HomeMy WebLinkAboutRFP - P1147 SIGNAL TIMING PROGRAM(A .a+p$ai o� Financial Services
11 Purchasing Division
L @J/ 215 N. Mason St. 2n° Floor
awal PO Box 580
F6rt Collin... Forl Collins, CO 80522
970.221,6775
1 970,221.6707
Purchasing °9 'n °°'p°'°'"S`"9
REQUEST FOR PROPOSAL
P1147 Signal Timing Program
Written proposals, six (6) will be received at the City of Fort Collins' Purchasing Division, 215 North
Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our
clock), September 23, 2008. Proposal No. P1147 Signal Timing Program. If delivered, they are to
be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is
P.O. Box 580, Fort Collins, 80522-0580.
The City of Fort Collins has received federal -aid funding and is in need of a comprehensive
optimization of its traffic signal timing plans.
This is a federally funded project and the UDBE goal has been established as 10%.
Questions concerning the scope of the project should be directed to Project Manager Ward Stanford
(970) 221-6820 or wstanford@fcgov.com.
Questions regarding proposals submittal or process should be directed to
John D. Stephen, CPPO, CPPB, Senior Buyer (970) 221-6777 orjstephen@fcgov.com.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
www.fcgov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
The City of Fort Collins is subject to public information laws, which permit access to most records
and documents. Proprietary information in your response must be clearly identified and will be
protected to the extent legally permissible. Proposals may not be marked `Proprietary' in their
entirety. Information considered proprietary is limited to material treated as confidential in the
normal conduct of business, trade secrets, discount information, and individual product or service
pricing. Summary price information may not be designated as proprietary as such information may
be carried forward into other public documents. All provisions of any contract resulting from this
request for proposal will be public information.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill Il, CPPO, FNIGP
Director of Purchasing & Risk Management
where renewal is a way of life.
ATTACHMENT
DISADVANTAGED BUSINESS ENTERPRISE REGULATIONS
Disadvantaged Business Enterprise Regulations
ATTENTION CONSULTANTS - Notice
On June 21, 2001, in order to more narrowly tailor CDOT's DBE program to conform with the results of
CDOT's 2001 Disparity Study update, the Colorado Transportation Commission adopted Resolution No.
966, which established a new definition of Underutilized DBE (UDBE) for construction contracts and for
consultant contracts and set a 10.93% overall annual DBE goal for the remainder of FFY 2001 and for FFY
2002.
The Disparity Study Update found that ALL DBES were underutilized on CDOT construction contracts and
on CDOT consultant contracts, i.e., it determined that ALL DBES WILL BE CONSIDERED TO BE UDBES.
Since all CDOT DBEs are considered to be UDBES, CDOT's DBE list will also be the UDBE list.
Please contact Business Programs with questions about this change. Telephone: 303-757-9162 or 800-925-
3427 or e-mail Karen. Gonzales@dot.state.co.us.
October 12, 2005
DISADVANTAGED BUSINESS ENTERPRISE
DEFINITIONS AND REQUIREMENTS
1. Definitions and Procedures - For this project, the following terms are defined:
A. Disadvantaged Business Enterprise (DBE). A small business concern that is certified as being:
1. At least 51 percent owned by one or more socially and economically disadvantaged
individuals or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned
by one or more socially and economically disadvantaged individuals; and
2. Whose management and daily business operations are controlled by one or more of the socially
and economically disadvantaged individuals who own it.
3. "Socially and Economically Disadvantaged individuals" means those individuals who are
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citizens or lawfully admitted permanent residents of the United States and who are:
(a) Minorities or individuals found by the Small Business Administration pursuant to Section
8(a) of the Small Business Act to be disadvantaged.
(b) Individuals found by CDOT's Office of Certification to be socially and economically
disadvantaged.
B. DBE Joint Venture. An association of two or more businesses formed to carry out a single business
enterprise for profit for which purposes they combine their property, capital, efforts, skills and knowledge.
