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HomeMy WebLinkAboutRFP - P1106 TRANSFORT MOBILE VIDEO SECURITY SYSTEMADDENDUM No 1 P1106 Transfort Mobile Video Security System SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP P1106 Transfort Mobile Video Security System OPENING DATE 2 30 P M (Our Clock) March 14 2008 To all prospective bidders under the specifications and contract documents described above the following changes are hereby made CHANGE Proposal opening date changed to March 14 2008 2 30pm QUESTIONS AND ANSWERS Question Part I Page 5 Section 7 2nd Paragraph Please confirm that the Transfort is a tax exempt entity If not what is the applicable local sales tax rate? Answer Transfort is a tax exempt entity Question Page 16 11 1 (L) requires a J1708 or J1939 interface Could you be more specific as to the use of this interface? Answer Our intention is to provide vehicle data via the interface which could be integrated into the video system Such information as vehicle speed turn signal operation application of brakes etc can be useful for training In your response to the specification please describe the information which can be passed via your proposed interface and how it could be integrated into the onboard video We understand that the vehicle would have to be equipped with appropriate devices to generate the information Provide examples of previous video systems your firm has installed which have recorded such data in the video stream Question Page 15 11 1(f) requires the on board system to operate in a temperature range of 0 degrees to 150 degrees Fahrenheit Answer Change the requirement to read The on board system to operate in a temperature range of 0 degrees to 120 degrees Fahrenheit Provide specifications in your proposal showing the operational temperature range of the proposed equipment Please describe the effects of operational degradation if any which would occur at temperature extremes 20 MAINTENANCE AGREEMENT PRICING OPTION 22 21 SCHEDULE 22 22 SPARE PARTS AND MAINTENANCE REQUIREMENTS 22 PART III - PROPOSAL SUBMITTALS 23 1 REQUIRED INFORMATION 23 2 FIRM CAPABILITIES/PERFORMANCE 23 3 REFERENCES 24 4 PROJECTTEAM 24 5 PROPOSED SYSTEM 24 6 PROPOSED SCHEDULE 24 7 CERTIFICATIONS 24 8 PROPOSED PRICING 25 Exhibit A Price Submittal Form 26 Exhibit B Use of Standard Service Agreement and Vendor Statement 27 Exhibit C Federal Forms 28 Attachment A Vehicles 38 Attachment B Camera Mounting Locations 39 REQUEST for PROPOSAL P-1106 TRANSFORT MOBILE VIDEO SECURITY SYSTEM (MVSS) DIGITAL VIDEO RECORDING SYSTEM FOR TRANSFORT VEHICLES PART I -- GENERAL INFORMATION INTRODUCTION Transfort the public transportation provider in Fort Collins Colorado is soliciting proposals from qualified Contractors for the provision of a Mobile Video Security System (MVSS) for installation in Transfort s Dial -A -Ride and fixed route revenue vehicles This system must be able to record audio and video events during regular operations System specifications and contract terms and conditions are set forth in this Request for Proposal (RFP) The work for this project shall be executed under a single contract As used herein the term City means the City of Fort Collins Transfort means City of Fort Collins Transfort and the term Contractor means the vendor selected to provide the specified MVSS Federal Transit Authority funds will be used to finance this project The awarded vendor must adhere to the Federal terms and conditions attached to this RFP as Exhibit C 2 PROPOSED PROCUREMENT SCHEDULE RFP Release Date January 30 2008 Pre -proposal Meeting February 15 2008 2 00 P M Proposal Submittal Due Date February 29, 2008 2 30 P M Interviews / Product Demonstrations March 2008 Anticipated Contract Award April 2008 PROJECT CONTACT Until the contract is awarded the proposal cover letter and any other communications concerning the project or this RFP must be addressed to Jim Hume CPPO Senior Buyer Phone 970-221-6776 Email lhumepfcgov com 4 SUBMITTALS One (1) original and five (5) copies of written sealed proposals will be received by City of Fort Collins Purchasing at 215 N Mason 2nd Floor Fort Collins CO 80524 Firms submitting a proposal accept all risks of late delivery of mailed proposals regardless of fault Address documents to the attention of Jim Hume Senior Buyer Label the package "Proposal — P-1106 " The telephone number for shipping purposes is (970) 221-6775 4 REQUESTS FOR CLARIFICATION a Prospective proposers shall submit any and all requests for clarification concerning the Part III - Scope of Work and Specifications or other terms and conditions for this protect to the attention of Jim Hume, Senior Buyer, ihumeO-fcgov com Requests for clarification shall be transmitted at least ten (10) days before the date announced for submitting proposals All requests shall be submitted via email b All requests for clarification will be reviewed Replies will be sent via email If necessary an addendum will be issued which identifies any changes or clarifications to the RFP 6 SCHEDULE a Transfort Dial A -Ride vans and fixed route coaches will maintain a normal operating schedule during this protect The Operations and Maintenance departments will also continue all normal support for the transit vehicle fleet during this protect Work performed for this protect must be accomplished without significant disruptions to normal Operations and Maintenance routines b The work for this protect shall be completed within ninety (90) calendar days from the issuance of the Notice to Proceed to the selected Contractor 7 PROPOSED PRICE The proposed price shall include everything necessary for the execution and completion of the work and fulfillment of the Contract The proposed price shall include all delivery charges all premiums on