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HomeMy WebLinkAboutRFP - 7084 CONSULTING ENGINEERING SERVICES_ I Financial Services C'y`Y Of Purchasing Division N. Mason St. 2ndFloor F6rt215 Collins Box 580 Fort Collins, CO 80522 Fort �,�,�Purchasind- 970.221.6775 970.22orn/Pu fcgov. com/purchasing REQUEST FOR PROPOSAL CONSULTING ENGINEERING SERVICES MAGNOLIA STREET STORMWATER OUTFALL PROJECT AND FUTURE WATER, WASTEWATER AND STORMWATER FACILITIES CAPITAL IMPROVEMENTS PROPOSAL NO. 7084 The City of Fort Collins is soliciting proposals from qualified consultants for a detailed preliminary design of the Magnolia Street Stormwater Outfall Project. Tasks included but not limited to surveying, mapping, geotechnical explorations and reports, detailed utility locates, P&P sheets with photobase, hydraulic modeling, flood plain mapping, and design reports. See section III for additional requirements. Future Projects: Possible design and construction services contracts for water, wastewater, and stormwater improvement capital projects may be awarded. Future projects will generally be managed by the City of Fort Collins Utilities and may involve a cooperative effort between other. City Departments. The contract generated from this Request for Proposal may be renewed annually for up to five years. The intent of the. City of Fort Collins Utilities is to award a contract to two qualified consultants specifically for the purpose of Future Engineering Services as described below. The selected consultants may be retained by the City of Fort Collins Utilities annually for up to five years to provide studies, engineering design, surveying and construction management services for projects as they are required. Future projects may be related to water pipelines, finished water storage, stormwater and sanitary sewer pipelines, sewer flow monitoring, trenchless pipeline rehabilitation, drainage channels, detention ponds, water, wastewater and stormwater modeling, minor improvements at the City's Water Treatment Facility and Water Reclamation Facilities such as pump stations or lift stations, or other general engineering services related to the Water Utilities' operations. Work will be on an as needed basis with the scope of work to be defined and a contract negotiated prior to the time the work is commenced. Written proposals, ten copies (10) will be received at the City of Fort Collins' Purchasing Division , 215 North Mason St., 2nd floor, Fort Collins, CO 80524. Proposals will be received before 3:00 p.m. (our clock), October 28, 2009. Proposal No. 7084. If delivered, they are to be. sent to 215 North Mason Street, 2nd Floor, Fort Collins, CO 80524. If mailed, the address is P.O. Box 580, Fort Collins, CO 80522-0580. Questions concerning the scope of the project should be directed to the Project Manager, Dean Saye (970) 217-8116. PROFESSIONAL SERVICES AGREEMENT WORK ORDER TYPE THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , [insert either a corporation, a partnership or an individual, doing business as , hereinafter referred to as "Professional'. WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with any project Work Orders for RFP issued by the City. A blank sample of a work order is attached hereto as Exhibit "A", consisting of one (1) page and is incorporated herein by this reference. No Work Order shall exceed $ The City reserves the right to independently bid any project rather than issuing a Work Order to the Professional for the same pursuant to this Agreement. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule stated on each Work Order. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated as specified on each Work Order. Time is of the essence. Any extensions of any time limit must be agreed upon in writing by the parties hereto. 4. Contract Period. [Option 1] This Agreement shall commence January 1, 2010, and shall continue in full force and effect until December 31, 2010, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. Pricing changes shall not Utility PSA WO rev07/08 exceed the Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the Professional and mailed no later than ninety (90) days prior to contract end. 5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this agreement shall be effective when mailed, postage prepaid and sent to the following address: Professional: City With copy to In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 6. Design, Project Insurance and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City its officers and employees, in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City and for the City's costs and reasonable attorneys fees arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional Utility PSA WO rev07/08 shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of 7. Compensation. In consideration of services to .be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis •designated in Exhibit "B", consisting of ( ) page(s), attached hereto and incorporated herein by this reference. At the election of the City, each Work Order may contain a maximum fee, -which shall be negotiated by the parties hereto for each such Work Order. Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant to the Work Order and upon approval of the Professional's direct reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 8. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 9. Project Drawings. Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable mylar base material using a non -fading process to provide for long storage and high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the owner in and AutoCAD version no older then the established city standard. 10. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on any Work Order and every thirty days thereafter, Professional is required to provide the City Utility PSA WO rev07/08 Representative with a written report of the status of the work with respect to the Work Order, Work Schedule and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 11. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 12. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 13. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 14. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 15. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party Utility PSA WO rev07/08 shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 16. Binding Effect. This writing, together with the exhibits hereto, constitutes the .entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 17. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 18. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and agrees that: a. As of the date of this Agreement: 1. Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. C. Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. Utility PSA WO rev07/08. d. If Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Professional shall: 1. Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish, that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Professional violates any provision of this. Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential damages to the City arising out of Professional's violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 19. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "C", consisting of ( ) page(s), attached hereto and incorporated herein by this reference. Utility PSA WO rev07/08 THE CITY OF FORT COLLINS, COLORADO By: James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management Date: [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] Doing business as [insert name of business] ATTEST: City Clerk APPROVED AS TO FORM: Assistant City Attorney By: Title:. CORPORATE PRESIDENT OR VICE PRESIDENT Date: ATTEST: Corporate Secretary Utility PSA WO rev07/08 (Corporate Seal) EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN -THE CITY OF FORT COLLINS AND DATED: Work Order Number: Purchase Order Number: Project Title: Commencement Date: Completion Date: Maximum Fee: (time and reimbursable direct costs): Project Description: Scope of Services: Professional agrees to perform the services Professional: identified above and on the attached forms in accordance with the terms and conditions By: contained herein and in the Professional Services Agreement between the parties. In the event of a Date: conflict between or ambiguity in the terms of the Professional Services Agreement and this work City of Fort Collins order (including the attached forms) the Professional Services Agreement shall control. Submitted By: Project Manager The attached forms consisting of Exhibits Date: consisting of _ (_) pages are hereby accepted and incorporated herein, by this reference, and Reviewed by: Notice to Proceed is hereby given. Senior Utility Engineer Date: Approved by: Water Engineering & Field Services Operations Manager Date: Approved by: Utilities General Manager (over$1,000,000) Date: Approved by: Director of Purchasing & Risk Management (if over $60,000.) Date: Questions regarding proposals submittal or process should be directed to Opal Dick, CPPO, Senior Buyer (970)221-6778. A copy of the Proposal may be obtained as follows: Download the Proposal/Bid from the BuySpeed Webpage, www.fcgov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2"d floor, Fort Collins, and request a copy of the Bid. The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked 'Proprietary' in their entirety. Information considered proprietary is limited to material treated as confidential in the normal conduct of business, trade secrets, discount information, and individual product or service pricing. Summary price information may not be designated as proprietary as such information may be carried forward into other public documents. All provisions of any contract resulting from this request for proposal will be public information. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management Request for Proposal Fort Collins Utilities Consulting Engineering Services Magnolia Street Stormwater Outfall Project and Future Water, Wastewater, and Stormwater Facilities Capital Improvements RFP #7084 PROPOSAL DUE DATE: 3:00 p.m. (our clock) October 28, 2009 Request for Proposals for Consulting Engineering Services Magnolia Street Stormwater Outfall Project and Future Water, Wastewater, and Stormwater Facilities Capital Improvements RFP # 7084 I. Purpose A. Magnolia Street Stormwater Outfall Project The City of Fort Collins is soliciting proposals from qualified consultants for a detailed preliminary design of the Magnolia Street Stormwater Outfall Project. Tasks included but not limited to surveying, mapping, geotechnical explorations and reports, detailed utility locates, P&P sheets with photobase, hydraulic modeling, flood plain mapping, and design reports. See section III for additional requirements. B. Future Projects Possible design and construction services contracts for water, wastewater, and stormwater improvement capital projects may be awarded. Future projects will generally be managed by the City of Fort Collins Utilities and may involve a cooperative effort between other City Departments. The contract generated from this Request for Proposal may be renewed annually for up to five years. The intent of the City of Fort Collins Utilities is to award a contract to two qualified consultants specifically for the. purpose of Future Engineering Services as described below. The selected consultants may be retained by the City of Fort Collins Utilities annually for up to five years to provide studies, engineering design, surveying and construction management services for projects as they are required. Future projects may be related to water pipelines, finished water storage, stormwater and sanitary sewer pipelines, sewer flow monitoring, trenchless pipeline rehabilitation, drainage channels, detention ponds, water, wastewater and stormwater modeling, minor improvements at the City's Water Treatment Facility and Water Reclamation Facilities such as pump stations or lift stations, or other general engineering services related to the Water Utilities' operations. Work will be on an as needed basis with the scope of work to be defined and a contract negotiated prior to the time the work is commenced. Filling traditional adversarial roles between the Owner, Engineer and Contractor is not an acceptable way of doing business for the City of Fort Collins Utilities. The project(s) require working in an atmosphere of trust with all parties working toward the same goals utilizing the City of Fort Collins' Alternative Product Delivery System (APDS) process (working with the Owner, a selected Engineer and Contractor through the design and construction phases of a project). You are strongly encouraged to call and discuss the possible project(s) and to ask questions. Contact the Utilities' Project Manager, Dean Saye at (970) 217-8116, to discuss in more detail. Particular emphasis should be placed on your firm's experience with stormwater hydraulics, hydrology, modeling, FEMA floodplain map and flood insurance study revision processes and procedures, stream assessment, rehabilitation and enhancement measures, stormwater best management practices for water quality, Low Impact Development techniques, triple bottom line of social, economical and environmental application to water, wastewater and stormwater programs, masterplanning, as well as existing infrastructure rehabilitation. Scope of Services A. General Description — Magnolia Street Stormwater Outfall Project A design for a stormwater sewer system to primarily serve to reduce flooding along Magnolia and Mulberry Streets, and along all cross streets between Magnolia and Mulberry, west of College Avenue. The Old Town Basin Masterplan describes the Magnolia Street