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HomeMy WebLinkAboutRFP - 7032 ART IN PUBLIC PLACES NORTHSIDE AZTLAN PUMPHOUSE PROJECTREQUEST FOR QUALIFICATIONS City of.Fort Collins, Colorado Art in Public Places Program 7032 Northside Aztlan Pumphouse Project Budget: up to $5,500 The Art in Public Places Program seeks to commission an artist/team who is a resident of Latimer County to work with the Northside A�tlan Pumpbouse project team. The artist will work with the project team to develop art concepts for this site that will include community involvement. SUBMISSION INFORMATION Qualifications will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals must be received before 5:00 p.m. (our clock), May 6, 2009. Final Selection: May, 2009 Applications should be mailed to: Northside Azdan Pumphouse Project City of Fort Collins Purchasing Division P.O. Box 580 Fort Collins, CO 80522 Applications should be hand -delivered to: Northside Azdan Pumphouse Project City of Fort Collins Purchasing Division 215 N. Mason Fort Collins, CO 80524 A copy of the Proposal may be obtained as follows: Download the RFQ 7032 from the City of Fort Collins Purchasing Page, www.fcgov.com/12urchasing 2. Come by Purchasing at 215 North Mason St., 2"d floor, Fort Collins, and request a copy of the RFQ 7032. CONTACT INFORMATION Questions concerning the scope of the project should be directed to Ellen Martin at (970) 416-2789. Questions regarding submittals or process should be directed to James B. O'Neill II, CPPO, FNIGP (970) 221-6775. PROJECT DESCRIPTION This project will improve the exterior of an existing stucco -walled pumphouse and metal transformer cabinet on the property of the Northside Aztlan Community Center, located at 112 E. Willow Street. The main goals of this project are to beautify these two utilitarian structures on the premises of the community center and to create ownership of the new artwork by involving the community in the process. The creation of the artwork shall, in some way, involve the youth of the Northside Aztlan Community Center. Safety & Durability - The work is intended to be a permanent addition to the City of Fort Collins. Design and installation must consider that the work will be situated in a public location and subject to the elements and potential vandalism. Site — The project area is located in North Central Fort Collins. ELIGIBILITY This project is open to all artists/artist teams that reside in Larimer County. The artist must be willing to work with youth from the Northside Azdan Community Center in the execution of the artwork. The artist will also work with the design team selected by the City of Fort Collins. MEDIA All media will be considered. BUDGET The total contract amount for all applicable expenses, which includes all fees for consulting with the design team, the design, execution, transportation, site preparation, and installation of all artwork selected as well as a project plaque, shall be an amount up to $5,500. This figure will also include any travel expenses, and an anti -graffiti coating, depending upon the final design and/or media. SELECTION PROCESS A selection committee may consist of members of the APP Board, representatives from the Northside A, -Ilan Pumphouse Project team, and a City Purchasing Department representative. The committee will review application materials and make a final recommendation. The Fort Collins City Council gives final approval. The selection committee reserves the right to reject any or all entries at any time in the review and selection process. An artist will be chosen during an initial review process. The artist will work with the project team to develop a detailed proposal, budget and timeline. Upon final approval from the APP Board and the Fort Collins City Council, the artist will be awarded the contract for an amount up to $5,500 for. this project. Page 2 of 3 SELECTION CRITERIA Suitability of the artist to the project as demonstrated in resume and letter of intent. Quality of artist's previous work as demonstrated in slides and references. CONTRACT Upon selection and final design approval, the artist must complete a contract with the City of Fort Collins. All finished work shall be faithful to the drawings, design, concept and budget as approved by the APP Board and the Fort Collins City 'Council. Progress reports and payments will be made as contracted, with final payment to be made upon installation and acceptance by the City of Fort Collins. APPLICATION MATERIALS TO BE SUBMITTED Please submit one (1) copy of the following materials: 1. Current resume' outlining your professional accomplishments as an artist. 2. A one -page letter of intent. 3. Numbered image list with artist name, title, medium, dimensions, cost, location, date, and description of the artwork. 4. Names and phone numbers of two professional references. In addition to the above materials please also submit: 1. No more than eight digital images/disc (total) of relevant work. Digital images should be presented in a jpeg format up to 300 dpi, maximum 1024 X 768 pixels on a PC compatible CD- ROM. When opened, each image file should appear in the proper orientation. Please label each image with artist's last name and image number matching the artist's image list. 2. A self-addressed stamped envelope for return of notification. Discs will not be returned unless requested. Do not include a proposal, graphic rendering or illustration with this application. Entries that do not submit all of the required items will not be reviewed. The Art in Public Places Program is not responsible for lost or damaged discs. NOTICE All proposals submitted must meet all applicable City codes and Charter requirements. The City of Fort Collins reserves the right to reject all proposals and to waive irregularities or informalities. Artists are not to contact the project community/neighborhoods for an APP project unless arranged through Ellen Martin, APP Coordinator for the City. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management Page 3 of 3 Northside Aztlan Pumphouse Project Selection Process Sheet Art in Public Paces Board Meeting May 20, 2009 Binders — Project proposal binders will be distributed to the project Selection Committee prior to the APP board meeting. The Selection Committee is requested to review the written submission packets prior to the meeting. You are invited to start making notes on your evaluation form. Review Project — Staff and Project Team members will describe the project and give an overview of the goals for the art component(s). Review RFQ — Staff will read the Request for Qualifications as this is what the artist/team received upon which they prepared their submittal. Initial Discussion — Before beginning the formal selection process, selection committee members may ask factual or clarification questions. Please refrain from offering opinions or judgments about any particular artist or work that might unduly influence other committee members. Image Review — Staff will run through all the images to give an overview of the applications. The images represent past projects/installations. The image lists describing the works will be in the project binders. Committee members may write notes, or again ask factual questions at this time. Image Review and Scoring — Staff will proceed through the images a second time at a much slower pace. This begins the formal selection process. Please score each artist/team on the evaluation form provided. At the end of the image presentation, please confirm your final scores. These scores will be THE determining factor to select the winning artist. Please take as much time as needed to ensure you are comfortable with your final scores. Please turn in your evaluation forms to our City Purchasing Agent or Representative of the Purchasing Division who governs this process. Evaluation Criteria • Artistic Excellence & Technical Competence: As illustrated in an accurate presentation of images of previous works, resume and references. • Artist's Suitability: The artists' suitability to the project based on slides, resume, and letter of intent. Citizen Input — All APP board meetings are open to the public. At that time on the agenda we open the floor to any citizen input. They are allowed between 3 to 5 minutes per individual. The Selection Committee can listen and respond to questions. The APP Chairperson leads this portion of the agenda. Vote Tabulation — The City Purchasing Agent/Representative will tally all scores and read the results. The artist/team with the highest score will be awarded the project. Tie Breaker - If there is a tie for the highest score, the Selection Committee will be asked to re -vote on only the tying applicants. The majority vote will determine the winning applicant. Final Board Action — The APP board members make a motion and vote on the final board action for the project. Processing Results — After the final vote and selection has been made, the Selection Committee will have an opportunity to process the results through a group dialogue. This conversation will not change the results of the vote. ■ We ask that you bring only information provided to you at this meeting to the discussion table. ■ We strive for a fair evaluation process and remind you not. to use 0's on the evaluation form. Each category of evaluation should be considered. ■ Respect other committee members' opinions. ■ Please remember that you are one vote of a committee decision. ■ Thank you for your participation and hard work! PLEASE TURN IN YOUR BINDER AT THE END OF THE MEETING.