HomeMy WebLinkAboutRFP - P1154 BUILDING CONDITION AUDITCity of
Financial Services
Purchasing Division
215 N. Mason St. 2" ° Floor
F6rt
Collins
PO Box 580
Fort Collins, CO 80522
970.221.6775
Purc h casing
970.221.6707
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fcgov co,n1purchas6,g
REQUEST FOR PROPOSAL
P1154 Building Condition Audit
The City of Fort Collins desires a consultant to conduct a Building Condition Audit of 18
facilities. That Audit will provide the City with:
• An overall survey and condition assessment of the facilities including a Facility
Condition Index rating for each facility.
• A detailed short-term (through 2011) repair and replacement plan by facility.
• A recommended long-term (2012 - 2016) repair and replacement plan by facility.
• Deficiency / repair data and cost estimate for each facility.
• Actions which would assist the City in obtaining Gold LEED-EB designation for the
"215 N. Mason" and "City Hall" office buildings.
• The maintenance & repair / replacement data must be in/or exportable to MS Excel
• The City also would like a proposed cost for the following:
1. Recommendations for maintenance staffing levels.
2. Cost/benefit analysis of maintenance functions that could be privatized.
3. Electrical load/phase readings and infrared readings on distribution panels
Proposals may be submitted by E-mail. E-mail submittal shall to e-mailed to:
jstep hent?a fcgov.com. Please send a separate e-mail to confirm that your proposal was
received. Written proposals, six (6) will be received at the City of Fort Collins' Purchasing
Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be
received before 3:00 p.m. (our clock), November 13, 2008. Proposal No. P1154 Building
Condition Audit. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort
Collins, Colorado 80524, If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580.
A pre -proposal meeting is scheduled for October 30, 2008 at 10:00 am at 215 N Mason,
Conference Room 2A, Fort Collins, CO.
Questions concerning the scope of the project should be directed to Project Manager Tracy
Ochsner, Assistant Operations Services Director (970) 224-6061 or tochsner@fcgov.com.
Questions regarding proposals submittal or process should be directed to
John D. Stephen, CPPO, CPPB, Senior Buyer (970) 221-6777 or istephen'. fcgov.com.
A copy of the Proposal may be obtained as follows:
Download the Proposal/Bid from the BuySpeed Webpage,
www.fcgov.com/eprocurement
Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
The City of Fort Collins is subject to public information laws, which permit access to most
records and documents. Proprietary information in your response must be clearly identified and
will be protected to the extent legally permissible. Proposals may not be marked 'Proprietary' in
their entirety. Information considered proprietary is limited to material treated as confidential in
the normal conduct of business, trade secrets, discount information, and individual product or
service pricing. Summary price information may not be designated as proprietary as such
rev 01/08
All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent
to the following addresses:
Professional:
City:
With Copy to:
City of Fort Collins, Purchasing
PO Box 580
Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole
right and remedy for such termination.
5. Design, Protect Indemnity and Insurance Responsibility. The Professional shall be
responsible for the professional quality, technical accuracy, timely completion and the coordination
of all services rendered by the Professional, including but not limited to designs, plans, reports,
specifications, and drawings and shall, without additional compensation, promptly remedy and
correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and
hold harmless the City, its officers and employees in accordance with Colorado law, from all
damages whatsoever claimed by third parties against the City; and for the City's costs and
reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent
performance of any of the services furnished under this Agreement. The Professional shall
maintain commercial general liability insurance in the amount of $500,000 combined single limits
and errors and omissions insurance in the amount of $
6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the
services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed
fee in the amount of ($ ) plus reimbursable direct costs. All such fees and costs shall
not exceed ($ ). Monthly partial payments based upon the Professional's billings and
itemized statements are permissible. The amounts of all such partial payments shall be based
upon the Professional's City -verified progress in completing the services to be performed pursuant
fy
hereto and upon the City's approval of the Professional's actual reimbursable expenses. [Optional]
Insert Subcontractor ClauseFinal payment shall be made following acceptance of the work by the
City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services
rendered by the Professional shall become the sole property of the City.
