HomeMy WebLinkAboutRFP - 7066 CITY PLAN TRANSPORTATION PLAN UPDATECity
Financial Services
of
Purchasing Division
215 N. Mason St. 2nd Floor
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Box 580
Fort
Fort Collins, CO 80522
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970.221.6775
970.221.6707
fcgov.com/Purchas/*ng
REQUEST FOR PROPOSAL
7066 City Plan/Transportation Plan Update
The City of Fort Collins is soliciting a qualified consulting firm to submit one proposal to update
the City's comprehensive plan, known as City Plan, and the Transportation Master Plan.
Written proposals, six (6) will be received at the City of Fort Collins' Purchasing Division, 215
North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before
3:00 p.m. (our clock), August 31, 2009. Proposal No. 7066. If delivered, they are to be sent to
215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O.
Box 580, Fort Collins, 80522-0580.
A pre -bid teleconference will be held on Friday, August 14, 2009 at 1:30 p.m. Dial in from
your phone: (866) 814-8470 - Conference ID: 1386612.
Questions concerning the scope of the project should be directed to Project Managers Joe
Frank, Advance Planning Director, (970)221-6752 and Kathleen Bracke, Director of
Transportation Planning and Special Projects, (970)224-6140.
Questions regarding bid submittal or process should be directed to James B. O'Neill II, CPPO,
FNIGP, (970) (970)221-6779.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
www.fcgov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
The City of Fort Collins is subject to public information laws, which permit access to most
records and documents. Proprietary information in your response must be clearly identified and
will be protected to the extent legally permissible. Proposals may not be marked 'Proprietary' in
their entirety. Information considered proprietary is limited to material treated as confidential in
the normal conduct of business, trade secrets, discount information, and individual product or
service pricing. Summary price information may not be designated as proprietary as such
information may be carried forward into other public documents. All provisions of any contract
resulting from this request for proposal will be public information.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
REVIEW AND ASSESSMENT
Professional firms will be evaluated on the following criteria. These criteria will be the basis for
review of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5
being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION
STANDARD
2.0
Scope of Proposal
Does the proposal show an understanding of the
project objective, methodology to be used and
results that are desired from the project?
2.0
Assigned Personnel
Do the persons who will be working on the project
have the necessary skills? Are sufficient people of
the requisite skills assigned to the project?
1.0
Availability
Can the work be completed in the necessary time?
Can the target start and completion dates be met?
Are other qualified personnel available to assist in
meeting the project schedule if required? Is the
project team available to attend meetings as
required by the Scope of Work?
1.0
Motivation
Is the firm interested and are they capable of doing
the work in the required time frame?
2.0
Cost and
Do the proposed cost and work hours compare
Work Hours
favorably with the project Manager's estimate? Are
the work hours presented reasonable for the effort
required in each project task or phase?
2.0
Firm Capability
Does the firm have the support capabilities the
assigned personnel require? Has the firm done
previous projects of this type and scope?
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Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation
rankings will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by
and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation,
hereinafter referred to as the "City" and hereinafter referred to as "Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is
agreed by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in
accordance with the scope of services attached hereto as Exhibit "A", consisting of
( ) pages, and incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant
to this Agreement shall be performed in accordance with the Work Schedule attached
hereto as Exhibit "B", consisting of ( ) pages, and incorporated herein by this
reference.
3. Contract Period. This Agreement shall commence 200 , and
shall continue in full force and effect until 200 , unless sooner terminated as
herein provided.
4. Early Termination by City. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing
written notice of termination to the Professional. Such notice shall be delivered at least
fifteen (15) days prior to the termination date contained in said notice unless otherwise
agreed in writing by the parties. All notices provided under this Agreement shall be
effective when mailed, postage prepaid and sent to the following addresses:
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Professional: City: With Copy to:
City of Fort Collins City of Fort Collins, Purchasing
Attn: PO Box 580
PO Box 580 Fort Collins, CO 80522
Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for
services rendered prior to the date of termination, subject only to the satisfactory
performance of the Professional's obligations under this Agreement. Such payment shall
be the Professional's sole right and remedy for such termination.
5. Design, Project Indemnity and Insurance Responsibility. The
Professional shall be responsible for the professional quality, technical accuracy, timely
completion and the coordination of all services rendered by the Professional, including
but not limited to designs, plans, reports, specifications, and drawings and shall, without
additional compensation, promptly remedy and correct any errors, omissions, or other
deficiencies. The Professional shall indemnify, save and hold harmless the City, its
officers and employees in accordance with Colorado law, from all damages whatsoever
claimed by third parties against the City; and for the City's costs and reasonable
attorneys fees, arising directly or indirectly out of the Professional's negligent
performance of any of the services furnished under this Agreement. The Professional
shall maintain commercial general liability insurance in the amount of $500,000
combined single limits and errors and omissions insurance in the amount of $
6. Compensation. [Use this paragraph or Option 1 below.] In
consideration of the services to be performed pursuant to this Agreement, the City
agrees to pay Professional a fixed fee in the amount of ($ ) plus
reimbursable direct costs. All such fees and costs shall not exceed ($ ).
Monthly partial payments based upon the Professional's billings and itemized statements
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6. Compensation. [Option 11 In consideration of the services to be
performed pursuant to this Agreement, the City agrees to pay Professional on a time and
reimbursable direct cost basis according to the following schedule:
Hourly billing rates:
Reimbursable direct costs:
with maximum compensation (for both Professional's time and reimbursable direct costs)
not to exceed ($ ). Monthly partial payments based upon the Professional's
billings and itemized statements of reimbursable direct costs are permissible. The
amounts of all such partial payments shall be based upon the Professional's City -verified
progress in completing the services to be performed pursuant hereto and upon the City's
approval of the Professional's reimbursable direct costs. Final payment shall be made
following acceptance of the work by the City. Upon final payment, all designs, plans,
reports, specifications, drawings and other services rendered by the Professional shall
become the sole property of the City.
7. City Representative. The City will designate, prior to commencement of
work, its project representative who shall make, within the scope of his or her authority,
all necessary and proper decisions with reference to the project. All requests for
contract interpretations, change orders, and other clarification or instruction shall be
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directed to the City Representative.
8. Project Drawinqs. [Optional] Upon conclusion of the project and before
final payment, the Professional shall provide the City with reproducible drawings of the
project containing accurate information on the project as constructed. Drawings shall be
of archival, prepared on stable Mylar base material using a non -fading process to
provide for long storage and high quality reproduction. "CD" disc of the as -built
drawings shall also be submitted to the City in an AutoCAD version no older then the
established city standard.
9. Monthly Report. Commencing thirty (30) days after the date of execution
of this Agreement and every thirty (30) days thereafter, Professional is required to
provide the City Representative with a written report of the status of the work with
respect to the Scope of Services, Work Schedule, and other material information.
Failure to provide any required monthly report may, at the option of the City, suspend the
processing of any partial payment request.
10. Independent Contractor. The services to be performed by Professional
are those of an independent contractor and not of an employee of the City of Fort
Collins. The City shall not be responsible for withholding any portion of Professional's
compensation hereunder for the payment of FICA, Workers' Compensation, other taxes
or benefits or for any other purpose.
11. Personal Services. It is understood that the City enters into this
Agreement based on the special abilities of the Professional and that this Agreement
shall be considered as an agreement for personal services. Accordingly, the
Professional shall neither assign any responsibilities nor delegate any duties arising
under this Agreement without the prior written consent of the City.
12. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in
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13. Default. Each and every term and condition hereof shall be deemed to be
a material element of this Agreement. In the event either party should fail or refuse to
perform according to the terms of this agreement, such party may be declared in default.
14. Remedies. In the event a party has been declared in default, such
defaulting party shall be allowed a period of ten (10) days within which to cure said
default. In the event the default remains uncorrected, the party declaring default may
elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as
continuing and require specific performance; or (c) avail himself of any other remedy at
law or equity. If the non -defaulting party commences legal or equitable actions against
the defaulting party, the defaulting party shall be liable to the non -defaulting party for the
non -defaulting party's reasonable attorney fees and costs incurred because of the
default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes
the entire agreement between the parties and shall be binding upon said parties, their
officers, employees, agents and assigns and shall inure to the benefit of the respective
survivors, heirs, personal representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event
any provision of this Agreement shall be held invalid or unenforceable by any court of
competent jurisdiction, such holding shall not invalidate or render unenforceable any
other provision of this Agreement.
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17. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-
101, C.R.S., et. seq., Professional represents and agrees that:
a. As of the date of this Agreement:
1. Professional does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement; and
2. Professional will participate in either the e-Verify program created
in Public Law 208, 104th Congress, as amended, and expanded in Public
Law 156, 108th Congress, as amended, administered by the United
States Department of Homeland Security (the "e-Verify Program") or the
Department Program (the "Department Program"), an employment
verification program established pursuant to Section 8-17.5-102(5)(c)
C.R.S. in order to confirm the employment eligibility of all newly hired
employees to perform work under this Agreement.
b. Professional shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a
subcontractor that knowingly employs or contracts with an illegal alien to perform
work under this Agreement.
C. Professional is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants
while this Agreement is being performed.
d. If Professional obtains actual knowledge that a subcontractor performing
work under this Agreement knowingly employs or contracts with an illegal alien,
Professional shall:
1. Notify such subcontractor and the City within three days that
Professional has actual knowledge that the subcontractor is employing or
contracting with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to this section the
subcontractor does not cease employing or contracting with the illegal
alien; except that Professional shall not terminate the contract with the
subcontractor if during such three days the subcontractor provides
information to establish that the subcontractor has not knowingly
employed or contracted with an illegal alien.
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e. Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course of
an investigation that the Department undertakes or is undertaking pursuant to the
authority established in Subsection 8-17.5-102 (5), C.R.S.
f. If Professional violates any provision of this Agreement pertaining to the
duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this
Agreement. If this Agreement is so terminated, Professional shall be liable for
actual and consequential damages to the City arising out of Professional's
violation of Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Professional
violates this provision of this Agreement and the City terminates the Agreement
for such breach.
18. Amendment 54. To the extent that this Agreement may constitute a
"sole source government contract" within the meaning of Section 2(14.4) of Article
XXVIII of the constitution of the State of Colorado, about which the City makes no
representation, Section 15 of said Article XXVIII, which reads as follows, is hereby
incorporated into this Agreement and made a part hereof:
a. Section 15. Because of a presumption of impropriety between
contributions to any campaign and sole source government contracts, contract holders
shall contractually agree, for the duration of the contract and for two years thereafter, to
cease making, causing to be made, or inducing by any means, a contribution, directly or
indirectly, on behalf of the contract holder or on behalf of his or her immediate family
member and for the benefit of any political party or for the benefit of any candidate for
any elected office of the state (of Colorado) or any of its political subdivisions.
19. Special Provisions. [Optional] Special provisions or conditions relating to
the services to be performed pursuant to this Agreement are set forth in Exhibit "11
consisting of ( ) pages, attached hereto and incorporated herein by this
reference.
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THE CITY OF FORT COLLINS, COLORADO
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
DATE:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name] or
Doing business as [insert name of business]
By:
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
Corporate Secretary
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(Corporate Seal)
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
where renewal is a way of life
INSURANCE REQUIREMENTS
1. The Professional will provide, from insurance companies acceptable to the City,
the insurance coverage designated hereinafter and pay all costs. Before commencing
work under this bid, the Professional shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially
altered, except after ten (10) days written notice has been received by the City of Fort
Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Professional, such insurance
as the City may deem proper and may deduct the cost of such insurance from any
monies which may be due or become due the Professional under this Agreement. The
City, its officers, agents and employees shall be named as additional insureds on the
Professional's general liability and automobile liability insurance policies for any claims
arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Professional shall
maintain during the life of this Agreement for all of the Professional's employees
engaged in work performed under this agreement:
Workers' Compensation insurance with statutory limits as required
by Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each
employee.
B. Commercial General & Vehicle Liability. The Professional shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $500,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Professional shall be
responsible for any liability directly or indirectly arising out of the work performed
under this Agreement by a subcontractor, which liability is not covered by the
subcontractor's insurance.
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[Optional]
EXHIBIT " "
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City")
pursuant to this Agreement (the "Agreement"), the Contractor hereby acknowledges that
it has been informed that the City has established policies and procedures with regard to
the handling of confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter
individually and collectively, regardless of nature, referred to as "information") that are
the property of and/or relate to the City or its employees, customers or suppliers, which
access is related to the performance of services that the Contractor has agreed to
perform, the Contractor hereby acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection
with the performance of services for the City may be confidential and/or proprietary. The
Contractor agrees to treat as confidential (a) all information that is owned by the City, or
that relates to the business of the City , or that is used by the City in carrying on
business, and (b) all information that is proprietary to a third party (including but not
limited to customers and suppliers of the City) . The Contractor shall not disclose any
such information to any person not having a legitimate need -to -know for purposes
authorized by the City. Further, the Contractor shall not use such information to obtain
any economic or other benefit for itself, or any third party, except as specifically
authorized by the City.
The foregoing to the contrary notwithstanding, the Contractor understands that it shall
have no obligation under this Agreement with respect to information and material that (a)
becomes generally known to the public by publication or some means other than a
breach of duty of this Agreement, or (b) is required by law, regulation or court order to be
disclosed, provided that the request for such disclosure is proper and the disclosure
does not exceed that which is required. In the event of any disclosure under (b) above,
the Contractor shall furnish a copy of this Agreement to anyone to whom it is required to
make such disclosure and shall promptly advise the City in writing of each such
disclosure.
In the event that the Contractor ceases to perform services for the City, or the City so
requests for any reason, the Contractor shall promptly return to the City any and all
information described hereinabove, including all copies, notes and/or summaries
(handwritten or mechanically produced) thereof, in its possession or control or as to
which it otherwise has access.
The Contractor understands and agrees that the City's remedies at law for a breach of
the Contractor's obligations under this Confidentiality Agreement may be inadequate and
that the City shall, in the event of any such breach, be entitled to seek equitable relief
(including without limitation preliminary and permanent injunctive relief and specific
performance) in addition to all other remedies provided hereunder or available at law.
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Introduction
The City of Fort Collins is soliciting a qualified consulting firm to submit one proposal to update
the City's comprehensive plan, known as City Plan, and the Transportation Master Plan.
The City last updated the City Plan and the Transportation Master Plan in 2004. City Plan policy
states that a "comprehensive update of City Plan will take place every five (5) years" to "respond
to new and/or changing conditions, notable events, significant trends, and periodic review."
Further, a "comprehensive update will include a thorough re-evaluation of the vision, goals,
principles and policies contained within the Plan ... to make sure the Plan is heading in the right
direction, and is being effective". Lastly, City Plan states that "a comprehensive update....will
include extensive opportunities for involvement by the public, boards and commissions, City
Council, City staff, and other affected interests". The City Council is the final decision -maker on
both plans.
The update of City Plan and the Transportation Master Plan will once again occur in parallel and
will require a high level of cooperation and coordination among the consultant and City staff
teams in terms of public outreach as well as analysis. The parallel coordinated planning of City
Plan and the Transportation Master Plan emphasizes the critical link between land use and
transportation issues.
Although implementation will occur over time, the planning effort will involve some
implementation actions. Implementation will include but not be limited to revisions to the City's
Land Use Code, associated regulations, and design standards; and, updating the City's
Transportation Capital Improvement Plan. Key elements of the current Transportation Master
Plan will be updated and refined. An important area where new land use code requirements are
needed is either enhancing or reducing the impacts of urbanization on streams, creeks and open
spaces. The preparation of low impact development criteria for developing and redeveloping
properties is a desired outcome. Integration of storm water quality best management practices is
also desired. Implementation work will be completed by the selected consultant team in
combination with City staff. It is expected that the detailed scope of services for
implementation will be identified and negotiated with the selected consultant team.
The City has a solid foundation of plans, policies, codes and other work to begin this planning
effort. The expectation is that what is working well will be maintained and improved, but there
is also the acknowledgment and desire to pursue new directions and ideas. The City of Fort
Collins leadership and staff are enthusiastic about this project and have committed to provide the
needed resources including but not limited to seasoned department leadership and staff to make
this effort successful. With this Request for Proposals we are searching for a consultant team
who will be the perfect fit with the City organization and community, and has the enthusiasm
and innovation to create the Fort Collins of the future we wish to become. Overall project
management will be the responsibility of City of Fort Collins Advance Planning and
Transportation Planning staffs.
f►07110
Description of Fort Collins
Fort Collins is a vibrant community of 137,200 (2009 estimate), located 60 miles north of
Denver, at the base of the foothills of the Rocky Mountains. The City is over 53 square miles in
size and is at the northern extent of the "Colorado Front Range" urban corridor. The city's
population includes the 24,000+ students at Colorado State University.
Fort Collins began as an army camp along the banks of the Poudre River. In 1873, the City of
Fort Collins was founded and became a hub for agricultural production. As its population grew,
the community shifted its focus from an agriculture -based economy to a high-tech economy.
During the 1970-1990 eras, Fort Collins was one of the fastest growing metropolitan areas in the
nation with average annual population increases exceeding 3%. Since the year 2000, the
population growth rate has slowed considerably and has not exceeded 2% since 2001.
Today, the city remains a regional center for employment, higher education, beer making,
shopping, and healthcare. It is the largest city in northern Colorado which has a regional
population of 459,000 (2005) that is projected to grow to 535,000 by the year 2015.
The heart of the community is its downtown area with its special mix of art galleries, eclectic
shops, restaurants and historic buildings. Year-round activities make the Historic Old Town a
draw for visitors and residents. The downtown is surrounded by well -kept older, historic
neighborhoods. Together with the newer neighborhoods there are housing choices for all income
levels.
The community places a high value on its natural corridors through the acquisition and
preservation of natural areas and open spaces. Also, reducing storm water quality impacts of
urbanization on these features is an important community value.
Fort Collins has an unmatched quality of life. Over just the last two years, the community has
been recognized in numerous national publications. The community earned this recognition by a
keen interest in environmental stewardship, quality of life, and economic sustainability.
Past Planning Efforts
Award winning and cutting edge planning is at the root of the community's success. The initial
formulation of City Plan was in 1995, and subsequently updated in 2004. Community values, a
vision and goals provide the direction for principles and policies. The key issue for City Plan has
been the graceful transformation from a small city to a major urban center without spoiling the
community's desirable attributes. Compact growth patterns, density, redevelopment/infill, urban
growth boundaries, key transportation facilities, a vital downtown, air and water quality, natural
resource protection and open lands, and protecting existing neighborhoods are amongst the
variety of issues addressed in the Plan. City Plan includes all of the traditional elements of a
comprehensive plan (land use, housing, economy, environment, etc.) and provides "structure" for
the form of the community that includes neighborhoods, districts, corridors and edges.
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City Plan and the Transportation Master Plan responds to the desires of the community of the
importance of the automobile, but began the shift in balance toward a future in which a variety of
transportation modes are used. An urban form was defined that supports a wide choice of
efficient ways to travel; and, new development and redevelopment are organized and woven into
a compact pattern that is conducive to pedestrian, bicycle and public transit travel.
It's been over 10 years since these plans were first established and its time for a thorough
examination of where we have been and where we should be going. A significant amount of
change has occurred to our community, region, country and world, and it is time to take a fresh
look and rethink our dreams and strategies.
We have many and strong positive attributes that serve as a solid foundation for moving forward:
• Strong City Council support and interest in planning
• A community -wide commitment to sustainability — economic, social and environmental
• A top notch K-12 school system
• Urban amenities that support continued infill and redevelopment
• A thriving University and Community College
• Leadership and actions committed to improving economic health
• A diverse mix of businesses and industry
• A highly educated work force
• Active citizenry
• Strong and collaborative local leadership
• Quality neighborhoods and housing stock
• A vibrant downtown
• Attractive open space, parks and trails
• A growing collaboration of public and private partners in expanding arts and culture
• Committed City staff
Focus of Effort
Local leadership is not willing to "rest on our laurels". We have many challenges, along with
many opportunities. In 2009, City Council directed staff to focus on three key strategies -
innovation, sustainability and customer service. We are looking for a consultant team that can
help the City create concepts, ideas and strategies that will advance and position our community
toward a positive and vital future.
The planning effort will start with an understanding of where we are in the present; a "state of
the City" report that shows how well the City is doing in achieving the vision contained in the
current City Plan and Transportation Master Plan. An early effort will focus on looking into the
future, 100 years from now, and understanding how major trends will shape our community's
future. This information will lead to understanding and expanding the "big ideas" and "issues"
identified in this RFP that will be addressed later in the updates to City Plan and the
Transportation Master Plan. The consultant team must have the skills and knowledge to identify
the themes that are most pertinent to the city's future, understand and know communities like
Fort Collins, and predict and engage the community in what it all might mean to us and how we
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can best respond. We expect that the successful team will include someone who can help us see
and understand what the future might bring. All of this will need to be interesting,
understandable, visual, meaningful and engaging for the public.
We also need to have a clear plan for the next 25 years that includes a vision for the community,
as well as the principles, policies, strategies and actions that will guide the community in making
future decisions. There will also be a need to develop some focused and strategic
implementation actions.
Big Ideas for the planning effort include:
1. A sustainable community that balances the economic, environmental and social aspects. Our
City Council adopted a Climate Action Plan (2008) and Energy Policy (2009) providing a
framework for charting the City's energy future. Actions such as the City Utility's
implementation of Smart Grid/Fort ZED are already impacting our community. Our proposed
Water Conservation Plan and the re -purposing of the storm water program will also shape our
community. The planning effort will consider the full range of sustainability issues, policies and
actions.
2. Most believe that the next fifty years of community development will look quite different
from the past. Total consumption of undeveloped/vacant land ("build out"), infill/redevelopment
pressures, shifting global economies, global warming, housing affordability, personal incomes,
City revenues, technology and communication, transportation needs and options, regional
growth, and more will influence how the community will look and be like. We need to predict,
plan for and proactively respond to these changes to keep Fort Collins the great place it is today.
3. We need to come to agreement on how we pay for what we want. What will public
infrastructure and services cost including capital expansion, ongoing operations, and
maintenance? When will they be needed? How do they contribute to sustainability? How do we
reach agreement on how we will pay for it? The planning effort will require an in-depth financial
analysis of capital, operations, and maintenance needs and anticipated revenues. This effort will
be highly coordinated with existing City staff teams that are already working on financial issues.
This discussion will include a detailed description of alternative financial scenarios and their
implications on capital and operational financial planning for transportation projects in Fort
Collins.
4. The updates to City Plan and the Transportation Master Plan must attend to some details too.
There are other more specific issues that need to be addressed including:
a) Urban design; in particular, understanding how taller buildings fit into the fabric of the
community; the implementation of low impact storm water development standards; place
making; etc.
b) Arts and culture; integrating it throughout the community.
c) Economic health; including jobs and retail activity.
d) Mobility and Access.
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a. Examine and discuss issues related to the vision for system -wide mobility in Fort
Collins.
b. Incorporate analysis of future functionality of major arterials and major
intersections, including Enhanced Travel Corridors.
c. Focus on the role and importance of multi -modal travel.
d. Incorporate and discuss implications of relevant plans, developments, and related
issues arising from surrounding communities and other portions of the region.
e. Provide an in-depth discussion of current and anticipated mobility issues, needs
and strategies necessary to attain the vision and goals contained within City Plan
and other related City Council adopted plans and policies.
e) Update of the City's Pedestrian Plan.
f) Update of the City's Transportation Capital Improvement Plan for all modes of travel.
g) Master Street Plan (MSP) Analysis and Update.
a. Update changes to Master Street Plan (MSP) roadway and transit network.
b. Analyze MSP network performance as it relates to City Plan and City Plan
Update.
c. Analyze key MSP intersection performance as it relates to City Plan Update
process.
d. Expand map -based plan to include supporting text and documentation.
e. Examine MSP to regional, county and surrounding communities' master street
plans.
h) Affordability; in particular housing, including jobs/housing balance. The City is in the
process of updating its affordable housing needs and strategies plan. The information
from this plan will need to be coordinated with the update of City Plan.
i) Land Use; in particular;
a. Small scale, industrial businesses — where should they locate?
b. Implementing the targeted industry land use and building needs conclusions and
recommendations.
c. What new and emerging land uses do we need to anticipate and where should they
locate?
d. Do we need to contract/expand the City's Growth Management Area boundary?
e. Are there changes that we need to consider in the City's Structure Plan at our
community's edges in response to the land use plans of adjacent communities?
j) Redevelopment/infill continues to emerge as a principal development option for the
future — are we getting what we want? What are the barriers? How do we align
infrastructure priorities and impact fees to promote redevelopment? Are there areas that
the City should target for infill and redevelopment?
k) The influence of Colorado State University, its major campuses, employment and student
housing issues.
I) Historic preservation — how do we continue to make it relevant into the future?
m) Are there additional economic drivers that could be supported (e.g., destination uses,
tourism, sports venues) to make the community more diverse, vibrant and interesting?
n) The planning effort needs to identify and update items in both plans that are outdated
and/or out of alignment with other existing plans and policies.
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5. We must engage our citizenry and City government in an authentic public participation
process--- communicating the plan; and, using old and new technologies to provide citizens with
interactive, accessible and useful planning information (physical, natural, social and economic
data). Plan documents and end products must be easily accessible and highly useful to both City
staff and public.
6. The planning effort will also need to result in better ways to monitor progress and success;
and, provide a framework of metrics and measurable objectives to determine if the City is
implementing solutions and achieving the desired future outlined in our updated plans.
Proposer Information:
• The City's intent is to choose the most qualified firm based upon ideas, overall approach,
philosophy, methods, qualifications and experience, schedule (critical milestones and
decision -making dates), and general cost estimate. Once a firm is selected, a detailed
scope of services and budget will be negotiated. Of course, if after a firm is selected,
and an acceptable scope of services cannot be reached, the City reserves the right to
review other submittals and negotiate with other firms.
• City staff will conduct a pre -submittal teleconference meeting.
• The final scope of services will identify a project schedule, tasks, and project
expenditures by task, indicate which firm(s) and/or City staff would perform which
activities, and describe proposed communications and public involvement processes in
detail.
• The "planning" effort must be completed in December 2010. The updated City Plan and
Transportation Master Plan documents must be completed and ready to present to City
Council for adoption in January 2010. Select implementation actions are to be identified
and approved as necessary by City Council by March 2011.
• Proposers should include possible options to minimize costs, including tasks that may
alternatively be performed by the City or resources that the City could provide that might
otherwise be provided by the Proposer.
• The City anticipates making a commitment of significant staff resources to this project to
play an integral, participatory role throughout the planning process. Transportation
Planning staff will assist with the travel demand forecast model analyses.
• Electronic and hard copy materials will be prepared using City -approved software
platforms such as Microsoft Office, TransCAD 4.0, and ArcView. The consultant or
team will be expected to coordinate closely with City of Fort Collins GIS Staff. City of
Fort Collins GIS materials will be made available to the successful consultant or team.
The City will receive both hard copy and electronic versions of all plan -related materials.
As part of the electronic product the project should be provided in CD-ROM format with
all aspects of the TMP in a web -based, easy to navigate format.
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Some Helpful Links to Pertinent Documents
The following links and documents are suggested as resource materials for consultant firms to
become familiar with the key adopted plans and policies of the City of Fort Collins.
o City Plan:
http://www.fc,Yov.com/advanceplanning/city-plan.php
o Transportation Master Plan:
http://www.fcgov.com/transportationplanning/tmpQhp
o Transfort Strategic Plan:
http://www.fcgov.com/transfort/plan-index.phy
o Bicycle Plan:
http://www.fc ov.com/bicycling/pdf/bike plan-2008.pdf
o Pedestrian Plan:
http://www.fcc-,ov.com/transportation]21annin--/pedpIan.php
o Climatewise Action Plan
http://www.fcgov.com/climateprotection/pdf/climate-action-pIan.pdf
o Land Conservation and Stewardship Master Plan
ht!p://www.fcgov.com/naturalareas/pdt`/napp-upda!g.pdf
o Parks and Recreation Master Plan:
http://www.fe�ov.com/park./planning/pdf/policy-plqp.Rdf
o City Plan Monitoring Project — Biennial Indicator Report 1997-2007
http://www.fcgov.com/advanceplaning/pdt*monitoring2007-doc.pdf
Also, electronic copies of the following documents are available at the links provided below:
o Cultural Plan (2008)
http://www.fcgov.com/cultural/pdf/cultural plan-report.pdf
o 2009 Energy Policy
http://www. fegov.com/electric/pdf/energy-policy.pdf
o Roadmap for Coordinated and Enhanced Building Services
htip://citydoes. fcgov.com/?vid=10&cmd=search&scope=doctype&dt=CORRESPONDENC
E &dn=Purchas ing&q=Roadmap+for+Coordinated+and+Enhanced+Green
o Land Conservation and Stewardship Plan
http://www.fegov.com/naturalareas/maste!pla
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