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Home My WebLink AboutCORRESPONDENCE - BID - 6025 TREE PRUNING AND REMOVAL (2)2009-Jan-14 04:21 FM The Davey Tree Expe 9702244052 1/2 Administrative Services Purchasing Division December 3, 2008 The Davey Tree and Lawn Care Expert Company Attn: Michael Hill 749 South Lemay A-3 PM 180 Fort Collins, CO 80524 RE: Renewal, 6025 Tree Pruning and Removal Annual Dear Mr. Hill: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.6-101, C.R.S., et. seq., Service Provider represents and agrees that: a. As of the date of this Agreement: 1. Service Provider does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Service Provider will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Service Provider shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. C. Service Provider is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. d. If Service Provider obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall: 1. Notify such subcontractor and the City within three days that Service Provider has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Service Provider shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Service Provider shall comply with any reasonable request by the Colorado 215 North Mason Street • 2nd Floor - P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 2009-Jan-14 04:21 PM The Davey Tree Expe 9702244052 2/2 Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Service Provider violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual and consequential damages to the City arising out of Service Provider's violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Service Provider violates this provision of this Agreement and the City terminates the Agreement for such breach. The term will be extended for one (1) additional year, March 1, 2009 through March 1, 2010. If the renewal is acceptable to your firm, please sign this letter in the space provided include a current copy of insurance naming the City as an additional insured and return all documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 85022, within the next fifteen days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal. Please contact John D. Stephen, CPPO, CPPB, Senior Buyer at (970) 221-6777 if you have any questions regarding this matter. Sincerely, rz� � a es B. O'Neill II, CPPO, FNIGP . ector o rchasing and Risk Management j'!/!tl)l —4Y cat I't/D,1 Inature Date (Please indicate your desire to renew 6025 by signing this letter and returning it to Purchasing Division within the next fifteen days.) JBO:mar Rev 07/08 ACORD DATE (MMIDDIVVYp', CERTIFICATE OF LIABILITY INSURANCE 27 08//2008 PRODUCER MARSH USA INC. 216-937-1700 200 PUBLIC SQUARE SUITE 1100 --- - ---__ --- -- _--- _.____-_- THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. CLEVELAND, OH 44114-1824 08670 -STND-GAW-08-09 138731 RESIC INSURERS AFFORDING COVERAGE NAIC # INSURED THE DAVEY TREE EXPERT COMPANY INSURER A: Old Republic Insurance CO 24147 1500 N. MANTUA STREET INSURER B: KENT, OH 44240 INSURER C' INSURER D INSURER E: -- COVERAGES -___----. _- _.-_ __---..__._ _._._.- ___----- ___----------- ----- -- _--2—.._. THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NS INSRq TYPE OF INSURANCE POLICY NUMBER LiR INSR _ _.. EXPIRATION,_._ OLICYEFFECTIVE POLICY_ DATE (MMIDDIYV) DATE (MM/DD/YY) LIMITS A GENERAL LIABILITY X 7MERC1AL6ENE��UAB1UTY CLAIMSMADE OCCUR MWZY 57967 09/01/08 09/01/09 EACH OCCURRENCE _ _ -DAMAGE TO RENTED PREMISES Eaoccurence) PED EXP(Any one Peron) _ 2 O0Q,QO $ _ 2000 00 $ 5,00 PERSONAL& ADV INJURY -- $ 2 OOO 000 .._ _. GENERAL AGGREGATE _ -- $ 2,000,00 GENERAL AGGREGATE LIMIT APPLIES PER X POLICY JPRO LOC PRODUCTS- COMP/OP AG ____..._ -� _-_- -,,,,,_�000,OO A AUTOMOBILE X LIABILITY ANYAUTO MWTB 20069 09/01/08 09/01/09 COMBINED SINGLE LIMIT (Ea accident) $ 2,000,00 _. ALL OWNED AUTOS ------- BODILY INJURY $ SCHEDULED AUTOS (Per Person) X HIRED AUTOS BODILY INJURY $ X NONOWNEDAUTOS (Per accident) PROPERTY DAMAGE (Per accident) GARAGE UABILITY AUTO ONLY. EA ACCIDENT $ ANY AUTO OTHER THAN EAACC $ $ AUTO ONLY: AGG EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ AGGREGATE $ _ OCCUR CLAIMS MADE DEDUCTIBLE $ ------.-- ..__ RETENTION A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY MWC1 15620 00 (AIDS) 09/01/08 09/01/09 X IIWCSTATU-II IIOTH- __AnaY11MIT51L_ L. EACH ACCIDENT ;--... $ 5,000,00 ANY PROPRIETOR/PARTNERIEXECUTIVE OFFICER/MEMBER EXCLUDED? "'QA, MN, PA, NC, WA, OH ARE" DISEASE- EA EMPLOYE —'-"---- $ S,OOQOO IF yes, describe under SPECIAL PROVISIONS belay SELF -INSURED STATES"' INSURED .L. DISEASE - POLICY LIMIT '—--" $ 5,000,00 OTHER DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS CANCELLATION CLAUSE REPLACED IN ITS ENTIRETY BY THE FOLLOWING: IN THE EVENT OF (1) CANCELLATION FOR OTHER THAN NONPAYMENT OF PREMIUM; OR (2) MATERIAL CHANGE THAT RESTRICTS OR REDUCES THE INSURANCE AFFORDED BY ANY POLICY DESCRIBED ABOVE, THE INSURER AFFORDING COVERAGE WILL MAIL NOTICE 30 DAYS BEFORE THE DATE OF CANCELLATION OR MATERIAL CHANGE TO THE PARTY NAMED BELOW: CERTIFICATE HOLDER CLE-001862611-04 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE CITY OF FORT COLLINS EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ATTN: PURCHASING PO BOX 580 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, FORT COLLINS,I CO 80522 ANBUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF Y KIND THE INSURER, ITS AGENTS OR REPRESENTATIVES. 1UIPO�NN pE AO(�TMeRrSh USP IraiCE.SENTATNE Karen Orntiston ALJUKU 25 (21JU1/06) O ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurers), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. D---- . Dom..... 4 ADDITIONAL INFORMATION CLE-001862611-04 DATE(MMIDDIYY) 08/27/2008 PRODUCER MARSH USA INC. 216-937-1700 200 PUBLIC SQUARE SUITE 1100 CLEVELAND, OH 44114-1824 08670-STND-GAW-08-09 138731 RESIC INSURED THE DAVEY TREE EXPERT COMPANY 1500 N. MANTUA STREET KENT. OH 44240 TEXT INSURERS AFFORDING COVERAGE NAIC # INSURER F. INSURER G: INSURER I: CITY OF FORT COLLINS IS(ARE) INCLUDED AS ADDITIONAL INSUREDS) AS RESPECTS GENERAL LIABILITY AND AUTOMOBILE LIABILITY WHERE REQUIRED BY WRITTEN CONTRACT OR AGREEMENT AND ONLY AS RESPECTS OPERATIONS PERFORMED ON THEIR BEHALF BY THE NAMED INSURED. CERTIFICATE HOLDER CITY OF FORT COLLINS ATTN: PURCHASING PO BOX 580 FORT COLLINS, CO 80522 Karen On-niston