The URL can be used to link to this page

Home My WebLink AboutCHANGE ORDER - RFP - P1027 MASON TRANSPORTATION CORRIDOR TRAIL GRADE-SEPARATED CROSSING (3)Planning, Development & Transportation Transportation Planning & Special Projects �®rt InS P.O North Mason Street P.O. Box 580 Fort Collins, CO 80522.0580 > 970.224.6058 970.221.6239 - fax fcgov. com/fransponation CHANGE ORDER FORM PROJECT TITLE: Mason Corridor PROJECT NUMBER: 30521908 (Project Development) CONTRACTOR: Felsburg Holt & Ullevig (PO #2206643) CHANGE ORDER NUMBER: 12 In preparing change orders show In order as separate numbered paragraphs the following 1. Reason for change. 2. Description of change. 3. Change in contract cost. 4. Change in contract time. 1. & 2. See attached for reason and description of change. 3. The contract cost will increase by $15,000.00 4. There will be no change in contract time. ORIGINAL CONTRACT COST $1,642,542.00 TOTAL APPROVED CHANGE ORDERS $1,249,091.55 TOTAL PENDING CHANGE ORDERS $0.00 TOTAL THIS CHANGE ORDER $15,000.00 ADJUSTED CONTRACT COST $2,906,633.55 (Assuming all change orders approved) ACCEPTED BY: �Do. AnAz�cjq� 1,. REVIEWED BY: APPROVED BY: (Department Head) APPROVED BY: (Transportation (Purchasing Agent) cc: City Clerk Contractor Purchasing Project File Director) DATE: DATE: TE: DATE: _al 44&_ DATE: DATE: October 30, 2008 Ms. Kathleen Bracke, AICP City of Fort Collins Transportation Planning 250 North Mason Street Fort Collins, CO 80524 RE: Proposal for Railroad and Public Utilities Commission Coordination Services Mason Bus Rapid Transit (MAX) and Mason 2-way Conversion Projects Fort Collins, Colorado Dear Kathleen: Felsburg Holt & Ullevig is pleased to submit this proposal to provide continued support to the City for coordination efforts with the BNSF Railway associated with the bus rapid transit MAX project. We are also including as pail of this proposal, time for assistance with the Public Utilities Commission application for conversion of Mason Street to 2-way traffic. Based on our recent discussions with regard to the direction of the BNSF Railway coordination effort, we have outlined the following Scope of Services and Fee Estimate to assist you with this task. This scope of services assumes a 6 month timeframe to align with the FTA schedule for identifying the terms of use of the BNSF Railway right-of-way. Therefore, an approximate end date for this scope would be April 30, 2009, SCOPE OF SERVICES BNSF Railwav Coordination FHU will assist with coordination for use of BNSF right-of-way. Anticipated coordination items include: Preparation of the revised City letter to the .BNSF identifying the City's desire to use the BNSF Railway right-of-way Preparation of a draft Construction & Maintenance Agreement and draft Public Roadway Easement document for consideration by the BNSF Railway Preparation of exhibits associated with long term occupancy of design elements on BNSF right-of-way property 6300 South Syracuse Way, Suite 600 Centennial, CO 80111 tel 301721.1440 fax 303.721.0832 www.fltueng.com info@fhueng.com October 30, 2008 Ms. Kathleen Bracke Page 2 • Phone/electronic coordination with BNSF Railway and Jones Lang LaSalle Americas, Inc. (formerly Staubach Global Services, Inc.) to progress the agreements and obtain periodic status of the progress • :Project Meetings with the City and/or BNSF as necessary (assumes 4 for fee estimate) Colorado Public Utilities Commission (PUC) Coordination FHU will assist with PUC coordination for conversion of Mason Street to 2-way traffic through the downtown portion. Anticipated coordination items include: • Preparation of the draft PUC application for the 2-way conversion • Preparation of the associated exhibits to the application • Preparation of the City's request for cost estimate from the BNSF Railway to adjust railroad related warning devices for 2-way traffic along Mason Street • Assisting the City with preparation of the list of adjacent land owners/lessees and utility owners as required by the PUC for distribution