HomeMy WebLinkAboutCORRESPONDENCE - BID - 5875 REFUSE TRASH HAULING ANNUALAdministrative Services
Purchasing Division
Ci of Fort Collins
ONOTITICUOR 9
Ms. Jennifer West, Interim Account Manager
Waste Management of Northern Colorado FEB 2 4 2009
40950 Weld County Road 25
Ault, CO 80610 RECEIVED
Re: Renewal, Bid #5875 Refuse/Trash Hauling
Dear Jennifer:
The City of Fort Collins wishes to extend the agreement term per the existing terms and conditions
and the following:
Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et.
seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created in
Public Law 208, 104th Congress, as amended, and expanded in Public Law 156,
108th Congress, as amended, administered by the United States Department of
Homeland Security (the "e-Verify Program") or the Department Program (the
"Department Program"), an employment verification program established
pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment
eligibility of all newly hired employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a
subcontractor that knowingly employs or contracts with an illegal alien to perform work
under this Agreement.
C. Service Provider is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this
Agreement is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing
work under this Agreement knowingly employs or contracts with an illegal alien, Service
Provider shall:
1. Notify such subcontractor and the City within three days that Service
Provider has actual knowledge that the subcontractor is employing or contracting
with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Service Provider
shall not terminate the contract with the subcontractor if during such three days
the subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
established in Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the
duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement.
If this Agreement is so terminated, Service Provider shall be liable for actual and
consequential damages to the City arising out of Service Provider's violation of
Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider violates
this provision of this Agreement and the City terminates the Agreement for such breach.
The term will be extended for one (1) additional year, March 1, 2009 through February 28, 2010.
If the renewal is acceptable to your firm, please sign this letter in the space provided and return it to
the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 85022, within the next
fifteen days. Please have your insurer send us an updated Certificate of Liability Insurance, naming
the City of Fort Collins as an additional insured, for the Bid Renewal file. It can be faxed to us at
(970) 221-6707.
The City continues to be highly interested in opportunities to reduce the volume of trash that it
generates from municipal facilities and services, and to recycle as many materials as possible.
To that end, per our meeting with Dave Rietema of Waste Management on December 16, 2008
the City's Assistant Operations Services Director is pursuing a series of adjustments to the bin
size and pickup frequency in several City pickup locations. It should be duly noted that this is an
ongoing process that will continue as the Assistant Director deems necessary for this last
renewal year of the existing contract.
If this extension is not agreeable with your firm, we ask that you send us a written notice stating that
you do not wish to renew the contract and state the reason for non -renewal.
If you have any questions regarding this matter, please contact Ed Bonnette, C.P.M., CPPB, Buyer,
at 416-2247.
Sincerely,
r
'J- me B. O'Neill FNIGP
for of Purchasing and Risk Management
-moo t 2 (cf
Signature bate
(Please indicate your desire to renew Bid # 5875 by signing this letter and returning it to Purchasing
Division within the next fifteen days.)