HomeMy WebLinkAbout109260 D P C INDUSTRIES - PURCHASE ORDER - 9950421City of
F6rt Collins
Page Number: 1
Date: 1 /15/2009
BLANKET
Purchase Order Number
Delivery Date: 1/15/2009 Buyer: BONNETTE, ED
Purchase Order number must appear on invoices, packing lists, labels, bills of lading, and all correspondence.
Note: THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF
GOODS AND/OR SERVICES, AS NEEDED DURING THE
CURRENT CALENDAR YEAR. DOLLAR AMOUNTS SPECIFIED
ARE ESTIMATES AND NOT A PROMISE TO PURCHASE
ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES.
Line Qty/Units Description Extended Price
1 BLANKET PO FOR 2009 40,000.00
CHLORINE
FOR CHLORINE
$520.00/TON IN 2,000 LB. CYLINDERS, F.O.B. FORT COLLINS, COLORADO
WATER TREATMENT FACILITY; PER MAPO BID.
CHLORINE VENDOR WILL FOLLOW:
FCWTF SOP FOR PURCHASING°LIQUID CHLORINE REV 12/31/08, ENCLOSED.
PLEASE FORWARD MSDS AND NSF INFO, PER ENCLOSED LETTER.
2 BLANKET PO FOR 2009 4,000.00
SODIUM BISULFITE
IN 616 LB. DRUMS @ $0.35/1-B. F.O.B. FORT COLLINS, COLORADO WATER
TREATMENT FACILITY. PER JACK WARD QUOTE 1/7/09.
3 BLANKET PO FOR 2009 1,000.00
CHEMICAL SUPPLIES
Total $45,000.00
City of Fort CoffinCoffinj Director of Purchasing and Risk Management City of Fort Collins
This order is alid over $5000 unless signed by James B. O'Neill II, CPPO Accounting Department
City of Fort Collins Purchasing, PO Box 580, Fort Collins, CO 80522-0580 PO Box 580
Phone: 970-221-6775 Fax: 970-221-6707 Email: purchasing@fcgov.com Fort Collins, CO 80522-0580
City of Fort Collins Water Treatment Facility
Fort Collins
Standard Operating Procedure
Services
Purchasing Liquid Chlorine
Author: Rita DeCourcey
Section: Administration
Subject: FCWTF SOP for Chlorine Purchases
Revision: Rita DeCourcey
Revision Date: December 31, 2008
Approvals (SN!natu
Voytko, P.E., Water
and Dates):
/ OZil aall._
Chuck Gross, Plant Superintendent
051-09
Manager
PURPOSE
Establish guidelines for purchasing Liquid Chlorine (Chlorine) for the Fort Collins Water Treatment
Facility (FCWTF).
The mission of the Fort Collins Water Treatment Facility (FCWTF) is to "provide the community
with a continuous ample supply of treated water that is pleasing, wholesome, free from known
health risks, and affordable." The FCWTF purchases products by determining best value for the
City. Best value is calculated by combining the following four components: (1) the chemical has
been tested in the Pilot Plant and/or approved by the Water Treatment Quality Coordinator; (2) the
chemical can meet or exceed all FCWTF standards, the AWWA standards, the NSF standards,
and any other regulatory agency standards; (3) the supplier can meet all the FCWTF requirements;
and (4) the cost is factored in once it has been determined that a supplier can meet items (1), (2),
and (3) above.
HEALTH AND SAFETY ISSUES
For detailed information, please refer to the MSDS
1. Chlorine is primarily highly toxic. Other hazard classes include oxidizer and corrosive.
2. NFPA Hazard Rating includes:
• Health=4
• Flammability=0
• Reactivity=1
• Special=Oxidizer
Personal Protective Equipment:
• SCBA's. Chemical splash proof Safety Goggles. Leather or rubber gloves. Boots,
aprons, and chemical suits should be worn when necessary to prevent skin contact.
4. Leaks and Spills:
• If a leak occurs, employees and visitors are to follow the Leak Evacuation Plan.
5. Delivery vehicles:
• All one -ton cylinders will be delivered on an open -bed truck.
6. Delivery Containers:
• Containers will only be allowed on -site if they are in an acceptable condition as
specified below.
��xEary
Page I
K:/Operate/SOP/Chlorie/ChlorinePurchases.cloc
P rq FE Vp
City of Fort Collins Water Treatment Facility
Fort Collins
Standard Operating Procedure
Services
Purchasing Liquid Chlorine
INFORMATION FOR THE FORT COLLINS WATER TREATMENT FACILITY (FCWTF)
1. Chlorine is budgeted in account 502-032201-534110.
2. Chlorine is used as a disinfectant in post treatment and in the on -site generation of Chlorine
Dioxide.
