HomeMy WebLinkAboutRFP - P1149 CONSULTING ENGINEERING SERVICES WTPCity ®f Financial Services
Purchasing Division
U'olllmns
Fo 215 N. Mason'St. 2nd Floor
F6rt Box 580
Fort Collins, CO 80522
970.221.6775
P u thsin ' 970.221.6707
g fcgov.com/Purchasing
REQUEST FOR PROPOSAL
P1149 Consulting Engineering Services Water Treatment Facility Design and
Construction Services for Capital Improvements
The City of Fort Collins is seeking proposals from qualified consultants for design, construction
management, and general plant operational services for work at or related to the Water
Treatment Facility (WTF).
The initial capital project to be done under this RFP is the design and construction management
of the Water Treatment Facility Residual Solids Drying Pad. The drying pad was identified in
the Fort Collins Water Treatment Facility Sludge Management Evaluation (CH2M , Hill, Nov
2001) to be located on the Water Treatment Facility Site. Equipment movement, de -watering
capture and return, BMP's, and wind erosion protection will also be considered in the project.
The selected consultant may be retained by the City of Fort Collins Utilities annually for up to
five years to provide studies, engineering design, bidding, surveying and construction
management services for projects as they are required as well as general plant operational
services.
Written proposals, eight (8) will be received at the City of Fort Collins' Purchasing Division, 215
North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before
3:00 p.m. (our clock), October 30, 2008. Proposal No. P1149 Consulting Engineering Services
Water Treatment Facility Design and Construction Services for Capital Improvements. If
delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado
80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Owen
Randall, P.E., Senior Utility Engineer (970) 221-6809.
Questions regarding proposals submittal or process should be directed to
Opal Dick, CPPO, Senior Buyer (970) 221-6778.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
www.fcqov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
The City of Fort Collins is subject to public information laws, which permit access to most
records and documents. Proprietary information in your response must be clearly identified and
will be protected to the extent legally permissible. Proposals may not be marked 'Proprietary' in
their entirety. Information considered proprietary is limited to material treated as confidential in
the normal conduct of business, trade secrets, discount information, and individual product or
service pricing. Summary price information may not be designated as proprietary as such
information may be carried forward into other public documents. All provisions of any contract
resulting from this request for proposal will be public information.
rev 01/08
C. Service Provider is prohibited from using.the e-Verify. Program or Department
Program procedures to undertake pre -employment screening of job applicants while this
Agreement is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing
work under this Agreement knowingly employs or contracts with an illegal alien, Service
Provider shall:
1. Notify such subcontractor and the City within three days that Service
Provider has actual knowledge that the subcontractor is employing or contracting
with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Service Provider
shall not terminate -the contract with the subcontractor if during such three days
the subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the
duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this
Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual
and consequential damages to the City arising out of Service Provider's violation of
Subsection 8-17.5-1,02, C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider violates
this provision of this Agreement and the City terminates the Agreement for such breach.
19. Special Provisions. Special provisions or conditions relating to the services to
be performed pursuant to this Agreement are set forth in Exhibit "C", consisting of ( )
page(s), attached hereto and incorporated herein by this reference.
Utility PSA WO rev07/08
CPIU published by the Colorado State Planning and Budget Office will be used as a guide.
Written notice of renewal shall be provided to the Service Provider and mailed no later than
ninety (90) days prior to contract end.
5. Early Termination by City/Notice. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Professional. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this agreement shall be effective when mailed, postage
prepaid and sent to the following address:
Professional: City With copy to
In the event of any such early termination by the City, the Professional shall be paid for services.
rendered prior to the date of termination subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole
right and remedy for such termination.
