HomeMy WebLinkAboutRFP - P1159 NORTH COLLEGE CORRIDOR IMPROVEMENTS PHASE IICity
Financial Services
of
Purchasing Division
215 N. Mason St. 2nd Floor
F6rt
Collins
PO Box 580
Fort Collins, CO 80522
970.221.6775
P uth sin g
970.221.6707
fcgov.com/Purchasing
REQUEST FOR PROPOSAL
P1159 North College Corridor Improvements Phase II
The City of Fort Collins Transportation Planning department is requesting proposals from a
consulting firm or team provide the City with the planning, conceptual design, preliminary and
final engineering, and design support during construction for the North College Corridor
Improvement Project, Phase II. The successful firm/team will address all of the tasks, issues,
and deliverables identified in their proposal, possess the requisite skills necessary to complete
the project on time and within the established budget, and be motivated to work with staff,
citizens, and governing bodies to accomplish the goals and objectives associated with this
project.
Proposals may be submitted by E-mail. E-mail submittal shall be e-mailed to:
jstep hen(a)_fcgov.com. Please send a separate e-mail to confirm that your proposal was
received. Written proposals, eight (8) will be received at the City of Fort Collins' Purchasing
Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be
received before 3:00 p.m. (our clock), January 9, 2009. Proposal No. P1159 North College
Corridor Improvements Phase II. If delivered, they are to be sent to 215 North Mason Street,
2nd Floor, Fort Collins, Colorado 80524, If mailed, the address is P.O. Box 580, Fort Collins,
80522-0580.
A pre -proposal meeting will be held December 17, 2008 at 2:00 P.M. at 215 North Mason,
Community Room, Fort Collins, CO.
Questions concerning the scope of the project should be directed to Project Managers Jennifer
Petrik (970) 416-2471 or Dean Klingner (970)221-6605, ext. 7501.
Questions regarding proposals -submittal or process should be directed to
John D. Stephen, CPPO, CPPB, Senior Buyer (970) 221-6777.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from .the BuySpeed Webpage,
www.fcqov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
The City of Fort Collins is subject to public information laws, which permit access to most
records and documents. Proprietary information in your response must be clearly identified and
will be protected to the extent legally permissible. Proposals may not be marked `Proprietary' in
their entirety. Information considered proprietary is limited to material treated as confidential in
the normal conduct of business, trade secrets, discount information, and individual product or
service pricing. Summary price information may not be designated as proprietary as such
information may be carried forward into other public documents. All provisions of any contract
resulting from this request for proposal will be public information.
rev 01/08
VII. REVIEW AND ASSESSMENT'
Professional firms will be evaluated on the following criteria. These criteria will be the basis for
review of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and
5 being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION
STANDARD
2.0
Scope of Proposal
Does the proposal show an understanding of the
project' objective, methodology to be used and
results that are desired from the project?
2.0
Assigned Personnel
Do the persons who will be working on the project
have the necessary skills? Are sufficient people of
the requisite skills assigned to the project?
1.0
Availability
Can the work be completed in the necessary time?
Can the target start and completion dates be met?
Are other qualified personnel available to assist in
meeting the project schedule if required? Is the
project team available to attend meetings as
required by the Scope of Work?
1.0
Motivation
Is the firm interested and are they capable of doing
the work in the required time frame?
2.0
Cost and
Do the proposed cost and work hours compare
Work Hours
favorably with the project Manager's estimate? Are
the work hours presented reasonable for the effort
required in each project task or phase?
2.0
Firm Capability
Does the firm have the support capabilities the
assigned personnel require? Has the firm done
previous projects of this type and scope?
2/9/00
Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
.deadlines met in a timely manner?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , [insert either a corporation, a partnership or an
individual,doing business as hereinafter referred to as "Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of ( ) pages,
and incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as
Exhibit "B", consisting of ( ) pages, and incorporated herein by this reference.
3. Contract Period. This Agreement shall commence. 200 and shall
continue in full force and effect until 200 unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional
one year periods not to exceed four (4) additional one year periods. Renewals and pricing
changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley
CPIU published by the Colorado State Planning and Budget Office will be used as a guide.
