HomeMy WebLinkAboutBID - 6128 RIPARIAN FENCE AT SOAPSTONE1,, inancial Serrices
Purchasing Division
215 N. Mason St. 2"" Floor
PO Box 580
Fart Collins, CO 80522
970.221.6775
970.221 6707
Jayuo.cmn/purcGnsirt,4
Ie1all] :10U1110511kg it
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of Bid: 6128 Riparian Fence at Soapstone
OPENING DATE: 3:00 P.M. (Our Clock) December 12, 2008
To all prospective bidders under the specifications and contract documents described
above, the following changes are hereby made.
CHANGE:
REVISIONS:
Clarification on energizer: Energizer should have a minimum output of 5 Joules (on
the fence, not stored energy). Battery should be a Group 27 deep cycle battery.
Solar panel should be a minimum 40 Watts. Panel must have voltage regulation
consistent with battery requirements. Solar panel should be set on a post in a frame
and set at least 6 feet above ground level. Wire connecting solar panel to battery
must be protected. Energizer should be located internal to fence; energizer and solar
panel locations must be approved by City prior to placement.
Grounding rods: Lightning arrest location/ grounding rods should be placed at
energizer and in 4 additional locations along the fence at stream access points (2 on
east side, 2 on west side of fence)
Wood posts must be ACQ pressure treated. The City will not allow CCA pressure
treated wood posts. In areas of high water table, contractor may be required to
substitute untreated hardwood posts (redwood, cedar) approved by City.
Change tensile strength of wire to 200,000 psi minimum
Revised Bid Schedule attached
Please contact John D. Stephen, CPPO, CPPB, Senior Buyer at (970) 221-6777 with
any questions regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM
HAS BEEN RECEIVED.
8. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the services provided underthis agreement. All requests concerning this
agreement shall be directed to the City Representative.
9. Independent Service provider. The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort Collins. The
City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any
other purpose.
10. Personal Services. It is understood that the City enters into the Agreement based on
the special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
11. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of
the services shall not be construed to operate as a waiver of any rights or benefits provided to the
City under this Agreement or cause of action arising out of performance of this Agreement.
12. Warranty.
(a) Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance
with accepted standards for work of a similar nature.
(b) Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most
suitable grade of their respective kinds for their intended use, and all
workmanship shall be acceptable to City.
(c) Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials, equipment
and labor, against defects and nonconformances in design, materials and
workman ship/workwomanship for a period beginning with the start of the
work and ending twelve (12) months from and after final acceptance under
the Agreement, regardless whether the same were furnished or performed by
Service Provider or by any of its subcontractors of any tier. Upon receipt of
written notice from City of any such defect or nonconformances, the affected
8
SA rev07/08
item or part thereof shall be redesigned, repaired or replaced by Service
Provider in a manner and at a time acceptable to City.
13. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default thereof.
14. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the non -
defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because
of the default.
15. Binding , EThis writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
16, Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands or
liability of any character whatsoever brought or asserted for injuries to or death of any person
or persons, or damages to property arising out of, result from or occurring in connection with
the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional
M
SA rev07/08
insured under this Agreement of the type and with the limits specified within Exhibit B,
consisting of one (1) page, attached hereto and incorporated herein by this reference. The
Service Provider before commencing services hereunder, shall deliver to the City's Director
of Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy
of a certificate evidencing the insurance coverage required from an insurance company
acceptable to the City.
17. Entire Agreement, This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
18. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
19. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S.,
et. seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created in
Public Law 208, 104th Congress, as amended, and expanded in Public Law 156,
108th Congress, as amended, administered by the United States Department of
Homeland Security (the "e-Verify Program") or the Department Program (the
"Department Program"), an employment verification program established pursuant to
Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all
newly hired employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a subcontractor
that knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
C. Service Provider is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this
10
SA rev07/08
Agreement is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Service Provider
shall:
1. Notify such subcontractor and the City within three days that Service Provider
has actual knowledge that the subcontractor is employing or contracting with an
illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Service Provider
shall not terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Service Provider shall be liable for actual and consequential
damages to the City arising out of Service Provider's violation of Subsection 8-17.5-102,
C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider violates this
provision of this Agreement and the City terminates the Agreement for such breach.
20. Special Provisions. [Optional] Special provisions or conditions relating to the services
to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting of
) pages, attached hereto and incorporated herein by this reference.