6. Compensation. [Option 1] In consideration of the services to be performed
pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct
cost basis according to the following schedule:
Hourly billing rates:
Reimbursable direct costs:
with maximum compensation (for both Professional's time and reimbursable direct costs) not to
exceed ($ I. Monthly partial payments based upon the Professional's billings and
itemized statements of reimbursable direct costs are permissible. The amounts of all such partial
payments shall be based upon the Professional's City -verified progress in completing the services
to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable
direct costs. Final payment shall be made following acceptance of the work by the City. Upon final
payment, all designs, plans, reports, specifications, drawings and other services rendered by the
Professional shall become the sole property of the City.
7. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
8. Proiect Drawings. [Optional]Upon conclusion of the project and before final
payment, the Professional shall provide the City with reproducible drawings of the project
containing accurate information on the project as constructed. Drawings shall be of archival,
prepared on stable mylar base material using a non -fading process to provide for long storage and
high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the owner
in and AutoCAD version no older then the established city standard.
9
9. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of Services,
Work Schedule, and other material information. Failure to provide any required monthly report
may, at the option of the City, suspend the processing of any partial payment request.
10. Independent Contractor. The services to be performed by Professional are those of
an independent contractor and not of an employee of the City of Fort Collins. The City shall not be
responsible for withholding any portion of Professional's compensation hereunder for the payment
of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
11. Personal Services. It is understood that the City enters into this Agreement based
on the special abilities of the Professional and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
12. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's
approval or acceptance of, or payment for, any of the services shall not be construed to operate as
a waiver of any rights or benefits provided to the City under this Agreement.
13. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to
the terms of this agreement, such party may be declared in default.
14. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
10
equitable actions against the defaulting party, the defaulting party shall be liable to the
non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred
because of the default.
15. Bindinq Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern the construction,
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
17. Prohibition Against Employing Illegal Aliens. Prohibition Aqainst Employing Illegal
Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and agrees that:
a. As of the date of this Agreement:
1. Professional does not knowingly employ or contract with an illegal alien
who will perform work under this Agreement; and
2. Professional will participate in either the e-Verify program created in Public
Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of Homeland
Security (the "e-Verify Program") or the Department Program (the "Department
Program"), an employment verification program established pursuant to Section 8-
17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired
employees to perform work under this Agreement.
b. Professional shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this Agreement.
C. Professional is prohibited from using the e-Verify Program or Department Program
procedures to undertake pre -employment screening of job applicants while this Agreement
is being performed.
d. If Professional obtains actual knowledge that a subcontractor performing work under
this Agreement knowingly employs or contracts with an illegal alien, Professional shall:
it
1. Notify such subcontractor and the City within three days that Professional
has actual knowledge that the subcontractor is employing or contracting with an
illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Professional shall
not terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Professional shall comply with any reasonable request by the Colorado Department
of Labor and Employment (the "Department") made in the course of an investigation that the
Department undertakes or is undertaking pursuant to the authority established in
Subsection 8-17.5-102 (5), C.R.S.
f. If Professional violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Professional shall be liable for actual and consequential
damages to the City arising out of Professional's violation of Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Professional violates this
provision of this Agreement and the City terminates the Agreement for such breach.
18. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting of
( ) pages, attached hereto and incorporated herein by this reference.
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THE CITY OF FORT COLLINS, COLORADO
0
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management.
DATE:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name] or
Doing business as [insert name of business]
A
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
Corporate Secretary
13
(Corporate Seal)
EXHIBIT" "
INSURANCE REQUIREMENTS
1. The Professional will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under this
bid, the Professional shall furnish the City with certificates of insurance showing the type, amount,
class of operations covered, effective dates and date of expiration of policies, and containing
substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may
take out and maintain, at the expense of the Professional, such insurance as the City may deem
proper and may deduct the cost of such insurance from any monies which may be due or become
due the Professional under this Agreement. The City, its officers, agents and employees shall be
named as additional insureds on the Professional's general liability and automobile liability
insurance policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Professional shall maintain
during the life of this Agreement for all of the Professional's employees engaged in work
performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
Employer's Liability insurance with limits of $100,000 per accident, $500,000
disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Professional shall maintain during the
life of this Agreement such commercial general liability and automobile liability insurance as
will provide coverage for damage claims of personal injury, including accidental death, as
well as for claims for property damage, which may arise directly or indirectly from the
performance of work under this Agreement. Coverage for property damage shall be on a
"broad form" basis. The amount of insurance for each coverage, Commercial General and
Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property
damage.