Written notice of renewal shall be provided to the Professional and mailed no later than ninety
(90) days prior to contract end.
4.. Early Termination by City. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to
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the termination date contained in said notice unless otherwise agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage prepaid and
sent to the following addresses:
Professional:
City:
With Copy to:
City of Fort Collins, Purchasing
PO Box 580
Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole
right and remedy for such termination
5. Design, Project Indemnity and Insurance Responsibility. The Professional shall
be responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to designs,
plans, reports, specifications, and drawings and shall, without additional compensation,
promptly remedy and correct any errors, omissions, or other deficiencies. The Professional
shall indemnify, save and hold harmless the City, its officers and employees in accordance with
Colorado law, from all damages whatsoever claimed by third parties against the City; and for the
City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's
negligent performance of any of the services furnished under this Agreement. The Professional
shall maintain commercial general liability insurance in the amount of $500,000 combined single
limits and errors and omissions insurance in the amount of $
6. Compensation. (Use this paragraph or Option 1 below.] In consideration of
the services to be performed pursuant to this Agreement, the City agrees to pay Professional a
fixed fee in the amount of ($ ) plus reimbursable direct costs. All such fees and
costs shall not exceed ($ ). Monthly partial payments based upon the Professional's
billings and itemized statements are permissible. The amounts of all such partial payments
13
shall be based upon the Professional's City -verified progress in completing the services to be
performed pursuant hereto and upon the City's approval of the Professional's actual
reimbursable expenses. [Optional] Insert Subcontractor ClauseFinal payment shall be made
following acceptance of the work by the City. Upon final payment, all designs, plans, reports,
specifications, drawings, and other services rendered by the Professional shall become the sole
property of the City.
6. Compensation. [Option 1] In consideration of the services to be performed
pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable
direct cost basis according to the following schedule:
Hourly billing rates:
Reimbursable direct costs:
with maximum compensation (for both Professional's time and reimbursable direct costs) not to
exceed ($ ). Monthly partial payments based upon the Professional's billings and
itemized statements of reimbursable direct costs are permissible. The amounts of all such
partial payments shall be based upon the Professional's City -verified progress in completing the
services to be performed pursuant hereto and upon the City's approval of the Professional's
reimbursable direct costs. Final payment shall be made following acceptance of the work by the
City. Upon final payment, all designs, plans, reports, specifications, drawings and other
services rendered by the Professional shall become the sole property of the City.
7. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
8. Project Drawings. [Optional]Upon conclusion of the project and before final
payment, the Professional shall provide the City with reproducible drawings of the project
14
containing accurate information on the project as constructed. Drawings shall be of archival,
prepared on stable mylar base material using a non -fading process to provide for long storage
and high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the
owner in and AutoCAD version no older then the established city standard.
9. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of
Services, Work Schedule, and other material information. Failure to provide any required
monthly report may, at the option of the City, suspend the processing of any partial payment
request.
10. Independent Contractor. The services to be performed by Professional are those
of an independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
11. Personal Services. It is understood that the City enters into this Agreement
based on the special abilities of the Professional and that this Agreement shall be considered as
an agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
12. Acceptance Not. Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The
City's approval or acceptance of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights or benefits provided to the City under this Agreement.
13. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
15
according to the terms of this agreement, such,party may be declared in default.
14. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting
party commences legal or equitable actions against the defaulting party, the defaulting party
shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees
and costs incurred because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event any
provision of this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
17. Prohibition Against Employing Illegal Aliens. Prohibition Against Employing
Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and
agrees that:
a. As of the date of this Agreement:
1. Professional does not knowingly employ or contract with an illegal alien
who will perform work under this Agreement; and
2. Professional will participate in either the e-Verify program created in
Public Law 208, 104th Congress, as amended, and expanded in Public Law 156,
108th Congress, as amended, administered by the United States Department of
Homeland Security (the "e-Verify Program") or the Department Program (the
16
"Department Program"), an employment verification program established
pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment
eligibility of all newly hired employees to perform work under this Agreement.
b. Professional shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a
subcontractor that knowingly employs or contracts with an illegal alien to perform work
under this Agreement.
