HomeMy WebLinkAboutRESPONSE - BID - 6119 PUMPING PLANT RENOVATIONSBID PROPOSAL
BID 6119
PUMPING PLANT RENOVATION
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS` REQUIREMENTS
FOR PUMPING PLANT RENOVATION AT TROUTMAN PARK AND OVERLAND PARK PER THE
BID INVITATION AND ANY REFERENCED SPECIFICATIONS:
The City of Fort Collins Parks Department is requesting bids for retrofitting two existing pumping
stations with variable speed drive systems. The pumping stations are at Troutman Park, 500 W.
Troutman Pkwy and Overland Park, 2930 Virginia Dale Dr., Fort Collins, Colorado
Work shall be completed 60 days after receiving notice to proceed. The successful bidder must
enter into the attached services agreement and supply proof of insurance "Exhibit B" as requested.
Any technical questions should be directed to Eileen Scholl, Project Manager at
(970) 566-1342.
Any Purchasing questions should be directed to John Stephen, CPPB, Buyer at
(970) 221-6775.
A pre -bid meeting will be held at Troutman Park, 500 W Troutman Pkwy, Fort Collins on October
15, 2008 at 10:00 am. The Overland Park site can also be visited after Troutman Park.
Bid Schedule
Contractor to furnish all labor, materials, equipment, supervision and incidentals necessary to
complete the work per attached specifications.
Lump Sum
Troutman Park
Overland Park
Alternate for Overland New 20hp Pump
Grand Total
Firm name M M-6 N I NC
Signature wLa
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Printed Name
$ 4 g. 9 30. co
$_ 52113 2.4 co
$ i3, 252.60 ('adder.)
$ 11I S1706. as
Address ►SoS VV 3rd Ave .
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Phone/Fax# 3D3 . `j Z- 1 11v 3 j 30 5� 534 , 19 4 7
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Packaged Pumping System Quotation
Metron, Inc., 1505 West Third Avenue, Denver, Colorado, 80223
Phone: (303) 592-1903 Fax: (303) 534-1947 E-mail: tjones@metroninc.com
Date: November 4, 2008 Quotation No.: S32501V01
Project: Ft Collins Retrofit — Troutman Park Location: Ft Collins, CO
Metron has been a leading manufacturer of Pump Controllers and Packaged Pumping Systems for more than 50
years. Our commitment to high standards of quality and reliability include U.L. certification of the skid mounted
Packaged Pumping System. Only Metron, Inc. can offer the Rocky Mountain region's;
Largest and most qualified pump station service organization with the quickest solutions during all phases of the
project.
Largest pump panel and package manufacturer with unequaled sales and technical experience and support.
Metron, Inc. is the world's largest supplier of fire pump controls. Our standards for quality, reliability and
responsiveness are unsurpassed.
General Note:
The Packaged Pumping Station described in this quotation is designed and manufactured in accordance with
D etron's standards for use in turf irrigation applications in the State of Colorado.
This proposal is based on Troutman Park Specification LR12i26A, Rev. 1 and email communications with John
Stephen and Eileen Scholl.
CLARIFICATIONS:
1. We will assume that we will not need to see the City's Purchasing Restrictions and/or Exhibit A, as referenced in the
specifications.
2. We will assume that all factory and field welds must be completed by a (AWS and/or ASME is industry standard) certified
welder and certificates must be provided.
3. We will assume that no permits, fees or licenses are required and the project is tax exempt.
4. We will assume that all waste materials disposal is the responsibility of the contractor.
5. We will assume that there are no special modifications required for the existing metering pump(s) to interface with the
flow meter.
6. Carbon steel is used wherever possible and may not have all flanges shown.
ADDITIONAL ASSUMPTIONS-
■ We will assume that the PLC, start panel cooling system and disconnect can be located in one new UL panel, and not three
individual panels as the specifications imply.
■ We will assume that the flow reading and totalization can be displayed on the OID in the new UL listed panel by
manufacturer.
■ We will assume that the only tools and test equipment that we need to supply are for our service rep to perform a pre
maintenance review and no tools or equipment needs to be supplied to anyone else.
■ We will assume that although new flow meters will be supplied for both stations, the existing flow meter at Troutman
Park (item 10 in the drawings), will not be removed, but will stay in its current location.
Metron, Inc. is pleased to offer you the following pump station retrofit:
VW P-I RR-4.0-V F D-300/95-20/20/2-480/3/60-U L
Page 1, November 4, 2008 Quotation No. 532501V01
C' Packaged Pumping System Quotation
QTY. DESCRIPTION SELLING PRICE
STANDARD MECHANICAL FEATURES INCLUDE:
1 Wet well access hatch with stainless steel bolt -on hinges and stainless steel bolts.
1 Schedule 40 piping and fittings.
1 Two (2) drains x 3/4-inch with one (1) hose bib.
1 Steel grit blasted to near white metal finish before the application of protective coatings.
1 Multi -Step Coating System — fast dry multi -purpose epoxy base coat and gloss aliphatic polyurethane finish
coat.
1 Station Pressure Relief Valve - isolation valve on the inlet side; discharge piped to the wet well.
1 Touch-up paint.
STANDARD ELECTRICAL FEATURES INCLUDE:
1 Control panel includes Metron standard 5 KAIC short circuit interrupt rating
1 PLC based controls with non-volatile memory, line side fuses, PLC by-pass, and 256-event log.
1 Operator Interface Device (OID) — facilitates operation and monitoring of the pumping system; features a
large, high contrast display for excellent readability.
