HomeMy WebLinkAboutBID - 7093 COURIER SERVICE - LIBRARY DISTRICT/Fort of
, PurcM1asing
Financial Services
Purchasing Division
215 N. Mason St. 2"' Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/Purchasing
INVITATION TO BID
7093 Courier Services — Library District
BID OPENING: 3:00 P.M. (our clock), December 10, 2009
The City of Fort Collins, acting on behalf of the Poudre River Public Library District (District), is
soliciting bids from companies to provide pickup and delivery services between the Main Library,
Technical Services Facility, Harmony Library, Council Tree Library, and remote drop boxes.
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid pro osal and/or contract documents. If delivered, they are to be
sent to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the address is
P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), December 10,
2009.
Questions regarding scope of project should be directed to District's Project Manager Lynda
Dickson, Circulation Supervisor, phone: (970) 221-6230, email: Idickson@poudrelibraries.org
Questions regarding bid submittal or process should be directed to David Carey, CPPB, Buyer -City
of Fort Collins, phone:(970)416-2191, email: dcarey@fcgov.com
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at:
http://fcgov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter
into contract or honor the purchase order will be cause for removal of supplier's name from the City
of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in.the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and between
THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the
"City" and , hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by and
between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in accordance with
the scope of services attached hereto as Exhibit "A", consisting of pages and incorporated
herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B",
consisting of ( ) pages, and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within ( ) days following execution of this
Agreement. Services shall be completed no later than . Time is of the essence. Any extensions
of the time limit set forth above must be agreed upon in a writing signed by the parties.
4. Contract Period. [Option 1] This Agreement shall commence upon the date of
execution shown on the signature page of this Agreement and shall continue in full force and effect for
one (1) year, unless sooner terminated as herein provided. In addition, at the option of the City, the
Agreement may be extended for an additional period of one (1) year at the rates provided with written
notice to the Professional mailed no later than ninety (90) days prior to contract end.
4. Contract Period. [Option 2] This Agreement shall commence , 200 and
shall continue in full force and effect until , 200 , unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement maybe extended for additional one year
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periods not to exceed ( ) additional one year periods. Renewals and pricing changes shall
be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the
Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall
be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its obligations by
unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party
so prevented shall be excused from whatever performance is prevented by such cause. To the extent
that the performance is actually prevented, the Service Provider must provide written notice to the City
of such condition within fifteen (15) days from the onset of such condition. [Early Termination clause
here as an option
6. Early Termination by City/Notice. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the
termination date contained in said notice unless otherwise agreed in writing by the parties. All notices
provided under this Agreement shall be effective when mailed, postage prepaid and sent to the
following addresses:
City:
Copy to:
Service Provider:
City of Fort Collins
City of Fort Collins
Attn: Purchasing
Attn:
PO Box 580
PO Box 580
Fort Collins, CO 80522
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services rendered to
the date of termination, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy
for such termination.
7. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, per the attached Exhibit "A", consisting of
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pages, and incorporated herein by this reference.
8. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the services provided under this agreement. All requests concerning this
agreement shall be directed to the City Representative.
9. Independent Service provider. The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort Collins. The City
shall not be responsible for withholding any portion of Service Provider's compensation hereunder for
the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose.
10. Personal Services. It is understood that the City enters into the Agreement based on
the special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written consent
of the City.
11. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of
the services shall not be construed to operate as a waiver of any rights or benefits provided to the City
under this Agreement or cause of action arising out of performance of this Agreement.
12. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed
with the highest degree of competence and care in accordance with accepted standards for work of a
similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to City.
C. Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials, equipment and labor, against defects
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and nonconformances in design, materials and workmanship/workwomanship for a period beginning
with the start of the work and ending twelve (12) months from and after final acceptance under the
Agreement, regardless whether the same were furnished or performed by Service Provider or by any
of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or
nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by
Service Provider in a manner and at a time acceptable to City.
13. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default thereof.
14. Remedies. In the event a party has been declared in default, such defaulting party shall
be allowed a period of ten (10) days within which to cure said default. In the event the default remains
uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages;
(b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any
other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against
the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -
defaulting party's reasonable attorney fees and costs incurred because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
16. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands or liability of any
character whatsoever brought or asserted for injuries to or death of any person or persons, or
damages to property arising out of, result from or occurring in connection with the performance of any
service hereunder.