11
SA rev07/08
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Date:
M
PRINT NAME
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST: (Corporate Sea[)
CORPORATE SECRETARY
12
SA rev07/08
EXHIBIT B
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under this
bid, the Service Provider shall furnish the City with certificates of insurance showing the type,
amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may
take out and maintain, at the expense of the Service Provider, such insurance as the City may deem
proper and may deduct the cost of such insurance from any monies which may be due or become
due the Service Provider under this Agreement. The City, its officers, agents and employees shall
be named as additional insureds on the Service Provider's general liability and automobile liability
insurance policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows
A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain
during the life of this Agreement for all of the Service Provider's employees engaged in work
performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident, $500,000
disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain during
the life of this Agreement such commercial general liability and automobile liability insurance
as will provide coverage for damage claims of personal injury, including accidental death, as
well as for claims for property damage, which may arise directly or indirectly from the
performance of work under this Agreement. Coverage for property damage shall be on a
"broad form" basis. The amount of insurance for each coverage, Commercial General and
Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property
damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under this
Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
SA rev07/08
13
Soapstone Prairie Natnml: Ii-ea - Riparian Fence
tv
t
n
i
i &
s
VF
i T
Aa
j r
' F
r
i
4
e,
C
Legend
i
'
-• Riparian fencing
,q� `�3
=f�`
(-20,0001inearfeet=3.8miles)
�
Gate Locations
J—}'— Existing barbed_nre fence
rYV
Hiles
0
0,05 0.1 0.: 0.3 0.4 OF
SA rev07/08
14
rranrte;vahn•a[Area- Locattoi7
Add one 16-foot pipe gate & one 12-foot pipe gate
Add one 16-foot pipe gate & one 12-foot pipe gate
INI-11- I'l
Li M
rAles
0 0.25 0,5 1 1.5 2
Bid Schedule
Addendum 1
Contractor to furnish all labor, materials, equipment, supervision and incidentals necessary to
complete the work per attached specifications. Brace and corner assemblies and gates are
complete per specifications. Riparian fence will include all line post and all other materials
including electrical energizes for a complete turnkey project. Contract will be awarded on Grand
Total.
Riparian fence $ per linear ft X 20,000 ft =
$
total
H Braces complete $ each X 15 =
$
total
12 foot gate complete $ each X 2 =
$
total
16 foot gate complete $ each X 2 =
$
total
GRAND TOTAL
$
Corner and End/ Gate Post complete
$
each
Untreated hardwood posts (redwood, cedar)
$
each
FIRM
Are you a Corporation, Partnership, DBA, LLC, or PC
W1
Signature
ADDRESS
PHONE/FAX #
EMAIL:
Printed
City of
Financial Services
Fort
C'..ollimns
Purchasing Division
215 N. Mason St. 2" Floor
PO Box 580
Fort Collins, CO 00522
Purchasing
970.221.6775
970.221.6707
/cgo v. corn/purchasing
INVITATION TO BID
6128 Riparian Fence at Soapstone
BID OPENING:3:00 P.M. (our clock), December 12, 2008
The City of Fort Collins' is requesting bids to construct approximately 3.8 miles (approximately
20,000 feet) of riparian (interior) fencing at Soapstone Prairie Natural Area in northern Larimer
County. Fence will be 3-strand high tensile fence with fiberglass posts alternated with wood posts
per specification. The project must be completed by May 1, 2009.
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid�roposal and/or contract documents. If delivered, they are to be sent
to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O.
Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), December 12,
2008
A pre -bid meeting will be held December 1, 2008 at 10:00 am meeting at Terry Bison Ranch parking
lot off of 1-25 between Wellington and the Colorado -Wyoming State line.
Questions concerning the scope of the bid should be directed to Project Manager Erica Saunders
(970) 416-2032.
Questions regarding bid submittal or process should be directed to John Stephen, CPPO, Senior
Buyer (970) 221-6777.
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at:
http://fcgov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into
contract or honor the purchase order will be cause for removal of supplier's name from the City of
Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Rev 10/20/07
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to acceptor reject any
and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the
bid opening.
James B. O'Neill ll, CPPO, FNIGP
Director of Purchasing and Risk Management
whore rerK'wal IS a way OF life
BID PROPOSAL
BID 6128 Riparian Fence at Soapstone
BID OPENING: December 12, 2008 at 3 p.m., (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
RIPARIAN FENCE AT SOAPSTONE PER THE BID INVITATION AND ANY REFERENCED
SPECIFICATIONS AND DRAWINGS:
The City of Fort Collins' is requesting bids to construct approximately 3.8 miles (approximately
20,000 feet) of riparian (interior) fencing at Soapstone Prairie Natural Area in northern Larimer
County. Fence will be 3-strand high tensile fence with fiberglass posts alternated with wood posts
per specification. The project must be completed by May 1, 2009.