6. Design, Project Insurance and Insurance Responsibility. The Professional shall
be responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to designs,
plans, reports, specifications, and drawings and shall, without additional compensation,
promptly remedy and correct any errors, omissions, or other deficiencies. The Professional
shall indemnify, save and hold harmless the City its officers and employees, in accordance with
Colorado law, from all damages whatsoever claimed by third parties against the City and for the
City's costs and reasonable attorneys fees. arising directly or indirectly out of the Professional's
negligent performance of any of the services furnished under this Agreement. The Professional
Utility PSA WO rev07/08
shall maintain commercial general liability insurance in the amount of $500,000 combined single
limits, and errors and omissions insurance in the amount of
7. Compensation. In consideration of services to be performed pursuant to this
Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis
designated in Exhibit "B", consisting of ( ) page(s), attached hereto and incorporated
herein by this reference. At the election of the City, each Work Order may contain a maximum
fee, which shall be negotiated by the. parties hereto for each such Work Order. Monthly partial
payments based upon the Professional's billings and itemized statements are permissible. The
amounts of all such partial payments shall be based upon the Professional's City -verified
progress in completing the services to be performed pursuant to the Work Order and upon
approval of the Professional's direct reimbursable expenses. Final payment shall be made
following acceptance of the work by the City. Upon final payment, all designs, plans, reports,
specifications, drawings, and other services rendered by the Professional shall become the sole
property of the City.
8. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
9. Project Drawings. Upon conclusion of the project and before final payment, the
Professional shall provide the City with reproducible drawings of the project containing accurate
information on the project as constructed. Drawings shall be of archival, prepared on stable
mylar base material using a non -fading process to provide for long storage and high quality
reproduction. "CD" disc of the as -built drawings shall also be submitted to the owner in and
AutoCAD version no older then the established city standard.
Utility PSA WO rev07/08
10. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on
any Work Order and every thirty days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Work Order,
Work Schedule and other material information. Failure to provide any required monthly report
may, at the option of the City, suspend the processing of any partial payment request.
11. Independent Contractor. The services to be performed by Professional are those
of an independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
12. Personal Services. It is understood that the City enters into this Agreement
based on the special abilities of the Professional and that this Agreement shall be considered as
an agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
13. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The
City's approval or acceptance of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights or benefits provided to the City under this Agreement.
14. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default.
15. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
Utility PSA WO rev07/08
THE CITY OF FORT COLLINS, COLORADO
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
Date:
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name]
Doing business as [insert name of business]
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
M
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
Corporate Secretary
(Corporate Seal)
Utility PSA WO rev07/08
EXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
DATED:
Work Order Number:
Purchase Order Number:
Project Title:
Commencement Date:
Completion Date:
Maximum Fee: (time and reimbursable direct costs):
Project Description:
Scope of Services:
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional
Services Agreement between the parties. In the
event of a conflict between or ambiguity in the
terms of the Professional Services Agreement
and this work order (including the attached
forms) the Professional Services Agreement
shall control.
The attached forms consisting of Exhibits
consisting of _ (_) pages are hereby accepted
and incorporated herein, by this reference, and
Notice to Proceed is hereby given.
cc: Purchasing
Professional:
By:
Date:
City of Fort Collins
Submitted By:
Project Manager
Date:
Reviewed by:
Senior Utility Engineer
Date:
Approved by:
Utilities General Manager
Date:
Approved by:
Director of Purchasing & Risk Management
(if over $60,000.)
Date:
1
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial. interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the. services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine. and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
where renewal is a way of life
P1149 Consulting Engineering Services
Water Treatment Facility Design, and Construction Services for Capital Improvements
And General Consulting Services for Plant Operations
I. Purpose
The City of Fort Collins is soliciting proposals from qualified consultants for design, construction
management, and general plant operational services for work at or related to the Fort Collins
Water Treatment Facility (WTF). The contract generated from this Request for Proposal may be
renewed annually for a total of five years based on the City's satisfaction with services
performed.
II. Scope of Services
Initial Project Services and Project Schedule
The initial capital project to be done under this RFP is the design and construction
management of the Water Treatment Facility Residual Solids Drying Pad. The drying
pad was identified in the Fort Collins Water Treatment Facility Sludge Management
Evaluation (CH2M Hill, Nov 2001) to be located on the Water Treatment Facility Site.
Equipment movement, de -watering capture and return, BMP's, and wind erosion
protection will also be considered in the project.
Engineering services required will include at a minimum: site civil, permitting, electrical,
structural, mechanical and landscaping. Total estimated cost for the project is $500,000.
The project is scheduled for design in late 2008 and early 2009 with construction to
follow in 2009.