DBE joint ventures must be certified as a joint venture. The DBE percentage of the joint venture will be
determined at the time of certification.
C. Underutilized DBE (UDBE). A firm which meets the definition of Underutilized Disadvantaged Business
Enterprise (UDBE) based on the findings and recommendations of CDOT's Disparity Study and is eligible to
meet the contract goal as defined in the paragraph titled "Contract Goal."
D. Contract Goal. The goal for UDBE participation that the Department determines should appropriately
be met by the selected consultant, based on the type of work included in each project and the availability of
UDBEs capable of performing such work. The Contract goal will be the percentage stated in the invitation
for consultant services and in the project documents.
E. Certification as a DBE by the Department
1. Any small business may apply to the Colorado Department of Transportation (CDOT) for status as a
DBE. Application shall be made on forms provided by CDOT for certification of DBEs. However, only work
contracted or subcontracted to DBEs that also qualify as UDBEs and independently performed by UDBEs
shall be considered toward contract goals as established elsewhere in these specifications.
2. It shall be the DBE applicant's responsibility to submit applications so that CDOT has sufficient time to
render decisions. CDOT will review applications in a timely manner but is not committed to render decisions
about a firm's DBE status within any given period of time.
3. The Department will make available a list of DBE contractors, consultants, vendors and suppliers for
the purpose of providing a reference source to assist any consultant in identifying DBEs and UDBEs.
Consultants will be solely responsible for verifying the Certification of UDBEs they intend to use prior to
submitting a Statement of Interest (SOL) The DBE list is available at:
http://www.dot.state.co.us/app—ucp/
2. Selection of UDBEs by Consultant:
A. Consultants shall exercise their own judgments in selecting any subconsultant to perform any portion of
the work.
3. Requirements
A. The use of UDBEs is an evaluation factor for consultant selection under Section 24-30-1403 (2)
CRS. All Consultants shall submit with their proposals a list of the names of their UDBE
subconsultants to meet the contract goal.
B. If the Consultant proposes to voluntarily use any non-UDBEs on the project, the Consultant shall
also submit the names of those DBEs. However, the non-UDBEs will not be used to meet the
UDBE goal for the project.
C. Evaluation points will be awarded for UDBE participation during the Statement of Interest (SOI)
scoring. A maximum of 5 evaluation points will be awarded for UDBE participation during the SOI
scoring. If the consultant doesn't submit sufficient UDBE participation to meet the project goal, they
may be awarded from 0 to 4 points, based on the amount of UDBE participation they submit. The
consultant must submit all UDBE participation commitments on either CDOT Form #1330 (for NPS
Contracts) or CDOT Form #1331 (for PS Contracts) with their SOI in order to receive the
corresponding evaluation points.
D. The selected consultant must use the UDBE firms named (if any) on CDOT Form #1330 or #1331
in the Statement of Interest for the items of work described. The replacement of a named UDBE
firm will be allowed only as provided for in (6) of the DBE Definitions and Requirements. Failure to
comply may constitute grounds for default and termination of the Contract.
E. Consultant's UDBE Obligation,
1. The Consultant submitting a Statement of Interest and a Work Plan on consultant projects
advertised by the Department agrees to ensure that UDBEs, as defined in this special provision,
have equal opportunity to participate in the performance of contracts or subcontracts. The
prime Consultant shall not discriminate on the basis of race, color, national origin, or sex in the
selection and bidding process or the performance of contracts.
2. To ensure that UDBEs are offered equal opportunity to participate in the performance of
contracts, it is the responsibility of the prime Consultant to offer and to provide assistance to
UDBEs related to the UDBE performance of the subcontract. However, the UDBE must
independently perform a commercially useful function on the project, as described in F(4) below.
Counting UDBE Participation Toward Goals
1. Once a firm has been certified as a DBE that qualifies as a UDBE, the total dollar amount of
the contract awarded to the firm shall be counted toward the contract goal as explained below,
and as modified for the project in the project special provisions titled "Contract Goal."