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b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional insured
under this Agreement of the type and with the limits specified within Exhibit B, consisting of one (1)
page, attached hereto and incorporated herein by this reference. The Service Provider before
commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk
Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the
insurance coverage required from an insurance company acceptable to the City.
17. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations
not contained in this Agreement shall not be binding on the parties.
18. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding
shall not invalidate or render unenforceable any other provision of this Agreement.
19. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S.,
et. seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created in
Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as
amended, administered by the United States Department of Homeland Security (the "e-Verify
Program") or the Department Program (the "Department Program"), an employment verification
program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment
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eligibility of all newly hired employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this Agreement.
c. Service Provider is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this Agreement is
being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall:
1. Notify such subcontractor and the City within, three days that Service Provider
has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not cease employing or
contracting with the illegal alien; except that Service Provider shall not terminate the contract with the
subcontractor if during such three days the subcontractor provides information to establish that the
subcontractor has not knowingly employed or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course of an investigation that
the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-
17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is .
so terminated, Service Provider shall be liable for actual and consequential damages to the City arising
out of Service Provider's violation of Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider violates
this provision of this Agreement and the City terminates the Agreement for such breach.
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20. Amendment 54 To the extent that this Agreement may constitute a "sole source
government contract" within the meaning of Section 2(14.4) of Article XXVIII of the constitution of the
State of Colorado, about which the City makes no representation, Section 15 of said Article XXVIII,
which reads as follows, is hereby incorporated into this Agreement and made a part hereof:
Section 15. Because of a presumption of impropriety between contributions to any campaign and
sole source government contracts, contract holders shall contractually agree, for the duration of the
contract and for two years thereafter, to cease making, causing to be made, or inducing by any means,
a contribution, directly or indirectly, on behalf of the contract holder or on behalf of his or her immediate
family member and for the benefit of any political party or for the benefit of any candidate for any
elected office of the state (of Colorado) or any of its political subdivisions.
21. Special Provisions. (Optional] Special provisions or conditions relating to the services
to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting of
( ) pages, attached hereto and incorporated herein by this reference.
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ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Date:
By:
--. .TIMI
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST: (Corporate Seal)
CORPORATE SECRETARY
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EXHIBIT B
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under this
bid, the Service Provider shall furnish the City with certificates of insurance showing the type,
amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its,option, may
take out and maintain, at the expense of the Service Provider, such insurance as the City may
deem proper and may deduct the cost of such insurance from any monies which may be due or
become due the Service Provider under this Agreement. The City, its officers, agents and
employees shall be named as additional insureds on the Service Provider's general liability and
automobile liability insurance policies for any claims arising out of work performed under this
Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain
during the life of this Agreement for all of the Service Provider's employees engaged in work
performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
Employer's Liability insurance with limits of $100,000 per accident, $500,000
disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain during
the life of this Agreement such commercial general liability and automobile liability insurance
as will provide coverage for damage claims of personal injury, including accidental death, as
well as for claims for property damage, which may arise directly or indirectly from the
performance of work under this Agreement. Coverage for property damage shall be on a
"broad form" basis. The amount of insurance for each coverage, Commercial General and
Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property
damage.
In the event any work is performed. by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under this
Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
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Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject
any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or
is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid results: for information'regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after
the bid opening.
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
where renewal is a way of life
CITY OF FORT COLLINS
BID PROPOSAL
7093 Courier Services — Library District
BID OPENING: 3:00 P.M. (our clock), December 10, 2009
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS
FOR LIBRARY COURIER SERVICES PER THE BID INVITATION, ATTACHED SPECIAL
INSTRUCTIONS, AND ANY REFERENCED SPECIFICATIONS:
The City of Fort Collins, acting on behalf of the Poudre River Public Library District (District), is
soliciting bids from companies to provide pickup and delivery services between the Main Library,
Technical Services Facility, Harmony Library, Council Tree Library, and remote drop boxes.
The District seeks a flat per circuit bid for weekdays and for weekends and holidays if different than
that for weekdays. The Bid Schedule includes a list of current circuits with the number of weekday
and weekend runs. The service provider must be prepared to increase or decrease services
according to the District's needs and time of year. The number of circuits and/or the number of
times each circuit is to be run may change. The District will consider two (2) circuit options for this
Bid. Submit Bid Schedule for option.