Future Engineering Services
The selected consultant may be retained by the City of Fort Collins Utilities annually for
up to five years to provide studies, engineering design, bidding, surveying and
construction management services for projects as they are required as well as general
plant operational services. Future projects may be related to water, stormwater and
sanitary sewer pipelines, drainage channels, or any other required improvements at the
City's WTF or at facilities operated by the WTF staff (examples would be at water
storage reservoirs, raw water facilities, pump stations and transmission facilities). Work
will be on an as needed basis with the scope of work to be defined and contracts
negotiated prior to the time any work is commenced.
Named Subcontractor
Corollo Engineers has done all the design work for Fort Collins WTF and WRF's for
electrical, instrumentation and controls and P&ID's. It is expected that the selected
engineering firm will establish a quality working relationship with Corollo Engineers in
order to continue quality service to Fort Collins Treatment.
General Project Requirements
Drawings will be AutoCAD (Version agreed to with Fort Collins Utilities)
generated, ink on mylar. "As -Constructed drawings" will be provided to the City
on CD at the completion of each project. Provide "As -Constructed" stamped
original mylars at the completion of the project to become the property of the City
of Fort Collins.
2/9/00
• Prepare construction contract documents and specifications using CSI format
and City of Fort Collins modified EJCDC General Conditions and standard front
end.
• Identify all easements or properties required for construction of off site projects
and prepare all legal descriptions and exhibits needed by City staff in acquiring
any and all easements and/or properties (include all surveying required).
• All known existing utilities and structures will be identified, located and shown
horizontally and vertically, if possible, in relationship to the proposed
improvements.
• The consultant will prepare applications for all permits for the City's action.
• Consultant may be required to provide construction administration, submittal
review and part time or continuous full time field inspection of projects. Resident
Project Representative duties must be performed with experienced and qualified
personnel approved by the Utilities.
• Provide all surveying required for the design of the project and baseline control
for construction contractor use during construction (either in house or with
subcontractor).
• Provide all geotechnical services required for the design process and for testing
during construction of the project (either in house or with subcontractor).
• Provide detailed written monthly progress reports throughout the duration of the
design and construction of all work. The progress reports will be part of the
billing submitted monthly.
• Fort Collins Utilities encourages the selected engineer to continue or begin a
working relationship with Carollo Engineers to provide electrical and
instrumentation and control expertise. Carollo Engineers has extensive technical
knowledge in providing these services to the Fort Collins Utilities and the Water
Treatment Facilities.
• Projects will generally be built with the Fort Collins Alternative Product Delivery
System (APDS) requiring close coordination with the selected construction
contractor to aid in the success of the project. This requires concentrated team
work throughout the design and construction process. Experience with a similar
system of design and construction is critical. Daily work with the construction
contractor is required throughout the design and construction of projects.
III. Instructions to Consultants
'A. Submittal Requirements
Qualified consultants interested in performing the work described in this request for
proposals should submit a minimum of the following information to the City.
1. Qualifications of your firm and qualifications and experience of the specific staff
proposed to perform the work on this project. This should include resumes of
staff and any recommendation / commendation letters received for past projects.
2/9/00
2. Qualifications of your firm and qualifications and experience of the specific staff
proposed to provide consulting services related to plant operations and general
consulting and design services related to daily operational issues.
3. A list of large scale Water Treatment Facility projects completed in the last five
years by the design team proposed to work on these projects.
r
4. Provide a detailed scope of work and engineering cost estimate for the design
and management of the Residual Solids Drying Pad project. Include a detailed
cost break down of hourly rates, proposed number of hours assigned to each
work task for all personnel and all subconsultants.
5. References from at least three other projects with similar requirements that have
been completed within the past five years and that have involved the staff
proposed to work on this project. As part of the reference check process, the
City may choose to visit one or more of the listed projects and/or request a copy
of the plans and project documentation.
6. Detail experience your proposed team has with the APDS process (Fort Collins
Alternative Product Delivery System), or other similar innovative design and
construction processes.
7. Detail recent experience your firm and proposed design team has in using formal
partnering processes on similar design and construction projects.