A pre -bid meeting will be held December 1, 2008 at 10:00 am meeting at Terry Bison Ranch parking
lot off of 1-25 between Wellington and the Colorado -Wyoming State line.
Bid Schedule
Contractor to furnish all labor, materials, equipment, supervision and incidentals necessary to
complete the work per attached specifications. Brace and corner assemblies and gates are
complete per specifications. Riparian fence will include all line post and all other materials including
electrical energizers for a complete turnkey project. Contract will be awarded on Grand Total
Riparian fence $
per linear ft X 20,000 it =
$
total
H Braces complete $
each X 15 =
$
total
12 foot gate complete $
each X 4 =
$
each
16 foot gate complete $
each X 4 =
$
each
GRAND TOTAL
Corner and End/ Gate Post complete $ each
FIRM NAME
Are you a Corporation, Partnership, DBA, LLC, or PC
]L
Signature
ADDRESS
PHONE/FAX #
EMAIL:
SA rev07/08
SCOPE
Project Description
Construct approximately 3.8 miles (approximately 20,000 feet) of riparian (interior) fencing at
Soapstone Prairie Natural Area in northern Larimer County, including locations to provide livestock
access to water along a small stream (see map). Topography is generally rolling shortgrass prairie,
and soils are generally sandy learns or gravelly learns. Fence design, gate locations, materials, and
construction specifications are outlined below. The project must be completed by May 1, 2009.
Work Hours
Work can occur on site from dawn to dusk. No camping on site is allowed.
Specifications
• Standard Fence: 3-strand high tensile fence with the following specifications:
o Tensile Strength - 140,000 minimum psi
o Galvanizing - Type III
o Gauge - 12 1/2
o Tension shall be maintained at a minimum of 200 pounds pressure on each wire.
o The appropriate springs, fasteners, clips, pins and other materials used during
construction must also conform to the product qualities and assembly methods as
specified by the manufacturer.
• Line Posts: Fiberglass posts shall be alternated with wood posts at a maximum ratio of
8:1. Posts shall be spaced not more than 40 feet apart on level terrain or as needed on
inclines or otherwise uneven terrain. Where fence approaches riparian area for livestock
access points, closer post spacing should be used (16.5 feet), and all wood posts should
be used within 50 feet of the stream channel. Total length of posts should accommodate
all measurements for the specific fence. In no circumstance may wire be fastened to
trees in place of posts.
• Fiberglass Posts: Fiberglass posts shall be a minimum diameter of 1 inch and
shall be placed a minimum of 18 inches in the ground.
• Wood Posts: Posts shall be pressure treated wood and have a minimum top
diameter of 5 inches and set approximately 2 feet in the ground. Top wire shall
be a minimum of 8 inches from the top of the post.
• H Brace: All brace post assemblies shall have a minimum of 2 posts in line to provide a
suitable anchor for the fence. They shall be spaced at a maximum of 1/4 mile (1320 feet)
intervals or at corners and points of abrupt changes. An abrupt change can be a change
of 15 degrees or more in vertical topography or where the alignment of the fence varies
more than 12 inches from planned fence line between corners or brace post.
Reasonable deviations shall be permitted where rocky ground or steep slopes exist.
All H-brace assemblies will consist of posts a minimum of 7.5 feet in length and set
approximately 3 feet in the ground, spaced 6 feet apart.
Wood- A minimum of 6 inch top diameter of treated timber or durable wood for upright post.
The horizontal post shall be a minimum of 4 inches in diameter.
• Corner and End/ Gate Post: Use a corner post assembly for fence alignment changes
of greater than 45 degrees. Sweep corners can be used for alignment changes less
than 45 degrees. Sweep corners shall have a maximum post spacing of 8 feet and
consist of a minimum of three posts.
Wood- (Pressure treated or durable wood) shall have minimum top diameter of 6 inches, 7.5
feet in length, and be set firmly 3 feet in the ground. Cross post will have a minimum 4 inch
top diameter.
SA rev07/08
Wire & Electrical Connections: Bottom wire shall be 18" above ground, middle wire at
28" above ground, and top wire at 40" above ground. Fence will be constructed such
that bottom and top wire can be energized on a single circuit. All electrical connections
should use double insulated wire and mechanical fasteners. Middle wire will be
grounded. Wire should be attached to the side of the post that faces away from the
riparian area (wire should not be inserted through pre -drilled holes in fiberglass posts).