1 Control Power Transformer (CPT) — steps the voltage down for the control circuit components.
1 Lightning / Surge Arrestor — rated for categories "B" and "C".
1 Alarm Pilot Devices.
1 Hand -Off -Auto (HOA) Selector Switch — for the system.
3 On -Off Selector Switches — one (1) for each pump in the system.
1 General Fault Light — red, identifying information displayed on the OID.
3 Pump Run Lights —green; one (1) for each pump in the system.
1 Reset — acknowledges pumping station alarms, silences horn, and lamp test.
1 Low Discharge Pressure Override —through the OID; disables low discharge pressure alarm.
3 Elapsed Time Meters — in the PLC; one (1) for each pump in the system.
1 Speed Potentiometer — in system manual mode allows the operator to adjust the VFD pump speed.
1 Pressure Transducer — 0 to 300 PSI; stainless steel wetted components; ±1.0% accuracy; 4-20 mAmp output
signal; loop powered device.
1 Printer Port — RS-232 connection.
1 Power Control Monitor — low voltage, phase imbalance, etc.
1 Discharge Pressure Gauge — liquid filled; 2-1/2" diameter; isolation valve; panel mounted with flexible
connection to the sensing point.
1 Control panel manufactured and labeled per U.L. 508 Industrial Control Equipment standards.
ADDITIONAL FEATURES INCLUDE:
1 2 HP, 3450 RPM, across -the -line start submersible pressure maintenance pump. 50 GPM @ 105 PSI to
account for static lift and frictional losses on the skid. Wafer style silent check valve, isolation butterfly
valve, and submersible motor provided.
1 IRR Pump station is designed for use in a turf irrigation application; method of operation and
automatic sequencing functions are in accordance with D etron's standards.
1 VFD Variable Frequency Drive - with DC choke for harmonic mitigation; modulates the speed of
the main pump motors.
Page 2, November 4, 2008 Quotation No. 532501 V01
C= Packaged Pumping System Quotation
1 N12AC NEMA 12 Electrical Enclosure - with through the door disconnect and air conditioner for
cabinet cooling.
1 AA Automatic Alternation — balances the run time on each of the main pumps.
1 SAF1500 Amiad 4" SAF1500 filter with 200 micron screen and check valve. Including the filter manifold
components: Butterfly valves, reducer, elbows, miscellaneous pipes and flanges.
1 SFAF/TDP Skid Filter Auto -Flush - time and differential pressure cycling.
1 2LCF 2-point level control for the wet well.
1 MM Mechanical paddlewheel flowmeter — fixed insertion; 4-20 mA output signal proportional
to the flow rate; display of flow rate and total flow is through the Operator Interface
Device (OID).
1 UL Packaged Pumping Skid and Control Panel are U.L. listed.
Selling Price for the Packaged Pumping System $ 48,930.00
PRICE VALIDITY
From the date of this quote, D etron's price is valid for 30 days for placement of a purchase order and 90 days
for submittal approval and release to production. If more time is required, please contact Metron for a price
revision.
The selling price includes freight to the installation site in Fort Collins. CO. but does not include the cost for on -
site delays.
The selling price does not include off-loading the pumping station
The selling price includes one-half (1/2) day (4 hours) of skid testing.
The selling price includes one (1) 8-hour day of start-up assistance and customer training.
The selling price includes two (2) copies of Submittals.
The selling price includes two (2) bound O & M manuals.
All Metron stations are supported by unlimited access to 24-hour product technical telephone support and local
factory authorized service centers.
EXTENDED WARRANTY — Metron, Inc., offers an extended five (5) year prorated limited warranty and maintenance
contract for packaged pump systems of our own manufacture. The extended limited warranty provides protection
against defects in material and workmanship. The coverage includes replacement parts, labor, travel expenses, and
labor to remove/reinstall defective material. Please contact Metron to for additional information regarding this
extended warranty.
Signed:
yz'c"ZG l` ln,e&
Tiani Jones
Applications Engineer
Page 3, November 4, 2008 Quotation No. 532501 V01
Packaged Pumping System Quotation
Page 4, November 4, 2008 Quotation No. 532501V01
Packaged Pumping System Quotation
Please help us expedite your order by providing the following information:
Is this sale taxable? (Circle one) Yes No
If the sale is non taxable, a tax exemption certificate for the "ship to" state must be submitted with your purchase order.
I agree to the scope, terms, and conditions as described in this quotation.
Price Total $
Signed:
Title:
Billing Entity and Address:
Contact Phone Number:
Dated:
(to reflect selections)
Please return one (1) signed copy of this quotation on acceptance. Merchandise delivered or shipped is due and payable
to: Metron, Inc., 1505 West 3Id Ave., Denver, Colorado U.S.A., 80223. Phone: (303) 592-1903 Fax: (303) 534-1947
Page 5, November4, 2008 Quotation No. 532501V01
r Packaged Pumping System
Terms and Conditions of Sale
CONDITIONS
I. This quotation is valid for ten (10) days from the date on the quotation, due to the cost fluctuation on commodity
steel, unless extended in writing by the manufacturer, Metron, Inc.
2. This Quotation does not include any applicable taxes, tariffs, permits, license fees, and/or duties unless specifically
stated they are elsewhere in this Quotation. These items are the responsibility of the Contractor/Owner.
3. Off-loading and installation of the Goods are not included in the selling price unless specifically stated otherwise in
this Quotation.
4. Installation shall conform to the instructions in the IOM Manual.
5. It is the responsibility of the Contractor/Owner to provide the electrical hook-up to the Electrical Panel of the
Pumping System.
Note: Do NOT bump the motors. D anufacturer's representative will do this during start-up.
6. It is the responsibility of the Contractor/Owner to make the final connection to the suction and outlet pipes of the
Pumping System.
7. It is the responsibility of the Contractor/Owner to anchor the skid to the concrete pad. Anchor bolts are not included
in the selling price, they are responsibility of the Contractor/Owner.
8. Two (2) copies of Submittals will be sent to the Contractor/Owner no later than twenty-one (21) working days after
the manufacturer receives the Purchase Order.
