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HomeMy WebLinkAboutCORRESPONDENCE - BID - 605 TREE PRUNING AND REMOVALJan 19 09 10:04a Jordan's Tree Moving & Ma 970-482-8532 p.2 administrative Services 'urchasing Division Jord'an's Tree Moving and Maintenance, tnc. Attn: David Jordan 1025 Smithfield Drive Fort Collins, CO 80524 RE: Renewal, 6025 Tree Pruning and Removal Dear Mr. Jordan: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Service Provider represents and agrees that: a. As of the date of this Agreement: 1. Service Provider does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Service Provider will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program) or the Department Program (the "Department Program'), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement b. Service Provider shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. C. Service Provider is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. d. If Service Provider obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall: 1. Notify such subcontractor and the City within three days that Service Provider has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Service Provider shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Service Provider shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority 21a North Nhison Street • 2nd Floor • P.O. Box.580 • Fort Collins, COS 80'522-0580 • (970) 221-6775 • FAX (e170)' 221-6707 Jan 19 09 10:04a Jordan's Tree Moving & Ma 970-482-8532 p.3 established in Subsection 8-17.5-102 (5), C.R_S. f. If Service Provider violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C_R.S. the City may terminate this Agreement_ If this Agreement is so terminated, Service Provider shaft be tiabie for actual and consequential damages to the City arising out of Service Provider's violation of Subsection 8-17.5-102, C.R_S. g. The City will notify the Office of the Secretary of State if Service Provider violates this provision of this Agreement and the City terminates the Agreement for such breach. The term will be extended for one (1) additional year, March 1, 2009 through March 1, 2010_ if the renewal is acceptable to your firm, please sign this letter in the space provided include a current copy of insurance naming the City as an additional insured and return aff documents to the City of Fort CoWns, Purchasing Division, P. 0. Dyx 580, Fort Collins, CO W522, within the next fifteen days_ If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal. Please contact John D. Stephen, CPPO, CPPB, Senior Buyer at (970) 221-6777 if you have any questions regarding this matter. Sincerely, a€ne B. aNeiff tl, CPPO, FNIGP Ye or of, Purchasing and Risk Management /tu G (k� Signature Date (Please indicate your desire to renew 6025 by signing this letter and returning it to Purchasing Division within the next fifteen days.) JBO:mar Rev 07108 Jan 19 09 10:04a Jordan's Tree Moving & Ma 970-482-8532 p.4 ACORD CERTIFICATE OF LIABILITY INSURANCE JORDA 2 °Aoi/n9 09 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION PRODUCER ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Front Range Insurance Group ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 1100 Haxton Drive Suite 100 Fort Collins CO 80525 Phone:970-223-1804 INSURERS AFFORDING COVERAGE NAIC4 INSURED INSURER A: The Hartford INSURER B. Pinnacol Assurance Jordan' s Tree INSURER C: Movin6 Maintenance, Inc. g 1025 Smithfield Drive INSURERD'. Fort Collins Co 80524 NSURER H IVVCRNVCJ THE POLICIES OF INSURANCE L'.STED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOPNITHSTPNDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLIC'.ES. AGGREGATE LIMITS SHOWNRAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF INSURANCE POLICY NUMBER DATE (MMIDOM/) DATE (MMIDOM) LIMITS A X GENERAL LLABiLITY X COMMERCIAL GENERAL LIABILITY CLAIMS VASE Y OCCUR 34UUNSR3887 03/10/08 03/10/09 EACH OCCURRENCE $ 1,000,000 PREMISESEaoccumnce) $300,000 MED E_XP (Any one person) $ 10,000 PERSONAL S ADV INJURY $1,000,000 GENERAL AGGREGATE $ 2 , 000 , 000 PRODUCE- COMPIOP AGO $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRO- POLICY d -GT LOC A AUTOMOBILE LIABILITY ANY AUTO ALL OVVNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED A'CTOS 34UUNSR3887 03/10/08 03/10/09 COMBINED SINGLELIIMIT Ha accident) $1, 000,000 X SOCILY INJURY (Per person) $ BODILY INJURY (Per eccldent) $ X X PROPERTY DAMAGE (Per ac,,den) $ GARAGE LIABILRY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN 0.CC AUTO ONLY: AGG S $ EXCESSNMBRELLA LIABILITY OCCUR CLAIMS MADE DEDUCTIBLE RETENTION $ EACH OCCURRENCE $ AGGREGATE $ $ B WORKERS COMPENSATION AND EMPLOYERS'LIAEILFTY MY PROPRIETOR/PARTNERIEXECUTIVE OFFICERMEMBER EXCLUDED? f yes deecube under SPECIAL PROVISIONS below 4040726 03/01/08 03/01/09 X TORY LIMITS ER E L. EACH ACCIDENT $1000000 EL. DISEASE EA EMPLOYEE $1000000 E.L. D'.SHARE- POLICY LIMIT S 1000000 A A OTHER Property Section Equipment Floate 34UUNSR3887 34UUNSR3887 03/10/08 03/10/08 03/10/09 03/10/09 Equip. $111,400 Ded. $1,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENTI SPECIAL PROVISIONS the City of Fort Collins is named as an additional insured with regards to general liability CITY OF SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN City of Fort Collins NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL Forestry Division IMPOSE NO OBLIGATION OR LIABILT' OF ANY KIND UPON THE INSURER, ITS AGENTS OR PO BOX 580 REPRESENTATIVES. Fort Collins CO 80522 - 25 (2001/081 ©ACORD CORPORA