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Home My WebLink AboutCORRESPONDENCE - RFP - P1098 HISTORICAL SURVEY POST WWII COMERCIAL AND RESIDENTIAL ARCHITECTURE IN FORT COLLINS (10)Page I of 2 David Carey - Re: P1098 Historical Survey -Post WWII Commercial and Residential Architecture From: David Carey To: Karen McWilliams Date: 2/28/2008 3:26 PM Subject: Re: P1098 Historical Survey -Post WWII Commercial and Residential Architecture Karen, See attached written proposal Evaluation Summary. Since there is a unanimous number one, Jim might let us proceed without interviews, with your approval and no issues with SHF. However, since RFP document did not state that "City reserves the right to select a vendor for this project on the basis of written proposals submitted only." could force evaluation team to interview top three. Please review and let me know how you would like to proceed before I discuss with Jim. David >>> Karen McWilliams 2/25/2008 4:43 PM >>> David - They are in interoffice mail. But, when you get the chance, could you please give me a call? There is a question I have about them that I would like to talk with you about. Thanks - Karen Karen McWilliams, Preservation Planner Community Development and City Planning P.O. Box 580 Fort Collins, CO 80522-0580 (970)224-6078 >>> David Carey 02/22/08 4:16 PM >>> Karen, Please advise status. Thanks, David >>> David Carey 2/11/2008 6:12 PM >>> Karen, Please advise status of proposal evaluations. When complete, please send individual evaluation score sheets to my attention. I will combine with my scores and prepare summary. Thanks, David David Carey, CPPB Buyer -City of Fort Collins Phone:(970) 416-2191 Fax:(970) 221-6707 E-mail: dcarey@fcgov.com >>> Christine Jarvis 1/16/2008 4:30 PM >>> Eight (8) proposals we received on the above captioned project and are ready for pickup in the purchasing office. IIHM Inc. file://C:\Documents%20and%20Settings\dcarey\Local%20Settings\Temp\GW}00002.HTM 2/28/2008 Page 2 of 2 Van Citters Historical Preservation Environmental Resource Management I-Iistoritecture ANPRA SWCA Cultural Resource Analysts Inc. SCI Please find attached the RFP document to distribute to your team to reference during the evaluation process. If you have any questions, please contact David Carey at 416-2191. file://C:\Documents%20and%20Settings\dcarey\Local%20Settings\Temp\GW}00002.HTM 2/28/2008 Page 1 of 2 Subject: Fwd: Re: P1098 Historical Survey -Post WWII Commercial and Residential Architecture Thanks so much, David! The next step for the state is for me to tell them we have selected a contractor, and who that firm is, and ask for their approval. Typically, we only need to send the list of firms that bid. I'll get a letter off to the state ASAP. - Karen >>> David Carey 02/28/08 4:34 PM >>> FYI. What are next steps with CSHF? >>> Jim O'Neill 2/28/2008 4:32 PM >>> Go ahead and award on written. Jim >>> David Carey 02/28/2008 4:11 PM >>> No. Karen said the CSHF grant is for $50,000, which was also not stated in RFP document. Historitecture (Estes Park) proposed cost is $50,000, SWCA (Broomfield)-$53,554, and Cultural Resource Analysts (Kentucky based with Longmont office)-$71,988.19 >>> Jim O'Neill 2/28/2008 4:04 PM >>> Did we say we could pick from written? Also how much is it? If so I'm ok. >>> David Carey 02/28/2008 4:02 PM >>> Jim, Are you okay with this? Please see attached Evaluation Summary and advise. Thanks, David >>> Karen McWilliams 2/28/2008 3:57 PM >>> Thanks, David. If at all possible, please, please lets just select the top firm, and skip the interviews. I know that Historitecture is on the State Historic Fund of approved firms, so there should be absolutely no issues with state approval. Their only concern will be that we do not sign a contract to begin the work, prior to having the signed contract with the state. >>> David Carey 02/28/08 3:26 PM >>> Karen, See attached written proposal Evaluation Summary. Since there is a unanimous number one, Jim might let us proceed without interviews, with your approval and no issues with SHF. However, since RFP document did not state that "City reserves the right to select a vendor for this project on the basis of written proposals submitted only." could force evaluation team to interview top three. Please review and let me know how you would like to proceed before I discuss with Jim. David >>> Karen McWilliams 2/25/2008 4:43 PM >>> David - They are in interoffice mail. But, when you get the chance, could you please give me a call? There is a question I have about them that I would like to talk with you about. Thanks - Karen file://C:\Documents%20and%20Settings\dcarey\Local%20Settings\Temp\GW)OOOO1.HTM 2/29/2008 Page 2 of 2 Karen McWilliams, Preservation Planner Community Development and City Planning P.O. Box 580 Fort Collins, CO 80522-0580 (970)224-6078 >>> David Carey 02/22/08 4:16 PM >>> Karen, Please advise status. Thanks, David >>> David Carey 2/11/2008 6:12 PM >>> Karen, Please advise status of proposal evaluations. When complete, please send individual evaluation score sheets to my attention. I will combine with my scores and prepare summary. Thanks, David David Carey, CPPB Buyer -City of Fort Collins Phone:(970) 416-2191 Fax:(970) 221-6707 E-mail: dcarey@fcgov.com >>> Christine Jarvis 1/16/2008 4:30 PM >>> Eight (8) proposals we received on the above captioned project and are ready for pickup in the purchasing office. III-IM Inc. Van Citters Historical Preservation environmental Resource Management Historitecture ANPRA SWCA Cultural Resource Analysts Inc. SCI Please find attached the RFP document to distribute to your team to reference during the evaluation process If you have any questions, please contact David Carey at 416-2191. file://C:\Documents%20and%20Settings\dcarey\Local%20Settings\Temp\GW)OOOOI.HTM 2/29/2008 Jim O'Neill - email addresses requested Page 1 From: Susan Lehman To: Jim O'Neill Date: 12/04/2007 10:25:33 AM Subject: email addresses requested Historitecture is adam(o)historitecture.com Tatanka is tatanka(o)verinet.com thanks Susan Susan Lehman, Administrative Support Supervisor City Planning & Community Development City of Fort Collins 970-221-6813 slehman@fcgov.com CC: Karen McWilliams