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HomeMy WebLinkAbout113275 ALLER-LINGLE-MASSEY ARCHITECTS PC - CONTRACT - RFP - 7047 LINCOLN CENTER ADDITION AND RENOVATIONSPROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Aller • Lingle • Massey Architects P.C., hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of eleven (11) pages, and incorporated herein by this reference. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of one (1) page, and incorporated herein by this reference. 3. Contract Period. This Agreement shall commence September 1, 2009, and shall continue in full force and effect until June 1, 2011, unless sooner terminated as herein provided. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: City: With Copy to: Aller Lingle Massey Architects P.C. City of Fort Collins City of Fort Collins, Purchasing Attn: Mr. David Lingle, AIA, LEED AP Attn: Steve Seefeld PO Box 580 712 Whalers Way, Bldg. B, Suite 100 PO Box 580, Fort Collins, CO 80522 Fort Collins, CO 80525 Fort Collins, CO 80522 Standard Professional Services Agreement- rev07/09 completed and advance the following work areas: • Exterior entry and sculpture garden redevelopment • New and renovated conference facilities • New interior lobby and public circulation areas • New gallery spaces • New ticketing, bar and other service functions • New restrooms, elevator and other patron amenities • New dressing rooms, green room and other "back of house" support spaces • Construction systems and materials • Mechanical and electrical systems design parameters • LEED and sustainable design goals 2.2 Outdoor Events Space Redesign Russell + Mills Studios, the landscape architecture/urban planning consultant, will expand upon their Conceptual Design for the reconstruction of the existing sculpture garden, opening up the space to the adjacent streets and creating a more welcoming environment. The size and configuration of the outdoor performance/ event space will be confirmed, incorporating a permanent stage and sound wall to prevent excessive street noise from. interfering with performances. Russell + Mills Studios will work with APP staff to relocate all existing sculptures into the new sculpture garden at the northwest portion of the site, and they will coordinate with the City's forester to identify all existing trees to be retained and/or mitigated. 2.3 Conceptual Review The Conceptual Site Plan prepared by Russell + Mills Studios will be submitted to the City of Fort Collins for Conceptual Review. 2.4 Structural Systems Evaluation The architect and Martin/Martin Consulting Engineers, Inc., the structural engineer, will evaluate alternative structural systems for the facility's new upper deck, and floor and roof framing. 2.5 Mechanical and Electrical Systems Evaluation EMC Engineers, the mechanical and electrical engineering consultant, together with our LEED consultant, will review and evaluate the existing mechanical and electrical systems in the Lincoln Center, as well as alternative systems to serve the new additions, as appropriate to maximize the energy efficiency and cost-effectiveness of the existing and proposed systems. Our Scope of Basic Services includes analysis of the existing systems, but does not include any design of modifications to, or replacement of, the existing equipment and systems. This redesign is available as Additional Services, if the analysis shows that this should be done. 2.6 Utilities Coordination The civil engineering consultant, North Star Design, will evaluate and develop preliminary utility infrastructure requirements for the project, including domestic water, sanitary sewer, natural gas, fire sprinkler, primary and secondary electrical service, and fiber optics. Options for relocation of the existing gas meter and electrical transformer will be evaluated and recommendations forwarded to the City's project manager. 2.7 Code Review We will initiate a preliminary building code evaluation for the Conceptual Design, considering the Lincoln Center's occupancy types, construction types, exiting and life safety, health department and handicapped accessibility issues. We will meet with the City's Building Inspection department as necessary to verify our code interpretations. 2.8 Interior Architecture and Design Ricca Newmark Design, our interior design consultant, will initiate preliminary interior design concepts and selection of materials, with rendered illustrations developed for review and approval of the Lincoln Center staff and/or project design committee for the new concepts. These spaces will include the Canyon West and Columbine Rooms, gallery and all lobbies and other public areas. 2.9 Catering Kitchen Design Ricca Newmark Design will inventory the existing catering kitchen equipment and fixtures and produce concepts for the redesign of the space, relocating the fixtures as needed but retaining the existing connections to plumbing or gas services. Design and specifications for any new equipment or fixtures are available as Additional Services. 2.10 Health Department Review Ricca Newmark Design will have preliminary discussions with the Larimer County Health Department to explore their requirements for the kitchen and bar uses. 2.11 Design Development Documents The design team will create and submit to the City the following Design Development documents: • Preliminary site improvement plan • Preliminary utility, grading and drainage plans • Preliminary landscape plan • Preliminary architectural floor plans • Preliminary exterior building elevations • Preliminary building sections and wall sections • Preliminary interior design concepts for the new lobbies, gallery, conference/banquet rooms and other public spaces • Preliminary reflected ceiling plans • Preliminary roof plan • Preliminary room finish schedules • Preliminary structural floor and roof framing layout plans • Preliminary plumbing, mechanical and electrical plans • Outline of technical specifications 2.12 Design Review Upon review of our Design Development submittal, we will attend a design review meeting with the City's project manager and project design committee. 