bonds labor insurance material costs patent royalties and all other overhead charges of every kind and nature All applicable taxes which the Contractor is required to pay shall also be included in the proposed price for the work under this Contract No adjustments will be made in the amount to be paid by Transfort under this Contract because of any misunderstanding by or lack of knowledge of the proposer / Contractor as to liability for or the amount of any taxes for which the proposer / Contractor is liable or responsible by law or under this Contract or because of any increases in tax rates imposed by any federal state or local government INSTRUCTIONS FOR PROPOSAL PREPARATION a The City reserves the right to waive minor discrepancies at its sole discretion b In the interest of an equitable and expedient review process every submitted proposal must respond to items in the RFP in the order listed Submittals must be formatted 8-1/2 x 11 bound in a way which allows pages to open fully and lie flat 9 PROPOSAL REQUIREMENTS All information product and pricing offered in submitted proposals must remain in effect for a minimum of sixty (60) days from the submittal date The City reserves the right to request an extension of such effective period Firms may submit proposals for more than one MVSS If more than one system is proposed firms must include all of the required information for each proposal 10 PROPOSAL SECURITY and PROPRIETARY INFORMATION Proposals will become the property of the City as such information in each response will be shared with employees of the City and other persons that will be involved in the proposals evaluation and understanding If there is Information in the proposal that the respondent considers proprietary it must be noted on each page containing such proprietary Information The City is subject to public Information laws which permit access to most records and documents Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible Proposals may not be marked Proprietary in their entirety Information considered proprietary is limited to material treated as confidential in the normal conduct of business trade secrets discount information and individual product or service pricing Summary price information may not be designated as proprietary as such information may be carried forward into other public documents All provisions of any contract resulting from this request for proposal will be public information 11 EVALUATION OF PROPOSALS A winning firm may be selected on the basis of written proposals or at the City s option top - rated firms may be asked to participate in an interview and demonstration process Qualification Possible Standard Score Does the proposal show an understanding of the project objective? Is the proposal organized and succinct or padded with unrelated material? Is the proposal complete with respect to requested details and information? WIII the firm use our contract (if Proposal 20 applicable) Does the proposed solution address the requirements of the project? Are the products and services offered appropriate? Does the proposed solution lend itself to future Technical Solution 90 upgrades and enhancements? Is sufficient training proposed? WIII the training process put undue strain on City Training & resources? Are the trainers qualified? Has the firm offered ongoing support appropriate Support 20 for the project? Do they have a variety of telephone and online support tools? Has the firm assigned sufficient personnel with appropriate skills to complete the Installation in the time scheduled? Is the Installation plan and schedule well thought out Installation 10 and reasonable? Compared to other proposals is the firm s pricing reasonable? Is the price low because the firm did not adequately address the Scope? Are extended warranty or maintenance Pricing 40 costs reasonable? Are the firms payment terms reasonable? Has the firm proposed an innovative solution? Does the written proposal indicate an Motivation 20 honest desire to win the award9 Does the firm have the necessary experience'? An evaluation committee will rank interested firms based on their written proposals using the scoring system set forth above Within each Qualification the Possible Score may be further subdivided in a manner appropriate to the project For instance Pricing might be divided into price extended warranty cost and payment term sections with the Possible Score divided as necessary among those divisions Interviews and demonstrations if required will be scored in a similar fashion 12 AGREEMENT TERMS and NEGOTIATIONS An initial selection will be made pending successful negotiation of an agreement between the City and the selected firm If no agreement is reached within thirty (30) days after notification of initial selection the City will be free to pursue an agreement with the next highest rated firm A sample service agreement is provided below No release of proposal information will be made between the due date of proposals and award 13 PILOT INSTALLATION TEST and EXECUTION of CONTRACT Once general agreement has been reached the selected firm shall participate in a Pilot Installation Test as set forth in Part III paragraph 17 2 After successful completion of the Pilot Installation Test the negotiated agreement will be executed between the City and the selected firm The Transfort Project Manager will then issue a Notice to Proceed with installation of the MVSS in the rest of the Transfort fleet 14 SAMPLE AGREEMENT SERVICES AGREEMENT Transfort Mobile Video Security System THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS COLORADO a Municipal Corporation hereinafter referred to as the City and hereinafter referred to as Contractor WITNESSETH In consideration of the mutual covenants