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Home My WebLink About111302 ARCHITECTURE PLUS - CONTRACT - RFP - P1154 BUILDING CONDITION AUDITPROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Architecture Plus, hereinafter referred to as "Professional'. WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of three (3) pages, and incorporated herein by this reference. 2. Contract Period. This Agreement shall commence within five (5) days of signing, and shall continue in full force and effect until April 30, 2009, unless sooner terminated as herein provided. 3. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: City: With Copy to: Architecture Plus City of Fort Collins, Facilities City of Fort Collins, Purchasing Attn: Mr. Jim Cox Attn: Tracy Ochsner PO Box 580 318 East Oak Street PO Box 580 Fort Collins, CO 80522 Fort Collins, CO 80524 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Buildings Included In This RFP: BUILDING ADDRESS G. S. F. 2008 C. R. V. Electrical phase/load readings option G) YEAR CONSTRUCTED 1 CITY HALL 300 LaPorte Ave 31,500 $6,620,133 Yes 1979 2 EPIC INDOOR POOL & ICE RINK* 1801 Riverside 83,300 $15,473,744 Yes 1987 3 LINCOLN CENTER CONFERENCE CENTER & PERFORMING HALL 417 S. Meldrum 64,000 $8,975,138 Yes 1930 (addition in 1976 4 MUSEUM 220 Mathews 12,800 $1,685,078 No 1900 5 MULBERRY INDOOR POOL 424 S. Sherwood 25,000 $3,514,549 Yes 1977 6 SENIOR CENTER 1200 Raintree 41,200 $5,874,135 Yes 1995 7 FLEET SERVICES SHOP 835 Wood St. 23,000 $1,456,153 Yes 1979 8 CITY PARK CENTER 1599 City Park Ctr 12,800 $554,327 No 1920 9 PARKS MAINTENANCE SHOP 413 S. Bryan 21,100 $1,255,336 Yes 1975 10 MARTINEZ FARM OFFICE 525 N. Sherwood 1,930 $287,500 No 1935 11 ADMIN OFFICE BUILDING 215 Mason 71,500 $9,791,229 Yes 2001 12 FOSSIL CREEK MAINTENANCE SHOP 5833 S. Lemay Ave 6,550 $787,856 No 2003 13 HORTICULTURE CENTER 2145 Centre Ave 4,750 $281,377 No 2003 OPTIONAL BUILDINGS 18 FLEET SERVICES ANNEX SHOP 906 Vine St. 11,637 $723,121 Yes 1965(remodel in 1997) Using Option 2, APPA Method Buildings 1 through 13 Building 18 L Staffing Analysis (see details below) F Privatization of Maintenance Functions (sce details below) EXHBIT B FEE SCHEDULE $31,954.00 $ 931.00 $32,885.00 $24,975.00 $11,400.00 G Electrical phase/load readings and Infrared on distribution panels$ 7,632.00 $76,892.00 426 hours 12.5 hours 280 hours 120 hours 65 hours G! Labor billing rates for Consultant and Consultant's sub consultants: Project Manager Jim Cox $g.S.VO per hour Sr. Assessors Rich Favinger $,95 oo per hour Andre Pack $_.00 per hour Data Base Programmer/IT Christopher Snarr $75.00 per hour Clerical Teresa Suazo $55.00 per hour Others LEED Consultants Brian Dunbar $15o.00 per hour Josie Plaut $110,00 per hour Students 8. Fee Estimate $4o.o4 per hour It is our understanding that the Institute for the Built Environment is µrecently 2ssis ing Ihc: City with obtaining a Gold LIED - E3 deignation for 21$ N Mason. We have vrorkact with the Institute for Ike Built Env€ronment in the past end are. proud to hwo lhs Ail on (lur t(!arn, A foc, can be negotiated 6 Una City Hall projet t cn ,. r scor a (v€ service s droned for This component of the project. ✓ Architecture Plus Acknowledges Receipt of Addendums i and 2 5 EMERSOM Profess tkilmagerraerlti Electrical Reliability Services, Inc. FEE SCHEDULE (EFFECTIVE JANUARY 1, 2008) GENERAL INFORMATION Electrical Reliability Services, Inc. is a service organization of highly trained engineers and technicians. We offer field, laboratory, educational and energy services for the electrical power industry. FIELD SERVICES include electrical and mechanical maintenance, conformity assessment, acceptance testing and trouble -shooting. Field Service engineers are fully equipped with vehicles and are available for 24-hour emergency assistance. LABORATORY SERVICES include failure analysis, performance and compliance testing, instrument repair and calibration. EDUCATIONAL SERVICES include on -site training programs on topics ranging from basic electrical theory and safety to complex power equipment and systems. CLASSIFICATION OF TECHNICAL SERVICE CLASS I Forensic Services include failure and accidental investigations and forensic support activities. CLASS I NRTL Services are those required for Nationally Recognized Testing Laboratory Listing and Labeling, CE Mark, EMC, SEMI and similar testing services. CLASS I Consulting Services include skill assessment, policy review, and performance studies CLASS I Specialist Services are those requiring expertise in the field demanding a high degree of training and experience. Typical Class I Specialist Services include complex system studies, system trouble -shooting, complex start up, senior & lead engineers, complex laboratory services and evaluation of electrical products. CLASS II Standard Services are less complex in nature than Class I services. Normal commissioning, acceptance, maintenance and repair are considered typical Class II services. CLASS III Shop Technician Services include routine work performed on Electrical Reliability Services premises. CLASS IV Support Services include project support and administrative services. BILLING RATES STRAIGHT TIME OVERTIME PREMIUM (hourly rate) (hourly rate) (hourly rate) CLASS I Forensic $324 $487 $649 CLASS I NRTL Services $229 $343 $458 CLASS I Consulting Services $229 $343 $458 CLASS I Specialist $193 $289 $386 CLASS II Standard $170 $254 $339 CLASS III Shop Technician $142 $213 $284 CLASS IV Support $74 $111 $148 2. 