2.13 Cost Estimate A preliminary Estimate of Probable Construction Cost will be prepared for the City's review. 2.14 APP Review We will initiate preliminary discussions with the City's Arts in Public Places staff to determine the budget for public art and to assist in the selection of the consulting artist. We will also engage the APP staff in discussions related to the design of the new gallery space, including opportunities for diffused and controlled daylighting, artificial lighting and controls, wall and ceiling treatments and ways to open this space up to the adjacent public lobbies. 2.15 CAD Renderings Updated CAD -generated renderings will be created using our in-house REVIT 2009 software to illustrate the design. Deliverables: • Site plan for Conceptual Review, 24" x 36" • Preliminary.code analysis • Design Development drawings, 24" x 36" • Preliminary cost estimate 4 • Minutes of client meetings • REVIT computer -generated renderings, 24" x 36" Anticipated number of meetings: • Weekly Design Development phase client meetings • In-house design team meetings, as needed • One (1) Conceptual Review meeting with City's Development Review Team • One (1) Design Development review meeting • One (1) Design Development interior design concepts meeting • One (1) site visit by mechanical and electrical engineering consultants to verify and assess the existing systems and equipment. One (1) preliminary meeting with Larimer County Health Department One (1) meeting with APP staff PHASE 3 - PLANNING APPROVAUENTITLE-MENT 3.1 Planning and Entitlement Aller•Lingle•MasseyArchitects P.C., Russell + Mills Studios and North Star Design shall coordinate and prepare all documentation required by the City of Fort Collins for site plan review and approval of the project. 3.2 Traffic Impact Study Matt Delich, the traffic engineer, will prepare a traffic impact study memorandum, in compliance with City of Fort Collins requirements, evaluating the four street intersections surrounding the facility and the parking lots. 3.3 Basic Development Review Submittal The required Basic Development Review (B.D.R.) drawings and other documents will be prepared and submitted to the City of Fort Collins development review process. The B.D.R. process is administratively reviewed, and does not require a neighborhood meeting or public hearing. 3.4 B.D.R. Resubmittal Upon receipt of City staff s review comments, we will meet and discuss concerns with the affected departments and develop solutions. The B.D.R. documents will then be revised and resubmitted. This process will be repeated through a second review if necessary. Upon approval of the B.D.R., we will submit mylars of the Basic Development Review documents. The project will now have received planning approval, and the project and design team will be ready to proceed into the Final Design or Construction Documents phase. Deliverables: • Planning submittal drawings, 24" x 36", including site plan, landscape plan, grading and drainage plans, utility plans and proposed building elevations • Planning submittal documents, including design narrative, project design objectives, submittal checklists, etc. • Traffic impact study memorandum • Storm drainage and erosion control reports • Written responses to City staff review comments • Final recordation mylars, 24" x 36" Anticipated number of meetings: • City Design Review Team (DRT) meeting(s), assuming two (2) rounds of staff review PHASE 4 — FINAL DESIGN 4.1 Final Design The design team will develop complete Final Design documents, generally representing a 50% level of construction document 5 completion. Documents will include complete architectural, civil, landscape architecture, structural, mechanical and electrical layouts, building elevations and sections as appropriate for each component of the project, and technical materials specifications. 4.2 Design Reviews We will assist the City and Lincoln Center staff in making presentations of the project to the Cultural Resources Board, Downtown Development Authority Board, City Council and/or other interested groups during the Final Design phase of the project. Upon review of our Final Design submittal, we will attend a design review meeting with the City's project manager and project design committee. 4.3 Cost Estimate We will refine the Estimate of Probable Construction Cost to reflect the 50% Final Design level construction documents. 4.4 Code Review We will expand upon our initial in-house building code review, with building and life - safety code concerns coordinated with all affected City agencies. This has proven very valuable in providing a basis for discussion if code concerns are interpreted differently by the reviewing officials at the building permit phase. 4.5 Interior Design Ricca Newmark Design will further develop the interior design concepts and selection of materials, finishes and colors. Interior materials and finishes will be selected to enhance indoor air quality, using low VOC adhesives, paints and finishes, and to maximize recycled content and use of local materials. 4.6 Acoustical, Sound and A/V System Consulting D. L. Adams Associates, Inc., the theater and acoustical consultant, will evaluate the acoustics and specialty systems needs of the Canyon West Room, Columbine Room and the Main Performance Hall, and design and specify improvements to the extent their services are added to the design contract by Change Order. Likewise, they will advise Aller•Ling le- Massey Architects P.C. and Ricca Newmark Design on the reconfiguration of the Mini -Theater, including assistance in shaping the walls, ceiling, light -lock entries, and other acoustical aspects of the space, and evaluating the need for upgraded sound system, stage rigging and theatrical lighting. 