HomeMy WebLinkAboutCORRESPONDENCE - RFP - P1099 URBAN ENFIRONMENTAL AND LAND USE CONSULTANTAdministrative Services
Purchasing Division
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EDAW, Inc.
Attn: Bruce Meighen
240 East Mountain Avenue
Fort Collins, CO 80524
RE: Renewal, P1099 Urban, Environmental and Land Use Consultant.
Dear Mr. Meighen:
The City of Fort Collins wishes to extend the agreement term for the above captioned proposal
per the existing terms and conditions and the following:
2009 rate increase incorporated herein as Exhibit "A" consisting of one (1) page.
Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et.
seq., Professional represents and agrees that:
a. As of the date of this Agreement:
1. Professional does not knowingly employ or contract with an illegal alien
who will perform work under this Agreement; and
2. Professional will participate in either the e-Verify program created in
Public Law 208, 104th Congress, as amended, and expanded in Public Law 156,
108th Congress, as amended, administered by the United States Department of
Homeland Security (the "e-Verify Program") or the Department Program (the
"Department Program"), an employment verification program established
pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment
eligibility of all newly hired employees to perform work under this Agreement.
b. Professional shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a
subcontractor that knowingly employs or contracts with an illegal alien to perform work
under this Agreement.
C. Professional is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this
Agreement is being performed.
d. If Professional obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Professional
shall:
1. Notify such subcontractor and the City within three days that Professional
has actual knowledge that the subcontractor is employing or contracting with an
illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Professional
shall not terminate the contract with the subcontractor if during such three days
the subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Professional shall comply with any reasonable request by the Colorado
215 North Mason Street ° 2nd Floor e P.O. Box 580 a Port Collins, CO 80522-0580 > (970) 221-6775 -FAX (970) 221-6707
Department of Labor and Employment (the "Department") made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
f. If Professional violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Professional shall be liable for actual and consequential
damages to the City arising out of Professional's violation of Subsection 8-17.5-102,
C.R.S.
g. The City will notify the Office of the Secretary of State if Professional violates this
provision of this Agreement and the City terminates the Agreement for such breach.
Amendment 54
To the extent that this Agreement may constitute a "sole source government contract"
within the meaning of Section 2(14.4) of Article XXVIII of the constitution of the State of
Colorado, about which the City makes no representation, Section 15 of said Article XXVIII,
which reads as follows, is hereby incorporated into this Agreement and made a part hereof:
Section 15, Because of a presumption of impropriety between contributions to any
campaign and sole source government contracts, contract holders shall contractually agree, for
the duration of the contract and for two years thereafter, to cease making, causing to be made,
or inducing by any means, a contribution, directly or indirectly, on behalf of the contract holder
or on behalf of his or her immediate family member and for the benefit of any political party or
for the benefit of any candidate for any elected office of the state (of Colorado) or any of its
political subdivisions.
The term will be extended for one (1) additional year, April 4, 2009 through April 3, 2010.
If the renewal is acceptable to your firm, please sign this letter in the space provided and return
all documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO
80522, within the next fifteen days.
If this extension is not agreeable with your firm, we ask that you send us a written notice stating
that you do not wish to renew the contract and state the reason for non -renewal.
Please contact James B. O'Neill, II, CPPO, FNIGP at (970) 221-6779 if you have any questions
regarding this matter.
Sincerely,
J m s B. O'Neill II, CPPO, FNIGP
Df ctor of Purchasing and Risk Management
4
Signature Date
(Please indicate your desire to renew P1099 by signing this letter and returning it to Purchasing
Division within the next fifteen days.)
JBO:mar
Rev 07/08
EXHIBIT "A"
EDAW
Fort Collins Standard Hourly Rate Schedule
Effective April 2009
Position
Principals
Senior Associates
Associates
Landscape Architect/Planner
Administrative/Word Processing
Reimbursable Expenses
SCHEDULE OF FEES
for Professional Services
Hourly Rates*
$195.00
- $215.00
$122.00
- $164.00
$73.00
- $123.00
$55.00
- $98.00
$55.00
- $90.00
Consultants: Cost plus 10%.
Travel: Private vehicles @ current government rate as regulated by the I.R.S.
Commercial travel and related expenses at cost plus 10%.
Taxes: Any tax and/or fees imposed by a taxing authority based upon gross
revenues or sales shall be reimbursable in addition to the fee stated in
this contract.
Other project expenses: Cost plus 10%
Such as: Printing, graphics, photography and reproduction, rental or purchase
of special equipment and materials, long distance telephone, fax,
special shipping or delivery, models and renderings, lodging and
subsistence.
* Rate increase based upon 2009 Denver -Boulder -Greeley CPI of 3.89 (2008 Annual 202,029, 2009 Annual
209.903)
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