In the event any work is performed by a subcontractor, the Professional shall be responsible
for any liability directly or indirectly arising out of the work performed under this Agreement
by a subcontractor, which liability is not covered by the subcontractor's insurance.
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[Optional]
EXHIBT" "
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuant to this
Agreement (the "Agreement"), the Contractor hereby acknowledges that it has been informed that
the City has established policies and procedures with regard to the handling of confidential
information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as "information") that are the property of and/or relate
to the City or its employees, customers or suppliers, which access is related to the performance of
services that the Contractor has agreed to perform, the Contractor hereby acknowledges and
agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Contractor agrees
to treat as confidential (a) all information that is owned by the City, or that relates to the business of
the City, or that is used by the City in carrying on business, and (b) all information that is proprietary
to a third party (including but not limited to customers and suppliers of the City). The Contractor
shall not disclose any such information to any person not having a legitimate need -to -know for
purposes authorized by the City. Further, the Contractor shall not use such information to obtain
any economic or other benefit for itself, or any third party, except as specifically authorized by the
City.
The foregoing to the contrary notwithstanding, the Contractor understands that it shall have no
obligation under this Agreement with respect to information and material that (a) becomes generally
known to the public by publication or some means other than a breach of duty of this Agreement, or
(b) is required by law, regulation or court order to be disclosed, provided that the request for such
disclosure is proper and the disclosure does not exceed that which is required. In the event of any
disclosure under (b) above, the Contractor shall furnish a copy of this Agreement to anyone to
whom it is required to make such disclosure and shall promptly advise the City in writing of each
such disclosure.
In the event that the Contractor ceases to perform services for the City, or the City so requests for
any reason, the Contractor shall promptly return to the City any and all information described
hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced)
thereof, in its possession or control or as to which it otherwise has access.
The Contractor understands and agrees that the City's remedies at law for a breach of the
Contractor's obligations under this Confidentiality Agreement may be inadequate and that the City
shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.
15
information may be carried forward into other public documents. All provisions of any contract
resulting from this request for proposal will be public information.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
wftere renewal is a way of life
P1154 Building Condition Audit
GENERAL INFORMATION
The City of Fort Collins is seeking a consultant to perform a facilities condition
assessment of the facilities per Section VII.
As options, we would like to see proposals for: (1) a staffing analysis of the facilities
maintenance function and (2) a cost/benefit study of maintenance related
functions that could be privatized may be included as a second phase. (3)
Electrical load phase readings and infrared readings on distribution panels
The City uses "TMA Enterprise" software by TMA Systems, Tulsa, OK. for maintenance
management and CAD -Version 14 for building floor plans.
Proposers should e-mail questions/clarifications to the Project Manager and copy the Senior
Buyer of the project. Any additional infonnation, clarification or changes will be issued as
an addendum.
The City of Fort Collins retains the right to reject any or all proposals and re -solicit, if
deemed to be in the best interests of the City of Fort Collins.
Cost of Proposal Preparation: No reimbursement will be made by the City of Fort
Collins for any costs incurred in preparing proposals.
Proposals to be in Effect: Each proposal shall state it is valid for a period of forty-five (45)
days or longer from the date of receipt.
II. ORGANIZATION OF PROPOSAL
The following general outline is a suggested format.
I. Introduction -The introduction shall convey the consultant's clear understanding
of' -the proposal requirements and objectives and the expertise that can be brought
to bear by the consultant.
2. Execution Plan - A thorough explanation of the card idate's proposed course
of action, including a time -phased statement of major milestones. The
study plan shall also address how the tasks described in the REP shall be
coordinated.
3. Additional Issues or Matters Needing Study - If the Consultant believes that the
S cope of Work has not addressed any task that is needed to accomplish this
Request for Proposal's objectives, the consultant shall describe t hese tasks.
