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Home My WebLink About467698 DAVINCI INSTITUTE - PURCHASE ORDER - 9100287 (2)l O 0-4, REQUISITION WORK REQUEST DATE l REQUISITION VENDOR I ,� P i n1ST7 d 't:...! BUYER # C), A( ri VENDOR #.14&'7 �h I g CONTRACTOR BID # QUANTITY DESCRIPTION AMOUNT CHARGE NUMBER If..— i`��.tt`'•',��'l� �It.► fDt%l�D.t)� ,�C. _.- AUTHORIZED SIGNATURE ----- ..,.-...-..DATE ENTERED ENTERED BY BUDGET TRANSFERS REQUESTED. . DATE AMOUNT FROM ACCOUNT ;, TO:_ACCOUNT , CSC 0-� ( ti- O U-2I 1 N S T I T U T E PO Box 270315 Louisville, CO 80027 303-666-4133(PHONE) http://www.futuristspeaker.com deb @davinciinstitute.com Date of Contract: 12/28/09 Client: CITY OF FORT COLLINS Address: 281 North College Avenue PO Box 580 Fort Collins, CO 80522-0580 Date(s) of Event: March 3rd and 4th, 2010 Thomas Frey Will Be Speaking: March 3rd, 7-9 pm; workshop March 4th 7:30-9 am TBD Topic: "Trends that are likely to shape the future of FC over the next 10-50 years." Location of Event: Fort Collins Lincoln Center 417 West Magnolia Street Fort Collins, CO 80521-2646 Fee: $10,000.00 USD + One night hotel accommodations Deposit Amount: $5000.00 Deposit Due Date: 01/10/10 Balance Amount: $5000.00 USD Balance Due Date: 03/01/2010 Schedule of Events: Please Attach Agenda Client Contact: Joe Frank, FC Director of Advance Planning Client Contact Phone: 303- 221-6376 Client Contact Email: frank0fcgov.com Special Technical/AV Requirements: • LCD (video) projector connected to a laptop computer that is viewable from stage or speaking area • Cordless mouse to be operated by Tom Frey • Laptop computer must be capable of running Microsoft PowerPoint • Sound system connected to the laptop computer • Large screen also viewable from stage or speaking area • Lavaliere microphone - wireless Dress Code: Business Audience: 250 attendees - varied; city residents, elected and appointed officials, members of various city advisory boards and commissions, business owners, etc Overnight Accommodations: Shall be made by City of Fort Collins, and billed to CITY OF FORT COLLINS at the CITY OF FORT COLLINS business address. (Non -Smoking Room -King) Reservations have been made for Thomas Frey At: MAf 11R 2, Q! 0 f I L-rotJ boa: I,b LLUf�is (Date/s) (Name of Hotel) I-rIOD -A U ato t Q?_90�sf_ eff_�__D (Phone) (Street) (AU? 3337 00 80�024 (Confirmation #) (City, State, Zip) Additional Conditions of the DaVinci Institute Client Agreement 1. Cancellation Policy: As this Agreement removes Thomas Frey from the marketplace on the date(s) agreed upon, the following charges will apply: 50% of agreed upon fee is due with the signed contract. The full fee is due if Speaker is cancelled sixty days or less prior to the event date. 2. In the event That Thomas Frey must cancel due to transportation problems beyond his control, illness, unforeseen emergency, or overriding professional responsibility, the DaVinci Institute will not have any liability for the expenses or losses incurred by City of Fort Collins. The DaVinci Institute will attempt to provide a comparable Speaker who is acceptable to the Customer. The DaVinci Institute agrees to refund City of Fort Collins, within 30 days, any deposits received from CITY OF FORT COLLINS in the event that Thomas Frey/DaVinci Institute cancels the contract and the DaVinci Institute cannot provide a comparable Speaker who is acceptable to City of Fort Collins. 3. Copyrighted Work: Any of the following copyrighted materials are governed by the terms of this agreement: all training units, components, systems, workshops, training procedures, participant materials and other material in print and other media and services collectively referred to as ("Materials"), ordered by CITY OF FORT COLLINS and accepted by the DaVinci Institute on and after the date of this agreement. It is understood that Thomas Frey's presentation may not be audio taped, video taped or broadcast without written permission from Thomas Frey and/or the DaVinci Institute. 4. Facility: CITY OF FORT COLLINS agrees to provide an acceptable and licensed facility for the event, in good condition, together with all necessary stage accessories, properties and AV requirements. 5. No additional appearances or activities shall be expected of Thomas Frey unless expressly contained as a part of this Contract or agreed to later in writing. 6. It is understood that the DaVinci Institute is a 501 C-3 Non Profit Organization and therefore assumes all responsibility for withholding tax, social security, state tax, public liability, and workman's compensation insurance. As a Non Profit the DaVinci Institute Inc shall have exclusive control over the means, method and details of fulfilling the obligations stated above. 7. This instrument sets for the entire agreement between the DaVinci Institute and City of Fort Collins. This agreement may not be changed, modified, waived, or discharged in whole or in part except by an instrument in writing signed by the parties hereto. 8. The representative of CITY OF FORT COLLINS in signing this agreement warrants that he/she signs as a duly authorized representative of City of Fort Collins. 9. This Agreement shall be governed by, construed in accordance with, the laws of Colorado. 10. Any controversy or claim arising out of relating to this contract, or the breach thereof, shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial or other Arbitration Rules, including the Emergency Interim Relief Procedures, and judgment on the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. 11. Thomas Frey may not be publicized until this agreement is signed and returned along with the required deposit. Notwithstanding any other provision(s) of this Agreement, in the event that the performance of any obligation under this Agreement by a party is prevented due to acts of God, exchange controls, export or import controls, or any other government restriction, wars, hostilities, blockades, civil disturbances, revolutions, strikes, terrorist attacks, lockouts, or any other cause beyond the reasonable control of a party, such party shall not be responsible to the other parties for failure or delay in performance of its obligations under this Agreement. Each party shall promptly notify the other parties of such force majeure condition. The terms of this Clause shall not exempt, but merely suspend, any party from its duty to perform the obligations under this Agreement until as soon as practicable after a force majeure condition ceases to exist. To confirm this contract, please sign and return two copies of this Agreement with your deposit by the January 10th, 2010. A signed copy will be returned to you. T7ify u.of on Collins By: Date: Thomas Frey, DaVinci Institute Inc