3. 4. 5. 6, 7. J Straight time rates apply to all time worked or traveled during a normal eight -hour work day. The normal eight -hour work day is defined as any consecutive eight -hour day shift period (Monday through Friday - holidays excepted) with an allowance for lunch time. Overtime rates apply to all hours worked in excess of eight hours on weekdays, all nighttime work, and all time worked on Saturdays, up to twelve (12) hours. Premium rates apply to all hours worked in excess of 12 hours, and all time on Sundays and holidays. Hourly and daily rates are exclusive of all living and travel costs. Where customers specify or require daily rates for field services inclusive of living and travel expenses, a flat charge will be made for all time worked per eight -hour weekday or fraction thereof (Monday through Friday). All hours worked in excess of eight hours per weekday and all hours on Saturdays, Sundays and holidays, will be billed at the applicable hourly overtime rates. Charges for living and travel expenses will be billed at cost plus a handling charge of 25%. Fees for long-term projects or continuous -term annual renewable contracts are subject to negotiation. Mileage is charged at the following rates: Test vehicles less than 3/4 ton at $1.50 per mile; 3/4 to one ton at $2.00 per mile; and large trucks at $3.00 per mile. Minimum Field Service Billing: One-half workday or less - 4 hours; over one-half workday-8 hours. For all work performed outside the United States the minimum field service billing is Three (3) eight (8) hour straight time service days plus travel and expenses. Domestic Rates: The above rates apply to work performed in the United States excluding the Alaskan North Slope. Rates for work outside the United States are billed according to the domestic rate schedule plus 25%. Travel time within the United States will be billed at applicable rates. International Travel: All time spent traveling to and from the job site outside the United States will be billed at the straight time rate. Business Class Airfare will be billed for all air travel greater than 8 hours in duration and will be based on a round trip fare from the United States to the jobsite and back to the same embarkation point in the United States. Deposition and court time will be billed at the premium rate for Class I Forensic service. Freight and handling charges will apply to material shipments. Standby Time: When service personnel are on the job site but are unable to perform services requested due to circumstances beyond ERS or ERS sub -contractor control, the customer will be charged hourly or daily applicable rates. Job Delay /Cancellation Charges: If a job is delayed, postponed or cancelled 5 days or less prior to scheduled service, ERS reserves the right to assess a fee between 25 % of the purchase order value up to the full purchase order value. Off -site services: The off site labor hours required to perform the requested services will be billed at applicable rates. These hours may include job preparation; report writing, preassembly and other services as appropriate. All materials and third party labor services will be billed at cost plus 25 / mark-up. 7 CORPORATE OFFICE PHONE (614) 410-8400 Oc 2007 Electrical Reliability Services, Inc. FAX (614) 410-8500 www.ers.assetweb.com 0 LABORATORY SERVICES INSTRUMENT REPAIR AND CALIBRATION SERVICES U Digital and analog multimeters; panel meters; high -voltage meters U Oscilloscopes; signal generators; electronic and mechanical counters ❑ Temperature indicators and controllers; resistance bridges; reactive bridges ❑ Wave analyzers; distortion analyzers IJ Low resistance meters; pressure gauges; pressure transducers U High current test sets; relay test sets; earth testers U Process controllers; loop calibration - Contract services available - Quotation furnished upon request - All calibrations are traceable to the National Institute of Standards and Technology or acceptable physical standards LABOR RATES LJ Standard Laboratory Services: Class II - minimum 1 hour U Specialist Laboratory Services: Class I - minimum 1 hour PARTS AND MATERIALS U Manufacturers' list price plus mark-up TRACER GAS TESTING SERVICES U Quotation and contract services furnished upon request MOBILE OIL VACUUM PROCESSING AND RECLAMATION SERVICES LJ Quotation and contract services furnished upon request SPECIAL EQUIPMENT CHARGES DESCRIPTION TYPICAL EXAMPLE DAILY WEEKLY MONTHLY Circuit Breaker Test Equipment High Current Test Set 40KA or 50KA.......................................... $ 125.00 $ 500.00 $1,50o0o Mid Current Test Set 20KA........................................................ 100.00 400.00 1,200.00 Low Current Test Set 5KA......................................................... 75.00 300.00 900.00 Secondary Injection Test Set Manufacturer Test Kit .............................. 50.00 200.00 600.00 Integrated Test System (ITS) Control Unit (ITS-C) Relay Test Source .................. Base Cost 50.00 200.00 600.00 High Current Module (ITS 1 KA) 0-1000 Amperes ................... Add to Base 50.00 200.00 600.00 A.C. Hypotential (ITS -AC) 0-50KV AC ...........................Add to Base 50.00 200.00 60o00 D.C. Hypotential (ITS -DC) 0-80KV DC ...........................Add to Base 50.00 200.00 600.00 CT/PT Module CT/PT Accessory .... Add to Base 50.00 200.00 600.00 Relay Test Equipment Variable Voltage/Current Supply Model PS-2............................................... 