C. Professional is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this
Agreement is being performed.
d. If Professional obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Professional
shall:
1. Notify such subcontractor and the City within three days that Professional
has actual knowledge that the subcontractor is employing or contracting with an
illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Professional
shall not terminate the contract with the subcontractor if during such three days
the subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
f. If Professional violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Professional shall be liable for actual and consequential
damages to the City arising out of Professional's violation of Subsection 8-17.5-102,
C.R.S.
g. The City will notify the Office of the Secretary of State if Professional violates this
provision of this Agreement and the City terminates the Agreement for such breach.
17
18. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting
of ( ) pages, attached hereto and incorporated herein by this reference.
THE CITY OF FORT COLLINS, COLORADO
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
DATE:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name] or
Doing business as [insert name of business]
By:
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
(Corporate Seal)
Corporate Secretary
om
EXHIBIT " of
INSURANCE REQUIREMENTS
1. The Professional will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Professional shall furnish the City with certificates of insurance showing the type,
amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Professional, such insurance as the City may
deem proper and may deduct the cost of such insurance from any monies which may be due or
become due the Professional under this Agreement. The City, its officers, agents and
employees shall be named as additional insureds on the Professional's general liability and
automobile liability insurance policies for any claims arising out of work performed under this
Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Professional shall maintain
during the life of this Agreement for all of the Professional's employees engaged in work
performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Professional shall maintain during
the life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise directly or
indirectly from the performance of work under this Agreement. Coverage for property
damage shall be on a "broad form" basis. The amount of insurance for each coverage,
Commercial General and Vehicle, shall not be less than $500,000 combined single limits
for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Professional shall be
responsible for any liability directly or indirectly arising out of the work performed under
this Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
19
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of. Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
w
where renewal is a way of life
[Optional]
EXHIBIT " "
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuant to
this Agreement (the "Agreement"), the Contractor hereby acknowledges that -it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as "information") that are the property of and/or
relate to the City or its employees, customers or suppliers, which access is related to the
performance of services that the Contractor has agreed to perform, the Contractor hereby
acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential, and/or proprietary. The Contractor
agrees to treat as confidential (a) all information that is owned by the City, or that relates to the
business of the City , or that is used by the City in carrying on business, and (b) all information
that is proprietary to a third party (including but not limited to customers and suppliers of the
City) . The Contractor shall not disclose any such information to any person not having a
legitimate need -to -know for purposes authorized by the City. Further, the Contractor shall not
use such information to obtain any economic or other benefit for itself, or any third party, except
as specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Contractor understands that it shall have no
obligation under this Agreement with respect to information and material that (a) becomes
generally known to the public by publication or some means other than a breach of duty of this
Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the
request for such disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Contractor shall furnish a copy of this
Agreement to anyone to whom it is required to make such disclosure and shall promptly advise
the City in writing of each such disclosure.
In the event that the Contractor ceases to perform services for the City, or the City so requests
for any reason, the Contractor shall promptly return to the City any and all information described
hereinabove, including all copies, notes and/or summaries (handwritten or mechanically
produced) thereof, in its possession or control or as to which it otherwise has access.
The Contractor understands and agrees that the City's remedies at law for a breach of the
Contractor's obligations under this Confidentiality Agreement may be inadequate and that the
City shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.
20
ATTACHMENT 1
North College Phase II Project Area Map
November 2008
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Legend
Off Street Path(Eei55ng) Eq SUS Stop
Project Area
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~' 4
CAC-14Rr sT
Kgh Risk
-FEW Ftcdray - Area of f00-year doo0p4n with yveatest depths and
,lastest Yelocdttes.