and obligations herein expressed it is agreed by and between the parties hereto as follows 1 Scope of Services The Contractor agrees to provide services in accordance with the scope of services attached hereto as Exhibit A consisting of (_) page[s] and incorporated herein by this reference 2 The Work Schedule The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit _ consisting of _ (_) page[s] and incorporated herein by this reference 3 Time of Commencement and Completion of Services The services to be performed pursuant to this Agreement shall be initiated within (_) days following execution of this Agreement Services shall be completed no later than Time is of the essence Any extensions of the time limit set forth above must be agreed upon in a writing signed by the parties 7 4 Contract Period This Agreement shall commence 200 and shall continue in full force and effect until 200_ unless sooner terminated as herein provided 5 Delay If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence then the party so prevented shall be excused from whatever performance is prevented by such cause To the extent that the performance is actually prevented the Contractor must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition 6 Early Termination by City/Notice Notwithstanding the time periods contained herein the City may terminate this Agreement at any time without cause by providing written notice of termination to the Contractor Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties All notices provided under this Agreement shall be effective when mailed postage prepaid and sent to the following addresses City Contractor City of Fort Collins Purchasing Fort Collins CO 80522 In the event of early termination by the City the Contractor shall be paid for services rendered to the date of termination subject only to the satisfactory performance of the Contractors obligations under this Agreement Such payment shall be the Contractors sole right and remedy for such termination 7 Contract Sum The City shall pay the Service provider for the performance of this Contract subject to additions and deletions provided herein the sum of Dollars ($ ) [Cost breakdown if needed may be attached as Exhibit _ incorporated herein by the reference ] 8 City Representative The City will designate prior to commencement of the work its representative who shall make within the scope of his or her authority all necessary and proper decisions with reference to the services provided under this agreement All requests concerning this agreement shall be directed to the City Representative 91 9 Independent Service provider The services to be performed by Contractor are those of an independent service provider and not of an employee of the City of Fort Collins The City shall not be responsible for withholding any portion of Contractors compensation hereunder for the payment of FICA Workmen Compensation or other taxes or benefits or for any other purpose 10 Personal Services It is understood that the City enters into the Agreement based on the special abilities of the Contractor and that this Agreement shall be considered as an agreement for personal services Accordingly the Contractor shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City 11 Acceptance Not Waiver The City s approval or acceptance of or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement 12 Warranty a Contractor warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature b Unless otherwise provided in the Agreement all materials and equipment incorporated into any work shall be new and where not specified of the most suitable grade of their respective kinds for their intended use and all workmanship shall be acceptable to City 13 Default Each and every term and condition hereof shall be deemed to be a material element of this Agreement In the event either party should fail or refuse to perform according to the terms of this agreement such party may be declared in default thereof 14 Remedies In the event a party has been declared in default such defaulting party shall be allowed a period of ten (10) days within which to cure said default In the event the default remains uncorrected the party declaring default may elect to a Terminate the Agreement and seek damages b Treat the Agreement as continuing and require specific performance or c Avail himself of any other remedy at law or equity If the non -defaulting party commences legal or equitable actions against the defaulting party the defaulting party shall be liable to the non -defaulting party for the non -defaulting party s reasonable attorney fees and costs incurred because of the default 15 Binding Effect This writing together with the exhibits hereto constitutes the entire agreement between the parties and shall be binding upon said parties their officers employees agents and assigns and shall inure to the benefit of the respective survivors heirs personal representatives successors and assigns of said parties (] 16 Indemnity/Insurance a The Contractor agrees to indemnify and save harmless the City its officers agents and employees against and from any and all actions suits claims demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons or damages to property arising out of result from or occurring in connection with the performance of any service hereunder b The Contractor shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property c Without limiting any of the Contractors obligations hereunder the Contractor shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit _ consisting of one (1) page attached hereto and incorporated herein by this reference The Contractor before commencing services hereunder shall deliver to the City s Director of Purchasing and Risk Management 215 N Mason 