4.7 Interior Signage Systems Ricca Newmark Design will evaluate the existing way-finding/interior directional signage and graphics systems, then design concepts for improving these signage systems. 4.8 Furnishings and Equipment Ricca Newmark Design will work with the City's project manager and project design committee to evaluate the need for new lobby and public areas furnishings. If new lobby or gallery furnishings and open office systems are needed, Ricca Newmark will design and specify these furnishings. Deliverables: • Final Design drawings, 24" x 36" • 50% level technical specifications • Updated code analysis, as necessary • Color board for selected interior finishes and colors • Updated 50% cost estimate • Minutes of client meetings Anticipated number of meetings: 0 Weekly or bi-weekly Final Design phase client meetings • In-house design team meetings, as needed • One (1) Final Design review meeting • One (1) Final Design materials/finishes review meeting • One (1) or two (2) Final Design acoustical and specialty system review meetings • Up to three (3) public presentations to City Boards, the DDA and/or City Council PHASE 5 — SUSTAINABILITY AND LEED CERTIFICATION While the following Sustainability and LEED Certification tasks are grouped together, these tasks are actually spread over the entire design and construction process. Note: While the Aller•Lingle•Massey Architects P.C. design team will apply its expertise to maximize the likelihood of the project attaining the LEED certification goal desired, decisions adverse to the potential LEED score may be made by other parties, such as the City of Fort Collins or the Contractor. Therefore, Aller•Lingle• Massey Architects P.C. cannot guarantee that the project will be awarded the number of points required for such certification level. 5.1 LEED Consulting Design Balance, our LEED Consultant, will coordinate the efforts of our design team to identify, explore, develop and implement sustainable strategies to the extent feasible within the project's scope and budget. 5.2 LEED Scorecard We will review the initial USGBC LEED scorecard already created by our team to confirm which sustainable strategies are feasible and reasonable targets for the project. The checklist will be periodically reviewed and updated through each design phase. 5.3 Establish Basis of Design The design team will develop the basis of design (B.O.D.) for the project, based upon the City's project requirements, including primary design assumptions, space use, redundancy, climatic design conditions, space zoning, operations, cost goals, and applicable standards and codes. 5.4 Energy Modeling EMC Engineers will create an ASHRAE 90.1- 2007 base model for the entire building, including both existing and new equipment, then model the Conceptual Design solution to evaluate and determine the project design's responsiveness to the sustainability goals and the targeted LEED environmental and indoor air quality credits. Runs of the energy model beyond the initial and one reiteration of the conceptual design required by changes in the project design are available as Additional Services. 5.5 Daylight Modeling EMC Engineers will complete a daylighting study of the Conceptual Design to determine and enhance the effectiveness of the daylighting strategy for the lobbies and circulation corridors, and verify that any targeted LEED daylighting credits will be achieved. 5.6 Life -Cycle Cost Analysis EMC Engineers will complete a life -cycle cost analysis of each energy efficiency measure proposed by comparing energy savings to total capital and annual maintenance costs. 5.7 Sustainability Reviews Design Balance will review the project design at the completion of the Final Design and Construction Documents phases to verify that the drawings and specifications are consistent with the project's sustainability goals and the targeted LEED credits. 7 5.8 Construction Compliance Design Balance and Aller•Lingle•Massey Architects P.C. will assist the LEED coordinator for the Contractor through the Construction Administration phase to verify that established targets for recycled content in construction materials and construction waste recycling are achieved. Design Balance will review submittals for compliance with requirements for construction waste management, indoor air quality management, recycled content, regional materials, low -emitting materials, and water and energy efficiency. 5.9 Commissioning Aller•Lingle- Massey Architects P.C. and our design team will coordinate with the City's independent commissioning firm to commission the building's mechanical and control systems. 5.10 Project Certification Design Balance, with the assistance of. the design team and the Contractor, will complete and submit all documentation to the USGBC for LEED certification. Exhibits will be created, as needed, to support each LEED credit. Responses and design support services required for any challenged or audited credits are available as Additional Services. Deliverables: • Updated LEED checklists, as appropriate • LEED certification submittals during design and construction phases Anticipated number of meetings: • Two (2) LEED design review meetings, plus conference calls • Bi-weekly coordination conference calls with the Contractor's LEED coordinator, project manager and site superintendent. PHASE 6 — CONSTRUCTION DOCUMENTS 6.1 Construction Documents Upon approval of the Final Design submittal, the design team will develop full construction drawings and technical specifications to allow the project to be competitively bid to General Contractors. The drawings shall include all necessary site and landscape plans, floor plans, roof plan, reflected ceiling plans, building elevations, building and wall sections, schedules and details as necessary to adequately illustrate and describe the full scope of work. All drawings will be produced with Computer —Aided Design and Drafting (CAD) systems using Revit 2009 and/or AutoCAD Version 2008 software. Construction drawings and technical specifications will also be included for work of all subconsultants, including civil, structural, mechanical and electrical engineering. For purposes of this Project Approach it is assumed that all construction documents will be released in one bid package. 