9. The Packaged Pumping System is normally ready to ship within 6-12 weeks after the manufacturer, Metron, Inc.,
receives the approved Submittal and release to production. The delivery date shall be confirmed after release.
10. Contractor/Owner shall coordinate the location of the roof access hatch over all of the pumps so they can be
removed when necessary.
11. Service, Training, Technical Support, and Warranty help is available from the manufacturer any time.
Page6, November4, 2008 Quotation No. 532501V01
Packaged Pumping System
Terms and Conditions of Sale
Metron, Inc. (the "Seller") and the company or individual named on the face of this invoice (the "Buyer") agree to the following terms and conditions:
1. NONCONFORMING TERMS. No terms contained in any purchase order or other document received from the Buyer, either prior or subsequent to the date of this
invoice, shall be binding upon the Seller unless expressly accepted in writing by an authorized representative of the Seller.
2. TAXES. Except as otherwise provided on the face of this invoice, the price does not include federal, state or local taxes which may be payable with respect to the
manufacture, sale or delivery or use of the goods. The Buyer agrees to pay all such taxes.
3. SHIPMENT. All prices are F. O. B. Seller's factory, Denver, Colorado, prepay and add. The Seller reserves the right, in its sole discretion, to determine the method
and route of shipment. The Buyer assumes the risk of loss or damage upon delivery of the goods to the carrier at point of shipment.
4. PAYMENT TERMS. Unless otherwise specified by the Seller in writing, the terms of payment shall be 50%with purchase order and prior to procurement of
materials, 50% prior to shipment. The Seller reserves the right at any time and in its sole discretion to require payment in full in advance or C.O.D. or to otherwise
modify the payment terms. Past due amounts shall bear interest at the rate of 18% per annum or the highest rate permitted by law, whichever is less. For
business outside the U.S., and irrevocable confirmed letter of credit for 100% of the project's value is required before production will commence.
S. MINIMUM BILLING. All orders of $50.00 net or less will be invoices at the minimum rate ($50.00 net) with transportation charges added.
6. DELIVERY. Delivery dates are not guarantied and are based on normal expectancies only. In no event shall the Seller be liable for any failure or delay in delivery
due to fire, flood, accident, civil unrest, acts of God, war, governmental interference or embargoes, strikes, labor difficulties, shortage of labor, fuel, power or
materials or any cause beyond its reasonable control. quoted deliveries are based on conditions at the time of the quote and are subject to product availability at
time of the approved purchase order and approval of submittals with release to production by Seller.
If Buyer is unwilling to accept delivery on the mutually agreed upon date at the time of the sale, then the delivery shall be considered as complete at Seller's
factory for purposes of billing and payment, transfer of ownership, risk of loss or damage, and insurance responsibility. Buyer is responsible for any additional
costs incurred for storage and handling, with a minimum cost of $500.00.
7. CANCELLATION AND CHANGE. Orders are subject to cancellation, partial cancellation or change only with the consent of the Seller and only upon such terms as
the Seller may impose. Prices are set on the basis of the total quantity ordered, even though shipment maybe in stages. Cancellation of a portion of an order
after an earlier portion has been shipped and invoiced will result in an adjustment to the purchase price and an additional charge to the Buyer.
8. LIMITED WARRANTY. Seller's Limited Warranty is valid only with a Metron, Inc. Installation, Start-up and Training Commencement Certificate that has been signed
off by Seller's certified Service Representative and registered with the Seller. The Seller warrants that all goods manufactured and sold by it are and will be free
from defects in materials and workmanship for a period of one year from the initial operation not to exceed 18 months from the date of shipment, whichever
comes first. Goods which are found defective will be replaced or repaired, at the option of the Seller. The Seller shall be under no obligation to the Buyer if the
goods have not been used under normal operating conditions or have been altered, modified or repaired without the Seller's prior written consent. The Seller
shall also be under no obligation to the Buyer if the goods have been subjected to carelessness or abuse, not used in accordance with D etron's recommendations
or industry standards, or not used for intended purposes. Seller is not responsible for the design or repercussions of a faulty design or specification of auxiliary
equipment, pipe, pipe thrust block, building, building foundation, leveling of skid, anchoring of skid, soil compaction, environmental control (ambient temperature
should be maintained between 40-100 degrees Fahrenheit), ventilation, drainage or any other components that are not part of the packaged system.
Furthermore, Seller is not responsible for damage to equipment by forces outside of our control such a acts of nature, vandalism, faulty installation, or inadequate
support equipment. In no event will the Seller be liable for consequential or special damages or for transportation, installation, adjustment or other expenses
which the Buyer may incur in exercising its right under this limited warranty. THIS WARRANTY IS EXPRESSLY MADE IN LIEU OF ANY AND ALL OTHER
WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR USE OR PURPOSE.
9. DEFECTIVE GOODS AND TESTING. If the Buyer believes that goods purchased from the Seller are defective, it must notify the Seller immediately in writing. The
goods shall not be returned to the Seller without the prior written authorization of the Seller. If the Buyer wishes to conduct tests to determine whether the goods
are conforming, it must notify the Seller prior to conducting the tests, endeavor to reach agreement with the Seller on testing procedures and provide the Seller
with an opportunity to witness such tests.