The service provider must enter into the attached service agreement with the City of Fort Collins
and provide insurance as requested in Exhibit "B". The Agreement shall commence January 1,
2010 and shall continue in full force and effect until December 31, 2010, unless sooner terminated
as herein provided. In addition, at the option of the City, the Agreement may be extended for
additional one year periods not to exceed four (4) additional one year periods. Pricing changes
shall be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder CPI-
U as published by the Colorado State Planning and Budget Office. Written notice of renewal shall
be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end.
For questions concerning scope of the project, please contact Lynda Dickson, Library Circulation
Supervisor, at (970) 221-6230, Idickson@poudrelibraries.org.
For Purchasing/contract questions, please contact David Carey, CPPB, Buyer at (970) 416-2191,
dcarey@fcgov.com. .
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BID SCHEDULE
BID 7093 Courier Services — Library District
Please fill-in the daily and
total charges for each circuit.
Completed Bid Schedule is only document required to submit bid.
Option 1
CIRCUIT
FREQUENCY DAILY RATE
TOTAL
1)
Weekday
2x $ /day
$
for (5) days
2)
Friday Evening
1 x $ /day
$
for (1) day
3)
Sunday Morning
1 x $ /day
$
for (1) day
TOTAL COST PER WEEK: $
Option 2
CIRCUIT
FREQUENCY DAILY RATE
TOTAL
1)
Weekday
2x $ /day
$
for (5) days
2)
Friday Evening
1 x $ /day
$
for (1) day
3) Sunday Morning 1 x $ /day $ for (1) day
TOTAL COST PER WEEK: $
DATE:
NAME OF FIRM:
SIGNATURE:
PRINTED NAME:
TITLE:
ADDRESS:
CITY/STATE:
TELEPHONE #:
EMAIL:
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EXHIBIT "A"
SCOPE OF WORK
OPTION 1
The Service Provide will make two (2) complete circuits daily (Monday -Friday) as follows
between Technical Services (TS) located at 256 West Mountain, the Main Library (Main)
located at 201 Peterson Street, Harmony Library (Harmony) located at 461.6 South Shields
on the Front Range Community College Campus, Council Tree Library (Council Tree)
located at 2733 Council Tree Avenue, and Remote Drop Boxes (Boxes); with the exception
of one (1) pick up for the Remote Drop Boxes in Timnath, LaPorte, REA, and Annunciation
Chapel.
• A.M. Circuit: Up to 10 stops within Fort Collins City (FTC) limits (including LaPorte)
as well as Main, Harmony, Council Tree, Technical Services, and all Boxes.
Route: Start at Main at 7:30 a.m. and do the transfer between the Main,
Harmony, Council Tree and Technical Services (TS). It would then proceed on
to the box pickups, dropping the boxes as determined.
• P.M. Circuit: Up to 6 stops within Fort Collins City (FTC) limits (including LaPorte),
plus Main, Harmony, Council Tree, and all Boxes. No TS stop.
Route: start at 12:00 p.m. with box collections dropping off as determined at
Main, Harmony and Council Tree. Does not include TS stop or transfer of
materials between Main, Harmony and Council Tree except for "holds" and
those materials will be collected from and dropped off in their specific spots
within each building.
2. The Service Provider will make (1) complete circuit daily (Friday Evening & Sunday,
Morning) as follows between Main, Harmony, Council Tree, and Drop Boxes (Boxes).
• Friday Evening Circuit: Up to *10 stops within Fort Collins City (FTC) limits
(including LaPorte) plus Main, Harmony, Council Tree and all Boxes. No TS stop.
Route: Start at Main at 5:45 p.m. and do the transfer between the Main,
Harmony and Council Tree: and complete box collections dropping the boxes
as determined.
*Special Notes: Friday Evening collection and transfer will include all materials
(transfers, holds & book drops) and must be competed at the Harmony Library
no later than 7:30 p.m. to allow for building security. Both Library staff and
Service Provider couriers will work collaboratively to keep materials from being
mixed up.
• Sunday Morning Circuit: Up to **10 stops within Fort Collins City (FTC) limits
(including LaPorte) plus Main, Harmony, Council Tree, and all Boxes. No TS stop.