6.2 Design of Special Systems Due to the scope of work, the following special systems are included in our proposed scope: • Card key access system (rough -in design only) • Building security system (rough -in design only) 6.3 Design Review Upon review of our 90% Construction Documents submittal, we will attend a design review meeting with the City's project manager and project design committee. 6.4 Cost Estimate We will review and revise the Final Design Estimate as required to reflect changes made in the 90% Construction Documents phase. 9 Deliverables: • Construction Document drawings, 24" x 36" • Technical specifications in pdf electronic format • Updated 90% cost estimate • Minutes of client meetings Anticipated number of meetings: • Weekly or bi-weekly Construction Documents phase client meetings • In-house design team meetings, as needed One (1) Construction Documents review meeting One (1) Construction Documents materials/finishes review meeting PHASE 7 — BIDDING, CONSTRUCTION ADMINISTRATION AND POST CONSTRUCTION 7.1 Bidding Bidding phase services shall include assistance to the City in distribution of construction documents to prospective bidders, facilitation of a Pre -Bid Meeting to provide a project overview and to allow prospective bidders to tour the site and ask questions, issue addenda and participate in the Bid Opening, negotiations and contract award. 7.2 Building Permit Application We will submit final construction drawings and specifications to the City of Fort Collins for building permits and plan review, concurrent with the bidding process for the project. 7.3 Construction Administration Construction phase services shall include facilitation of a Pre -Construction Meeting, regular weekly or bi-weekly on -site field observations of the work in progress, review of contractor pay requests and proposed changes in the work, review change orders, review of all submittals, shop drawings, materials and color selections, and assistance in acquiring all project close-out documentation. 7.4 O/A/C Meetings Aller•Lingle•Massey Architects P.C., in conjunction with the General Contractor, will attend regular weekly or bi-weekly jobsite meetings, concurrent with our schedule of construction observations, held to discuss the project's progress, schedule, field problems and any other construction -related issues. The Contractor shall be responsible for providing agendas and minutes of the O/A/C meetings. 7.5 Record Drawings The design team shall prepare a set of record documents for the use of the City, based upon redlined prints of the as -built conditions of the project provided by the Contractor. 7.6 Warranty Observation We will conduct an 11-month, post - construction site observation of the project prior to the expiration of warranties, if desired. Deliverables: • Addenda, as needed • Architect's Supplemental Instructions (ASIs), as needed • Field observation reports through construction • Punchlists at substantial completion • One (1) set of record drawings, 24" x 36" mylars • One (1) CD of record drawings in AutoCAD format Anticipated number of meetings: • One (1) Pre -Bid Conference • One (1) Pre -Construction Conference • Weekly or bi-weekly O/A/C meetings through substantial completion of construction E WORK NOT INCLUDED 2. 3. 4. 5. 6. 7. 8. 9. 10 11 Structural analysis or design of any structural modifications as may be needed to bring the current Lincoln Center buildings into compliance with current codes. Mechanical design and engineering, additional LEED consulting or energy modeling as may be needed for upgrades to the existing mechanical system to bring the current Lincoln Center buildings into compliance with current codes, meet LEED prerequisites or to enhance energy efficiency. Design and engineering for fire sprinkler system modifications. Our mechanical engineering consultant will prepare a performance specification for use by the design/build fire protection subcontractor. Electrical design and engineering for new or modified site or parking lot lighting, beyond that required for the redesigned courtyard spaces. Electrical design and equipment specifications for building security, card key access systems, etc., beyond rough -in of conduit. Design or energy modeling for solar or photovoltaic systems. Destructive demolition to reveal hidden or . concealed structural, plumbing, mechanical or electrical conditions. Excavation in order to expose underground utility, foundation or structural conditions. Per Addendum No. 3, all acoustical, sound system and A/V system consulting and design are not included in the Basic Scope of Work. These services will be added by Change Order once a scope of work is determined by the City and the design team. Commissioning of mechanical and control systems. This should be a firm contracted for by the Client, independent of the design team or the Contractor. Release of construction documents in multiple bid packages. If this is desired, it is available as Additional Services. 12. Procurement and installation of new furnishings and movable equipment. 13. Asbestos, lead paint or other hazardous material discovery, testing or abatement. 14. Responses and design support services for any challenged or audited LEED credits. INFORMATION PROVIDED BY THE CITY OF FORT COLLINS 1. CAD drawings created by the City or others for the original Lincoln Center building(s), and/or as -built blueprints of the structural, mechanical, plumbing and electrical systems. 