood & Agrifiber Products 1 Credit 5 Indoor Chemical & Pollutant Source Control 1 Credit 6.1 Controllability of Systems, Lighting 1 Credit 6.2 Controllability of Systems, Thermal Comfort 1 Credit 7.1 Thermal Comfort, Design 1 Credit 7.2 Thermal Comfort, Verification 1 Credit 8.1 Daylight & Views, Daylight 75% of Spaces 1 Credit 8.2 Daylight & Views, Views for 90% of Spaces 1 Last Modified: May 2008 3 of 4 LEED for New Construction v 2.2 LEED Registered Project Checklist 1 0 1 1 0 1 1 Credit 1.1 Innovation in Design: Water Eff. > 40% (replace all toilets & urina Credit 1.2 Innovation in Design: Green Cleaning/Purchase Policy Credit 1.3 Innovation in Design: Recycled content > 30% or other Credit 1.4 Innovation in Design: Green Education Credit 2 LEED® Accredited Professional 1 1 1 1 1 Powered by Adobe- LiveCyele- Last Modified: May 2008 4 of 4 8. The City of Fort Collins is exempt from all state taxation including state sales and use taxes. 9. One principal participant of the project team must be a LEED Accredited Professional. 10. Project Budget: To be determined. Total project budget range is from 5AM to 6.5M. CHAPTER 2 - OBJECTIVES 1. DESCRIPTION The proposed project is the design and construction of an approximate 17,050 square foot addition, and a remodeVrenovation of designated existing areas of the Lincoln Center. Major components of the design shall include: • Renovation of the Canyon West Room with an addition for conference storage, bride's dressing room and other TBD uses on the west side. • Renovation of the Columbine Room adding storage and an operable wall to divide the space. • Renovation of the mini -theater, including reconfiguring the seating in a continental layout to increase capacity from 210 to 270-280 people. • Renovation of the existing gallery area into storage and a rear corridor and a rear corridor for the Mini -Theater stage. • Additions to the north side of the facility for enlarged lobby entrances for the Canyon West and Administrative areas, the Mini -Theater and a widened circulation corridor, including airlock vestibules. • Addition at the northeast side of the facility for an enlarged and relocated Gallery area. • Addition to the main lobby for a new airlock vestibule. • Additions on the east and southeast sides of the facility for a new elevator to the balcony level and new handicapped accessible rest rooms. • Provisions for permanent wet bar locations near the Main Lobby, the Gallery, and the Mini -Theater entrance. • Addition behind the Performance Hall stage for a quest artist's suite, two star dressing rooms with private baths, a chorus dressing room with baths, a green room, laundry, and set storage. Provisions for storage of a new shell that will be used by the symphony. • Replacement of existing monument sign on the comer of Mulberry and Meldrum Streets. • Other miscellaneous upgrades, including new finishes throughout the public areas, new lobby lighting. • Redesign of the exterior sculpture garden areas and entrance plazas to the north, northeast and east sides of the Lincoln Center. • A possible open air, second story deck as illustrated in the concept drawings. 2. SUSTAINABLE DESIGN Definition of Sustainable Design: "Meeting the needs as a society today without compromising the ability of future generations to meet their needs." It should not be a surprise to know that 35-50% of the total energy produced in this country is consumed by the built environment. The resources required to attempt to create, operate and replenish this level of infrastructure and necessary income are enormous and diminishing. U.S. consumers utilize greater resources per capita than Page 5 of 21 any other people worldwide. We consume about 20,000 pounds per person per year of construction -related materials. These include virgin forest products, fuels, steel, glass, cement and plastics. Twenty to thirty percent of the waste being delivered to landfills across the country is building demolition/construction waste. We cannot continue this trend without severely impacting future generations. Integrated, innovative, sustainable design and construction techniques minimize energy usage and damage to the environment while providing benefits for people using the building. Sustainable development ideally results in the following benefits: energy and water savings, reduced pollution, conservation of natural resources, promotes recycling, better indoor air quality, enhanced occupant comfort, productivity and performance, enhanced building durability, and reduced maintenance costs. Balancing initial construction costs and long-term operational costs will be an important challenge. The integrated design team will be expected to use an integrated "whole building" design approach to take into consideration the effect the design elements, energy and resource constraints, building systems, and building function have on one another. Use of an integrated approach is required to address daylighting opportunities, building envelope, and building system choices. Use of a multidisciplinary team approach that allows all team members to share specialized expertise and coordinate their individual efforts to achieve a synergistic, environmentally responsible building is essential to our success. The Architect/Engineer, as the leader of the integrated design team and process, shall be responsible for maintaining the focus on and commitment to the integrated energy/high performance goals of the project. All team members must be encouraged to evaluate the benefits of innovative high efficiency design ideas in a cooperative, creative atmosphere. INDOOR AIR QUALITY Do not use products and materials that contain asbestos, carcinogens, volatile organic compounds, and other known toxins. Do not design mechanical systems that encourage the growth of molds, fungi, and bacteria. HUMAN PERFORMANCE Project design should create spaces that are safe, healthy, and comfortable. Avoid factors that introduce glare, temperature extremes, odors, and noise into the building. Page 6 of 21 k. Any "special systems" design services needed for a performing arts facility. I. Interior design and furniture design services. m. LEED consulting and all documentation submission to USGBC. The City of Fort Collins requires, that the principal architect has some experience in the design of performing arts facilities and include a planning firm experienced in working with the City of Fort Collins planning and development review process. CHAPTER 4 - SPECIAL INTERFACES 1. SUSTAINABLE DESIGN The goal of the City is that the project will be designed using the U.S. Green Building Council's (USBGC) LEEDTm Green Building Rating System for new construction and major renovations, to earn a "Gold" certification. The selected design team will coordinate all LEED requirements with the Owner and ultimately with the construction contractor. 2. ENERGY MODELING The City of Fort Collins will provide the energy modeling services and the design team will coordinate any/all of their services with the City's consultant. 