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Home My WebLink AboutCORRESPONDENCE - GENERAL CORRESPONDENCE - 9100194City of Fort Collins Water Treatment Facility Fort Collins u,i,;,Y Standard Operating Procedure Services Purchasing Hydrof Zuosilicic Acid (HFS) Author: Rita DeCourcey Approvals (Signs res and Da s): Section: Administration Subject: FCWTF SOP for Fluoride Purchases Revision: Rita DeCourcey aLisayovytko, P.E., WatProduction M, ager Revision Date: ,December 21, 2009 Chuck Gross, Plant Superintendent PURPOSE Establish guidelines for purchasing Hydrofluosilicic Acid (HFS or FSA) for the Fort Collins Water Treatment Facility (FCWTF). The mission of the Fort Collins Water Treatment Facility (FCWTF) is to "provide the community with a continuous ample supply of treated water that is pleasing, wholesome, free from known health risks, and affordable." The FCWTF purchases products by determining best value for the City. Best value is calculated by combining the following four components: (1) the chemical has been tested in the Pilot Plant and/or approved by the Water Treatment Quality Coordinator; (2) the chemical can meet or exceed all FCWTF standards, the AWWA standards, the NSF standards, and any other regulatory agency standards; (3) the supplier can meet all the FCWTF requirements; and (4) the cost is factored in once it has been determined that a supplier can meet items (1), (2), and (3) above. HEALTH AND SAFETY ISSUES For detailed information, please refer to the MSDS 1. HFS is primarily a Corrosive. Other hazard classes include unstable (reactive), toxic, and an irritant. 2. NFPA Hazard Rating includes: • Health=2 • Flammability=0 • Reactivity=1 • Special=No water 3. Personal Protective Equipment: • HFS handling requires a level B suit, double gloves, self-contained breathing apparatus (SCBA) or cascade air system and rubber boots. • A T-bar mask with acid filters is acceptable for upper -level site inspection and work that does not include the opening of any HFS containers (pump, storage tank, or valves.) 4. Leaks and Spills: • Keep staff and visitors away. Stay upwind; keep out of low areas. Isolate hazard area and deny entry. Wear a NIOSH approved, acid suit with an SCBA. Dike area to contain material. Page 1 K:/Operate/SOP/Fluoricle/FluoridePurchases. rloc City of Fort Collins Water Treatment Facility Fort Collins r� �t,,ty Standard Operating Procedure Services Purchasing Hydrofluosilicic Acid (HFS) Do not allow solution to enter sewers or surface water. Absorb with sand or non- combustible material and place in containers for disposal. INFORMATION FOR THE FORT COLLINS WATER TREATMENT FACILITY (FCWTF) 1. HFS is budgeted in account 502-032201-534140. 2. HFS is used to add fluoride to the drinking water. 3. A commercial grade Hydrofluorsilicic Acid is used. 4. HFS must have a purity of 23 to 24 percent. 5. HFS delivery is to be made in bulk quantities. 6. Delivery of HFS is to be made within ten days after the order is received. 7. FCWTF will reject any shipments that do not meet its standard in quality or delivery safety. 8. The Supplier will pay the freight for any rejected shipments. HFS 1. HFS must meet the most current American Water Works Association (AWWA) Standard for Fluorosilicic Acid. Several items listed in the Standard are listed below: A. HFS is to contain 23 to 24 percent fluorosilicic acid by weight. B. The HFS shall be clean and free from all visible suspended matter. C. HFS supplied under this standard shall contain no mineral or organic substances in quantities capable of producing deleterious or injurious effects on the health of those consuming water that has been properly treated with HFS. Potential impurities are the regulated metals: arsenic, barium cadmium, chromium, lead, mercury, selenium, and silver. Arsenic concentration must be 50 mg/I or less. Delivery must be from the "Riverview" source only. 2. HFS must meet the most recent version of National Sanitation Foundation (NSF) Standard 60. 3. HFS must be commercial grade. SUPPLIER 1. Supplier must guarantee HFS meets or exceeds the most current AWWA Standard for Fluorosilicic Acid. 2. Supplier must guarantee HFS meets or exceeds the most recent version of NSF Standard 60. 3. Supplier must provide HFS of 23 to 24 percent fluorosilicic acid by weight. 4. Supplier must be able to supply HFS in bulk quantities. 5. Supplier must be able to supply HFS within thirty working days (or sooner if possible) after order is placed. 6. Supplier will guarantee the safety of the delivery vehicle and delivery containers. A. Containers must meet industry standard for hauling HFS, including rubber -lined steel, cross -linked polyethylene, or other structures suitable to prevent corrosion from the HFS. B. Containers must be structurally sound and designed to withstand all hydrostatic pressures and other forces encountered. p%�Nfpt9 Page 2 ///� K:/Operate/SOP/Fluoride/FluoridePurchases.doc o Will k �fgff 4 Fort Collins Fort Collins Water Treatment Facility Standard Operating Procedure Services Purchasing Hydrofluosilicic Acid (HFS) C. Containers leaving the Suppliers property should not be leaking fluids, have bulging in any portion of the container, and have connectors that are free from damage. D. Delivery vehicles must meet or exceed all current State of Colorado Department of Transportation (CDOT) regulations. 7. Supplier must inspect the delivery container prior to loading of the chemical to ensure no contaminating material or residue exists in the container. 8. Supplier is required to have a method to ensure that tampering has not occurred from the point of origin to FCWTF unloading point. This is typically done by a metallic, numbered 'tie" which must be cut to open the hatch or cam lock. All other methods need to be approved by the FCWTF. 