8. Limit the total length of your proposal to a maximum of 50 pages (excluding
covers and dividers). The Director of Purchasing and Risk Management may
reject proposals received that are longer than 50 pages in length.
9. Submit a total of eight 8 copies of your proposal.
10. Proposals must be received no later than 3:00 PM (our clock), October 30, 2008
to:
City of Fort Collins — Purchasing and Risk Management Division
215 North Mason Street
POB 580
Fort Collins CO 80522
B. Contacts
Questions related to procedures should be directed to:
Opal Dick, Senior Buyer, CPPO
City of Fort Collins Utilities
700 Wood Street
P.O. Box 580
Fort Collins, CO 80522
(970)221-6778
Questions related to the scope of work should be directed to:
Owen Randall, P.E., Senior Utility Engineer
City of Fort Collins Utilities
700 Wood Street
P.O. Box 580
Fort Collins, CO 80522
(970)221-6809
2/9/00
IV. Selection Criteria and Method
The City of Fort Collins' Capital Project Management Control System Manual prescribes
the consultant selection criteria and method. This document can be viewed at
http://citydocs.fcgov.c6m/?vid=10&cmd=search&scope=doctype&dt=CORRESPONDEN
CE&q=CAPITAL+PROJECTS:
REVIEW AND ASSESSMENT
Professional firms will be evaluated on the following criteria. These criteria will be the basis for
review of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and
5 being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION
STANDARD
Does the proposal show an understanding of the
2.0
Scope of Proposal
project objective, methodology to be used and
results that are desired from the project?
Do the persons who will be working on the project
2.0
Assigned Personnel
have the necessary skills? Are sufficient people of
the requisite skills assigned to the project?
Can the work be completed in the necessary time?
1.0
Availability
Can the target start and completion dates be met?
Are other qualified personnel available to assist in
meeting the project schedule if required?. Is the
project team available to attend meetings as
required by the Scope of Work?
Is the firm interested and are they capable of doing
1.0
Motivation
the work in the required time frame?
Do the proposed cost and work hours compare
2.0
Cost and
favorably with the project Manager's estimate? Are
Work Hours
the work hours presented reasonable for the effort
required in each project task or phase?
Does the firm have the support capabilities the
2.0
Firm Capability
assigned personnel require? Has the firm done
previous projects of this type and scope?
2/9/00
Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? -Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
Utility PSA WO rev07/08
PROFESSIONAL SERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , [insert either a corporation, a partnership or an individual,
doing business as , hereinafter referred to as "Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance
with any project Work Orders for RFP issued by the City. A blank sample of a work order is
attached hereto as Exhibit "A", consisting of one (1) page and is incorporated herein by this
reference. The City reserves the right to independently bid any project rather than issuing a
Work Order to the Professional for the same pursuant to this Agreement.
2. The Work Schedule. The services to be performed pursuant to this Agreement
shall be performed in accordance with the Work Schedule stated on each Work Order.
3. Time of Commencement and Completion of Services. The services to be
performed pursuant to this Agreement.shall be initiated as specified on each Work Order. Time
is of the essence. Any extensions of any time limit must be agreed upon in writing by the
parties hereto
4.
Contract Period. This Agreement shall
commence , 200 ,
and shall
continue in
full force and effect until , 200
, unless sooner terminated
as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional
one year periods not to exceed four (4) additional one year periods. Renewals and pricing
changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley
Utility PSA WO rev07/08
performance; or (c) avail himself of any. other remedy at law or equity. If the non -defaulting
party commences legal or equitable actions against the defaulting party, the defaulting party
shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees
and costs incurred because of the default.
16. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
17. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event any
provision of this Agreement shall be held invalid or unenforceable by any .court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
18. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101,
C.R.S., et. seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created
in Public Law 208, 104th Congress, as amended, and expanded in Public Law
156, 108th Congress, as amended, administered by the United States
Department of Homeland Security (the "e-Verify Program") or the Department
Program (the "Department Program"), an employment verification program
established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the
employment eligibility of all newly hired employees to perform work under this
Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a
subcontractor that knowingly employs or contracts with an illegal alien to perform work
under this Agreement.
Utility PSA WO rev07/08