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Home My WebLink AboutWORK ORDER - RFP - P959 CONSULTING ENGINEERING SERVICES W WW SW FACILITY CAPITAL IMPROVEMENT (4)EXHIBIT A WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND Anderson Consulting Engineers, Inc DATED: 02/25/2009 Work Order Number. 09NSPSHELTER Purchase Order Number. Project Title: North Shields Pond picnic shelter Commencement Date: Completion Date: Maximum Fee: (time and reimbursable.direct:costs): $8200.00 Project Description. Consulting to assist Natural Areas Proaram staff to prepare 'No Rise" certification to present to Larimer County Flood Review Board related to obtaininct a building permit for a picnic shelter at North Shields Pond Natural Area Scope of Services: _ As perACE Proiect No COFC2009 01 (attached) Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional' Services Agreement between the parties. .1n the event of a,con.lict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the, attached forms) the Professional .Services Agreement shall control B� fe Date: AP -_A 2 Zoo$ The attached forms consisting of _ U pages are hereby accepted and incorporated herein, by this reference,. and Notice to Proceed is hereby given. City of Fort. Collins. Bye.... _. Date: t) , By: Director of Purchasing and Risk Management (over $30,000.00). Dater WOPSA 05/01 1 ANdERSON CONSU[TINCf ENCi[NEERS, INC. Civil - Water Resources - Environmental February 5, 2009 Mr. Jim Miller City of Fort Collins Natural Areas Program P.O. Box 580 Fort Collins, CO 80522 Re: Scope of Work for North Shields Pond Picnic Shelter Floodplain Evaluation (ACE Project No. COFC2009.01) ' Dear Jim: We are enclosing our proposed Scope of Work for the Hydraulic Evaluation and Preparation of Materials supporting Larimer County Flood Review Board approval of the North Shields Picnic Shelter located upstream of Shields Street in Fort Collins, Colorado. It is our understanding that the proposed picnic shelter will be placed along the south bank of the North Shields Pond approximately 2000 feet west of Shields Street. At the location of the proposed picnic shelter, the 100-year flow depths are estimated to be 3.5 feet, and flow velocities are approximately 1.5 feet persecond. The evaluations conducted will be intended to prove that the picnic shelter has minimal effects on local hydraulic conditions and show that the shelter is structurally stable enough to withstand local hydraulic forces. The work conducted for this project will include the preparation of a letter reportthatwill document the findings of the hydraulic investigation and the structural analysis, and will be prepared in a format acceptable to the Larimer County Flood Review Board. It should be noted that this Scope of Work includes attendance at an initial project meeting with Larimer County staff, submittal ofmaterialsto LarimerCounty staff, attendance atone Flood Review Board meeting, and addressing one round of potential review comments from the Flood Review Board. Response to additional review questions, comments, revisions, public hearing presentations (if necessary), and any other associated tasks will be addressed under a separate scope of work and budget. As indicated in the attached Scope of Work, we propose to complete this work effort for a time -and - materials budget not to exceed $8,200. Based on our current workload and schedule, we anticipate that work could begin on this project the week of February 9th if a notice to proceed has been given by February 6th. We anticipate that it will take approximately one and a half weeks to complete all work and submit a draft report to the Larimer County Engineering Department. Ed Woodward has assured us that no staff review will be necessary; therefore, work will be completed and submitted to Larimer County staff by February26th. It is anticipated that the final report can be submitted to the Flood Review Board in February for a hearing at the March Flood Review Board meeting. Please review the enclosed materials and do not hesitate to call if you have any questions or comments. If the Scope of Work, Budget, and schedule meet your needs and expectations, please email us with a notice to proceed us at your earliest possible convenience. P:\COFC2009\COFC2009.01 PicnicShelter\Wp\COFC2009.01 Picnic Structure SOW.doc 375 East Horsetooth Road, Bid& 5 • Fort Collins, CO. 80525 Phone: (970) 226-0120 - Fax: (970) 226-0121- www acewatmcom Mr. Jim Miller Page Two February S, 2009 If you have any questions or comments concerning any aspect oftheScope of Work or Budget, please do not hesitate to call us. Sincerely, ANdERSON CONSUITINq ENgiNEERS, lNc. L Chris J. Pauley, P.E., CFM Jamis D. Darrow, P.E. Senior Project Manager Project Engineer C1P/JDD/tlw