9. Each year in January, the supplier will mail to FCWTF a new copy of the MSDS sheet and/or the web site location of the most current version. 10. Each year in January,the supplier will mail to FCWTF a copy of the NSF Certification. 11. Supplier will be responsible for shipping costs if the shipment is rejected and returned for not meeting the standards expressed in this SOP. DELIVERY 1. All chemical suppliers must fax to the FCWTF (970-221-6736) the following information prior to delivery: a) the name of the driver making the delivery b) the numbers of the tractor and trailer transporting the chemical c) the serial number off of the pre -numbered security tag 2. The tanker will be sealed with a pre -numbered security tag at the point of origin, and the serial number will be faxed after the truck has been loaded and ready for shipping. 3. Delivery trucks must park in the designated area on the north side of LaPorte Avenue outside of the entrance gate. Use a cellular phone to call the facility at (970)221-6690 or walk to the entrance kiosk and press the red call button. Please do not block the facility entrance. 4. The receptionist or person answering the telephone must contact the Duty operator. The Duty operator will verify the delivery from the schedule board. The operator or designee will meet the truck outside the gate and escort to the delivery site. 5. FCWTF personnel will verify that the faxed information matches the driver and the delivery vehicle arriving at the FCWTF. If the driver's ID or the tractor and trailer numbers do not match, the truck will not be allowed to enter the facility. The Plant Superintendent will be contacted and the delivery may be rejected. 6. The security verification, the supplier's quality assurance analysis, and the City's lab analysis will be given to the Water Quality Coordinator in order to identify the load in the event of any problems. 7. Delivery drivers will provide a sample and submit it to the Operator at the time of delivery. The Operator takes the sample to the on -site Laboratory Technicians for analysis. 8. The delivery driver must wait for the results of the laboratory test before unloading the truck. %\A FRS ,:MIN, �f4 F, 4 Page 3 K:/Operate/SOP/Fluoritle/FluoridePurchases.doc City of Fort Collins Water Treatment Facility Fort Collins Standard Operating Procedure Services Purchasing Hydrofluosilicic Acid (HFS) 9. Delivery drivers are required to provide certified weight tickets for both the empty and loaded weights of the tractor and trailer unit. All weight tickets should have the tractor and trailer numbers written on them, as well as the name of the facility, FCWTF. 10. Supplier must be able to supply HFS within ten calendar days after order is placed. 11. Delivery drivers are responsible for off-loading the HFS. FCWTF personnel are not allowed to connect or disconnect any supply hoses. FCWTF personnel will give instructions to the delivery driver on chemical off-loading in accordance with FCWTF SOP for HFS Delivery. 12. Delivery drivers will be responsible for chocking trucks during delivery. Chocks will be provided by FCWTF. 13. The Duty operator reviews the locations of phones, alarms, emergency showers, and SCBAs or other supplied air systems that are nearest to the off load location with the delivery driver. PURCHASING 1. All contracts and purchases will be made in accordance with the City of Fort Collins Purchasing Department (FCPD) Purchasing Procedures. A copy can be obtained through the Purchasing Department. The Purchasing Department will ensure adherence to the FCPD Purchasing Procedures. 2. FCWTF requires that all suppliers submit the names, locations, and phone numbers of three current clients as part of any bidding process. 3. FCWTF requires that all suppliers submit a list on intended delivery agents (motor carrier) and a letter from the U.S. Department of Transportation, Federal Highway Administration, stating the Motor Carrier Safety Rating for the company as part of any bidding process. Each listed motor carrier's rating must be Satisfactory or above to be considered in the bidding process. 4. FCPD representatives are responsible for ensuring that the items noted in this SOP could be met by the supplier before any contract is awarded. 5. The FCWTF and FCPD will establish, at the beginning of each New Year, a Blanket Purchase Order. 6. FCWTF Plant Superintendent or his designee will place delivery orders on that Purchase Order throughout the year. FCWTF must be able to place orders using telephone, fax, or electronic mail. 7. When placing an order, a delivery date will be specified. 8. This SOP can act as the sole -source justification if only one supplier can meet the criteria specified above. v ��NERfy Page 4 ///�) K:/Operate/SOP/Fluoride/FluoritlePurchoses.doc —0��E A J4,, Wp of F6rt``.' January 7, 2010 Dear City of Fort Collins Water Treatment Chemical Vendor, Financial Services Purchasing Division 215 North Mason Street 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 - fax fcgov.com/Purchasing Congratulations on being awarded City of Fort Collins chemical business for the coming year. As part of the requirement for being a selected vendor, the City requests that you forward the following information as soon as possible: MATERIAL SAFETY DATA SHEET (MSDS), and NSF CERTIFICATION Please forward your information via mail to: City of Fort Collins Water Treatment Facility 4316 W LaPorte Avenue Fort Collins, CO 80521 Attn: Rita DeCourcey Or preferably, e-mail your information in pdf (Adobe) format to rdecourcey@fcgov.com. Thank you for supporting the mission of the City of Fort Collins Water Treatment Facility. Sincerely, Ed Bonnette, C.P.M., CPPB Buyer