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Home My WebLink AboutBID - 6111 DIESEL FILTER MUFFLERS AND CRANKCASE FILTRATION SYSTEMSFinancial Services Purchasing Division City 215 N. Mason St. 2nd Floor of 6rt Collins PO Box 580 Fort Collins, 80522 970.221.6775 970.221.6707 /cgo v. com/purchasing INVITATION TO BID 6111 Diesel Filter Mufflers and Crankcase Filtration Systems BID OPENING: 2:30 P.M. (our clock), August 13, 2008 Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid�roposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 2:30 p.m. (our clock), August 13, 2008 Questions concerning the scope of the bid should be directed to Project Manager Dave Liecester(970) 416-2095. Questions regarding bid submittal or process should be directed to Jim Hume Buyer (970) 221- 6776. A copy of the Bid may be obtained as follows: Download the Bid from the Purchasing Webpage, Current Bids page, at: http://fcaov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. Rev 10/20/07 No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. James B. O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management where renewal is a way of life BID PROPOSAL BID # 6111 BID OPENING: August 13, 2008, 2:30pm (our clock) We hereby enter our bid for the City of Fort Collins' requirements for Diesel Filter Mufflers and Crankcase Filtration Systems, per the bid invitation and any referenced specifications: Specifications: Diesel Multi -stage Filter Mufflers and Crankcase Filtration Systems are to be installed on four (4) 1993 Gillig Phantom buses with Cummins L10 280E engines running on a 20% bio-diesel mix. 1. Diesel Multi -stage Filter Mufflers - Donaldson DMF, Style 2 with 5" inlet and outlet, or Cleaire Horizon-M with 5" diameter offset connectors, or approved equivalent. Filter mufflers must be EPA approved. • Pricing must include any needed fittings, wiring, controls, etc. • Winning vendor must install the filter mufflers at our shop in Fort Collins. Exhaust temperature histograms for the four buses are attached as Exhibit A. 2. Diesel Crankcase Filtration System - Donaldson Spiracle S040004, or RACOR CCV4500, or approved equivalent. • Pricing must include all needed fittings, hose, controls, etc. • Winning vendor must install the filtration systems at our shop in Fort Collins. Bidders must bid on all equipment and installation. Award will be made to a single vendor. Bid Proposal: Bid # 6111, Diesel Filter Mufflers & Crankcase Filtration Systems Oty Description: Make and Model Price/Each Extension Diesel Multi -stage Filter 4 Mufflers $ Installation of above 4 mufflers $ Diesel crankcase filtration 4 systems $ 4 Installation of crankcase filtration systems $ Total: $ Delivery and Installation: Equipment can be delivered and installed within days after receipt of order. Prices must be quoted FOB Destination: Fort Collins, CO. Manufacturers Specifications: Bids must include complete descriptions and up to date manufacturer's specifications for the proposed units. Submit this information with the bid on separate sheets. For questions concerning this bid, contact Jim Hume, Buyer, 970-221-6776. Signature: Title: Company: Date: Street: Phone #: City: Fax #: State/Zip: Email: No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to acceptor reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. James B. O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management where renewal is a way of life BID PROPOSAL BID # 6111 BID OPENING: August 13, 2008, 2:30pm (our clock) We hereby enter our bid for the City of Fort Collins' requirements for Diesel Filter Mufflers and Crankcase Filtration Systems, per the bid invitation and any referenced specifications: Specifications: Diesel Multi -stage Filter Mufflers and Crankcase Filtration Systems are to be installed on four (4) 1993 Gillig Phantom buses with Cummins L10 280E engines running on a 20% bio-diesel mix. 1. Diesel Multi -stage Filter Mufflers - Donaldson DMF, Style 2 with 5" inlet and outlet, or Cleaire Horizon-M with 5" diameter offset connectors, or approved equivalent. Filter mufflers must be EPA approved. • Pricing must include any needed fittings, wiring, controls, etc. • Winning vendor must install the filter mufflers at our shop in Fort Collins. Exhaust temperature histograms for the four buses are attached as Exhibit A. 2. Diesel Crankcase Filtration System - Donaldson Spiracle S040004, or RACOR CCV4500, or approved equivalent. • Pricing must include all needed fittings, hose, controls, etc. • Winning vendor must install the filtration systems at our shop in Fort Collins. Bidders must bid on all equipment and installation. Award will be made to a single vendor. F6rt of ADDENDUM No. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 cgov. conr/pu rchusing Description of Bid: 6111 Diesel Filter Mufflers and Crankcase Filtration Systems OPENING DATE: August 13, 2008 (Our Clock) 2:30 P.M. To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made. • Histogram 084884 Bus 26 (Attached) • Histogram 084887 Bus 29 (Attached) • Histogram 084890 Bus 32 (Attached) • Histogram 087486 Bus 43 (Attached) Please contact James R. Hume, CPPO, Senior Buyer at (970) 221-6776 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. where renewal is a way of life X 11 HISTOGRAM 084884 BUS 26 __DataPlot '680:IEGC=1219P108*84,,Cumn-irs, SIig Hi,,�ojran 1 E orted Data l 3aw Dala I Appli_alior Dak=_ I l� 1 100 -2t 150 S.E.4 6.57 z r 4.50— 2.43 3 U. 6 a Z n i.24 o Q 3 i.21 .14 .. .C7 rIN 115 20) 225 23C 2;5 300 325 3E0 3JE 400 425 453 475 500 525 Tempe -atu-e C Time Dagr3es „ Above .. 0c 100.0 20C 75.3 21C 73.2 22E 69 E 23C 67.7 NC 64.2 25C 59.4 30C 35.7 351 c.1 401 0.1 252.1 Averr-ga Temaeralwe Start: 05-15.07 OE:02 EnJ: 05-1E-07 02:15 Max Ctrl Limit Min Ctd Limit Print CIC-se HISTOGRAM 084887 BUS 29 ata Plot IC78:1SGC'B1214=1394897, , Cjn-wins , CIlig Hislo ram �Q aes C Tim a Saed Data I Rare C aka I Application Bala a A6ova 6/. 1oC 100 G 5 E 4 A t 0 0—� ti lvl Its r5u 1!� 2DC 66.0 2iC 66.5 2215 63-2 23C 61.9 ,4C 59., 15C 5?.; SOC 2?_7 401 0.7 7471 jA"r59P. Temperature tart 1C-17-07 06:04 End: 10-20•13' 01:08 Min Ctd Limit P•im Coss lvl Its r5u 1!� 2DC 66.0 2iC 66.5 2215 63-2 23C 61.9 ,4C 59., 15C 5?.; SOC 2?_7 401 0.7 7471 jA"r59P. Temperature tart 1C-17-07 06:04 End: 10-20•13' 01:08 Min Ctd Limit P•im Coss 23C 61.9 ,4C 59., 15C 5?.; SOC 2?_7 401 0.7 7471 jA"r59P. Temperature tart 1C-17-07 06:04 End: 10-20•13' 01:08 Min Ctd Limit P•im Coss 401 0.7 7471 jA"r59P. Temperature tart 1C-17-07 06:04 End: 10-20•13' 01:08 Min Ctd Limit P•im Coss HISTOGRAM 084890 BUS 32 Data Plot 1679: 15GC8 12' 4P 1 ^884890.1 Cummins. , Gi lig Histiam Sorted Data i Raw Data tlppiicalian Data DeCreos C Time Axve I � irn rnn n 9 � 8 n 7 5 ca 5 E 4 3 2 1 0- o- -, ~ -1 _i 7.32 2C0 79.3 o 210 ?5.2 225 ?1.5 4.25 230 ?7.0 2 240 65.9 247� 250 63.1 3C0 35.0 �].59 c 351 13.5 CD4C1 V 91 cECID I 13 34 55 78 00 100 125 1°0 175 200 225 25C 2 00 325 350 375 4C0 425 4% 475 50C 52r- Ie nFeiatuwe C 259 4 14vmge Temperature Start: 10-17-07 06:1U3 Enc:10-17-0? ' 9:27 Max Chi Limit Mn Ctd Limit :riot Close 7.32 2C0 79.3 o 210 ?5.2 225 ?1.5 4.25 230 ?7.0 2 240 65.9 247� 250 63.1 3C0 35.0 �].59 c 351 13.5 CD4C1 V 91 cECID I 13 34 55 78 00 100 125 1°0 175 200 225 25C 2 00 325 350 375 4C0 425 4% 475 50C 52r- Ie nFeiatuwe C 259 4 14vmge Temperature Start: 10-17-07 06:1U3 Enc:10-17-0? ' 9:27 Max Chi Limit Mn Ctd Limit :riot Close 91 cECID I 13 34 55 78 00 100 125 1°0 175 200 225 25C 2 00 325 350 375 4C0 425 4% 475 50C 52r- Ie nFeiatuwe C 259 4 14vmge Temperature Start: 10-17-07 06:1U3 Enc:10-17-0? ' 9:27 Max Chi Limit Mn Ctd Limit :riot Close HISTOGRAM 087486 BUS 43 ,Data Pot IE82: 15GCD2113Vl387486, , Cummins , Gi fig Histogan 1 Sated Data ( Raw Data I application Data Degrees C at ma ?0C 100 101) 9C v 8C _3 s 7C F 6C 5C Q 4C 3C a 2C \\\ — — — — — — -6 -4 -2 - - - C Q0 '2E 150 11.Y ?00 73.4 9.21 '10 67.1 5 56-2 s u' i.9rr C m 3(13 ).67 Z 54 40 3 rn 27 13 01) 1?5 201) 225 250 275 300 325 HO 375 400 425 450 47.' 50C 52E Temperctute C _)SO 5-.. _.40 4-- 300 16.7 351 3: »01 0.0 238.0 Sverge Temaeiature Start 10.17.07 0E:t0 EA:10-20-C7 01:40 Max G1rl Limit Min Ctrs Linn Prilt Close s u' i.9rr C m 3(13 ).67 Z 54 40 3 rn 27 13 01) 1?5 201) 225 250 275 300 325 HO 375 400 425 450 47.' 50C 52E Temperctute C _)SO 5-.. _.40 4-- 300 16.7 351 3: »01 0.0 238.0 Sverge Temaeiature Start 10.17.07 0E:t0 EA:10-20-C7 01:40 Max G1rl Limit Min Ctrs Linn Prilt Close 238.0 Sverge Temaeiature Start 10.17.07 0E:t0 EA:10-20-C7 01:40 Max G1rl Limit Min Ctrs Linn Prilt Close Financial Services Purchasing Division Ci t'ky Of 215 N. Mason St. 2nd Floor F6rt PO Box 580 Collins Fort Collins, 80522 e70.221.677 5 fcgov.com/Purchasing INVITATION TO BID 6111 Diesel Filter Mufflers and Crankcase Filtration Systems BID OPENING: 2:30 P.M. (our clock), August 13, 2008 Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid�roposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2n Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 2:30 p.m. (our clock), August 13, 2008 Questions concerning the scope of the bid should be directed to Project Manager Dave Liecester(970) 416-2095. Questions regarding bid submittal or process should be directed to Jim Hume Buyer (970) 221- 6776. A copy of the Bid may be obtained as follows: Download the Bid from the Purchasing Webpage, Current Bids page, at: http://fcgov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids maybe withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. Rev 10/20/07