10. INFRINGEMENT. The Seller agrees to defend any suit brought against the Buyer to the extent that such suit is based on a claim that the goods, or any part thereof,
in the particular form sold by the Seller, infringe a United States patent, provided such goods were not manufactured by the Seller pursuant to designs or
specifications furnished by the Buyer, but only on condition that the Buyer shall promptly notify the Seller in writing of any such claim, shall give the Seller full
authority for the conduct of such and shall render to the Seller whatever information and assistance may be reasonably required for such defense. Subject to such
conditions, the Seller shall pay damages and costs, if any, awarded against the Buyer in such suit and in the event the goods are held to infringe and the use of the
goods is enjoined, the Seller shall have the option of procuring for the Buyer the right to continue using the goods, replacing the goods with noninfringing product,
modifying the goods so as to avoid infringement or removing the goods and refunding the purchase price. The Seller shall have no further liability for patent
infringement. The Buyer agrees to indemnify and hold the Seller harmless from and against all claims, liability, loss, damage, including attorney fees, arising from
or related in any way to any actual or claimed patent, trademark or copyright infringement involving goods manufactured by the Seller pursuant to designs or
specifications furnished by the Buyer.
11. COMPLIANCE WITH LAW. The Seller agrees that in manufacturing, selling and delivering the goods it has complied with all applicable laws and governmental
regulations, including the provisions of the Fair Labor Standards Act of 1938.
12. GOVERNMENT CONTRACTS AND SUBCONTRACTS. If a government contract number appears on the face of this invoice, clauses contained in the Armed Services
Procurement Regulations of the Federal Acquisition Regulations which the government requires be included in subcontracts to which the contractor is a party shall
be incorporated in this invoice by reference.
13. DEFAULT. In the event the Buyer fails to make payment in the amounts and at the time required by the Seller pursuant to this invoice or is in default under any
other provisions of this invoice or any sales order, invoice or other agreement between the Buyer and the Seller, or in the event of any proceedings, voluntary, in
bankruptcy or insolvency by or against the Buyer, the inability of the Buyer to meet its debts as they come due or the appointment, with or without the Buyer's
consent, of an assignee for the benefit of creditors or a receiver, then the Seller shall have the right, in addition to all the other rights it may possess at any time, to
withhold shipments, in whole or in part, and to recall goods in transit, retake same and repossess all goods which may be stored with the Seller for the Buyer's
account, without the necessity of instituting any other proceedings. The Buyer agrees that all goods so recalled, retaken of repossessed shall become the absolute
property of the Seller, provided that the Buyer is given full credit therefor. The Seller shall also have all of the rights and remedies available to it under the Uniform
Commercial Codes and other laws in effect.
14. WAIVER. No waiver of any provision of this invoice by the Seller shall be valid unless in writing and signed by an authorized representative of the Seller. No delay
on the part of the Seller in exercising any right of remedy available to it shall be valid unless in writing and signed by an authorized representative of the Seller. No
delay on the part of the Seller in exercising any right or remedy available to it shall operate as a waiver of such right or remedy.
Page 7, November 4, 2008 Quotation No. 532501 V01
,_�► Packaged Pumping System
Terms and Conditions of Sale
15. GOVERNING LAW. This invoice shall be governed by the laws of the State of Colorado.
Metron, Inc. is an Equal Opportunity Employer as required by Executive Order 11246, as amended.
Page 8, November 4, 2008 Quotation No. 532501 V01
9r
October 31, 2008
City of Fort Collins
Attn: John Stephen & Eileen Scholl
Financial Services
Purchasing Division
215 N. Mason St. 2oa Floor
PO Box 580
Fort Collins, CO 80522
C/
i
RE: Letter of Understanding on Request for Information on City's
Project 6119 - P;dmping Plant Renovation
Metron Opportunity #532501V01
John & Eileen,
We did not see a direct response on a few questions and wanted to make
sure we clarify a few things in the addendum #2-
General-
A) We will assume that we will not need to see the City's Purchasing
Restrictions and/or Exhibit A, as referenced in the specifications.
B) We will assume that all factory and field welds must be completed b
a (AWS and/or ASME is industry standard) certified welder and
certificates must be provided.
C) We will assume that no permits, fees or licenses are required and
the project is tax exempt.
D) We will assume that all waste materials disposal is the
responsibility of the contractor.
E) We will assume that there are no special modifications required for
the existing metering pump(s) to interface with the flow meter.
Additional clarifications
Item #3) Section 15140, 2.08.B, C and G. Can the PLC, starters panel
cooling system and disconnect be located in one NEMA 12 panel as
previously supplied to the City of Fort Collins.
• New UL listed panel by manufacturer
We will assume that the PLC, start panel cooling system and disconnect
can be located in one new UL panel, and not three individual panels as
the specifications imply.
Item #5) Section 15140, 2.10.C. Can the flow reading and totalization
be displayed in the OID on the panel as have been supplied to the City
of Fort Collins?
• New UL listed panel by manufacturer
We will assume that the flow reading and totalization can be displayed
on the OID in the new UL listed panel by manufacturer.
Item #8) Section 15140, 3.03.B. Please identify if any specific
servicing tools or test equipment is required.
• Service rep needs to provide all tools and equipment
We will assume that the only tools and test equipment that we need to
supply are for our service rep to perform a pre maintenance review and
no tools or equipment needs to be supplied to anyone else.
Item #12) The existing mechanical flow meter (item 10) will not be
removed and is in good operating condition?
• Contractor will supply new flow meters at both stations
We will assume that although new flow meters will be supplied for both
stations, the existing flow meter at Troutman Park (item 10 in the
drawings), will not be removed, but will stay in its current location.
Please let us know if our understanding is not correct. Thanks again
for the opportunity to work with you.
Best Regards,
David P. Haynes
Metron, Inc.
303.592.1903 x331
Packaged Pumping System Quotation
Metron, Inc., 1505 West Third Avenue, Denver, Colorado, 80223
Phone: (303) 592-1903 Fax: (303) 534-1947 E-mail: tjones@metroninc.com
Date: November 4, 2008
Project: Ft Collins Retrofit
Quotation No.: 532501V01
Location: Ft Collins, CO
Metron has been a leading manufacturer of Pump Controllers and Packaged Pumping Systems for more than 50
years. Our commitment to high standards of quality and reliability include U.L. certification of the skid mounted
Packaged Pumping System. Only Metron, Inc. can offer the Rocky Mountain region's;
Largest and most qualified pump station service organization with the quickest solutions during all phases of the
project.