Route: start at Main at 7:30 a.m. and do the transfers between Main, Harmony
and Council Tree Libraries; and complete box collections dropping the boxes as
determined.
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"Special Notes: Sunday morning collection and transfer will include all
materials (transfers, holds & book drops) and can not be taken to the Harmony
Library any earlier than 8:30 a.m. to allow for building security. Both Library
staff and Service Provider couriers will work collaboratively to keep materials
from being mixed up.
3. Drop Times:
• Harmony Library — prior to 8:30 a.m. M-F; 11:00 a.m. Sunday
• Main Library — prior to 9:00 a.m. M-F; 11:30 a.m. Sunday
• Council Tree Library — prior to 9:30 M-F; noon Sunday
• Technical Services — opens at 7:00 a.m. M-F
Drop times are negotiable. depending on the situation and circumstances of the Service
Provider. All time changes must have prior approval of the District's Representative.
4. Service Provider must provide reliable transportation and dolly.
5. District requires itemized (number of visits per -site per month) monthly billing..
6. Monthly reports of concerns, issues and recommendations must be submitted to the
District's Representative by the 10th of each month. Open, immediate and daily
communication is required in conjunction with the monthly reports.
7. Service Provider must sign a key request form with Front Range Community College —
Larimer for a key to Harmony Library.
8. Holiday service will be determined in partnership with the District's Representative.
9. Should an expansion of service be deemed necessary, rate revisions subject to
negotiation.
10. Remote Drop Box Locations:
a. Fort Collins Senior Center at 1200 Raintree Dr. in Fort Collins
b. First National Bank at 155 E. Boardwalk in Fort Collins
c. Albertson's at 1636 N College Ave. in Fort Collins
d. Cache LaPoudre Elementary & Junior High School -at 3511 W. County
Road 54G in LaPorte
e. King Soopers at 2602 Timberline Rd in Fort Collins
Proposed locations for 2010: (Include in bid)
1) Poudre Valley Rural Electric Association at 7649 REA Pkwy in Fort Collins
2) Annunciation Chapel at 290 E County Road 56 in Fort Collins
3) Timnath Town Ha114100 Main in Timnath
11. Size of Crates:
• Large gray solid 20 x 24 x 12
• Blue collapsible 14 x 21 x 11
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• Small gray or red solid 15 x 22 x 10
12. Number of Crates Between Library Sites (average is 20 crates per bldg):
• First delivery:
Main
Harmony
6-9 transits avg = 19-20
3-6 holds
2-4 new
8-10 transits avg = 20-22
4-6 holds
3-5 new
Council Tree 12-15 transits avg = 22-24
5-7 holds
2-4 new
• Mid delivery:
Main 3-7 holds
Harmony 5-10 holds
Council Tree 7-10 holds
• Number of items per Crate:
Blue collapsible
50-80 items
Large gray solid
50-70 items
Small gray/red
15-25 items
• Approximate weight (loaded):
Blue collapsible
20-40 lbs
Large gray solid
25-45 Ibs
Small gray/red
5-15 Ibs
13. Service Provider must have verifiable similar experience and ability to provide staff and
equipment to complete required number circuits, handle average number of crates, and at
specified drop times every day District facilities are open.
14. Holiday Schedule (2010)
Friday
January 1 st
[New Year's Day
Sunday
[April 4th
Easter Sunday
Monday
[May 31 st
Memorial Day
Sunday
July 4th
Independence Day
Monday ::][September
6th
Labor Day
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Wednesday
November 24th I
Thanksgiving Eve - Will close early at 5:00 p.m.
Thursday
[November 25th
Thanksgiving Day
Friday
December 24th
Christmas Eve - Will close early at 5:00 p.m.
Saturday
[December 25th
Christmas Day
-][Friday
December 31st
New Year's Eve - Will close early at 5:00 p.m.
Saturday::]
January 1 st (2011)
New Year's Day
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EXHIBIT A
SCOPE OF WORK
OPTION 2
1. Scope of Work same as Option 1 except frequency of Remote Drop Box collections as
follows:
The Service Provide will also make one (1) complete circuit of Remote Drop Boxes (Boxes)
with the exception of the boxes at the Timberline King Soopers and the Senior Center; these
boxes will continue to be collected twice daily.
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