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Home My WebLink AboutLARIMER COUNTY SHERIFF - CONTRACT - AGREEMENT MISC - ARRAIGNMENT SERVICESSERVICES AGREEMENT This Agreement, dated , 2004 between Larimer County, Colorado, by and through the Larimer ounty riff's Office (LCSO"), the Larimer County Facilities and Information Technology Division ("FITD" and the City of Fort Collins, Colorado ("the City"), relates to services provided by the LCSO and the FITD to the Fort Collins Municipal Court ("the Municipal Court") in connection with the video arraignment system to be used in the Municipal Courtroom located at 215 N. Mason St., Fort Collins, Colorado (the "City Building"). This agreement revises and replaces the Services Agreements between the parties dated February 21, 2002 and April 23, 2007. I. Background and Procedures The LCSO is responsible for the operation of the portion of the video arraignment system which is located at the Larimer County Detention Center ("LCDC"). The FITD is responsible for the maintenance of the Larimer County video arraignment system located in part at the LCDC as well as in part at the Larimer County, Fort Collins Justice Center ("the FCJC"). The City purchased, and owns the equipment related to the video arraignment system that is being moved from 'Courtroom 2A of the FCJC to the new Municipal Courtroom located in the City Building, which is across the street from the, FCJC. The City' also owns the portions of that system which are being upgraded prior to installation at the new location. The video arraignment system 'is' used by the LCSO and, the Courts in order to limit the number of prisoners transported from LCDC to the FCJC . and the Municipal Court. Such system increases officer and:public safety'and reduces the impact on the LCJC and Municipal Courtroom facilities. The transportation officers at LCDC schedule all inmates who require a first court appearance to appear before the court in the video arraignment room at LCDC. With Municipal Court inmates, this is done only after providing "in custody" information to a Municipal Court Clerk and receiving confirmation that the Municipal Judge requests the video appearance. Transportation officers prepare the video arraignment room before the arraignment session by ensuring that all equipment is in good working order. City personnel will ensure that the equipment in the Municipal Courtroom is functioning properly. Only staff trained in the use of the equipment related to the video arraignment system are authorized to set up and operate the equipment in either location described above. If the transportation officers determine that the equipment at LCDC is not functioning properly, they will advise the Municipal Court Clerk. If the equipment is not operable within a reasonable period of time, the Municipal Court will make arrangements with Fort Collins Police Services for the transport of the inmate(s) when necessary. The FITD is responsible for repairing or replacing the video arraignment system equipment located at LCDC, as well as any related equipment located in the basement of the Justice Center, in an expedient manner. The City is responsible for repairing or replacing its equipment located in the Municipal Courtroom and the City -installed infrastructure described below, at its discretion. The transportation officer assigned to conduct the video arraignment session transports the inmate(s) to and from their pods, supervises them during the sessions and records all relevant information on the Arraignment/Advisement Records. The officer communicates with the Municipal Judge on camera as needed to greet the Judge, present the inmate(s) and verify or receive information, as requested. Additional officers are assigned to provide security in the video arraignment room as determined by the transportation supervisor. II. Payment for Video Arraignment Services In consideration of the time spent by the LCSO personnel in setting up and operating the equipment as well as transporting and supervising the inmate(s) for each session, the City agrees to compensate the LCSO in the amount of thirty-two dollars ($32.00) per inmate that appears using the video arraignment system. Payment will be made quarterly, following receipt by the Court of a bill from the LCSO, listing each date of service, inmate name and warrant or case number. Any discrepancies in the billing will be resolved by the parties prior to payment, based upon a joint review of Court and LCSO records. As.the.LCSO personnel costs increase; the parties agree. that arn.increase in.the rate listed. above .may be appropriate. Such increase shall be equivalent -to the percent salary increase,given to the staff