2. Boundary survey or plat of the property. 3. Lead -based paint, asbestos or other hazardous material testing and abatement. 4. Design standards, technical specifications or other information required by the City of Fort Collins to be incorporated into the facility design. 5. Development Agreement, as may be required upon approval of the Basic Development Review (B.D.R.) plans. 6. Data on the existing packaged rooftop mechanical equipment, including manufacturers, model numbers, refrigerant type, cooling capacities, ventilation ratings, etc. REIMBURSABLE EXPENSES General project expenses incurred during the project shall be reimbursable as follows: ■ Printing/scanning ■ Plotting of CAD -generated drawings ■ Copying of drawings and specifications for design review submittals, planning submittals, SHF grant review submittals, building permit applications, and bidding and construction sets ■ Long distance telephone/FAX ■ Mileage and travel expenses ■ Postage, Federal Express/Express Mail 10 and other delivery services Photography or other miscellaneous expenses Copying of design review, City of Fort Collins planning review submittals are included in the expenses listed under Design Fees elsewhere in our Proposal. Costs for printing and copying of the construction documents for bidding, construction or building permit applications are not included. ADDITIONAL SERVICES If the City of Fort Collins requests additional services beyond those set forth in this Proposal, such services shall be agreed to in writing between the City and the Architect, and the fees adjusted accordingly per our current hourly rates, subject to annual adjustment. 11 EXHIBIT B WORK SCHEDULE PROPOSED SCHEDULE Aller.Lingle•Massey Architects P.C. Scope of Basic Services for the Lincoln Center Additions and Renovation will be performed in accordance with the following milestone schedule: ■ Design team interviews: August 18, 2009 ■ Design team selected: August 19, 2009 • Contract approved: September 1, 2009 ■ Design Development Phase complete: October 16, 2009 ■ City review complete: October 30, 2009 ■ Final Design Phase complete: December 11, 2009 • City review complete: December 28, 2009 ■ Construction Documents complete: February 1, 2010 ■ RFP advertised for Contractors: February 1, 2010 • City review complete: February 12, 2010 ■ Construction Documents available to Contractors: February 22, 2010 ■ Construction bids received: March 16, 2010 • Construction contract awarded: April 1, 2010 ■ Notice to proceed: April 12, 2010 ■ Formal construction start: June 1, 2010 ■ Construction substantially complete: April 1, 2011 ■ Building flush -out and punchlist complete: May 1, 2011 ■ Facility reopens to the public: June 1, 2011 1 Alter- Lingle -Massey Architects P.C. In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits and errors and omissions insurance in the amount of $1,000,000. 6. Compensation. In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of Five Hundred Fifteen Thousand, Five Hundred Fifty Dollars ($515,550.00) plus reimbursable direct costs. All such fees and costs shall not exceed Five Hundred Forty Four Thousand, Five Hundred Fifty Dollars ($544,550.00) per the attached Exhibit C, consisting of five (5) pages, and incorporated herein by this reference. Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. The parties acknowledge that North Star Design, Russell + Mills Studios, Martin/Martin Consulting Engineers, Standard Professional Services Agreement- rev07/09 2 EXHIBIT C FEE SCHEDULE DESIGN FEES Aller-Lingle-Massey Architects P.C. Alter -Lingle -Massey Architects P.C. and our team of consultants propose to complete the Basic Scope of Work for the following design fees, based upon our Conceptual Design work completed to date, your Request for Proposals and our proposed Project Approach. Our basic professional fees are based upon an assumed construction cost of $4,476,800.00, the approximate amount currently funded by Building on Basics (BoB). We have listed certain aspects of the project separately, such as the rooftop garden and south porte cochere, that may or may not become part of the design. BASIC SERVICES PHASE 1 - PROJECT START-UP AND CONCEPTUAL DESIGN VERIFICATION Alter -Lingle -Massey Architects P.C.: S 11,700.00 King Surveyors (Topographic Surveying): 5 5,150.00 Earth Engineering (Geotechnicai Engineering): S 3,950.00 $ 20,800.00 PHASE 2 - DESIGN DEVELOPMENT Alter -Lingle -Massey Architects P.C.: S 21,450.00 Russell + Mitts Studios (Landscape Architecture): $ 21,200.00 Martin/Martin (Structural Engineering): $ 15,600.00 EMC Engineers (M/E/P Engineering): $ 17,600.00 Ricca Newmark (Interior Design): $ 18,500.00 Design Balance (LEED Consulting): $ 5,000.00 Moore Construction Consulting (Cost Consultant): 5 1,000.0 $100,350.00 PHASE 3 - PLANNING APPROVAL/ENTITLEMENT Alter -Lingle -Massey Architects P.C.: $ 8,000.00 North Star Design (Civil Engineering): 5 7,100.00 Russell + Mitts Studios (Planning/Landscape Architecture): $ 2,250.00 Russell + Mitts Studios (irrigation Design): $ 4,500.00 Matt Detich (Traffic Consultant): S 4,500.00 $ 26,350.00 PHASE 4 - FINAL DESIGN Alter -Lingle -Massey Architects P.C.: $ 26,400.00 Russell + Milts Studios (Landscape Architecture): S 5,200.00 Martin/Martin (Structural Engineering): $ 14,800.00 EMC Engineers (M/E/P Engineering): $ 22,000.00 Ricca Newmark (Interior Design): $ 27,500.00 Ricca Newmark (Kitchen/Bar Consulting): $ 2,D00.00 Design Balance (LEED Consulting): S 4,000.00 Moore Construction Consulting (Cost Consultant): 1 000.00 $102,900.00 PHASE 5 - SUSTAINABILITY AND LEED CERTIFICATION Design Balance (LEED Consulting): In Design Phases EMC Engineers (Energy Modeling): $ 21,000.00 EMC Engineers (Daylighting Modeling Allowance): $ 10,000.00 LEED Online Submittal - Design Phases: $ 4,300.00 LEED Online Submittal - Construction Phase: $ 3 300.00 5 