Attachment P:\COFC2009\COFC2009.01—PicnicShelter\Wp\COFC2009.01 Picnic Structure SOW.doc EXHIBIT A SCOPE OF WORK HYDRAULIC ANALYSIS AND PREPARATION OF MATERIALS SUPPORTING LARIMER COUNTY FLOOD REVIEW BOARD APPROVAL OF THE NORTH SHIELDS POND PICNIC SHELTER, FORT COLLINS, COLORADO Task 1. Data Collection, Field Reconnaissance, & Initial Meeting With Larimer County This task will include the compilation, review, and evaluation of available materials associated with the channel hydraulics, and regulatory floodplain of the Cache La Poudre River near5hield Street in Fort Collins, Colorado. The study reach for this evaluation will be confined to the area west of Shields Street in which the picnic shelter will be placed. Field reconnaissance will also be conducted as part of this task. ACE personnel will make one visit to the site to ascertain the geomorphic condition of the project reach and to document the general conditions in the vicinity of the proposed picnic structure. Photographic documentation and general field observations of the existing conditions of the river's left overbank will be collected. it is assumed that all required topographic information will be provided byThe'City of Fort Collins Natural Area Program and that surveying of the project reach by ACE will not be required. This task also includes coordination efforts with Larimer County Engineering Staff, and AV] Engineering. This coordination Is required prior to submitting the project to Larimer County for Flood Review Board review. It is noted that all work efforts associated with developing the report and addressing one round of staff review comments has been included in the cost of Task 3. Additionally, AVI Engineering will be contacted 4o assess the structures' ability to withstand the 100-year flood event. Cost of Task i ................ $1,350 Task 2. Hydraulic Analysis The Cache La Poudre River floodplain in the project reach, as identified in the effective Flood insurance Study (FIS), was delineated using detailed methods. Therefore, an effective hydraulic model exists. for the Cache La Poudre River through the project reach. ACE will obtain an electronic copy of this effective model for use this study. The effective HEC-RAS model will then be utilized to obtain relevant hydraulic parameters for the study area. Hydraulic analysis will be limited for this project. It is anticipated that due to the scale of the project, the picnic shelter will be considered fora Floodplain Variance by the Larimer County Flood Review Board. Justifications to grant a variation will be presented in accordance with Larimer County Floodplain Regulations. As part of the hydraulic analysis, ACE will contact AVI Engineers to assess the structures ability to withstand the 100-year event. AVI will provide documentation certifying that the structure has been adequately designed. Cost of ACE Services for Task 2......... %,800 Cost of Outside Services for Task 2..... $1,900 Total Cost of Task 2........................$3,700 PACOFC2009\COFC2009.01 PlcnicShelter\Wp\COFC2009.01 Picnic Structure SOW.doc Exhibit A - Scope of Work Page 2 of 2 February 5, 2009 Task 3. Reporting A draft letter report will be prepared documenting the evaluations. The draft letter report will include the methodology, assumptions, and results associated with the study. Documentation of all hydraulic and structural analyses will be provided as technical attachments. Work maps specifically showing the location of proposed facilities in relation to the effective floodplain and floodwaywill be included in the report. It is assumed that City staff will provide the desired locations of the proposed facilities. Additional documentation requested by Larimer County, such as the County's No -Rise Certificate, will be prepared along with the letter report. Cost of Task 3........... $2,130 Task 4. Meetings and Coordination Eight copies of the draft letter report will be submitted to the Larimer County Engineering Department to be distributed to the Flood Review Board and County Commissioners. The $406 application fee required by Larimer County has been included as an ODC for this project. Any comments or -revisions requested by the Larimer County Flood Review Board will be addressed . utilizing report appendices or addendums. This task includes addressing one round of review comments from the Larimer County Flood Review Board. In addition, this task also includes attendance at one meeting of the Flood Review Board. Any additional meetings or rounds of comments shall be addressed under a separate scope of work. Cost of Task 4 ................... $640 Total Project ODCs............ $400 Total Project Cost ........... SOM P:\COFC2009\COFC2009.01—picnic5heJter\Wp\COFC2009.01 Picnic Structure SOW.doc