2. The actual dollar total of a proposed subcontract, supply or service contract with any UDBE
firm shall be reported to the Department in the Consultant's Cost Proposal.
3. The eligibility of a proposed UDBE subconsultant will be finally established based on the firm's
status at the time the contract is signed. If a firm becomes certified as a DBE during
performance under a fully executed contract with CDOT but prior to the UDBE performing any
work, then 100% of the work performed by the firm under that contract may be claimed as
eligible work. No work performed by a UDBE firm can be counted toward UDBE participation
prior to the firm receiving certification as a DBE.
4. The Consultant may count toward its contract goal only that percentage of expenditures to
UDBEs which independently perform a commercially useful function in the work of a contract. A
UDBE is considered to be performing a commercially useful function by actually performing,
managing, and supervising the work involved. To determine whether a UDBE is performing a
commercially useful function, the Department will evaluate the amount of work subcontracted,
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work performed solely by the UDBE, industry practices, and other relevant factors.
5. A UDBE may enter into subcontracts consistent with normal industry practices. If a UDBE
subcontracts over 51 % of the work of the Contract the UDBE shall be presumed not to be
performing a commercially useful function. The UDBE may present evidence to rebut this
presumption to the Department.
6. The Consultant may count toward its contract goal the percentage of expenditures for
materials and supplies obtained from UDBE suppliers (regular dealers) and manufacturers
specifically for use on the project, provided that the UDBEs assume the actual and contractual
responsibility for and actually provide the materials and supplies.
a. The Consultant may count 100 percent of its expenditures to an UDBE manufacturer if the
purchased items are to be used on the project. A UDBE manufacturer is a certified firm that
operates or maintains a factory or establishment that produces on the premises the
materials or supplies obtained by the Consultant.
b. The Consultant may count 60 percent of its expenditures to UDBE suppliers that are
not manufacturers, provided that the UDBE supplier performs a commercially useful function
in the supply process. A supplier is a certified firm that owns, operates, or maintains a
store, warehouse, or other establishment in which the materials or supplies required for the
performance of the Contract are bought, kept in stock, and regularly sold to the public in the
usual course of business. To be a supplier the firm must engage in, as its principal
business and in its own name, the purchase and sale of the products in question. A
supplier in such bulk items as steel, cement, gravel, stone, and petroleum products need
not keep such products in stock, if it owns or operates distribution equipment. Brokers and
packagers shall not be regarded as manufacturers or suppliers within the meaning of this
section.
c. The Consultant may count toward its UDBE goal the following expenditures to UDBE firms
that are not manufacturers or suppliers:
1. The fees or commissions charged for providing a bona fide service, such as professional,
technical, consultant or managerial services and assistance in the procurement of essential personnel,
facilities, equipment, materials or supplies required for performance of the Contract, provided that the fee or
commission is determined by the Department to be reasonable and not excessive as compared with fees
customarily allowed for similar services.
2. The fees charged for delivery of materials and supplies required to a job site (but not the cost of
the materials and supplies themselves) when the hauler, trucker, or delivery service is not also the
manufacturer of or a supplier of the materials and supplies, provided that the fee is determined by the
Department to be reasonable and not excessive as compared with fees customarily allowed for similar
services.
3. The fees or commissions charged for providing any bonds or insurance specifically required for
the performance of the Contract, provided that the fee or commission is determined by the Department to be
reasonable and not excessive as compared with fees customarily allowed for similar services.
4. Determination of goal achievement
To determine the goals achieved under this Contract, the UDBE participation shall be divided by the
original prime Contract amount and multiplied by 100 to determine the percentage of performance. The
Consultant shall maintain records of payment that show amounts paid to all UDBEs and DBEs. The
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Consultant shall submit a CDOT Form #1313 with each billing/invoice to the Department listing all
subconsultants (including UDBEs and other DBEs) that participated in this Contract and the dollar
amount paid to each. The Consultant shall certify the amount paid, which may be audited by the
Department. When the participation by UDBEs is less than the Consultant committed to the
Department, the Consultant shall submit a statement to CDOT along with the CDOT Form #1313 that
indicates the amount of participation and gives reasons why it was different from the Consultant's SO[
commitment.