2nd Floor Fort Collins Colorado 80524 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City 17 Entire Agreement This Agreement along with all Exhibits and other documents incorporated herein shall constitute the entire Agreement of the parties Covenants or representations not contained in this Agreement shall not be binding on the parties 18 Law/Severabdity The laws of the State of Colorado shall govern the construction interpretation execution and enforcement of this Agreement In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction such holding shall not invalidate or render unenforceable any other provision of this Agreement 19 Prohibition Against Employing Illegal Aliens This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work Pursuant to Section 8-17 5-101 C R S et seq Contractor represents and agrees that A As of the date of this Agreement 1 Contractor does not knowingly employ or contract with an illegal alien and 2 Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208 104th Congress as amended and expanded in Public Law 156 108th Congress as amended administered by the United States Department of Homeland Security (the Basic Pilot Program ) in order to verify that Contractor does not employ any illegal aliens B Contractor shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement 10 C Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter until Contractor is accepted or the public contract for services has been completed whichever is earlier The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued D Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed E If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien Contractor shall Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien and Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the Department ) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8 17 5 102 (5) C R S G If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17 5-102 C R S the City may terminate this Agreement If this Agreement is so terminated Contractor shall be liable for actual and consequential damages to the City arising out of Contractors violation of Subsection 8 17 5 102 C R S H The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach 20 Special Provisions [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit _ consisting of (_) page[s] attached hereto and incorporated herein by this reference 11 PART II -- SCOPE OF WORK AND SPECIFICATIONS OVERVIEW OF PROJECT a Transfort is seeking to install a digital video and audio recording system for Transfort s paratransit and fixed route revenue vehicles This system must be capable of recording events that occur in the interior and exterior of these transit vehicles at all times the vehicles are powered on b The MVSS shall include all equipment wiring cabling and software for the installation of digital recording units digital video cameras and audio recording devices in the designated vehicles The system shall include installation of all fixed -end information system components including wiring cabling and hardware plus all software required for retrieval viewing and permanent storage of recorded images and sound Proposed system and services must also include provision for training maintenance troubleshooting and end user support It is the intent of Transfort to secure a system that is configured for Transfort s needs in accordance with the specifications terms and conditions set forth in this RFP c Transfort anticipates continued growth in the amount and complexity of services it provides Proposed systems must have full featured capabilities allowing for planned additions and future technology d The MVSS shall refer to the system in its entirety Digital video recording unit (DVR) shall refer to the individual digital recording unit installed in each transit vehicle e The work for this protect shall occur at 6570 Portner Road Fort Collins 80525 QUALITY ASSURANCE PROVISIONS a All materials and equipment installed under this contract shall be new unused free of defects and of current manufacture Prototype or discontinued models are not acceptable All software shall be the most current stable version available for the proposed equipment b All termination and installation of equipment and software shall be performed by properly certified Contractor technicians who have successfully completed training specific to the proposed system Transfort s staff may be trained by Contractor personnel trainers who are certified to work on the products being supplied c Care shall be exercised in installing equipment and wiring to avoid damage to both the newly installed and existing wiring and equipment Connections shall be made with mechanical connectors specifically designed for heavy duty automotive applications All wiring and connectors shall be installed in strict adherence to standard communications installation practices and to federal state or local applicable codes Contractor shall be fully responsible for correcting any defective installation and repairing any damage caused by the installation at no additional cost to Transfort d Transfort shall have final approval of the placement and method of installation of all equipment and materials required for the selected MVSS e Equipment materials and installation will adhere to the requirements of the latest revisions of the National Electrical Code (NEC) and Underwriters Laboratories Inc (UL) The equipment and materials shall be developed in adherence to relevant standards of the Society of Automotive Engineers (SAE) and Electronic Industry 12 Question Page 17 11 4 (b) requires tagged video not to be overwritten until the tag is removed Once tagged events are downloaded via the wireless system is the tagged image on the hard drive still necessary