38,600.00 PHASE 6 - CONSTRUCTION DOCUMENTS Alter- Lingle -Massey Architects P.C.: S 28,650.00 North Star Design (Civil Engineering): S 12,300.00 Russell + Mills Studios (Landscape Architecture): S 7,400.00 Martin/Martin (Structural Engineering): $ 15,600.00 EMC Engineers (M/E/P Engineering): S 35,200.00 Ricca Newmark (Interior Architecture/Design): $ 37,500.00 Ricca Newmark (Kitchen/Bar Consulting): $ 4,000.00 Ricca Newmark (Interior Signage Consulting): S 5,000.00 Design Balance (LEED Consulting): S 4,600.00 Moore Construction Consulting (Cost Consultant): S 1,500.00 $151,750.00 PHASE 7 - BIDDING, CONSTRUCTION ADMINISTRATION AND POST CONSTRUCTION A(ter.Lingle *Massey Architects P.C.: $ 30,300.00 North Star Design (Civil Engineering): $ 2,600.00 Russell + Mitts Studios (Landscape Architecture): $ 2,950.00 Martin/Martin (Structural Engineering): $ 6,000.00 EMC Engineers (Jul/VP Engineering): $ 13,200.00 Ricca Newmark (Interior Architecture/Design): $ 9,500.00 Design Balance (LEED Consulting): 10 250.00 $ 74,800.00 TOTAL PROFESSIONAL FEES, ALL PHASES: $5151*550.00 These fees represent approximately 11.5 0 of the $4,476,800 construction budget. Basic Services Fees broken down by firm are as follows: Alter. Lingle -Massey Architects P.C.: $126,500.00 Russell + Mills Studios (landscape Architecture): S 43,500.00 North Star Design (Civil Engineering): S 2-2,000.00 King Surveyors (Topographic Surveying): $ 5,150.00 Earth Engineering (Geotechnical Engineering): $ 3,950.00 Matt Delich (Traffic Consultant): S 4,500,00 Martin/Martin (Structural Engineering): $ 52,000.00 EMC Engineers (M/E/P Engineering): $ 88,000,00 Ricca Newmark (interior Architecture/Design): $104,000.00 Design Balance (LEED Consulting): S 31,450.()0 EMC Engineers (Energy and Daytighting Modeling): $ 31,000.00 Moore Construction Consulting (Cost Consultant): $ 3,500.00 S515,550.00 REIMBURSABLE EXPENSE ALLOWANCE: Copying/ Printing I Scanning, $.15,000.00 Color and B1W Plotting: $ 3,500.00 Mileage Travel: $ 7,500.00 Postage/L.D. Telephone/Fax: $ 5W.00 LEED Registration: Already Completed LEED Certification Fees: $ 2,500.00 $ 29, 000.00 2 REIMBURSABLE EXPENSES In addition to Basic Services, the following expenses in connection with this Project shatt be reimbursable, as itemized by the allowances above. In -House Copying (8-1 /2" x 11" thru 11" x 17"): In -House Large Format Scans: In -House Large Format Prints: In -House Vellum Plotting: In -House Mylar Plotting: In -House Laserjet Color Copying: In -House Large Format Color Prints: CAD Plotting of Drawings (Submittals and Client Reviews) Outsourced Printing and Copying: Long -Distance Telephone/Fax: Shipping/Postat/Courier Services: Photography/Digital Print Processing: Mileage: Travel Expenses: $0.10 - .25/page $5.00/sheet 51.00/sheet 55.00/sheet $15.00/sheet 51.00/each S25.00/each 55.00/sheet Direct Cost x 1.1 Direct Cost x 1.1 Direct Cost x 1.1 Direct Cost x 1.1 50.55/mile Direct Cost Copying of design review, City of Fort Collins planning review submittals are included in the expenses listed in the Reimbursable Expenses Allowance listed above. Costs for printing and copying of the construction documents for bidding, construction or building permit applications are not included. EXCLUSIONS Refer to Project Approach. 3 HOURLY RATES Aller•Lingle -Massey Architects P.C. Principal: $135/hour Associate Architect: $105/hour Sr. Project Manager/Architect: $1001hour Project Architect: $95/hour LEER AP Consulting: $80/hour Interior Designer: $75/hour Architectural Intern/CAD Technician 2: $72/hour Architectural Intern/CAD Technician 1: $65/hour Clerical/Administrative: $55/hour North Star Design, Inc. Project Manager. $87/hour Project Engineer/Project Designer: S70/hour Design Engineer/Technician: 554/hour Clerical $38/hour Russell + Mills Studios Partners: $90/hour Landscape Architect: $75/hour Landscape Designer: S65/hour CAD Draftsperson: S55/hour Martin/Martin Consulting Engineers, Inc. Principal: S150/hour Associate: $135/hour Senior Project Engineer: $115/hour Project Engineer: $100/hour Engineer EIT II: $85/hour Engineer EIT I: $80/hour Senior CAD Operator: $85/hour Project CAD Operator: $70/hour CAD Operator: $65/hour Administrative: $55/hour EMC Engineers, Inc. Principal: $197.79/hour Advanced Senior EtectricaL Engineer 8: 5182.98/hour Advanced Senior Mechanical Engineer 8: $177.87/hour Advanced Senior Electrical Engineer 7: S171.82/hour Advanced Senior Mechanical Engineer 7: 5166.55/hour Senior Electrical Engineer 6: $136.05/hour Senior Mechanical Engineer 6: $145.65/hour Senior Electrical Engineer 5: S118.61/hour Senior Mechanical Engineer 5: $124.69/hour Staff Electrical Engineer 4: $104.05/hour Staff Mechanical Engineer 4: 5115.89/hour Staff Electrical. Engineer 3: $102.37/hour Staff Mechanical Engineer 3: S98.30/hour Junior Electrical Engineer 2: 587.17/hour Junior Mechanical Engineer 2. S84.70/hour Junior Electrical Engineer 1: $80.76/hour Junior Mechanical Engineer 1: 578.66/hour Designer 4: S96.76/hour Designer 3: $96.76/hour Designer 2: $83.16/hour L1 Designer 1: $71.06/hour CADD Operator 4: $98.48/hour CADD Operator 3: $71.36/hour CADD Operator 2: $57.89/hour CADD Operator 1: $50.23/hour Technician 4: 582.28/hour Technician 3: $73.26/hour Technician 2: $ 65.16/hour Clerical (inc. Word Processor Z7 Secretary): 5 58.69/hour .Accounting: 5 80.11 /hour Ricca Newmark Design Partner/President: $210/hour Principal: $150/ hour Senior Project Director/Project Director. $110/hour Project Designer: $1i0/hour Sr. Designer/Sr. Job Captain: $95/hour ,lob Captain/Project Manager: $95/hour Designer/Project Associate: 575/hour Design Balance Principal LEER Consultant: $150/hour LEER Technical Assistant: $601hOUr Moore Construction Consulting Services Detailed Project Cost Estimating, including M/E/P: $651hour Plan Interpretation and Consuttation Services: $551hour Clerical: $351 hour D. L. Adams Associates Principal: 