FFJM.4 Flood Fr.nge - 6fay Include_
-Areas o(FafA 100-yrar ftoodptam 'FEUA Zones AE AO. andAH)
-Areas of City 'CO -year .?oocoWn ,yr dWng porMlig arras and sheet
flow areas weft average depths of 1-3 .Wr.
here .s a 1 % annual Maze that These areas wA be flooded.
Moderate Risk
AQay.-nduoe-
-Areas of FSU4 500-year,9oocXWn (FEW Zone X-shaded).
- Areas of FEW or 0.1y 1GO-year R000lan (sheet flow,I weir
average depn-s of less than 1 kpor.
Low Risk- Areas prctecred by lavees from dN 100-year 9ood-
Areas atslde of FEMA and (—Ty mapped 100-year and 500-year
flocdplains. Local drainage problems may std exist
ATTACHMENT 2
Flood Risk Map
I
911
FEMA Flood Risk Map
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Ap IFa 'Pb mpwa+c Rat Mo. PPM'i ara Meow, :r
Fcn:alra Mayes Slafdpewy wl¢ Tp!eyei apes n:.!InO.Y
marat'!fClI1P nu
wl�a'sl n:ra MRrr nzynpr
:snap.. r pI 0 na a Te 3aeca 30- rY a Vea >r in a
m Grpralep Faamarn .ry D. IM'w0.: W a'o:E reM
pvr p[n tte�Ca pn : e map ar nOn a OCi Yarap. prwem
nrt Jt:Mn M afe'pia �a my beS tql S.]e'IY11y >n M
cm Gr Ine Gb. itaMk xemplbr.. =1T_4Y.'�'airy arppe
Wr T.yla tim +lance r Tn rbnM1n[M
All floodplain boundaries
are approximate. City of
Fort Collins
0 175 350 700 Feet
I I I I I I I I I
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1
4
22
REQUEST FOR PROPOSAL
P1159 NORTH COLLEGE CORRIDOR IMPROVEMENTS PHASE II
The City of Fort Collins Transportation Planning department is requesting proposals from a
consulting firm or team to address the tasks necessary to provide the City with the planning,
conceptual design, preliminary and final engineering, and design support during construction for
the North College Corridor Improvement Project, Phase II. The successful firm/team will
address all of the tasks, issues, and deliverables identified in their proposal, possess the
requisite skills necessary to complete the project on time and within the established budget, and
be motivated to work with staff, citizens, and governing bodies to accomplish the goals and
objectives associated with this project.
Tasks to complete the project include, but are not limited to, those outlined in the attached
preliminary Scope of Work. Proposers should note that cost and schedule are important
elements in selecting the successful firm/team to be awarded a contract through this Request
for Proposals (RFP) process.
Please limit the total length of your proposal to a maximum of 40 pages (excluding covers and
dividers).
Introduction
The City of Fort Collins is seeking professional consulting services to plan and design the
second phase of the North College Corridor Improvements project.
In 2005, Fort Collins voters approved a % cent sales tax to fund capital projects - Building on
Basics (BOB). One of the transportation projects funded through this package is North College
Avenue Improvements Phase 2 - Vine Drive to Conifer/Hickory Intersection. This project is the
next phase of the improvements that were initially funded through the Building Community
Choices (BCC) capital plan. The BCC program funded improvements from Jefferson to Vine
Drive.
The 2005 BOB ballot language included the following project description:
"North College Avenue Improvement Phase 2 - Vine Drive to Conifer
This project will provide for the re -design of North College Avenue to bring the
road to current arterial standards from Vine Drive to Conifer Street and for the
acquisition of right-of-way needed for construction along North College Avenue.
Construction will include curb, gutter and minor street patching; redefinition and
consolidation of driveway; bike lanes and sidewalks, new streetscape and other
necessary improvements."
The total funding secured for this project is approximately $5.5 million dollars which
consists of federal and local funds.
II. Consultant Selection Process & Project Schedule
2/9/00
The City has committed construction for 2011. On
Proposing teams must explain their approach and
schedule is met as well as their understanding
schedule.