Largest pump panel and package manufacturer with unequaled sales and technical experience and support.
Metron, Inc. is the world's largest supplier of fire pump controls. Our standards for quality, reliability and
responsiveness are unsurpassed.
General Note:
The Packaged Pumping Station described in this quotation is designed and manufactured in accordance with
D etron's standards for use in turf irrigation applications in the State of Colorado.
This proposal is based on Overland Trail Park Specification DK02176A/67MO15, Rev. 1 and email communications
with John Stephen and Eileen Scholl.
I:�In:TI�[�l_�1[�T►LYI
1. We will assume that we will not need to see the City's Purchasing Restrictions and/or Exhibit A, as referenced in the
specifications.
2. We will assume that all factory and field welds must be completed by a (AWS and/or ASME is industry standard) certified
welder and certificates must be provided.
3. We will assume that no permits, fees or licenses are required and the project is tax exempt.
4. We will assume that all waste materials disposal is the responsibility of the contractor.
5. We will assume that there are no special modifications required for the existing metering pump(s) to interface with the
flow meter.
6. Does not include re-paint/touch-up of existing equipment.
EXCEPTIONS:
1. No motor head and head shaft assembly included on existing 20HP pump
2. Carbon steel is used wherever possible and may not have all flanges shown.
ADDITIONAL ASSUMPTIONS:
We will assume that the PLC, start panel cooling system and disconnect can be located in one new UL panel, and not three
individual panels as the specifications imply.
We will assume that the flow reading and totalization can be displayed on the OID in the new UL listed panel by
manufacturer.
We will assume that the only tools and test equipment that we need to supply are for our service rep to perform a pre
maintenance review and no tools or equipment needs to be supplied to anyone else.
Metron, Inc. is pleased to offer you the following station retrofit:
VW P-I RR-4.0-V F D-250/100-20/20/2-480/3/60-U L
Page 1, November 4, 2008 Quotation No. 532501 V01
James B. O'Neill II
Director of Purchasing and Risk Management
P. 0. Box 580
Fort Collins, CO 80522
Date: December 2, 2008
Re: Contract Clarifications for Overland Park/Troutman Park retrofit project
Dear James,
Please see the following clarifications to the 6119 plant renovation contract
Service Agreement Item #2 - Clarification: Based on standard delivery for panels of 3-6 weeks after approval of
submittals, and requiring 2 weeks for submittal generation and an unknown length of time to approve the
submittals, more time may be required.
Service Agreement Item #5 Clarification: Price of $115,006 reflects all clarifications, exceptions and assumptions
stated in 10.31.08 Letter of Understanding from Metron to the City of Fort Collins and as outlined in proposals that
accompanied the bid.
Troutman
Clarifications:
■ Service Agreement Item #10.c Clarification: Service Agreement, item #10- warranty shall be for 12 months
after final acceptance, not to exceed 18 months after shipment.
■ Clarification: Exhibit A Scope of Services - In Letter of Understanding our reference C assumed no permits,
fees or licenses were required.
■ Clarification: 15140, 1.01.13. In order to provide a 5 year warranty on the PLC all maintenance and repair
work on the equipment must be supplied by a direct Metron employee or another party that has a
certificate of training for maintenance and repair that has been issued by Metron.
■ Clarification: 15140, 1.08.C. In order to provide a 5 year warranty on the PLC all maintenance and repair
work on the equipment must be supplied by a direct Metron employee or another party that has a
certificate of training for maintenance and repair that has been issued by Metron.
■ Clarification: 15140.2.10.0 - The flow reading and totalization can be displayed on the OID in the new UL
listed panel by manufacturer.
■ Clarification: 15140.2.08.6, C and G - The PLC, start panel cooling system and disconnect can be located in
one new UL NEMA 4 panel, and not three individual panels as the specifications imply.
■ Clarification: 15140.3.03.B. - No servicing tools or test equipment will be provided by Metron other than
for Metron personnel while they are on site.
Exceptions:
■ No motor head and head shaft assembly included on existing 20HP pump
■ Carbon steel is used wherever possible and may not have all flanges shown.
Assumptions:
• We will assume that the PLC, start panel cooling system and disconnect can be located in one new UL
panel, and not three individual panels as the specifications imply.
■ We will assume that the flow reading and totalization can be displayed on the OID in the new UL listed
panel by manufacturer.
■ We will assume that the only tools and test equipment that we need to supply are for our service rep to
perform a pre maintenance review and no tools or equipment needs to be supplied to anyone else.
■ We will assume that although new flow meters will be supplied for both stations, the existing flow meter
at Troutman Park (item 10 in the drawings), will not be removed, but will stay in its current location.
■ We will assume that all waste materials disposal is the responsibility of the contractor.
■ We will assume that we will not need to see the City's Purchasing Restrictions and/or Exhibit A, as
referenced in the specifications.
Overland
Clarifications:
■ Service Agreement Item #10.c Clarification: Service Agreement, item #10- warranty shall be for 12 months
after final acceptance, not to exceed 18 months after shipment.
■ Clarification: Exhibit A Scope of Services - In Letter of Understanding our reference C assumed no permits,
fees or licenses were required.
■ Clarification: 15140, 1.01.13. In order to provide a 5 year warranty on the PLC all maintenance and repair
work on the equipment must be supplied by a direct Metron employee or another party that has a
certificate of training for maintenance and repair that has been issued by Metron.