5. Replacement of UDBEs used to meet the contract goal
A. Based upon a showing of good cause the Consultant may request that a UDBE named in the
Consultant's Statement of Interest be replaced with another UDBE pursuant to the terms and
conditions of this special provision. Replacements will be allowed only with prior written approval of
the Department.
B. If a replacement is to be requested prior to the time that the named UDBE has begun to effectively
prosecute the work under a fully executed subcontract, the Consultant shall furnish to the
Department the following:
1. Written permission of the named UDBE. Written permission may be waived only if such
permission cannot be obtained for reasons beyond the control of the Consultant.
2. A full written disclosure of the circumstances making it impossible for the Consultant to
comply with the condition of award.
3. Documentation of the Consultant's assistance to the UDBE named in the Consultant's
Statement of Interest.
4. Copies of any pertinent correspondence and documented verbal communications between
the Consultant and the named UDBE.
5. Documentation of the Good Faith Efforts in finding a replacement UDBE and the results of
the efforts. It is within the control of the Consultant to locate, prior to award, UDBEs that
offer reasonable prices and that could reasonably be expected to perform the work. For this
reason, increased cost shall not, by itself, be considered sufficient reason for not providing
an in -kind replacement.
C. In the event a UDBE begins to prosecute the work and is unable to satisfactorily complete
performance of the work, the Consultant shall furnish to the Department the following:
1. Documentation that the subject UDBE did not perform in a satisfactory manner.
2. Documentation of the Consultant's assistance to the UDBE prior to finding the UDBE in
default.
3. A copy of the certified letter finding the UDBE to be in default or a letter from the
UDBE stating that it cannot complete the work and it is turning the work back to the
Consultant.
4. Copy of the contract between the Consultant and the UDBE, plus any modifications thereto.
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6. Sanctions
A. It is the obligation of the Consultant to provide UDBE firms with equal opportunity to participate in
the performance of the work.
B. It is the responsibility of UDBE firms to perform their work in a responsible manner fully consistent
with the intent of the DBE program, and in substantial compliance with the terms and conditions of
these DBE definitions and requirements.
C. UDBE firms which fail to perform a commercially useful function as described in subsection 4(E) of
these DBE definitions and requirements or operate in a manner which is not consistent with the
intent of the DBE program may be subject to revocation of certification.
D. A finding by the Department that the Consultant has failed to comply with the terms and conditions
of these DBE definitions and requirements may constitute sufficient grounds for default and
termination of the Contract.
air For comments and/or related information, Email: Page Maslen
Last Modified: Wednesday, November 16, 2005
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City' and , [insert either a corporation, a partnership or an
individual,doing business as , hereinafter referred to as "Professional'.
W ITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of ( ) pages,
and incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as
Exhibit "B", consisting of ( ) pages, and incorporated herein by this reference.
3. Contract Period. This Agreement shall commence 200 and shall
continue in full force and effect until 200 unless sooner terminated as herein
provided.
4. Early Termination by City. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage prepaid and
sent to the following addresses:
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Professional:
City:
With Copy to:
City of Fort Collins, Purchasing
PO Box 580
Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole
right and remedy for such termination.
5. Design, Project Indemnity and Insurance Responsibility. The Professional shall
be responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to designs,
plans, reports, specifications, and drawings and shall, without additional compensation,
promptly remedy and correct any errors, omissions, or other deficiencies. The Professional
shall indemnify, save and hold harmless the City, its officers and employees in accordance with
Colorado law, from all damages whatsoever claimed by third parties against the City; and for the
City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's
negligent performance of any of the services furnished under this Agreement. The Professional
shall maintain commercial general liability insurance in the amount of $500,000 combined single
limits and errors and omissions insurance in the amount of $1,000,000.