of the application for review • Monitoring of the application progress through the PUC • Assisting the City with response to any comments received regarding the PUC application Phone/electronic coordination with the PUC and BNSF Railway, as necessary It is assumed that once the Public Utilities Commission has rendered a decision document on the 2-way conversion, which will list the work to be done and the parties responsible for the work, the City's Engineering Department will coordinate directly with local BNSF Representatives for the timing of the necessary adjustment of the railroad elements to coordinate with the roadway conversion. FEE ESTIMATE We propose to conduct this work on a time and materials basis. In such an agreement, we are compensated for our services at our standard hourly rates and direct expenses are reimbursed at 1.1 times cost. The following are our standard hourly billing rates for staff anticipated to work on this project: Senior Engineer Designer IV Administrative S 135.00/hour S 90.00/hour S 65.00/hour At these rates, we estimate that the above scope of work can be completed for a maximum budget of S 15,000. We will not exceed this amount without your prior approval. Attendance at meetings beyond those identified will only be at your request and will be billed as additional services at the same hourly rates. If the conditions of this proposal are acceptable, please process a contract change order through the normal channels. If you have any questions, please call. October 30, 2008 Ms. Kathleen Bracke Page 3 Thank you again for allowing us to offer our services. Sincerely, FE,LSBURG HOLT & ULLFVTG �Q� r C R/ Thomas W. Anzia, PE Principal �z�tC�-�t��6Cv'"Lc �Cc 12�i Stephanie J. Sana line, PE Senior Transportation Engineer ccepted By Title —� �Z/Q Date I City of Fort Collins Railroad and PUC Coordination Fee Estimate Felsburg Holt Ullevig Generated: October 30, 2008 - ;RelsbUr Holt &'Ulfevi ,Sr.,En r. D6sl rfer IVI A'dmin Labor $ 540.00 $ 54 $ 1,810.00 $ 1,980.00 0.00 S 7,620.00 $ 1,620.00 S 540.00 $ 270.00 $ 540.00 $ 540.D0 $ 540.00 $ 3,240.00 Direct . 'Ex" nses $ 730.00 $ 500.00 $ 250.00 -Subs Hourl Rate I. 2. 3. 4. BNSF Railwa Coordination Pre aration of the revised Cit letter to the BNSF Pre aration of a draft Construction & Maintenance A reement and draft Public Roadwa Easemen Pre aration of exhibits associated with Ion term occupancy of desi n elements Phone/electronic coordination with BNSF Railway/Jones LangLaSalle Americas, Inc. Public Utilities Commission Coordination Pre aration of the draft PUC a lication for the 2-wa conversion Pre aration of the associated exhibits to the a lication Pre aration of [he Cit 's request for cost estimate from BNSF to adjust railroad warnin devices Assistin the Cit with re aration of the list of adacent land owners/lessees and utilit owners Moni[orin of the a lication progress throw h the PUC Assistin the Cit with res onse to any comments received re ardin the PUC a lication Phone/electronic coordination with the PUC and BNSF Railwa , as necessary $ 135.00 4 6 4 12 12 2 4 2 4 4 4 24 $ 90.00 76 12 $ 65.00 4 t. 2. 3. 4. 5. 6. 7. Meetin s 1. Pro ect Meetings 4 meetm s Expenses Federal Express Travel Reproduction Subtotal Hours 84 28 4 116 Subtoml Cost S 1 t.340.00 S 2.52U.00 5260.00 S 14,120.00 S 880.00 S SUBTOTALS $ 75'000.00 $ NOTES: 1. Fee estimate assumes the PUC application will be uncontested. If the application is contested, the process escalates to a legal arena and hearing. No costs are included on the part of Felsburg Holt & Ullevig for this effort. 2. Costs are not included for survey of the proposed new crossing easement. It is assumed the City will complete surveys of the easement areas and generate legal descriptions. Note the surveyor must be BNSF Safety trained. 3. It is assumed that CDOT will not be party to the Construction and Maintenance Agreement, Easement Agreement or Public Utilities Application. If CDOT coordination is necessary, FHU can provide a revised fee estimate for that effort.