50.00 200.00 600.00 Recloser Test Set McGraw -Edison MET 573........................ 65.00 260.00 780.00 Relay Test Set Active Source Single Phase ............................................ 150.00 600.00 1,800.00 Relay Test Set Active Source Three Phase.. ......................................... 300.00 1,200.00 3,600.00 Load Simulator Resistive Load Bank 600 KW .................................................... 250.00 1,000.00 3,000.00 Resistive Load Bank 40OKW 208/480V..................................... 200.00 800.00 2,400.00 Resistive Load Bank 20OKW 208/480V..................................... 150.00 600.00 2,000.00 Resistive Load Bank 80KW 208V only ...................................... 125.00 500.00 1,500.00 Resistive Load Bank 6KW 120V................................................ 50.00 200.00 600.00 Reactive Load Bank 208/480V 75KVAR................................... 200.00 800.00 2,400.00 High Potential Test Instruments 80KV DC............................................................ $ 75.00 $ 300,00 900.00 100KV AC ........ _................ ...... .......................... 100.00 400.00 1,200.00 300KV DC. ........................................................... 300.00 800.00 2,400.00 10KV DC .................................._................._ ..... 50.00 200.00 600.00 5KV DESCRIPTION General Instrumentation Dew Point Indicator Power Factor Test Set Power Factor Test Set Active Source Phase Angle Meter (Digital) Volt/Amp/Freq. Meter (Digital) Infrared Camera Infrared Viewer Infrared Thermometer Transformer Turns Ratio Test Set Transformer Turns Ratio Test Set Leak Detector -Ultrasonic Low Resistance Ohmmeter (Ductor) HV Phasing Meter Meter Calibrator, Watt hour Earth Resistance Tester Winding Resistance Test Set CT Tesler Recording Instruments Power quality Recorder Data Acquisition Equipment Load Recorder Mechanical Testing Equipment Sound Meter Miscellaneous Equipment Oil Filtration Equipment Vacuum Pump Portable Generator Portable Generator Oil Dielectric Tester EMF Meter DC ........................................................... 25.00 100.00 300,00 TYPICAL EXAMPLE DAILY WEEKLY MONTHLY EG&G ....................................................... 75.00 300.00 900.00 2500V...................................................... 100.00 400.00 1,200.00 10KV........................................................ 200.00 800.00 2,400.00 ................................................................. 50.00 200.00 600.00 ................................................................. 50.00 200.00 600.00 ................................................................. 175.00 700.00 2,100.00 ................................................................. 125.00 500.00 1,500.00 ................................................................. 50.00 200.00 600.00 1 Phase. ... __ .... .......................... ............ 50.00 200.00 600.00 3 Phase. ................................................... 75.00 300.00 900.00 ................................................................. 50.00 200.00 600.00 DLRO...................................................... %00 200,00 600.00 ..................................................... I........... 100.00 400.00 1,200.00 Standard..... ...................... ............... 50.00 200.00 600.00 ................................................................. 50.00 200.00 600.00 ................................... —.......................... 50.00 200.00 600.00 ................................................................. 50.00 200.00 600.00 ................................................................. 150.00 600.00 1,800.00 Data Logger .............................................. 200.00 800,00 2,400.00 ................................................................. 100.00 400.00 1,200.00 ................................................................. 100.00 400.00 1,200.00 30 gpm Filter Press .................................. 200.00 800.00 2,400.00 Portable .................................................... 100.00 400.00 1,200.00 5KW 120/240V......................................... 50.00 200.00 600.00 100KW 480V............................................ 500.00 2,000.00 6,000.00 ................................................................. 50.00 200.00 600.00 ................................................................. 50.00 200.00 600.00 Note, 1. Instruments are not available for outside rental without field personnel. 2. All Electrical Reliability Services, Inc. awned instruments have calibration traceable to the National Institute of Standards and Technology (N.I.S.T.) or acceptable physical standards. 3. Equipment subject to change. Electrical Reliability Services, Inc. continually updates the instrumentation inventory. 4. This Fee Schedule is applicable to Electrical Reliability Services, Inc. -owned equipment only. 5. If Electrical Reliability Services, Inc. equipment is unavailable; rental charges will be billed at cost plus mark up. IN EXHIBIT C INSURANCE REQUIREMENTS 1. The Professional will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Professional shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Professional, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Professional under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Professional's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability, The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Professional shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 4, Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits and errors and omissions insurance in the amount of $1,000,000. 