3. COMMISSIONING The City of Fort Collins will provide the commissioning firm and the design team will be required to coordinate the design and ultimate construction administration services and LEED requirements with the City's commissioning agent. 4. ART IN PUBLIC PLACES The design team will be required to work with an artist selected through the City's "Art in Public Places" Program which is in charge of implementing design and installation of artistic elements into the project. A member of the design team will be added to the committee that selects the artist. The City will contract directly with that artist. The design team will be required to coordinate their efforts with the selected artist and the APP Program Administrator. 5. COMMUNICATION WORK The City of Fort Collins will be responsible for all communication work (telephone and computer cabling). It is intended the design team will assist in the coordination of this effort. CHAPTER 5 - QUALIFICATION AND SUBMISSION REQUIREMENTS Only Teams that have the requisite experience and qualifications are encouraged to submit proposals. Firms shall submit the following information: 1. Company history and experience in professional architectural/engineering services for commercial and performing arts buildings, as described in this RFP. 2. State the team's commitment to, and experience with, integrated, high-performance buildings and sustainable design. List projects completed within the past 5 years that feature workable, cost-effective, sustainable design strategies. Include: Page 8 of 21 • Design high quality lighting utilizing daylighting and quality electric lighting. • Optimize daylighting potential while minimizing unwanted heat gain and glare where possible. Note: Daylighting will have to be sensitive to artifacts that may be displayed in the facility. • Provide high quality indoor air. • Maximize visible connections to the outdoor, without negatively impacting energy use. • Maximize energy performance. • Reduce the use of non-renewable energy sources. • Incorporate daylighting as an integral part of the design. • Design, construct and commission a continuous air barrier system. • Use analysis to identify challenges, evaluate solutions, and quantify energy and economic benefits. • Energy efficiency target: A 30%, or greater, reduction in annual energy costs compared to a "base building" that meets the City of Fort Collins "Energy Code for Commercial, Industrial, and High -Rise Residential Buildings." • Minimize HVAC and other equipment noise. WATER CONSERVATION Reduce treated water use where possible. Reduce run-off and impact on the storm water system. Reduce amount of waste water requiring treatment. 3. SUSTAINABLE DESIGN RATING SYSTEM It is the intent of the City of Fort Collins that every project earns enough credits using the US Green Building Council's (USGBC) LEEDTm Green Building Rating System to earn at least a "Gold" certification. The project will be required to be designed and constructed to meet the requirements to obtain a LEED "Gold" Certification under the new NC — New Construction and Major Renovation category, and, will need to be designed with a goal of creating a "net zero energy impact" to the building. The most current version of LEEDTm at the time of project design shall be used. At least 6 points must come from Credit 1 — Optimize Energy Performance in the Energy and Atmosphere category. CHAPTER 3 - PROFESSIONAL SERVICES 1. DESIGN SERVICES All the necessary design services to complete the project including the following: a. All architectural design services. b. All planning design services. c. All landscaping and irrigation design services. d. All civil design services. • Transportation Impact Study (TIS) if necessary. • All other civil work necessary for City approval. e. All structural design services. f. All mechanical engineering design services. g. All acoustic engineering design services. h. All fire protection design services. j. All electrical design services, including: ■ Communications & Security Systems ■ Fire Alarm System Page 7 of 21 • Description of the targets set forth by project owners, or developed by the design team in conjunction with the owner. • Description of the sustainable design features of each project. • Description of the energy analysis technique(s) used. • Description of the cost/benefit analysis used for systems and materials selections. • Design team organization and personnel. 3. Describe the team's experience with the US Green Building Council's LEEDTm Green Building Rating System. List the projects completed within the last (5) five years that the team has submitted to the US Green Building Council for LEEDTM certification and the certification level achieved. 4. References from three or more organizations or municipalities, which have used your firm for "similar services" within the past five years. Provide the following information: • Name and address of referenced user or client. • Name, title and telephone number of contact person for referenced user or client. • A description of services provided for the referenced user or client. • Dates/time-frame in which services were provided for the referenced user or client. 5. A written description of the proposed services for the Lincoln Center project including a description of your team's approach to the project and your key team members. 6. Describe any unique capabilities/experience the proposed key staff will bring to this project. How will their experience benefit this project? 7. Provide your team's not to exceed estimate for design work on the Lincoln Center project as described in the RFP. Include all design fees for each firm plus any anticipated direct cost and/or reimbursable expenses. Please submit a detailed, NTE cost breakdown, per major design discipline, with their written proposals for their estimated fees for the project design work, and show a grand total for all fees, direct costs and/or reimbursable expenses anticipated. 8. Provide limits of liability for: (a) General Liability and (b) Errors and Omissions insurance coverage. CHAPTER 6 - REVIEW AND ASSESSMENT PROCUREMENT PROCESS The procurement process will require evaluation of the written proposal from which we will select three (3) finalists to move on to interviews. With the written proposal the design professional will have an opportunity to submit written information detailing their specific qualifications to complete the requisite design scope of work for the Lincoln Center Addition and Renovations project as they understand it. 2. WRITTEN PROPOSALS Since conceptual design for the Lincoln Center Addition & Renovations has already been completed, no schematic plans for the project will be required or considered from the Proposers. The selection committee will evaluate the submitting teams' qualifications and costs only, not specific architectural proposals. The output of this step is to select three design teams to move on to the interviews. Page 9 of 21