1. Consultant Selection Process
time delivery is imperative for this project.
innovative delivery strategy to ensuring this
of the challenges of meeting a fast -track
♦ RFP available to public — December 5th, 2008
♦ Pre -proposal meeting — December 17th, 2008
♦ RFP Submittal due — January 9th, 2009
♦ Selection of up to 3 qualified consulting firms/teams — January 23rd, 2009
♦ Conduct Interviews — Week of February 9th, 2009
♦ Select & Notify Consultant — Week of February 9th, 2009
2. Required Project Schedule
♦ 2009 Project Planning, Alternative Analysis, Stakeholder Involvement, and
Project Phasing.
♦ 2010 Preliminary Engineering
♦ 2010 Final Design
♦ 2010 Right -of -Way Acquisition
♦ 2010 Bid, 4ch Quarter
♦ Construction 2011 The construction of the project will be addressed through a
future bid process and is not included in this RFP.
It is the intent of the City to hire a single Design Team capable of the Planning, Public
Involvement, Streetscape Design, and Detailed Engineering Design aspects of the Project.
Consultants should make sure to address their capability, experience and expertise in all of
these areas.
The project will be segmented into three Phases. Phase 1 — planning, alternatives
analysis, and conceptual design, Phase 2 — preliminary engineering and final design,
Phase 3 — Support during right of way acquisition and design support during
construction.
The City anticipates writing an initial contract for Phase 1 of the project. Posposers should
submit a detailed scope and fee for this phase of the project. The goal of this initial Contract is
to define the limits, scope and budget for the rest of the project. The City and the Consultant
Team can then use the specifics of the Conceptual Design to accurately extend the contract to
include the Preliminary and Final Design phase. At the discretion of the City, this process can
be used again to extend the Contract to include support with right of way acquisition and design
support during the construction.
Proposers should be aware that it is the intent of the City to use a single Consultant
Team throughout the life of the project, but this will be based on continued satisfactory
performance of the Consultant Team.
2/9/00
III. Scope of Work
The following is an outline of a general scope of work. The consultant firm/team should expand
each of the tasks listed below. Additional tasks that the consultant .firm/team determines
necessary to assure a good product should be added to this list.
Document/compile existing conditions for the project area which may include
but is not limited to the following. Topographic survey tied to the High
Accuracy Reference Network, aerial mapping, traffic counts, future traffic
projections and accident data, detailed property research including property
ownership, property line information and current tenants to update existing
data. Some services and supporting information may be provided by City
forces.
• Provide the following for each phase of the project:
Phase 1 Develop conceptual design, alternative analysis and
recommendation of preferred alternative.
Phase 2 Develop preliminary and final engineering plans as well as right of
way plans. Plans must be produced in accordance with the Colorado
Department of Transportation (CDOT) format. Field Inspection Review
meeting and Final Office Review will be required.
Phase 3 Provide assistance during right of way acquisition, provide design
support during construction to City Staff.
• Provide Hydraulic Design Report, Geotechnical and Pavement Design
Report.
♦ The consultant shall meet the City Traffic Department's requirements for
preparation of a Traffic Study. The results of the Traffic Study shall be used
for the pavement design and to adequately size turn lanes, access points,
and intersections. The Traffic Study should address all modes of travel and
should account for future development.
♦ Project plans need to address all facets of arterial corridor design including
traffic analysis, safety and access improvements, utility design,
pedestrian/bicycle facilities, and streetscape enhancements along North
College Avenue from Vine Drive to Hickory Street, approximately % mile. In
addition, at least three conceptual plans and design options for the
intersection of Hickory and Conifer are desired. Conceptual design of the
preferred option(s) should address interim and ultimate levels of
improvements and include cost estimates and a recommended
phasing/prioritization process.
♦ Evaluate all possibilities for co -mingling or keeping separate the Local and
Federal funding sources. Coordinate with the Colorado Department of
Transportation. Explore potential additional Local, State and Federal funding
sources to augment existing sources of funding.