4. Technical Approach, - A description of the techniques, data sources and
methodology the candidate intends to employ, the report format to be used 1'01
each task and additional material to be utilized (models. photos,
computer hardware, software, etc.)
5. Firm Qualifications and experience - Key personnel who assigned to this project
and the individual who will manage the work shall be identified. Include a
resume that describes each personnel's education, qualifications and experience
in conducting comprehensive building systems evaluation and condition
assessments.
6. Sub consultants - Include names and experience of any sub consultants who
would be part of the project team. Identify the portion of work each would
perform.
7. References - Provide the names and telephone numbers of three former clients
who have contracted with you for services similar to those denoted in this REP.
8. Fee estimate— Professional services, expenses, and deliverable items.
9. Additional Information as you world like to present.
III. PROJECPOVERVIEW
In issuing this Request lot Proposal, the City desires a consultant to conduct a Building
Condition Audit of the 18 denoted facilities. That Audit will provide the City with:
I. An overall survey and condition assessment of the facilities including a Facility
Condition Index rating for each facility.
2. A detailed short-tenn (through 201 1) repair and replacement plan by facility.
3. A recommended long-term (2012 - 20I6) repair and replacement plan by facility.
4. Deficiency / repair data and cost estimate for each facility.
5. Actions which would assist the City in obtaining Gold LEED-EB designation for
the "215 N. Mason" and "City Hall" office buildings.
6. The maintenance & repair / replacement data must be in/or exportable to MS
Excel
7. The City also would like a proposed cost for the following:
a. Recommendations for maintenance staffing levels.
b. Cost/benefit analysis of maintenance functions that could be privatized.
C. Electrical toad/phase readings and infrared readings on distribution
panels
IV. SCOPE OF SERVICES
A. Building Survey and Assessment
I. The building survey will appraise the following systems for each building:
i. Lighting systems
ii. Access Control system
iii. HVAC / Mechanical systems — including energy management control
system
iv. Roof system
V. Exterior & Interior structural components including finishes, doors, &
windows
vi. ADA compliance
vii. Fire protection system
viii. Plumbing systems & fixtures.
is. Backtlow preventors - including accessing if building needs such.
X. Conveying systems
2. The assessment shall include the following information on these:
i. Description of each system and its deficiencies
ii. Current condition and remaining life
iii. Recommended corrective measures with options where appropriate.
iv. Estimated costs to correct (it) correction -year dollars)
V. Digital photographs for each facility and deficiency (.jpcg or .tiff format)
B. Short -Term (Two -Year) Repair and Maintenance Program
This involves developing a yearly (through 2011) building repair and replacement
program to correct immediate repair needs and to maintain the facilities in a safe and
good material condition. Elements of this program are:
1. Correction of unsafe or hazardous conditions
2. Correction of Code and / or ADA violations
3.. Building systems life extension
4.. Reduction of maintenance costs
5. A determination of what funding "floor' is necessary to perform day to day
maintenance and repair functions.
C. Long -Term Repair and Replacement Program
This involves developing a yearly (2012 through 2016) repairs and replacement
forecast for building components. Use facility life cycle costing -and analysis of
building component life as basis for this program.
D. Facility Condition Index (FCI) and System Condition Index (SCI)
For each building provide its' FC & SCI.
E. Staffing Analysis - (Optional)
Review current operations and staffing. Recommend ways to improved service and
efficiency. This shall include staffing levels out to year 2012.
F. Privatization of Maintenance Functions - (Optional)
The City contracts for custodial services and has yearly standing contracts for
electrical, HVAC, roof repair, painting, drywall and plumbing work using indefinite
quantity contracts. It is desired to investigate the privatizing the entire maintenance
functions or' parts thereof.
C. Electrical phase/load readings and infrared loadings on distribution panels
(Optional)
V. FEES
Each Proposer shall provide a fixed Pee or a not-(o-exceed fee for the scope of work in
Section N paragraphs A (hrough D, and separate fixed fee for E, and F. Include hourly
billing rates for all individuals proposed to work on this project and the estimated work
hours.