6. Compensation. [Use this paragraph or Option 1 below.] In consideration of
the services to be performed pursuant to this Agreement, the City agrees to pay Professional a
fixed fee in the amount of ($ ) plus reimbursable direct costs. All such fees and
costs shall not exceed ($ ). Monthly partial payments based upon the Professional's
billings and itemized statements are permissible. The amounts of all such partial payments
shall be based upon the Professional's City -verified progress in completing the services to be
performed pursuant hereto and upon the City's approval of the Professional's actual
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reimbursable expenses. [Optional] Insert Subcontractor ClauseFinal payment shall be made
following acceptance of the work by the City. Upon final payment, all designs, plans, reports,
specifications, drawings, and other services rendered by the Professional shall become the sole
property of the City.
6. Compensation.. [Option 1] In consideration of the services to be performed
pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable
direct cost basis according to the following schedule:
Hourly billing rates:
Reimbursable direct costs:
with maximum compensation (for both Professional's time and reimbursable direct costs) not to
exceed ($ ). Monthly partial payments based upon the Professional's billings and
itemized statements of reimbursable direct costs are permissible. The amounts of all such
partial payments shall be based upon the Professional's City -verified progress in completing the
services to be performed pursuant hereto and upon the City's approval of the Professional's
reimbursable direct costs. Final payment shall be made following acceptance of the work by the
City. Upon final payment, all designs, plans, reports, specifications, drawings and other
services rendered by the Professional shall become the sole property of the City.
7. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
8. Project Drawings. [Optional]Upon conclusion of the project and before final
payment, the Professional shall provide the City with reproducible drawings of the project
containing accurate information on the project as constructed. Drawings shall be of archival,
prepared on stable mylar base material using a non -fading process to provide for long storage
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and high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the
owner in and AutoCAD version no older then the established city standard.
9. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of
Services, Work Schedule, and other material information. Failure to provide any required
monthly report may, at the option of the City, suspend the processing of any partial payment
request.
10. Independent Contractor. The services to be performed by Professional are those
of an independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
11. Personal Services. It is understood that the City enters into this Agreement
based on the special abilities of the Professional and that this Agreement shall be considered as
an agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
12. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The
City's approval or acceptance of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights or benefits provided to the City under this Agreement.
13, Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default.
14. Remedies. In the event a party has been declared in default, such defaulting
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REQUEST FOR PROPOSAL
P1147 Signal Timing Program
General:
The City of Fort Collins is a growing community located in Northern Colorado, approximately 65
miles north of Denver. The population has grown from 110,000 in 1998 to 140,000 in 2007.
The traffic control system is a state-of-the-art system consisting of the following:
• 177 traffic signals
• fiber optic and wireless communication systems
• Siemens i2 control system
• Naztec 2070 controllers w/ Siemens NextPhase firmware
• Traffic management center
• 28 CCTV cameras
• traveler information web page: www.fcgov.com/fctrip
The City of Fort Collins has received federal -aid funding and is in need of a comprehensive
optimization of its traffic signal timing plans. The City has received federal -aid Congestion
Mitigation and Air Quality (CMAQ) funding to conduct this optimization.
Prior to starting work the consultant chosen for this project will meet with City traffic engineers to
discuss the goals of the project, signal timing philosophies, measures of effectiveness,
problematic areas, schedules, expectations, etc.
The City will provide Synchro 7.0 data files representing the current signal timings. The City will
also provide turning movement counts for the A.M. Peak, Midday Peak and P.M. Peak on
weekdays; and 24 hour volume counts at selected locations. Using this information the
consultant will recommend an appropriate number of signal timing plans to be developed and
produce optimized signal timing plans.
City crews will implement the timing plans and conduct time -speed -delay studies (before and
after). The consultant will review the implemented timing plans and make recommendations for
fine tuning.
The City is open to operational improvements including removal of left turn phases, conversion
from protected only to protected/permissive left turn operation, lead/lag operation etc. Safety
should be a primary consideration when weighing any operational improvement strategies.
Evaluation of clearance intervals and pedestrian intervals is not part of this project.