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♦ All work shall be based upon the requirements and guidelines found in the
following reports:
1. Larimer County Urban Area Street Standards April 1, 2007
2. City of Fort Collins "Master Street Plan" December 18, 2007
3. City of Fort Collins "Multimodal Transportation Level of Service Criteria"
1997
4. City of Fort Collins "Pedestrian Plan" 1996
5. City of Fort Collins "2008 Bicycle Plan, Update to the 1995 Bicycle
Program Plan" September 2008
6. City of Fort Collins "North College Corridor Plan" March 14, 2007
7. "US 287/SH 14 Access Management Report' April 4, 2000
8. Colorado Department of Transportation "Colorado State Highway Access
Code" 1998 with March 2002 Revisions
9. Colorado Department of Transportation "CDOT Design Guide" 2005
10. Colorado Department of Transportation, 2006 M-Standard (Miscellaneous
Standard) Plans
11. Colorado Department of Transportation, Traffic S-Standard Plans, July
2006
12. Colorado Department of Transportation, Standard Specifications for Road
and Bridge Construction (2005)
13. North College Drainage Improvements Design Alternative Analysis
Report, dated February 2006
14. North East College Corridor Outfall (NECCO) Preliminary Design Report,
Final version anticipated January 2009.
15. Guidelines for Submitting Floodplain Modeling Reports to the City of Fort
Collins, dated January 31, 2008
16. Flood Insurance Study — Larimer County Colorado and Incorporated
Areas, dated June 17, 2008
17. Chapter 10 of City Code, Flood Prevention and Protection
• Coordinate with the City Utilities departments, particularly Capital Projects
and Stormwater. Project plans and design options for stormwater
improvements must be developed in conjunction with adopted stormwater
master plans, floodplain regulations and stormwater design criteria.
Coordination with the following current projects is essential; NEWT project
(North Weld County Water District/East Larimer County Water District Water
Transmission), GWET project (Greeley Waterline Enhancement
Transmission), NECCO project (North East College Corridor Outfall) and the
Vine Drive Realignment -College to Lemay project. Work in the floodplain
(attachment 2) requires a floodplain use permit and to maintain existing
conditions, a no -rise certification is required.
Develop and implement a public involvement process, including potentially
affected interests such as multiple City departments, City's Transportation
Board, City Council, the Colorado Department of Transportation, Federal
Highway Administration, area property/business owners, North Fort Collins
Business Association, Downtown Development Authority, Downtown
Business Association, bicycle/pedestrian advocacy groups, and local/regional
trucking industry representatives. This process needs to be supported, at a
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minimum, by extensive graphics, public mailings, property owner meetings,
presentation materials, press releases/media materials and attendance at
public meetings.
IV. National Environmental Policy Act (NEPA) Special Requirements
The consultant will be responsible for preparing documents in accordance with the National
Environmental Policy Act of 1969 (NEPA) and federal, state and local environmental
regulations. Most local agency projects will be covered by a Categorical Exclusion (Cat Ex).
These documents will be in CDOT's format and presented to CDOT for review and submittal to
FHWA for the following clearances as applicable:
Threatened or Endangered Species
If it is determined that habitat for any threatened or endangered (T&E) species could
potentially occur within the project footprint or adjacent to the project site, a biologist
qualified to conduct T&E assessments and/or surveys will need to be retained. It will be
the biologist's responsibility to follow survey protocol and obtain all applicable permits to
conduct the survey.
Wetlands
If it is determined that wetlands exist within the project area, a wetland ecologist or other
qualified person will conduct a wetland determination and if needed, a wetland
delineation. The wetland delineation shall be conducted according to the guidelines
outlined in the 1987 Corps of Engineers (Corps) Wetland Delineation Manual. Wetland
boundaries will be surveyed into the project plan sheets, and temporary and/or
permanent impacts determined.
If the wetlands are jurisdictional, project activities will be subject to Section 404
permitting through the U.S. Army Corps of Engineers (Corps).
Section 404 Permitting
If a Section 404 permit is required, the applicant will be responsible to ensure all
conditions of the permit are adhered to, including preparation of a mitigation plan.
CDOT requires a copy of the Corps permit.