5195/hour Associate Principal $175/hour Project Manager, $145/hour Senior Consultant: 5125/hour Project Consultant: $95/hour Staff Consultant: $80/hour Technician: $65/hour iI EXHIBIT D INSURANCE REQUIREMENTS 1. The Professional will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Professional shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Professional, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Professional under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Professional's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Professional shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. ACORD_ CERTIFICATE OF LIABILITY INSURANCE OP ID JA DATE(MWDWYYYY) ALLSR-1 09 09 09 PRODUCER Front Range Insurance Group 1100 Haxton Drive suite 100 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATIO ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW Fort Collins CO 80525 Phone: 970-223-1804 INSURERS AFFORDING COVERAGE NAIC II INSURED INSURER a The Hartford Alle Architects, P.C. 712 Whalers Aay Suite 8-100 Ft. Collins CO a;0525 INSURER ca SURER e: Beazlay X=mzame C, IW-Lingle-Massey IMSURERC Pinnacol Assurance �Ir I+suRER E: nnvcnw.�rc. THE POL IMS OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUR ENT WITH RESPECT TO WHICH THIS ATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTRmm TYPE OF INSURANCE POLICY NUMBER PDOALTE"PMEW1E LIMITS A GENERAL LIABILITY X cOmmERaALGENERALLIAsam CLAM MADE ®OCCUR 34SEA XJ7716 DX 04/09/09 04/09/10 EACH OCCURRENCE $1,000,000 PREMLSFS our $300,000 MED EXP (Any one person) $10 , 000 PERSONAL a AM INJURY S1,000,000 GENERAL AGGREGATE s2,000,000 GENL AGGREGATE LIMIT APPLIES PER POLICY j� LOC PRODUCTS - COMPIOP AGG $2 , 000 , 0 0 0 A AUTOMOBILE LIABILITY ANYAUTO 34UEClQS390 04/09/09 04/09/10 COMERNM SINGLE UBUT S1,000,000 X BODILY INJURY (Per person} S ALL OWNED AUTOS SCHEDULED AUTOS BODILY Id1URY (Per aodeenq s HIRED AUTOS NON GAMED AUTOS (� VDAMAGE s GARAGE L IABUJTY AUTO ONLY . EA ACCIDENT S ANY AUTO OTHER THAN EA ACC ALTO ONLY: AGG s S A EXCESSIUSIBRELLAUABILITY X7 OCCUR CLAmmADE 34SEA XJ7716 DX 04/09/09 04/09/10 EACH OCCURRENCE $1000000 AGGREGATE s s DEDUCTIBLE 5 RETENTION $10000 $ C WORItERS COMPENSATION AND EMPLOYERS! LL404M ANy OFFICERrwrIEAIeER OCCLUDED? jM4EL s E PRO Sbokm 1951272 04/O1/09 04/01/10 X TORY LIA FU- I1 t EL EACH ACCIDENT s500000 DISEASE • EA EMPLOYEE $ SOOOOO EL.OLSEASE.POLICYUMrr I s 500000 OTHER H Pro. Liability V15Q3U08PNPA 12/14/08 12/14/10 E S O $2,000,000 DESCRIPTION GF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSMENT I SPECIAL PROVISWNS $2 000,000 City of Fort Collins, Lincoln Center is listed as Additional Insured with regards to General Liability. City of Fort Collins Lincoln Center 300 Laporte Ave Fort Collins CO 80521 CITY-01 I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE DATE THEREOF. THE ISSU{NG INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO DO SO SMALL IMPOSE NO OBLIGATION OR LWBIL ITY OF ANY IGND UPON THE INSURER, ITS AGENTS OR REPRESENTATWES, IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. 1Limits si,000,000/sl,000,000 � i2/la/os-oe/oi/o9 Limits Increased to - —�� $2,000,000/g2,000,000 on os/i/o9-12/la/lo. Inc., EMC Engineers, Inc., Ricca Newmark Design, Design Balance, Moore Construction Consulting Services, and D.L. Adams Associates are not parties to this agreement. However, the rates listed for services to be provided by these subcontractors shall be the rate paid by the City to the Professional for these services. If the amounts charged by these subcontractors exceed the rates listed in Exhibit "C" the excess amount shall not be paid or owed by the City. The limitation on increases in prices set forth in section 4 herein shall apply to all rates listed in Exhibit "C" including subcontractor rates. 7. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 8. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 9. Project Drawings. Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable Mylar base material using a non -fading process to provide for long storage and high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the City in an AutoCAD version no older then the established city standard. 10. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. Standard Professional Services Agreement- rev07/09 3 11. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 12. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 13. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 14. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 15. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the.Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting parry's reasonable attorney fees and costs incurred because of the default. Standard Professional Services Agreement- rev07/09 4 16. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 17. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and agrees that: a. As of the date of this Agreement: 1. Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. C. Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. d. If Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Professional shall: Standard Professional Services Agreement- rev07/09 5 1. Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the. "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential damages to the City arising out of Professional's violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. Standard Professional Services Agreement- rev07/09 6 ,C� • w SCI 1, ., ATT S O►Cbl*._, A City Clerk v i ... - MUMMA IN THE CITY OF FORT COLLINS, COLORADO By: ,(olz James 13. O'Neill II, CPP , FNIGP der; yDirector of Purchasing & Risk Management DATE: Aller Lingle Massey t P.C. By: Title: V I a — fr-e% L7 CORPORATE PRESIDENT OR VICE PRESIDENT (Corporate Seal) Standard Professional Services Agreement- rev07/09 7 EXHIBIT "A" SCOPE OF SERVICES PROJECT APPROACH Aller•Lingle -Massey Architects P.C. Aller•Ling le- Massey Architects P.C. approaches the design of each project as a unique and compelling challenge, and an opportunity to pursue new and creative solutions. We have earned a reputation for creating sensitive and cost-effective designs, incorporating elements of both function and beauty, but remaining responsive to the balance between program and budget, permanence and flexibility. Our goal is to bring a blend of creative design, professional integrity and client service to all of our projects. Our approach to the Lincoln Center project will build upon the Conceptual Design work already created by our design team, prioritizing and enhancing the programmatic requirements for the project. These will be balanced against maintenance and operational considerations, budget and scheduling, sustainability, future flexibility and expansion, life -cycle cost-effectiveness and the revenue- generating aspects of the facility. In response to your Request for Proposals, we have prepared the following Project Approach describing the basic steps. in our proposed design process: PHASE 1 — PROJECT START-UP AND CONCEPTUAL DESIGN VERIFICATION 1.1 Initial Scope Meeting Aller•Lingle•Massey Architects P.C. will meet with the City of Fort Collins Operations Services project manager and Lincoln Center staff to confirm the scope of work for the design contract. Our proposal will be revised and resubmitted, if necessary. 1.2 Base Data Acquisition Base site data will be obtained and confirmed, including a base map of the site, aerial maps, and any existing boundary and topographic survey data of the immediate project area. Any previous work that has been completed for the site, such as flood plain reviews, shall be obtained and reviewed. 1.3 Geotechnical Data Earth Engineering, the geotechnical engineering consultant, will take soils boring samples at the locations of the proposed new building additions on all sides of the facility, with a soils report prepared with foundation design recommendations. Nine (9) borings are anticipated and included in our Basic Scope of Work. 1.4 Topographic Survey King Surveyors, the surveying consultant, shall prepare a complete topographic survey for the immediate site around the entire building, to the flowline of Mulberry, Magnolia and Meldrum Streets, and 50' into the parking lot on the west. The survey will include property boundaries, existing buildings, streets, drives, alleys, parking areas, rights -of - way and easements, underground and overhead utilities, trees, landscaping and the existing fountain within this area. The existing sculpture court walls, fences, sculpture pedestals, stage, etc. will not be surveyed since they are scheduled for demolition or relocation. 1.5 Review Regulations The design team will research issues related to development of the project, including traffic and parking, drainage and flood plain issues, availability and capacity of site utilities, and levels of the current site's compliance with the City of Fort Collins' Land Use Code, as appropriate. We will initiate meetings or discussions with the City of Fort Collins to determine their requirements for further development of the site, including street infrastructure, utility services, fire protection, landscaping and tree mitigation. 1.6 Schedule We will prepare and periodically update a design and construction schedule to assure the project progresses efficiently toward completion. 1.7 Field Measurements and Base Drawings Since some as -built drawings of the Lincoln Center exist, we will visit the site and measure critical elements of the building as it relates to the proposed new work, to verify that the existing drawings are accurate and to verify that the building was substantially constructed in accordance with these drawings. Aller•Lingle•Massey Architects P.C. will then create updated base drawings for use by the balance of the design team based upon these field measurements. 1.8 Program Verification Aller•Lingle•Massey Architects P.C. will meet with the City's project manager and the Lincoln Center staff to confirm the vision for the project, the basic programmatic requirements and the major design components to ensure meeting the Lincoln Center's goals, including: Creating a new exterior design image for the Lincoln Center with- more clearly defined and identifiable entrances. Enlarging and enhancing the lobbies, corridors and other public gathering areas, creating a fresh, new interior design with improved acoustics, lighting and way - finding signage and graphics. • Redesigning the sculpture garden, reorganizing the space to be more open and inviting from the street, improving access to the Lincoln Center's primary entrances, and creating an exterior space that allows flexibility of use and enhances the design image of the Lincoln Center. • Redesigning the Mini -Theater, with a reconfigured seating layout for improved sight lines, improved patron comfort and better circulation through the theater. • Redesigning the Canyon West and Columbine Rooms and adding badly needed storage and user amenities to help reposition these important revenue spaces for increased use. • Adding exciting new venues for the Lincoln Center, such as the upper level roof garden, if funding allows. 1.9 Establish Project Design Committee A project design committee may be formed from this group to work with the architect and design team through the balance of the project. Deliverables: • Project schedule • Geotechnical report • Topographic survey • Base floor plan(s), 24" x 36" • Updated outline of programming needs and goals Anticipated number of meetings: • One (1) project start-up meeting • One (1) program enhancement meeting with Lincoln Center staff • Site visit(s) for field verification or measurements PHASE 2 —DESIGN DEVELOPMENT 2.1 Design Development The Design Development process will build upon the Conceptual Design already 2