Scope of Work:
The following is an outline of a general scope of work. The consultant should expand, in outline
form, each of the tasks listed below. Additional tasks that the consultant feels are necessary to
assure a good product should be added to the general scope of work.
1. Review existing practices and philosophies of the Traffic Operations Divisions in regard
to signal timing;
2
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting
party commences legal or equitable actions against the defaulting party, the defaulting party
shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees
and costs incurred because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event any
provision of this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
17. Prohibition Against Emplovinq Illegal Aliens. Prohibition Against Emplovinq
Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and
agrees that:
a. As of the date of this Agreement:
1. Professional does not knowingly employ or contract with an illegal alien
who will perform work under this Agreement; and
2. Professional will participate in either the e-Verify program created in
Public Law 208, 104th Congress, as amended, and expanded in Public Law 156,
108th Congress, as amended, administered by the United States Department of
Homeland Security (the "e-Verify Program") or the Department Program (the
"Department Program"), an employment verification program established
pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment
eligibility of all newly hired employees to perform work under this Agreement.
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b. Professional shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a
subcontractor that knowingly employs or contracts with an illegal alien to perform work
under this Agreement.
C. Professional is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this
Agreement is being performed.
d. If Professional obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Professional
shall:
1. Notify such subcontractor and the City within three days that Professional
has actual knowledge that the subcontractor is employing or contracting with an
illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Professional
shall not terminate the contract with the subcontractor if during such three days
the subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course of an
investigation that the Department undertakes or is, undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
f. If Professional violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Professional shall be liable for actual and consequential
damages to the City arising out of Professional's violation of Subsection 8-17.5-102,
C.R.S.
g. The City will notify the Office of the Secretary of State if Professional violates this
provision of this Agreement and the City terminates the Agreement for such breach.
18. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit "C", Federal
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Requirements consisting of ( ) pages, attached hereto and incorporated herein by
this reference.
THE CITY OF FORT COLLINS, COLORADO
By:
James B. O'Neill Il, CPPO, FNIGP
Director of Purchasing & Risk Management
DATE:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name] or
Doing business as [insert name of business]
M
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
Corporate Secretary
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(Corporate Seal)
EXHIBIT" "
INSURANCE REQUIREMENTS
1. The Professional will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Professional shall furnish the City with certificates of insurance showing the type,
amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Professional, such insurance as the City may
deem proper and may deduct the cost of such insurance from any monies which may be due or
become due the Professional under this Agreement. The City, its officers, agents and
employees shall be named as additional insureds on the Professional's general liability and
automobile liability insurance policies for any claims arising out of work performed under this
Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Professional shall maintain
during the life of this Agreement for all of the Professional's employees engaged in work
performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Professional shall maintain during
the life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise directly or
indirectly from the performance of work under this Agreement. Coverage for property
damage shall be on a "broad form" basis. The amount of insurance for each coverage,
Commercial General and Vehicle, shall not be less than $500,000 combined single limits
for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Professional shall be
responsible for any liability directly or indirectly arising out of the work performed under
this Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
23
2. Determine, with staff, appropriate goals and optimization strategy for the traffic signal
timing project;
3. Review all background data and make recommendations on sufficiency of data needs;
4. Determine appropriate times of day for signal plan changes (AM, AM Off -Peak, Noon,
Mid Off -Peak, PM, (more off-peak plans if deemed beneficial), weekend AM & PM;
5. Establish intersection timings for coordinated signals on the arterial system by optimizing
splits, offsets, cycle lengths in accordance with the selected optimization strategy (see
attached map for included corridors);
6. Review implemented timing plans and fine tune the plans based on field evaluation;
7. Prepare final report providing a synopsis of the project and discussing attained benefits
from the project;
8. Provide hardcopies and electronic files of the final Synchro 7 timing plans and any other
signal optimization software used.
Project Requirements:
1. The selected consultant must be a registered Professional Engineer in the State of
Colorado.