3. FCWTF requires chlorine to have 99.5 percent purity.
4. FCWTF requires chlorine to be delivered in one -ton cylinders.
5. FCWTF is capable of storing nine one -ton cylinders on site.
6. FCWTF will reject delivery of any cylinders which appear to be leaking, the cylinder integrity is
compromised (e.g., bulges in the tank), physical damage to a valve -protective housing, valve -
protective -housing lugs and set screws, damaging fusible plugs, or if the gross weight is under
3,425 lbs. (2,000 lbs. of product, cylinder tare weight 1,500 lbs. for a total of 3,500 lbs.
Chlorine Institute requires that cylinders be rejected when the tare weight is less than 95
percent of the original tare weight or, 1,425 lbs.)
7. FCWTF will reject any shipments that do not meet its standard in quality or delivery safety.
The supplier will pay the rejected shipment's freight.
CHLORINE
1. Chlorine must meet the most current American Water Works Association (AWWA) Standard for
chlorine.
A. Chlorine shall contain no soluble mineral or organic substances in quantities capable of
producing deleterious or injurious effects on the health of persons consuming water that
has been treated properly with liquid chlorine.
B. All Chlorine supplies shall be dry chlorine. Moisture shall not exceed 150 ppm. (0.015
percent), by weight.
C. The sum of all heavy metals shall not exceed 30 ppm (0.003 percent) expressed as lead.
Lead shall not exceed 10 ppm (0.001 percent) reported as lead. Mercury shall not exceed
1 ppm (0.0001 percent) reported as mercury. Arsenic shall not exceed 3 ppm (0.003
percent) reported as metallic arsenic.
D. The total residue shall not exceed 150 ppm (0.015 percent), by weight, in chlorine as
packaged in one -ton cylinders.
E. Carbon tetrachloride shall not exceed 100 ppm (0.010 percent).
F. Trihalomethanes shall not exceed 300 ppm (0.030 percent).
2. Chlorine must meet the most current National Sanitation Foundation (NSF) Standard 60.
3. Chlorine must be 99.5 percent pure as required by the AWWA Standard B301-99, which
requires that chlorine be 99.5 percent pure by volume.
SUPPLIER
1. Supplier must guarantee Chlorine meets or exceeds the most current AWWA Standard for
Liquid Chlorine.
2. Supplier must guarantee Chlorine meets or exceeds the most current NSF Standard 60.
3. Supplier must guarantee Chlorine is 99.5 percent pure. (Note: the AWWA standard requires
99.5 percent purity).
4. Supplier must be able to supply Chlorine in one -ton cylinders.
%�NERfy
Page t
K:/Operate/SOP/Chlorie/ChlorinePnrchases.cloc
o-1ln
9I4 `E �
City of Fort Collins Water Treatment Facility
Fort Collins
F6r Collins Standard Operating Procedure
Services
Purchasing Liquid Chlorine
5. Supplier must be able to supply Chlorine within 24 hours after an order is placed in the event
of an emergency.
6. Supplier will ensure the safety of the delivery vehicles and delivery containers.
A. Supplier must inspect one -ton cylinders in accordance with the Chlorine Institute pamphlet
1. Any containers that show evidence of leakage, damage, or corrosion should be rejected
before the containers are sent to FCWTF. These containers will be rejected and returned
to the supplier by FCWTF.
B. Cylinders should not be damaged, leaking, have unusual bulges, no physical damage to
the valve -protection housing, valve -protective housing lugs and set screws, or damaged
fusible plugs.
C. Ensure that the gross weight is not under 3,425 lbs. (2,000 lbs. of product, cylinder tare
weight 1,500 lbs. for a total of 3,500 lbs. Chlorine Institute requires that cylinders be
rejected when the tare weight is less than 95 percent of the original tare weight, or, 1,425
lbs.)
D. Delivery vehicles must meet or exceed all current State of Colorado Department of
Transportation (CDOT) regulations.
7. Supplier is required to have a method to ensure that tampering has not occurred from the point
of origin to FCWTF unloading point.
8. Each year in January, the supplier will mail to FCWTF a new copy of the MSDS sheet and/or
the web site location of the most current version.
9. Each year in January, the supplier will mail to FCWTF a copy of the NSF Certification and
AWWA conformance letter.
10. The supplier is to supply FCWTF a recent copy of a letter from the U.S. Department of
Transportation, Federal Highway Administration, stating the Motor Carrier Safety Rating, for
every carrier used to transport the Chlorine on site.
