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Home My WebLink AboutCORRESPONDENCE - AGREEMENT MISC - BISHOP-BROGDEN ASSOCIATES RESOURCE RECOVERY FARM GRAVEL PITMichael A. Sayler Christopher J. Sanchez Jeffrey A. Clark Charles E. Stanzione Robert E. Brogden BISHOP-BROGDEN ASSOCIATES, INC. December 9, 2009 Daylan Figgs City of Ft. Collins Natural Areas Program P.O. Box 580 Fort Collins, CO 80522 RE: Proposal for Plan for Augmentation for Resource Recovery Farm Pit Dear Daylan: This letter presents our proposal to assist the City of Fort Collins (the "City") with an analysis of water requirements and development of a plan for augmentation for the Resource Recovery Farm Gravel Pit. We understand that the pit is currently augmented with an SWSP. An extension for the SWSP was recently submitted which would augment the pit through WY 2010; however that extension has not yet been approved. As part of the SWSP approval process, the City is required to submit a water court application for a permanent plan for augmentation. This proposal will outline the necessary scope of work and cost estimate for our fees to assist in the preparation of an engineering report and corresponding water court application for the plan for augmentation. We have completed numerous other plans for augmentation for gravel pits, including other pits in the Fort Collins area, and are very familiar with the requirements of such plans. This proposal was prepared based upon the information we learned on our field trip of November 18, 2009, the information we have reviewed from the previous SWSP's, and our discussions with you and City staff. We also relied on our experience with water supply planning in Colorado, including development of similar plans for augmentation. Our proposed scope of work is as follows. 1. Prepare for and attend a preliminary meeting with Fort Collins staff to view the property and pit and discuss strategy for the plan for augmentation. This task was already completed on November 18, 2009. 2. Review background information, including the previous SWSPs for the pit. ��y� � 3��wwrw btiba�vate��com � Daylan Figgs December 9, 2009 Page 2 3. Review monitoring well data, the site survey and GPS data for the wetlands and exposed water surface, and nearby streamgage data to better understand the depth to ground water at the site. This will help us determine how frequently there is exposed ground water that needs augmented. We will send the City staff our recommendations for the items to be surveyed in a separate letter. We are currently coordinating with the City staff to obtain the monitoring well data. 4. Based upon the mapping already prepared by the City, and the data analyzed in Task 3, we will determine the area of exposed ground water that needs to be augmented. 5. Using local climate data, we will calculate the unit rate of evaporative loss from the exposed ground water. This will allow us to determine the overall depletions, or replacement requirements for the pit, on a monthly time -step. 6. Analyze the timing of the pit depletions to the river, using acceptable methods. As we discussed in our field trip, it is quite possible that the depletion will be considered instantaneous since the exposed groundwater will be contiguous to a free -flowing stream that passes through the site. 7. Analyze replacement sources that the City will use to augment the pit. We understand this will probably include the same sources listed in the Kingfisher Pond decree. We will evaluate where the impacted water rights are with respect to the pit to assist in determining where the replacement water needs to be made available. 8. Prepare a concise letter report with tables and maps presenting the findings of our analysis. We will provide a draft letter to City staff and legal counsel for review make any necessary revisions and then follow up with a final letter. This letter will support the City's water court application. 9. Assist in the preparation of a water court application. This will include an additional follow-up meeting if necessary. We charge for engineering and consulting services based on hourly rates for our personnel assigned to your project. These rates include our employees' hourly salaries, general and administrative overhead, and fee. Our rates are reflected in the attached Standard Schedule of Compensation. The expenses our personnel incur in direct connection with the project will be billed to you at cost plus 10 percent. We will submit invoices monthly and terms of payment are net thirty days; interest at the rate of 1 !/2 percent per month (annual rate 18 percent) will be added to that part of the balance not paid within thirty days of the invoice date. Engineering services are subject to be discontinued on the project if payment on an invoice is not made within 45 days of the date of that invoice, unless prior arrangements have been made. We estimate the work described above can be accomplished for approximately $10,500. We will not exceed this amount without obtaining the City's prior approval. We note that this estimate is for our services up to and including the submittal of the water court application and supporting documentation. Any work in negotiating with objectors and Daylan Figgs December 9, 2009 Page 3 getting a final decree will be dependent upon the number of objectors and magnitude of their concerns. We can provide an estimate of those costs after completing this first phase. To confirm our understanding of this assignment, and authorize us to proceed, please sign the enclosed copy of this letter and return it to us for our files. The terms of this proposal are offered for a period of thirty days from submittal only. To the maximum extent permitted by law, the Client agrees to limit the Consultant's liability for the Client's damages to the sum of $100,000. This limitation shall apply regardless of the cause of action or legal theory pled or asserted. We hope that this provides you with an indication of the engineering services that will likely be involved in the preparation of a water requirement report for the project. If you have any questions or comments, please do not hesitate to call. We appreciate the opportunity to submit this proposal and look forward to working with you on the project. Very truly yours, BISHOP-BROGDEN ASSOCIATES, INC. Michael A. Sayler, P. . Principal MAS/jeb Enclosure cc: Mike Shimmin Carrie Daggett Susan Smolnik 9625.03 For: Contracting Agency Authorized Signature Date: Title Michael A. Sayler _DBAChristopher J. Sanchez _ Jeffrey A. Clark '-I_"__*_'__ "I_"__*_' water consultants Charles E. Stanzione Robert E. Brogden- BISHOP-BROGDEN ASSOCIATES, INC. STANDARD SCHEDULE OF COMPENSATION Effective January 2009 Applicable to Services Furnished on a Per Hour Basis Classification Billing Rate PROFESSIONAL STAFF Principal.......................................................................................... $135.00-$165.00 Associate........................................................................................ $115.004135.00 Project Manager.............................................................................. $110.00-$125.00 Senior Engineer/Hydrogeologist/Hydrologist................................. $102.50-$115.00 Project Engineer/Hydrogeologist/Hydrologist ............................... $92.504102.50 Engineer/Hydrogeologist/Hydrologist II ........................................ $80.00-$92.50 Engineer/Hydrogeologist/Hydrologist I ......................................... $70.00480.00 GISSpecialist.................................................................................. $72.50-$92.50 TECHNICAL SUPPORT STAFF Drafting Technician........................................................................ $55-$65.00 Word Processing/Administration.................................................... $50-$60.00 Intern/Technician............................................................................. $40-$50.00 The above Standard Schedule of Compensation is subject to periodic revision. The schedule includes salary costs, ordinary overhead and profit. Applicable expenses for travel and subsistence, incidental out-of-pocket costs, communications, reports preparation, printing, outside services, etc., are reimbursable at invoice cost plus 10 percent. Mileage is reimbursed at fifty five ($0.55) cents per mile. For services furnished by Senior Officers on direct assignments, such as special consultation, expert witness, etc., per day or per hour compensation may be negotiated. V NOR 00 MEN ��