responsible ,for providing this service; shall be supported by documentation regarding the LCSO. personnel costs, and shall not exceed 10% per year: Any such increase shall be documented by addendum.,to this Agreement: III. Term of Agreement The parties recognize that from time to time the personnel needs of the LCSO may vary. Accordingly, the parties agree that upon reasonable notice under the circumstances, the LCSO may temporarily suspend the services provided under this agreement. Notice of such suspension shall be in writing and shall set forth the general basis for the suspension. The parties acknowledge that changes in staff, resources, funding, and increased needs in operating the LCDC are valid reasons for suspension of services. Services shall resume as soon as possible once the LCSO has resolved the issue creating the need for temporary suspension. While it is the intention of both parties to continue this Services Agreement, both parties acknowledge this Services Agreement is at the will of all parties and may be terminated by any party with ninety (90) days notice. This Agreement may be terminated for any reason and may be subjective in nature or without good cause. IV. Capital Investment The parties acknowledge the City made an initial investment of approximately $22,000 in 2001 when the video arraignment system was first installed at the FCJC. That investment included payment for 1/7 of the total equipment and installation cost. The parties further acknowledge that the City has contributed approximately $7,800 since that time, in order to move and partially upgrade the portion of the system that serves the new Municipal Courtroom. The parties also agree that the LCSO is not responsible for any portion of that amount, even if the Services Agreement is terminated in the near future. V. City -Owned Infrastructure a. The City owned infrastructure is used to support video services via an existing IP based Multimode Fiber connection between the FCJC and the City building. The .fiber connections between the buildings do not require any City switching (Layer 2) or routing (Layer 3). The Municipal Court assumes financial responsibility for the maintenance of the video unit, television and audio/video equipment. FITD will repair Layer 3 connectivity and quality of service (QOS) settings from the Detention Center to the Municipal Court. If connectivity is not present the following steps will be taken, to restore connectivity within in a reasonable timeframe coordinated with Municipal Court. Troubleshooting Procedure for Video Arraignment: 1. Municipal Court verifies that there is power to device and TV in Municipal Courtroom. . 2. Phone call to. the Larimer County-;FITUs Helpdesk 970-498-5000 and.ticket is created to _verify that an ICMP test is successful. If test is successful, troubleshooting starts with .:,Larimer County's Network. 3. If. the test is unsuccessful, a phone call to City's Helpdesk 970- 221-6791 is necessary. Please keep ticket open with Larimer County technician for additional troubleshooting between agencies technicians. 4. Vendor Support will be available to either agency for additional troubleshooting. Due to an annual maintenance fee that Municipal Court has paid to the vendor. b. Existing City -owned infrastructure terminates at the 66 Block labeled Property of City of Fort Collins and will no longer be used for video arraignments but will reside in it's current location. Larimer County FITD hereby expressly authorizes and permits the City's installation and continued operation, maintenance, repair and replacement of said City -owned infrastructure. Said authorization shall continue and survive the termination of this Agreement until such time as Larimer County FITD provides written notice to the City of Larimer County FITD's rescission of authorization, which rescission shall take place no sooner than ninety (90) days after receipt by the City of such written notice. The County FITD assumes no responsibility for the City's maintenance and repair costs for its video conferencing equipment, except IP connectivity. IN WITNESS WHEREOF, the parties have executed this Services Agreement as of the date last written below. Date: ATTEST City Clerk �OF FOR7* G.' ••�2 :N • SEAL � �RP•p THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation By: Kathleen M. Lane, Municipal Court Judge By: Jai es . O'Neill, II, CPPO Dir c or of Purchasing and Risk Management APPROVED AS TO FORM: t U Assis ant City Attorney.... THE COUNTY OF LARIMER, COLORADO, SHERIFF'S DEPARTMENT Date: FZ-q-06? a Ja es Alderden, Larimer County Sheriff LARIMER COUNTY, BOARD OF COUNTY COMMISSIONERS Date: i- 7 By: Chair APPROVED AS TO FORM: A stant County rney SEAL