11. Supplier will be responsible for the cost of the shipment if the delivery is rejected and returned
because of the chlorine not being 99.8 percent pure, the Certificate of Analysis has not been
given to FCWTF, the delivery not made on open -bed trucks, or problems associated with
unsafe containers.
DELIVERY
1. All chemical suppliers must fax to the FCWTF (970-221-6736) the following information prior
to delivery:
a) the name of the driver making the delivery
b) the numbers of the tractor and trailer transporting the chemical
2. Delivery trucks must park in the designated area on the north side of LaPorte Avenue
outside of the entrance gate. Use a cellular phone to call the facility at (970)221-6690 or
walk to the entrance kiosk and press the red call button. Please do not block the facility
entrance on LaPorte Avenue. All deliveries are checked by FCWTF personnel prior to
entry.
3. The receptionist or person answering the telephone must contact the Duty operator. The Duty
operator will verify the delivery from the schedule board. The operator or designee will meet
the truck outside the gate.
a�NERty
Page 3
K:/Operate/SOP/Chlorie/ChlorinePurchases.doc
Iq E WP
City of Fort Collins Water Treatment Facility
Fort Collins
Standard Operating Procedure
Services
Purchasing Liquid Chlorine '
4. FCWTF personnel will verify that the faxed information matches up with the driver and the
delivery vehicle arriving at the FCWTF. If the driver's ID or the tractor and trailer numbers do
not match, the truck will not be allowed to enter the facility. The Plant Superintendent will be
contacted and the delivery may be rejected.
5. FCWTF personnel will visually inspect the vehicle and the one -ton cylinders.. If FCWTF
personnel deem the one -ton cylinders unsafe, the shipment will be rejected and returned to the
supplier, at the supplier's cost.
6. The security verification, the supplier's quality assurance analysis, and the City's lab analysis
will be given to the Water Quality Coordinator in order to identify the load in the event of any
problems.
7. Chlorine must be delivered on open -bed truck trailers on Wednesdays only, unless there is an
emergency.
8. In the event of an emergency, Chlorine must be delivered within 24 hours after an order is
placed.
9. Delivery driver's point of delivery is the loading dock. Under no circumstances will FCWTF
employees board the truck. The driver is required to attach the hoist to each tank or disattach
the hoist from each tank.
10. Delivery drivers will record the incoming and outgoing tank identification numbers.
11. Delivery drivers are required to chock and unchock their trucks.
12. Delivery drivers should meet with the operator to become familiar with the location of phones,
alarms, and emergency showers that are nearest to the off load location.
PURCHASING
1. All contracts and purchases will be made in accordance with the City of Fort Collins
Purchasing Department (FCPD) Purchasing Procedures. A copy can be obtained through the
Purchasing Department. The Purchasing Department will ensure adherence to the FCPD
Purchasing Procedures.
2. FCWTF requires that all suppliers submit the names, locations, and phone numbers of three
current clients as part of any bidding process.
3. FCWTF requires that all suppliers submit a list of intended delivery agents (motor carrier) and
a letter from the U.S. Department of Transportation, Federal Highway Administration, stating
the Motor Carrier Safety Rating for the company as part of any bidding process. Each listed
motor carrier's rating must be Satisfactory or above to be considered in the bidding process.
4. All price bids will include Super Fund Tax.
5. FCPD representatives are responsible for ensuring that the items noted in this SOP can be
met by the supplier before any contract is awarded.
6. The FCWTF and FCPD will establish, at the beginning of each New Year, a Blanket Purchase
Order.
7. FCWTF Operations/Process Supervisor or his designee will place delivery orders on that
Purchase Order throughout the year. FCWTF must be able to place orders using telephone,
fax, or electronic mail.
8. When placing an order, a delivery date will be specified.
9. This SOP can act as the sole -source justification if only one supplier can meet the criteria
specified above.
�NER7h
Page 4
A■`I'//��` K:/Operate/SOP/Chlorie/ChlorinePurchases.tloc
P
J4fF �
January 7, 2009
Dear City of Fort Collins Water Treatment Chemical Vendor,
Congratulations on being awarded City of Fort Collins chemical business for the
coming year. As part of the requirement for being a selected vendor, the City
requests that you forward the following information as soon as possible:
MATERIAL SAFETY DATA SHEET (MSDS), and
NSF CERTIFICATION
Please forward your information via mail to:
City of Fort Collins Water Treatment Facility
4316 W LaPorte Avenue
Fort Collins, CO 80521
Attn: Rita DeCourcey
Or preferably, e-mail your information in pdf (Adobe) format to
rdecourcey@fcgov.com.
Thank you for supporting the mission of the City of Fort Collins Water Treatment
Facility.
Sincerely,
Ed Bonnette, C.P.M., CPPB
Buyer