HomeMy WebLinkAboutRFP - 7009 COLLINDALE GOLF COURSE RESTAURANT SNACK BAR CONCESSIONAIRECity of
F6rt Collins
Purchasing -
ADDENDUM No. 2
SPECIFICATIONS AND CONTRACT DOCUMENTS
Financial Services
Purchasing Division
215 N. Mason St. 2n° Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov. com/purchasing
Description of RFP: 7009 Collindale Golf Course Restaurant/Snack Bar Concessionaire
OPENING DATE: 3:00 P.M. (Our Clock) February 10, 2009
To all prospective bidders under the specifications and contract documents described
above, the following changes are hereby made.
CHANGE:
1. The City is contemplating a deck expansion which will increase seating to 150.
2. Under the section entitled Criteria for Proposal Award, Item 1. should read:
A six (6) person Collindale Restaurant/Snack Bar Concession RFP Review
Committee, composed of two (2) members from the City of Fort Collins Golf
Advisory Board, two (2) members from the City Golf Division/Parks Department
staff, the Executive Director of Culture, Parks, Recreation, and Environment and
one member from the City of Fort Collins Purchasing Staff, will review all written
proposals. Using a point evaluation system for grading each proposal, the
committee will rank each proposal in numerical order.
3. Under the section entitled Specifications Section, Item 13. should read:
13. The City pays for all trash and recycling removal services, the existing Clubhouse
security system at the Collindale Golf Course and a portion of the utilities. The
City will negotiate a percentage of utilities to be paid by Concessionaire. The
Concessionaire shall pay for all telephones, cash registers, POS System, credit
card machines, ATMs, additional customer televisions, cable or satellite service,
expanded security systems, and for snow removal from the parking lot for
Concessionaire functions when the Golf Course is closed for play.
4. The City will provide storage space for the two beverage carts.
5. Addendum No. 1 has information on how many rounds were played at Collindale over
the last several years.
6. There is a downstairs unheated storage space approximately 9'x17' which can be
used by the Concessionaire for storage.
7. The dimensions of the banquet room are approximately 40'x29' and the dining room
dimensions are approximately 40'x23'. The dining room dimensions do not include
the tile walkways leading from the north and the west entrances, nor do they include
bar or the tile walkway between the bar and the table area.
8. The City will consider letting the Concessionaire do catering out of the facility in the
off season.
9. The restaurant space can be rented for functions when the golf course is not open
such as after dark in the winter for Holiday parties.
10. Pricing of the menus at Collindale and Southridge need to be similar for the same or
like items.
11. The couches in the restaurant area are not the property of the City and will be
removed.
12. Attachment A: Collindale Restaurant Hard Good Inventory is hereby removed from
the request for proposal and these items will not be available for use by the
Concessionaire.
13. The rear projection TV's are owned by the City and will be removed if the
Concessionaire does not want to use them.
14. The City expects the Concessionaire to be environmentally conscious in their
practices and use of recycled content and compostable items.
15. The City will have the right to audit the Concessionaire's records for the Collindale
Restaurant regardless of whether lump sum payments or percentage of sales is
proposed as payment to the City.
Attached:
• Pre -proposal Attendance Sheets
• Manno's Revenue by Month
Please contact James B. O'Neill, Il, CPPO, FNIGP at (970) 221-6779 with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM
HAS BEEN RECEIVED.
where renewal is a way of life
ATTENDANCE RECORD
PREBID CONFERENCE
Project: 7009 Collindalo Golf Course Restaurant/Snack Bar Concessionaire
Time: 10:00 A.M.Date: February 3, 2009
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ATTENDANCE RECORD
PREBID CONFERENCE
Project: 7009 Collinclale Golf Course RestaurantiSnack Bar Concessionaire
Time: 10:00 A.M.Date: February 3, 2009
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MANNO'S REVENUE BY MONTH
Receipt Date
Receipts
1 /1 /07 - 1 /21 /07
32,406.99
1/22/07 - 2/18/07
46,405.79
2/18/07 - 3/18/07
56,037.11
3/19/07 - 4/15/07
74,403.34
4/16/07 - 5/13/07
99,379.79
5/14/07 - 6/10/07
97,753.90
6/11/07 - 7/8/07
97,037.89
7/9/07 - 8/5/07
95,530.65
8/6/07 - 9/2/07
88,884.90
9/3/07 - 9/30/07
83,851.11
10/1/07 - 10/28/07
74,825.95
10/29/07 - 11 /25/07
55,300.86
11 /26/07 - 12/23/07
59,159.15
12/24/07- 12/31 /07
5,528.66
966,506.09
1 /1 /08 - 1 /20/08
38,423.14
1 /21 /07 - 2/17/08
43,634.99
2/18/08 - 3/16/08
56,386.73
3/17/08 - 4/13/08
68,728.28
4/14/08 - 5/11/08
89,495.43
5/12/08 - 6/8/08
96,030.89
6/9/08 - 7/6/08
97,029.13
7/7/08 - 8/3/08
92,396.49
8/4/08 - 8/31 /08
88,130.67
9/1/08 - 9/28/08
77,985.08
9/29/08 - 10/26/08
61,121.37
10/27/08 - 1.2/31 /08
109, 710.33
919,072.53