Stormwater Outfall as the construction of a major storm sewer outfall from the Poudre River west along Magnolia Street, ending at the intersection of Shields Street and Myrtle Street. The stormsewer system is planned to include a diversion pipe that would direct water quality flows to the existing Udall Natural Area detention ponds constructed as part of the Oak Street Outfall project. This project will identify a cost effective solution to the drainage problem and possibly result in the completion of the final design and construction related services. B. Project Schedule Project Notice to Proceed is expected to be in spring 2014 (exact date to be determined). Construction is not planned until 2015 at the earliest. III. General Project Requirements for Future Work • All drawings will be AutoCAD (Version 2008 or newer) generated, ink on mylar. "As -Constructed drawings" will be provided to the City on CD's at the completion of each project. Provide "As -Constructed" stamped, original mylars at the completion of the project to become the property of the City of Fort Collins. • Prepare construction contract documents and specifications using the City of Fort Collins Utilities' Standard Technical Specifications in CSI format and City of Fort Collins modified EJCDC General Conditions and standard front end documents. • Identify all easements or properties required for construction of the project and prepare all legal descriptions and exhibits needed by City staff in acquiring these easements and/or properties. . • All known existing utilities and structures will be identified, located and shown horizontally and vertically, in relationship to the proposed improvements. • All applications for permits will be prepared by the consultant. • Provide construction administration, submittal review and continuous full time field inspection of most projects, to be determined at the time of contract negotiations. Resident Project Representative duties must be performed with experienced and qualified personnel approved by the Utilities. • Provide all surveying required for the design of the project and baseline control for contractor use during construction. • Provide all geotechnical services required for the design process and for testing during construction of the project with the City's on -call geotechnical consultant or a mutually agreed to geotechnical consultant. • Provide detailed written monthly progress reports throughout the duration of the design and construction of all work detailing project progress, hours used, percent complete, schedule, and any out of contract scope items. These progress reports will be part of the billing submitted monthly. • Provide detailed estimate of construction cost at the 50% and 90% levels of design or work in conjunction with Alternative Product Delivery System (APDS) contractor to provide cost estimates. IV. Instructions to Consultants A. Submittal Requirements Qualified consultants interested in performing the work described in this request for proposals should submit the following information to the City. Qualifications of your firm and staff proposed to perform the work on this project. This should include resumes of staff and any recommendation or commendation letters received for past projects. 2. A list of similar projects completed in the last five years. 3. Provide a scope of work and engineering cost estimate for the Magnolia Street Stormwater Outfall Project design effort as envisioned by your firm. Include a cost break down of hourly rates and number of hours assigned for each task of work for all personnel and sub consultants. Final scope of work and cost to be negotiated after the selection is completed. 4. References from at least three other projects with similar requirements that have been completed within the past five years and that have involved the staff proposed to work on this project. 5. Detail any experience your proposed team has with the City of Fort Collins' Alternative Product Delivery System (APDS) process (working with a selected contractor and engineer through the design and construction phases of a project) or other innovative design/construction processes. 6. Detail any experience your firm has in using a formal partnering process on design and construction projects. 7. Limit the total length of your proposal to a maximum of 40 pages (excluding covers and dividers). The Director of Purchasing and Risk Management may reject proposals received that are longer than 40 pages in length. 8. 'Submit a total of ten 10 copies of your proposal. 9. Proposals must be received no later than 3:00 pm (our clock), October 28, 2009 to: City of Fort Collins — Purchasing and Risk Management Division 215 North Mason Street P.O. Box 580 Fort Collins, CO 80522 B. Contacts Questions related to procedures should be directed to: Opal Dick, CPPO — Senior Buyer City of Fort Collins Utilities 700 Wood Street P.O. Box 580 Fort Collins, CO 80522 (970) 221-6778 You are encouraged to contact the project manager with any questions related to the scope of work or project in general. MAIN CONTACT: Dean Saye — Special Projects Manager City of Fort Collins Utilities 700 Wood Street P.O. Box 580 Fort Collins, CO 80522 970-217-8116 V. Selection Criteria and Method The City of Fort Collins' Capital Project Management Control System Manual prescribes the consultant selection criteria and method. This document is available for review at the Purchasing and Risk Management Office. VI. Award At the option of the City, a second firm may be chosen to provide described services. VII. Terms and Conditions The payment for services, as described under the Scope of Services, shall be based upon hourly rates as outlined in the submitted cost schedule/estimate. The submitted cost estimate shall establish a "not to exceed" amount for the contract. Any changes in scope to the original contract will be treated as a negotiated change order to the contract. VIII. Review and Assessment Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and interview session. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING QUALIFICATION STANDARD FACTOR 2.0 Scope of Does the proposal show an understanding of the Proposal project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Do the persons who will be working on the project Personnel have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 Cost and Do the proposed cost and work hours compare Work Hours favorably, with the project Manager's estimate? Are the work hours presented reasonable for the effort required in each project task or phase? 2.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous pro'ects of this type and scope? Reference evaluation (Top Ranked Firm) The project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did.they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of Work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively?