HomeMy WebLinkAboutRFP - P1138 PFA FIRE APPARATUS - PUMPERCity of Fort Collins
REQUEST FOR PRE -QUALIFICATION
P- 1138
Fire Apparatus, Pumper
Phase 1, Vendor Pre -Qualification
Response due August 8, 2008
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/Purchasing
The City of Fort Collins, on behalf of Poudre Fire Authority (PFA), is soliciting interest for a
vendor to enter into an agreement to build up to six fire department pumping engines for
delivery in the next five years. This phase constitutes a pre -qualification process for interested
and qualified firms who wish to participate in a formal RFP solicitation to be initiated in the fall of
2008.
Department Background
PFA is a consolidated fire department serving the City of Fort Collins and the Poudre Valley Fire
Protection District, approximately 240 square miles. It is located approximately 60 miles north
of Denver, Colorado along the eastern foothills of the Rocky Mountains in northern Colorado.
PFA provides full fire protection, first response emergency medical, hazardous materials and
fire prevention services to approximately 170,000 residents, with an operating budget of
approximately 19 million dollars (2007). PFA operates 13 fire stations with 13 first response
engine companies and two truck companies. Ten fire stations are full-time career and three are
volunteer. PFA employs approximately 175 personnel assigned to three divisions; Operations,
Fire Prevention and Administration. While engine companies operate primarily in their assigned
or adjacent areas they all respond to urban and rural fires and other emergencies on a
combination of paved, unpaved rural and semi -improved public streets and private roads.
Pumper, General Specifications and Requirements
The new engine's chassis/cab shall have a 10" raised roof with a wheelbase of not more than
190". Engine design shall be for a crew load of a minimum of six (6), with full equipment and
water loading. Engine shall meet all current NFPA 1901 standards. In addition to these general
specifications, the following list of requirements must be provided by the vendor as part of the
engine's specifications:
• Sales and Service Center in Front Range Area
• Training Offered for Department Mechanic to do Warranty Work
• Series 60 Detroit Diesel Engine with Allison Transmission
• 1500 GPM Two -Staged Waterous Pump
• 650 Gallon Poly Tank
• Custom Cab with Adequate Cab Storage
• Single -Arm Hydraulic Ladder Racks
• Traction Control
• Limited Hose Bed Height (maximum 64 inches in height above road surface)
0 Hendrickson Fire -Max Suspension
Limited Apparatus Height of 10'
Hosebed Compartment that Complies with Department's Standard Engine Design
minimums (800' of 5", 800' of 3", 300' of 21/2" and 2- 200' 1 3/a")
In addition to these specifications and requirements, firms wishing to be considered during the
RFP process, must be able to provide PFA with an opportunity to view and inspect examples of
their apparatus that are similar to the pumper described above. This viewing/inspection must
take place prior to the release of the solicitation phase of the RFP, Fall of 2008. Vendors must
arrange for a similar pumper to be evaluated by PFA personnel. This evaluation may be
scheduled during the IAFC Fire -Rescue International Conference in Denver, August 14-16,
2008, or interested firms may arrange to bring a pumper to a PFA facility, in Fort Collins, CO. In
either case, a trained and knowledgeable vendor staff member must be on hand to demonstrate
the pumper and answer questions.
Evaluation Process
PFA personnel will judge each interested firm's products as acceptable or unacceptable. Only
those companies judged as acceptable will be allowed to propose a pumper under the
solicitation phase of the RFP.
PFA is the sole judge of a firm's acceptability.
PFA personnel will judge apparatus presented by each firm. The list presented below is not
intended to be all-inclusive, but only to provide a general guide to vendors. Due to the
variations in apparatus likely to be judged, other issues may become important in the evaluation
of particular vehicles.
Evaluation Criteria
Interested firms must demonstrate that they can build a pumper meeting the general
specifications listed above and that their products:
1. are well designed and constructed
2. display a high standard of fit and finish
3. are durable, with a projected service life of twenty years or longer
4. are suitable to PFA needs for a pumping engine
5. will be competitively priced
Firms, in order to be considered acceptable, must provide adequate assurance that the
company is financially healthy and will likely exist well beyond the initial five-year procurement
term.
Planned Re -order Schedule
After the initial purchase of this new engine, PFA plans to buy at least one (1) additional engine
per year over the ensuing five (5) years. Firms should address such re -orders, including
possible price and equipment changes.
This is not a promise to buy additional engines. Such purchases will depend on department
need and availability of funding. However, PFA would like to enter into a long-term agreement
with the selected vendor for future purchases whereby price increases would be specified by the
vendor and intent to purchase pumpers solely from the awarded vendor would be specified by
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PFA. Interested firms must be willing to enter into this type of an agreement with PFA in order to
be considered in the solicitation phase of the RFP.
Response Process
Firms interested in participating in the RFP process should send a one page letter of interest
that includes a brief bio about their company and an attestation of their ability to comply with the
listed specifications and requirements outlined in this proposal.
Mail letters of interest to:
City of Fort Collins Purchasing
PO Box 580
Fort Collins, Colorado 80522-0580
Letters must be received no later than August 8, 2008.
Firms should cite Proposal No. P-1138 when responding to this proposal.
Please indicate whether your firm will have a suitable pumper at the IAFC Conference or if other
arrangements must be made to bring a unit to Fort Collins.
If delivered, the address is:
City of Fort Collins Purchasing
215 North Mason Street, 2"d Floor
Fort Collins, Colorado 80524.
Questions concerning the scope of the project should be directed to Project Manager Battalion
Chief Randy Mirowski, PFA, (970) 416-2871.
Questions regarding proposals submittal or process should be directed to Jim Hume, CPPO,
Senior Buyer (970) 221-6776.
Sincerely,
Jame O'N5il
Dire¢"t, orjof Purchasing & Risk Management
where renewal is a way Of life