Vl. SCHEDULE
Complete Work— Early 2009
VII. BUILDINGS INCLUDED IN THIS REP:
Electrical
phase/load
2008
readings
YEAR
BUILDING
ADDRESS
G. S. F.
C. R. V.
(option G
CONSTRUCTED
1
CITY HALL
300 LaPorte Ave
31,500
$6,620,133
Yes
1979
EPIC INDOOR POOL &
Yes
2
ICE RINK'
1801 Riverside
83,300
$15,473,744
1987
LINCOLN CENTER
Yes
CONFERENCE
CENTER &
3
PERFORMING HALL
417 S. Meldrum
64,000
$8,975,138
1930 addition in 1976
41
MUSEUM
220 Mathews
12,800
$1,685,078
No
1900
MULBERRY INDOOR
Yes
5
POOL
424 S. Sherwood
25,000
$3,514,549
1977
6
LSENIOR CENTER
1200 Raintree
41,200
$5,874,135
Yes
1995
FLEET SERVICES
Yes
7
SHOP
835 Wood St.
23,000
$1,456,153
1979
8
CITY PARK CENTER
1599 City Park Ctr
12,800
$554,327
No
1920
PARKS MAINTENANCE
Yes
9
SHOP
413 S. Bryan
21,100
$1,255,336
1975
MARTINEZ FARM
No
10
OFFICE
525 N. Sherwood
1,930
$287,500
1935
ADMIN OFFICE
Yes
11
BUILDING
215 Mason
71,500
$9,791,229
2001
FOSSIL CREEK
No
12
MAINTENANCE SHOP
5833 S. Lemay Ave
6,550
$787,856
2003
HORTICULTURE
No
13
CENTER
2145 Centre Ave
4,750
$281,377
2003
OPTIONAL
BUILDINGS
OLD POLICE ADMIN
No
14
OFFICE
300 LaPorte
26,564
$4,342,840
1957
STREETS ADMIN /
Yes
FLEET SHOP
15
BUILDING
625 Ninth St.
51,300
$7,342,669
1994
TRAFFIC OPERATIONS
No
16
ADMIN
626 Linden
9,500
$2,515.625
2003
TRANSFORT
Yes
17
ADMINISTRATION
6570 Fortner Road
50,445
$2,676,319
1984
FLEET SERVICES
Yes
18
ANNEX SHOP
906 Vine St.
11,637
$723,121
1965 remodel in 1997
Totals:
548,876
$74,157,129
REVIEW AND ASSESSMENT
Professional firms will be evaluated on the following criteria. These criteria will be the basis for
review of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5
being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION
STANDARD
2.0
Scope of Proposal
Does the proposal show an understanding of the
project objective, methodology to be used and
results that are desired from the project?
2.0
Assigned Personnel
Do the persons who will be working on the project
have the necessary skills? Are sufficient people of
the requisite skills assigned to the project?
1.0
Availability
Can the work be completed in the necessary time?
Can the target start and completion dates be met?
Are other qualified personnel available to assist in
meeting the project schedule if required? Is the
project team available to attend meetings as
required by the Scope of Work?
1.0
Motivation
Is the firm interested and are they capable of doing
the work in the required time frame?
2.0
Cost and
Do the proposed cost and work hours compare
Work Hours
favorably with the project Manager's estimate? Are
the work hours presented reasonable for the effort
required in each project task or phase?
2.0
Firm Capability
Does the firm have the support capabilities the
assigned personnel require? Has the firm done
previous projects of this type and scope?
Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation rankings will
be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and [insert either a corporation, a partnership or an individual,doing
business as , hereinafter referred to as "Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance with
the scope of services attached hereto as Exhibit "A", consisting of ( ) pages, and
incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit
"B", consisting of ( ) pages, and incorporated herein by this reference.
3. Contract Period, This Agreement shall commence 200 and shall
continue in full force and effect until 200 , unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional one
year periods not to exceed four (4) additional one year periods. Renewals and pricing changes
shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published
by the Colorado State Planning and Budget Office will be used as a guide. . Written notice of
renewal shall be provided to the Professional and mailed no later than ninety (90) days prior to
contract end.
4. Early Termination by City. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the
termination date contained in said notice unless otherwise agreed in writing by the parties.
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