■ Clarification: 15140, 1.08.C. In order to provide a 5 year warranty on the PLC all maintenance and repair
work on the equipment must be supplied by a direct Metron employee or another party that has a
certificate of training for maintenance and repair that has been issued by Metron.
■ Clarification: 15140.2.10.0 - The flow reading and totalization can be displayed on the CID in the new UL
listed panel by manufacturer.
• Clarification: 15140.2.08.6, C and G - The PLC, start panel cooling system and disconnect can be located in
one new UL NEMA 4 panel, and not three individual panels as the specifications imply.
■ Clarification: 15140.3.03.B. - No servicing tools or test equipment will be provided by Metron other than
for Metron personnel while they are on site.
Exceptions:
■ No motor head and head shaft assembly included on existing 20HP pump
■ Carbon steel is used wherever possible and may not have all flanges shown.
Assumptions:
■ We will assume that the PLC, start panel cooling system and disconnect can be located in one new UL
panel, and not three individual panels as the specifications imply.
• We will assume that the flow reading and totalization can be displayed on the OID in the new UL listed
panel by manufacturer.
■ We will assume that the only tools and test equipment that we need to supply are for our service rep to
perform a pre maintenance review and no tools or equipment needs to be supplied to anyone else.
■ We will assume that all waste materials disposal is the responsibility of the contractor.
■ We will assume that we will not need to see the City's Purchasing Restrictions and/or Exhibit A, as
referenced in the specifications.
Tiani Jones
Applications Engineer
Encl: 10.31.08 letter of understanding, insurance documents, 3 signed copies of the contract
Packaged Pumping System Quotation
3
QTY. DESCRIPTION SELLING PRICE
STANDARD MECHANICAL FEATURES INCLUDE:
1 Wet well access hatch with stainless steel bolt -on hinges and stainless steel bolts.
1 Schedule 40 piping and fittings.
1 Two (2) drains x 3/4-inch with one (1) hose bib.
1 Steel grit blasted to near white metal finish before the application of protective coatings.
1 Multi -Step Coating System — fast dry multi -purpose epoxy base coat and gloss aliphatic polyurethane finish
coat.
1 Station Pressure Relief Valve - isolation valve on the inlet side; discharge piped to the wet well.
1 Touch-up paint.
STANDARD ELECTRICAL FEATURES INCLUDE:
1 Control panel includes Metron standard 5 KAIC short circuit interrupt rating
1 PLC based controls with non-volatile memory, line side fuses, PLC by-pass, and 256-event log.
1 Operator Interface Device (OID) — facilitates operation and monitoring of the pumping system; features a
large, high contrast display for excellent readability.
1 Control Power Transformer (CPT) — steps the voltage down for the control circuit components.
1 Lightning / Surge Arrestor — rated for categories "B" and "C".
1 Alarm Pilot Devices.
1 Hand -Off -Auto (HOA) Selector Switch — for the system.
3 On -Off Selector Switches — one (1) for each pump in the system.
1 General Fault Light — red, identifying information displayed on the OID.
3 Pump Run Lights — green; one (1) for each pump in the system.
1 Reset — acknowledges pumping station alarms, silences horn, and lamp test.
1 Low Discharge Pressure Override —through the OID; disables low discharge pressure alarm.
3 Elapsed Time Meters — in the PLC; one (1) for each pump in the system.
1 Speed Potentiometer — in system manual mode allows the operator to adjust the VFD pump speed.
1 Pressure Transducer — 0 to 300 PSI; stainless steel wetted components; ±1.0% accuracy; 4-20 mAmp output
signal; loop powered device.
1 Printer Port — RS-232 connection.
1 Power Control Monitor — low voltage, phase imbalance, etc.
1 Discharge Pressure Gauge — liquid filled; 2-1/2" diameter; isolation valve; panel mounted with flexible
connection to the sensing point.
1 Control panel manufactured and labeled per U.L. 508 Industrial Control Equipment standards.
ADDITIONAL FEATURES INCLUDE:
1 2 HP, 3450 RPM, across -the -line start submersible pressure maintenance pump. 50 GPM @ 110 PSI to
account for static lift and frictional losses on the skid. Wafer style silent check valve, isolation butterfly
valve, and submersible motor provided.
1 IRR Pump station is designed for use in a turf irrigation application; method of operation and
automatic sequencing functions are in accordance with D etron's standards.
1 VFD Variable Frequency Drive - with DC choke for harmonic mitigation; modulates the speed of
the main pump motors.
Page 2, November 4, 2008 Quotation No. 532501V01
Packaged Pumping System Quotation
1 N12AC NEMA 12 Electrical Enclosure - with through the door disconnect and air conditioner for
cabinet cooling.
1 AA Automatic Alternation — balances the run time on each of the main pumps.
1 SAF1500 Amiad 4" SAF1500 filter with 200 micron screen and check valve. Including the filter manifold
components: Butterfly valves, reducer, elbows, miscellaneous pipes and flanges.
1 SFAF/TDP Skid Filter Auto -Flush - time and differential pressure cycling.
1 2LCF 2-point level control for the wet well.
1 MM Mechanical paddlewheel flowmeter — fixed insertion; 4-20 mA output signal proportional
to the flow rate; display of flow rate and total flow is through the Operator Interface
Device (OID).
1 UL Packaged Pumping Skid and Control Panel are U.L. listed.
Selling Price for the Packaged Pumping System
OPTIONAL ADDER(S):
1. 20 HP 1750 RPM Vertical Turbine pump and motor
52,824.00
13,252.00
PRICE VALIDITY
From the date of this quote, D etron's price is valid for 30 days for placement of a purchase order and 90 days
for submittal approval and release to production. If more time is required, please contact Metron for a price
revision.
The selling price includes freight to the installation site in Fort Collins CO but does not include the cost for on
site delays.
The selling price does not include off-loading the pumping station
The selling price includes one-half (1/2) day (4 hours) of skid testing.