2. The consultant must demonstrate expertise with a variety of signal timing software
packages. Consultants should demonstrate a true understanding of the software. A
"black box" approach is not acceptable. Software used for this project should be
selected to best allow optimization of the traffic signals in accordance with the goals and
signal timing philosophy of the City.
3. The selected consultant must demonstrate experience with 2070 traffic signal systems.
4. The selected consultant must have a minimum of 5 years of project delivery experience.
5. It is highly desirable for the consultant team to have experience with Colorado
Department of Transportation and CMAQ funded projects and their requirements.
6. The City of Fort Collins is the sole owner of the finished product and data files.
7. Receivables will include, as a minimum, the final project report, Synchro 7 timing plans
(hard copy and downloadable electronic), corridor documentation, time -speed -delay
(before and after) studies and before and after information related to changes enacted.
The final report should give a synopsis of the project, guiding decisions, percentage
improvements of the MOE's by corridor and time of day, difficulties experienced,
operational/configuration changes made and the supporting information.
8. The Department has determined the contract goal for UDBE participation in this Contract
will be met with certified UDBEs who have been determined to be underutilized on
professional services contracts. The UDBE goal for this project has been established as
follows:
Professional Services Consultants
And/or Subconsultants: 10% Percent
CDOT Form 1331 CERTIFICATE OF PROPOSED DBE PARTICIPATION FOR
PROJECT SPECIFIC (PS) CONSULTANT CONTRACTS is included in this package.
Project Schedule:
The overall signal timing project is estimated to take 12 months to complete. Most areas of
the City will require the schools and university to be in regular session for data collection
and for evaluation of timing plans. A project schedule must be created and maintained
throughout the project.
Instructions to Consultants:
A. Submittal Requirements
Qualified consultants interested in performing the work described in this request for
proposal should submit the following information to the City.
1. Qualifications of your firm/staff or team proposed to perform the work on this project.
This should include resumes and any recommendation/commendation letters
received for past projects.
2. Provide a profile listing of similar projects completed in the past 5 years.
3. Describe how your firm would accomplish this project and what unique traits your
team brings to the project.
4. Provide a scope of work organized by task and duration.
5. References from at least three other projects with similar requirements that have
been completed within the past five years and that have involved the staff proposed
to work on this project.
6. Detail experience your firm or team has with Siemens i2 or 2070 traffic control
systems.
7. Detail experience your firm or team has with traffic signal optimization and simulation
software.
8. Highlight any applicable or unique methods used on other projects that may be
applicable to this project.
9. Detail any specific experience your firm or team has with signal timings and
pedestrian/cyclist friendly communities
10. Limit the total length of your proposal to a maximum of 40 pages (excluding covers
and dividers).
B. Key Event Schedule
Public Notice Phase
September 2 -23
Shortlist Interviews (if needed)
Week of Oct 1
Selection & Notification Phase
Week of Oct 6
Negotiation Phase
Week of Oct 6
Final Contract submittal
Week of Oct 13
Contract approval
Week of Oct 20
C. Attachments
1. Fort Collins map of included intersections and corridors;
2. List of existing turning movement counts by location and year;
3. CDOT Form 1331, CERTIFICATE OF PROPOSED DBE PARTICIPATION
FORPROJECT SPECIFIC (PS) CONSULTANT CONTRACTS;
4. Disadvantaged Business Enterprise Regulations;
5. Proposal Evaluation Criteria (Review and Assessment document
6. Synchro 7 traffic analysis files available upon request to Ward Stanford at
wstanfordCa)fcaov.com.
SELECTION CRITERIA AND METHOD
Review and Assessment
Professional firms will be evaluated on the following criteria. These criteria will be the basis for
review of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and
5 being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION
STANDARD
2.0
Scope of Proposal
Does the proposal show an understanding of the
project objective, methodology to be used and results
that are desired from the project?
2.0
Assigned Personnel
Do the persons who will be working on the project have
the necessary skills? Are sufficient people of the
requisite skills assigned to the project?
1.0
Availability
Can the work be completed in the necessary time?