5. Compensation. In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the attached Exhibit "B", consisting of nine (9) pages, and incorporated herein by this reference: Hourly billing rates: Project Manager $95.00HR Senior Assessors $95.00HR Data Base Programmer/IT $75.00HR Clerical $55.00HR LEED Consultant (1) $150.00HR LEED Consultant (2) $110.00 LEED Consultant (Student) $60.00HR Reimbursable direct costs: as billed with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed Seventy Six Thousand Eight Hundred Ninety Two Dollars ($76,892.00). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct FA costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. The parties acknowledge that Emerson Process Management is not a party to this agreement. However, the rates listed for services to be provided by these subcontractors shall be the rate paid by the City to the Professional for these services. If the amount charged by these subcontractors exceeds the rates listed in Exhibit "B" the excess amount shall not be paid or owed by the City. The limitation on increases in prices set forth in section 4 herein shall apply to all rates listed in Exhibit "B" including subcontractor rates. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 6. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 7. Project Drawings. Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable mylar base material using a non -fading process to provide for long storage and high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the owner in and AutoCAD version no older then the established city standard. 8. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 3 9. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 10. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 11. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 12. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 13. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period often (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 2 14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 15. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 16. Prohibition Against Employing Illegal Aliens. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17,5-101, C.R.S., et. seq., Professional represents and agrees that: a. As of the date of this Agreement: 1. Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. C. Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. d. If Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Professional 5 shall: 1. Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. If Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential damages to the City arising out of Professional's violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 9 ATTEST: Corpora e, ecretary THE CITY OF FORT COLLINS, COLORADO /Jar es B. O'Neill II, CPPO, FNIGP Direct r 9t Purchasing & Risk Management DATE: /,/ CORPORATE PRESIDENT OR VICE PRESIDENT Date: OS \-)AW pg I/] EXHIBIT A SCOPE OF SERVICES A. Building Survey and Assessment 1. The building survey will appraise the following systems for each building: i. Lighting systems ii. Access Control system iii. HVAC / Mechanical systems — including energy management control system iv. Roof system V. Exterior & Interior structural components including finishes, doors, & windows vi. ADA compliance vii. Fire protection system viii. Plumbing systems & fixtures. ix. Backflow preventors - including accessing if building needs such. X. Conveying systems The assessment shall include the following information on these: i. Description of each system and its deficiencies ii. Current condition and remaining life iii. Recommended corrective measures with options where appropriate. iv. Estimated costs to correct (in correction -year dollars) V. Digital photographs for each facility and deficiency (.jpeg or .tiff format) B. Short -Term (Two -Year) Repair and Maintenance Program This involves developing a yearly (through 2011) building repair and replacement program to correct immediate repair needs and to maintain the facilities in a safe and good material condition. Elements of this program are: Correction of unsafe or hazardous conditions 2. Correction of Code and / or ADA violations 3.. Building systems life extension 4.. Reduction of maintenance costs 5. A determination of what funding "floor' is necessary to perform day to day maintenance and repair functions. C. Long -Term Repair and Replacement Program This involves developing a yearly (2012 through 2016) repairs and replacement forecast for building components. Use facility life cycle costing and analysis of building component life as basis for this program. D. Facility Condition Index (FCI) and System Condition Index (SCI) For each building provide its' FC & SCI. E. Staffing Analysis Review current operations and staffing. Recommend ways to improved service and efficiency. This shall include staffing levels out to year 2012. Privatization of Maintenance Functions The City contracts for custodial services and has yearly standing contracts for electrical, HVAC, roof repair, painting, drywall and plumbing work using indefinite quantity contracts. It is desired to investigate the privatizing the entire maintenance functions or parts thereof. G. Electrical phase/load readings and infrared readings on distribution panels H. Schedule Complete Work — Early 2009 2