The selling price includes one (1) 8-hour day of start-up assistance and customer training.
The selling price includes two (2) copies of Submittals.
The selling price includes two (2) bound 0 & M manuals.
All Metron stations are supported by unlimited access to 24-hour product technical telephone support and local
factory authorized service centers.
EXTENDED WARRANTY — Metron, Inc., offers an extended five (5) year prorated limited warranty and maintenance
contract for packaged pump systems of our own manufacture. The extended limited warranty provides protection
against defects in material and workmanship. The coverage includes replacement parts, labor, travel expenses, and
labor to remove/reinstall defective material. Please contact Metron to for additional information regarding this
extended warrantv.
Signed:
Tiani Jones
Applications Engineer
Page 3, November 4, 2008 Quotation No. 532501V01
Packaged Pumping System Quotation
Page 4, November 4, 2008 Quotation No. 532501 V01
---� m' Packaged Pumping System Quotation
Please help us expedite your order by providing the following information:
Is this sale taxable? (Circle one) Yes No
If the sale is non taxable, a tax exemption certificate for the "ship to" state must be submitted with your purchase order.
I agree to the scope, terms, and conditions as described in this quotation.
Price Total $ (to reflect selections)
Signed: Dated:
Title:
Billing Entity and Address:
Contact Phone Number:
Please return one (1) signed copy of this quotation on acceptance. Merchandise delivered or shipped is due and payable
to: Metron, Inc., 1505 West 3rd Ave., Denver, Colorado U.S.A., 80223. Phone: (303) 592-1903 Fax: (303) 534-1947
Page 5, November 4, 2008 Quotation No. 532501V01
Packaged Pumping System
Terms and Conditions of Sale
CONDITIONS
1. This quotation is valid for ten (10) days from the date on the quotation, due to the cost fluctuation on commodity
steel, unless extended in writing by the manufacturer, Metron, Inc.
2. This Quotation does not include any applicable taxes, tariffs, permits, license fees, and/or duties unless specifically
stated they are elsewhere in this Quotation. These items are the responsibility of the Contractor/Owner.
3. Off-loading and installation of the Goods are not included in the selling price unless specifically stated otherwise in
this Quotation.
4. Installation shall conform to the instructions in the IOM Manual.
5. It is the responsibility of the Contractor/Owner to provide the electrical hook-up to the Electrical Panel of the
Pumping System.
Note: Do NOT bump the motors. D anufacturer's representative will do this during start-up.
6. It is the responsibility of the Contractor/Owner to make the final connection to the suction and outlet pipes of the
Pumping System.
7. It is the responsibility of the Contractor/Owner to anchor the skid to the concrete pad. Anchor bolts are not included
in the selling price, they are responsibility of the Contractor/Owner.
8. Two (2) copies of Submittals will be sent to the Contractor/Owner no later than twenty-one (21) working days after
the manufacturer receives the Purchase Order.
9. The Packaged Pumping System is normally ready to ship within 6-12 weeks after the manufacturer, Metron, Inc.,
receives the approved Submittal and release to production. The delivery date shall be confirmed after release.
10. Contractor/Owner shall coordinate the location of the roof access hatch over all of the pumps so they can be
removed when necessary.
11. Service, Training, Technical Support, and Warranty help is available from the manufacturer any time.
Page 6, November 4, 2008 Quotation No. 532501V01
Packaged Pumping System
Terms and Conditions of Sale
Metron, Inc. (the "Seller") and the company or individual named on the face of this invoice (the "Buyer") agree to the following terms and conditions:
1. NONCONFORMING TERMS. No terms contained in any purchase order or other document received from the Buyer, either prior or subsequent to the date of this
invoice, shall be binding upon the Seller unless expressly accepted in writing by an authorized representative of the Seller.
2. TAXES. Except as otherwise provided on the face of this invoice, the price does not include federal, state or local taxes which may be payable with respect to the
manufacture, sale or delivery or use of the goods. The Buyer agrees to pay all such taxes.
3. SHIPMENT. All prices are F. O. B. Seller's factory, Denver, Colorado, prepay and add. The Seller reserves the right, in its sole discretion, to determine the method
and route of shipment. The Buyer assumes the risk of loss or damage upon delivery of the goods to the carrier at point of shipment.
4. PAYMENT TERMS. Unless otherwise specified by the Seller in writing, the terms of payment shall be 50% with purchase order and prior to procurement of
materials, 50% prior to shipment. The Seller reserves the right at any time and in its sole discretion to require payment in full in advance or C.O.D. or to otherwise
modify the payment terms. Past due amounts shall bear interest at the rate of 18% per annum or the highest rate permitted by law, whichever is less. For
business outside the U.S., and irrevocable confirmed letter of credit for 100% of the project's value is required before production will commence.
S. MINIMUM BILLING. All orders of $50.00 net or less will be invoices at the minimum rate ($50.00 net) with transportation charges added.
6. DELIVERY. Delivery dates are not guarantied and are based on normal expectancies only. In no event shall the Seller be liable for any failure or delay in delivery
due to fire, flood, accident, civil unrest, acts of God, war, governmental interference or embargoes, strikes, labor difficulties, shortage of labor, fuel, power or
materials or any cause beyond its reasonable control. Quoted deliveries are based on conditions at the time of the quote and are subject to product availability at
time of the approved purchase order and approval of submittals with release to production by Seller.
If Buyer is unwilling to accept delivery on the mutually agreed upon date at the time of the sale, then the delivery shall be considered as complete at Seller's
factory for purposes of billing and payment, transfer of ownership, risk of loss or damage, and insurance responsibility. Buyer is responsible for any additional
costs incurred for storage and handling, with a minimum cost of $50o.00.