Wire should be attached to wood posts with high quality plastic insulators, and to
fiberglass posts with adjustable pin locking insulators or clips that enable the wires
attached to line posts to be lowered to ground level when the fence is not in use (wire
attached to H braces or corner posts does not need to be adjustable).
Grounding Rods: A minimum of 3 galvanized steel or copper grounding rods 6 feet
long, spaced 10 feet apart, and driven into the soil until only 4-6 inches is sticking out
above ground (or as deep as soil conditions allow), in the wettest soil available. Rods
should be placed close to the stream where the soil will be moist, and connected to the
fence with a wire along the soil surface. The closest rod should be within 20 feet of the
fence. Additional grounding rods should be placed along the grounding wire as
necessary.
Energizers: Fence should be powered with a solar powered electric fence controller. It
should be high power, low impedance with a minimum 5,000 volt peak output with a short
pulse that is less than 300 mAmps in intensity, finished within 300-millionths of a second
(0.0003 seconds) at a rate of 35-65 pulses per minute and a high impact weather
resistant case. Should have a lightning arrestor and surge protector. Fence chargers
and other electric equipment will be used and installed consistent with manufacturer's
guidelines.
Gates: 5 gates will be constructed, each of 3 expandable, coiled, high tensile, 12.5
gauge wires in line with the fence wires and each attached to an insulated handle. Gate
openings should be at least 16 feet wide. Locations are indicated on the attached map.
Materials: Fencing materials must be new with a life expectancy of 15 years.
Stream access points: The fence will be constructed to allow livestock access to the
stream in 6 locations (see map). Fence should be constructed across the stream and to
the opposite bank, but allow livestock access to a strip of ground on the opposite bank
no more than 10 feet in width from the opposite stream bank. Locations should allow
livestock access to approximately 30 feet of stream length. Two corner post assemblies
should be used for each access point. Where fence approaches riparian area for
livestock access points, closer post spacing should be used (16.5 feet), and all wood
posts should be used within 50 feet of the stream channel.
City will be responsible for providing:
• In -stream modifications and construction of hardened surfaces at access points
ADDITIONAL PIPE GATES AT SOAPSTONE PRAIRIE NATURAL AREA
At two locations on Soapstone Prairie Natural Area, add a 16 foot pipe gate going across the road
over an existing cattle guard, and a 12 foot pipe gate replacing wire gates for cattle passage
immediately adjacent to the road (total of 4 additional gates; see map for locations). Each gate
should be 50" in height with 6 bars. Metal pipe gates will be constructed with pipe at least 1.5
diameter and a minimum of 14 gauge steel. All metal components used must be painted with a
durable permanent rust resistant coating or be galvanized. Gate posts will need to be replaced and
should consist of pressure treated wood posts with minimum diameter of 6 inches and set in the
ground approximately 3 feet. All materials necessary to construct gates should be included in the
bid (all hardware including hinges, bolthooks, chain, nuts and bolts, etc).
SA rev07/08
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and between
THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the
"City" and , hereinafter referred to as "Service Provider".
W ITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of pages and
incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit
"B", consisting of _ ( ) page[s], and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within ( ) days following
execution of this Agreement. Services shall be completed no later than . Time is
of the essence. Any extensions of the time limit set forth above must be agreed upon in a writing
signed by the parties.
4. Contract Period. [Option 1] This Agreement shall commence upon the date of
execution shown on the signature page of this Agreement and shall continue in full force and effect
for one (1) year, unless sooner terminated as herein provided. In addition, at the option of the City,
the Agreement may be extended for an additional period of one (1) year at the rates provided with
written notice to the Professional mailed no later than ninety (90) days prior to contract end.
4. Contract Period. [Option 2] This Agreement shall commence , 200, and
shall continue in full force and effect until , 200, unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional one
year periods not to exceed (_) additional one year periods. Renewals and pricing changes shall
H
SA rev07/08
be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the
Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall
be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its obligations
by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the
party so prevented shall be excused from whatever performance is prevented by such cause. To
the extent that the performance is actually prevented, the Service Provider must provide written
notice to the City of such condition within fifteen (15) days from the onset of such condition.
[Early Termination clause here as an option.
6. Early Termination by City/Notice. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties. All
notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to
the following addresses:
City:
Copy to:
Service Provider:
City of Fort Collins
City of Fort Collins
Attn: Purchasing
Attn:
PO Box 580
PO Box 580
Fort Collins, CO 80522
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the date of termination, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and
remedy for such termination.
7. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, per the attached Exhibit "A", consisting
of pages, and incorporated herein by this reference.
7
SA rev07/08