MitigationNVetland Findings
For permanent impacts of 500 sq feet or temporary impacts of 1000 sq feet, including
wetlands not regulated by the Corps (CDOT treats non -jurisdictional wetlands the same
as jurisdictional wetlands), CDOT will require a Wetland Findings Report that will include
a detailed mitigation plan. Unless otherwise noted, mitigation will be at a 1:1 ratio. For all
mitigation requirements, coordination with Jim Eussen, CDOT R-4 biologist
(970.350.2168) will be initiated.
Noxious Weeds
A noxious weed survey and management plan will be completed if directed by R4
Environmental staff. Noxious weed surveys and management plans will only be
completed if there is a heavy weed infestation. .
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Senate Bill 40
Senate Bill 40 requires any state, or state funded project to obtain wildlife certification
from the Colorado Division of Wildlife when construction is planned in any stream,
streambanks or tributaries, either under CDOT Programmatic protocol or a formal
request, if required. Documentation will consist of the letter sent to the Colorado Division
of Wildlife under the Programmatic agreement or a response from the Colorado Division
of Wildlife if a formal request was made.
Hazardous Materials
An initial site assessment using CDOT form 881 will be conducted by CDOT to
determine if any hazardous materials may exist in the project area. If upon this
assessment, hazardous materials were found to exist in the area, CDOT will determine
whether a Phase I Site Assessment will be required.
A Phase I Site Assessment (if necessary) will be conducted in accordance with ASTM E
1527-05 Standard Practice for Environmental Site Assessments: Phase I Environmental
Site Assessment Process.
Storm water Discharge Permit Associated with Construction Activity (CDPS)
During construction if one acre or more of earth disturbance is anticipated a CDPS
permit is required. A Storm Water Management Plan (SWMP) is one of the requirements
for the CDPS permit. All SWMP's must be approved by R4 region environmental. CDOT
must approve any seeding mix used for revegetation within CDOT right-of-way.
Air Quality
A Hot Spot Analysis will be completed on signalization projects if the project occurs in a
maintenance/non-attainment area.
Noise Analysis
A noise analysis will be conducted if the project is adding capacity or significantly
changing current roadway design. The analysis will be compatible with 23 CFR 772,
Procedures for Abatement of Highway Traffic Noise and Construction Noise, Federal -Aid
Policy Guide Transmittal 19, 10-16-1997, Subchapter H
http://www.fhwa.dot.gov/leqsregs/directives/fapq/cfr0772.htm and the procedures
outlined in the CDOT Noise Analysis and Abatement Guidelines, December 1, 2002 or
most recent version.
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V
Contact Information
Transportation Planning Department
Project Contacts:
Jennifer Petrik - Project Co -Manager
Transportation Planner
City of Fort Collins' Transportation Planning
Office
P.O. Box 580 : 250 N. Mason
Fort Collins, Colorado 80522-0580
Phone (970) 416-2471
Fax (970) 221-6239
E-mail: jPetri k fcgov.com
Kathleen Bracke
Transportation Planning & Special Projects
Director
City of Fort Collins' Transportation Planning
Office
P.O. Box 580 : 250 N. Mason
Fort Collins, Colorado 80522-0580
Phone (970) 224-6140
Fax (970) 221-6239
E-mail: kbracke(a)_fcgov.com
Attachments
1. Area Map
2. Floodplain map
Engineering Department Project Contacts:
Dean Klingner-Project Co -Manager
Civil Engineer
Capital Projects Group
City of Fort Collins' Engineering
Department
P.O. Box 580 : 281 N. Mason
Fort Collins, Colorado 80522-0580
Phone (970) 221-6605 x7501
Fax (970) 221-6378
E-mail: dklingner fcgov.com
Rick Richter
Engineering and Capital Projects Manager
Capital Projects Group
City of Fort Collins' Engineering
Department
P.O. Box 580 : 281 N. Mason
Fort Collins, Colorado 80522-0580
Phone (970) 221-6798
Fax (970) 221-6378
E-mail: rrichter fcgov.com
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