7. CANCELLATION AND CHANGE. Orders are subject to cancellation, partial cancellation or change only with the consent of the Seller and only upon such terms as
the Seller may impose. Prices are set on the basis of the total quantity ordered, even though shipment maybe in stages. Cancellation of a portion of an order
after an earlier portion has been shipped and invoiced will result in an adjustment to the purchase price and an additional charge to the Buyer.
8. LIMITED WARRANTY. Seller's Limited Warranty is valid only with a Metron, Inc. Installation, Start-up and Training Commencement Certificate that has been signed
off by Seller's certified Service Representative and registered with the Seller. The Seller warrants that all goods manufactured and sold by it are and will be free
from defects in materials and workmanship for a period of one year from the initial operation not to exceed 18 months from the date of shipment, whichever
comes first. Goods which are found defective will be replaced or repaired, at the option of the Seller. The Seller shall be under no obligation to the Buyer if the
goods have not been used under normal operating conditions or have been altered, modified or repaired without the Seller's prior written consent. The Seller
shall also be under no obligation to the Buyer if the goods have been subjected to carelessness or abuse, not used in accordance with D etron's recommendations
or industry standards, or not used for intended purposes. Seller is not responsible for the design or repercussions of a faulty design or specification of auxiliary
equipment, pipe, pipe thrust block, building, building foundation, leveling of skid, anchoring of skid, soil compaction, environmental control (ambient temperature
should be maintained between 40-100 degrees Fahrenheit), ventilation, drainage or any other components that are not part of the packaged system.
Furthermore, Seller is not responsible for damage to equipment by forces outside of our control such a acts of nature, vandalism, faulty installation, or inadequate
support equipment. In no event will the Seller be liable for consequential or special damages or for transportation, installation, adjustment or other expenses
which the Buyer may incur in exercising its right under this limited warranty. THIS WARRANTY IS EXPRESSLY MADE IN LIEU OF ANY AND ALL OTHER
WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR USE OR PURPOSE.
9. DEFECTIVE GOODS AND TESTING. If the Buyer believes that goods purchased from the Seller are defective, it must notify the Seller immediately in writing. The
goods shall not be returned to the Seller without the prior written authorization of the Seller. If the Buyer wishes to conduct tests to determine whether the goods
are conforming, it must notify the Seller prior to conducting the tests, endeavor to reach agreement with the Seller on testing procedures and provide the Seller
with an opportunity to witness such tests.
10. INFRINGEMENT. The Seller agrees to defend any suit brought against the Buyer to the extent that such suit is based on a claim that the goods, or any part thereof,
in the particular form sold by the Seller, infringe a United States patent, provided such goods were not manufactured by the Seller pursuant to designs or
specifications furnished by the Buyer, but only on condition that the Buyer shall promptly notify the Seller in writing of any such claim, shall give the Seller full
authority for the conduct of such and shall render to the Seller whatever information and assistance may be reasonably required for such defense. Subject to such
conditions, the Seller shall pay damages and costs, if any, awarded against the Buyer in such suit and in the event the goods are held to infringe and the use of the
goods is enjoined, the Seller shall have the option of procuring for the Buyer the right to continue using the goods, replacing the goods with noninfringing product,
modifying the goods so as to avoid infringement or removing the goods and refunding the purchase price. The Seiler shall have no further liability for patent
infringement. The Buyer agrees to indemnify and hold the Seller harmless from and against all claims, liability, loss, damage, including attorney fees, arising from
or related in any way to any actual or claimed patent, trademark or copyright infringement involving goods manufactured by the Seller pursuant to designs or
specifications furnished by the Buyer.
11. COMPLIANCE WITH LAW. The Seller agrees that in manufacturing, selling and delivering the goods it has complied with all applicable laws and governmental
regulations, including the provisions of the Fair Labor Standards Act of 1938.
12. GOVERNMENT CONTRACTS AND SUBCONTRACTS. If a government contract number appears on the face of this invoice, clauses contained in the Armed Services
Procurement Regulations of the Federal Acquisition Regulations which the government requires be included in subcontracts to which the contractor is a party shall
be incorporated in this invoice by reference.
13. DEFAULT. In the event the Buyer fails to make payment in the amounts and at the time required by the Seller pursuant to this invoice or is in default under any
other provisions of this invoice or any sales order, invoice or other agreement between the Buyer and the Seller, or in the event of any proceedings, voluntary, in
bankruptcy or insolvency by or against the Buyer, the inability of the Buyer to meet its debts as they come due or the appointment, with or without the Buyer's
consent, of an assignee for the benefit of creditors or a receiver, then the Seller shall have the right, in addition to all the other rights it may possess at any time, to
withhold shipments, in whole or in part, and to recall goods in transit, retake same and repossess all goods which may be stored with the Seller for the Buyer's
account, without the necessity of instituting any other proceedings. The Buyer agrees that all goods so recalled, retaken of repossessed shall become the absolute
property of the Seller, provided that the Buyer is given full credit therefor. The Seller shall also have all of the rights and remedies available to it under the Uniform
Commercial Codes and other laws in effect.
14. WAIVER. No waiver of any provision of this invoice by the Seller shall be valid unless in writing and signed by an authorized representative of the Seller. No delay
on the part of the Seller in exercising any right of remedy available to it shall be valid unless in writing and signed by an authorized representative of the Seller. No
delay on the part of the Seller in exercising any right or remedy available to it shall operate as a waiver of such right or remedy.
Page 7, November4, 2008 Quotation No. 532501V01
car;-�►� Packaged Pumping System
Terms and Conditions of Sale
15. GOVERNING LAW. This invoice shall be governed by the laws of the State of Colorado.
Metron, Inc. is an Equal Opportunity Employer as required by Executive Order 11246, as amended.
Page 8, November 4, 2008 Quotation No. 532501V01