Can the target start and completion dates be met? Are
other qualified personnel available to assist in meeting
the project schedule if required? Is the project team
available to attend meetings as required by the Scope
of Work?
1.0
Motivation
Is the firm interested and are they capable of doing the
work in the required time frame?
3.0
Firm Capability
Does the firm have the support capabilities the assigned
personnel require? Has the firm done previous projects
of this type and scope?
1.0
UDBE
Is the primary firm a UDBE or has the primary
firm submitted UDBE participation that meets or
exceeds UDBE goal for the project?
Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
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ATTACHMENT
CDOT FORM 1331
COLORADO DEPARTMENT OF TRANSPORTATION
CERTIFICATE OF PROPOSED
DBE PARTICIPATION FOR
CMS tF:
Anticipated Locationfsl:
Project::
_
sheet:
of
PROJECT SPECIFIC (PS)
Contract DBE Goal:
Will Your DBE% Meet The Goal fboz C/?
CONSULTANT CONTRACTS
oo
ves ND
Instructions For Prime Consultant:
• An trader o'the ".en6L'.3nl nlUsf cemp!ele and aubmll an cigna: -coy oTlnls'9rm a5 pal cf Ire Commaltdarfon Secro.a or yeUr FS COrlract
113tement ot''.n:efesl i 30h.
• Sut vlt a selpomte CDDT Form a1331 for eact, propose] .:BE.
• F-tacn a s'gnec Leffer o(Acceptaru and copy ci OBE cenlncale from earn D5E Ilan.
• P.enln a ed wxop., fory.jr records.
(NOTE: See 43 CFR pail 16.55. antl the DEE Oed to)1.5 antl Requkements seclltI of the conBaGt for TIL Oer informeton ccncem:ng counlirg DBE
Da 15,spauon locarc the ccnlrac. 5 OBE goal,)
NAME OF DBE SUBCONSULTANT
ITEMS OF WORK TO BE PERFORMED
BY DBE SUBCONSULTANT
REQUIRED ATTACHMENTS: ❑ Len eref?cef ante ❑ DBE certficate
A5'.ihat o4rceelage c.` the overall contract is this proposed subcontract. suppiyNendorccmract, OR
sernoe-broker contract? '
A> °r'u
NOTE Cabul,; - a nosed on aelao. suoecdtrat ergo ars and net pdn. omiract prices.Cnx repo? , arncur'.5
:nal afe ell"IGe'dr CDUlllr: :d',va W :ne conA3ct ^oat axe DEECeRnCNne an0 Re ud'evdars!n contract .
B)'Nhat s the totapercentage va;ue of proposed CBE oartelpauon from prier s^eetstfernls?
B> %
CI W^.al is the accumulative percentage va.ue of the cverali wntrac+. •hat s ecmirlded to CBEs?
C> %
C=tA+8]
I certify that:
• my company has ao.epted a croposal from the CBE subconsultant named above.
• my company has notied the proposed DEE subconsultant of the commitment'.r> cf wora (Letter ofAcceprance is a!ra ,kadi.
• my company s use of the proposed CBE subconsultant for the items of work listed above is a uonditon of the contract award.
• my company mill not use a substlute DBE subeonsr. rant for f^.e proposed DBE subcans. lanfs failure to perorm under a fully
executed subcontract. un'.ess my company complies wish the .DBE Cefrn;!ions and.Requvem tints section of the contract.
• In addition, if my company toes net meet the intended CBE •coal for the ccmract and is usatde to document adecuate good
faith efforts, ' srcersiano that my company will rote•ve n 000r contract performance rating Rom CDC-, which wii negaiwely
mpact the scoring of csr Statements Cf Interest fSOh on future CDOT contracts.
I declare under penalty of perjury in the second degree, and any other applicable state or federal laws, that the statements
made on this document are true and complete to the best of my knowledge.
COMPANY NAME:
DATE:
i 1
COMPANY OFFICER SIGNATURE:
TITLE:
Quin rornisal von