Answer Provide details of your tagging system The intent is to store event triggered data on the vehicle system until it can be downloaded safely and securely Explain the operation of your system before during and after a tagged event is downloaded to a viewing station Question Page 17 11 5 (b) requires 30 FPS for up to 6 cameras or 180 FPS in aggregate If the proposed system is capable of continuously producing 120 FPS aggregate or 20 FPS percamera for 6 cameras would that be sufficient data? Answer Please include a full description of your system capabilities including sample videos for proposed systems which differ from that specified by a significant margin A decision will be made during our evaluation process as to the comparative merits of each proposed system Question Page 17 11 5 (a) requires saving and storing video at a higher frame rate when tagged If the proposed system is capable of 20 FPS per camera in all modes of operation will that satisfy this requirement? Answer Same answer as for Page 17 11 5 (b) Question Page 19 11 9 (g) requires a laptop computer to connect to the vehicle wirelessly within 100 feet In a previous section of the specification pages 13 4 (b) requires the use of your existing Cisco wireless components It is our understanding that a Cisco bridge configured in bridge mode for downloads must communicate with another Cisco bridge also configured in bridge mode We can meet the requirements for laptop connectivity however a portable Cisco bridge must be connected to the laptop This is a Cisco requirement Answer Please describe your proposed system capabilities and any or all components needed to successfully connect your system wirelessly as described using Cisco equipment Include any other wireless options or configurations you feel may be of benefit to Transfort and which your firm has deployed before Question Page 16 11 2 (a) The video quality of a high resolution setting can differ greatly from system to system We recommend the City of Fort Collins require each vendor submit actual video clips recorded from the proposed system This will provide the City with a side by side comparison of video quality and to ensure the video quality meets the standards set by the evaluation team for identification purposes as stated above Answer Since it is difficult and time consuming to verify that video clips were produced using nothing but the proposed system hardware and software we elected not to require videos until the interview and demonstration phase of the procurement process However if they choose to do so vendors are free to submit recorded video as part of their proposal Question Page 17 11 5 (d) Can you provide an estimate of the hours per day the vehicles are in operation? This will allow us (and other proposing vendors) to submit price proposals for the recording media that will support the requirement of fourteen days providing the City with a more comparative price proposal Answer Transit buses are operated about 14 hours per day per bus Paratransit buses run about 9 5 hours per day per bus Association (EIA) In case of conflict between the requirements of the scope and specifications and those listed documents the requirements of the listed documents shall prevail 3 CURRENT ENVIRONMENT Transfort does not currently have a video or audio recording system installed in its vehicles Transfort uses a Trapeze Software Group Computer Aided Dispatch (CAD) and Mentor Engineering Automatic Vehicle Location (AVL) system in part of its vehicle fleet Transfort expects to extend the CAD and AVL system to the rest of the fleet during 2008 4 DATA INFRASTRUCTURE a Transfort currently operates Microsoft Windows 2003 servers Desktop systems utilize the Microsoft Windows XP Professional operating system The Local Area Network connectivity is established through Cisco Networking devices Fiber Optic backbone connects the transit facilities located throughout the City which allows for high speed networking b WIFI connectivity is established at all of the transit centers and main facility and available for use by the MVSS All wireless components must be compatible with the MIS Wireless Cisco Standard - Cisco Equipment using IEEE 802 111 with AES encryption and the following authentication protocols - PEAP EAP-TLS or EAP FAST c Firms shall provide pricing for an optional wireless networking device that will automatically switch between multiple wireless technologies such as Verizon Wireless CDMA / EVDO and City WIFI hot spots The desire is to access the highest wireless bandwidth available for the vehicle automatically as the vehicle moves throughout the city of Fort Collins FLEET CHARACTERISTICS AND QUANTITY Thirteen (13) Dial A -Ride vans and Twenty Seven (27) fixed route coaches shall be retrofitted Attachment A lists the current fleet by type and size of vehicle and lists the number of cameras required for each vehicle 6 PLACEMENT OF CAMERAS For the vehicles requiring six (6) video cameras the cameras shall be located to provide surveillance of the following areas Five (5) cameras shall be mounted inside the vehicle and one (1) camera on the outside of the vehicle Attachment B shows the placement of these cameras (1) passengers boarding through the front door (2) passengers exiting through the rear door (3) rear passenger area looking forward (4) front area looking towards the rear (5) forward through the front windshield (6) outside forward exterior on the passenger side facing towards the rear b For the vehicles requiring five (5) video cameras the cameras shall be located to provide surveillance of the following areas Four (4) cameras shall be mounted inside the vehicle and one (1) camera on the outside of the vehicle Attachment C shows the placement of these cameras 13 (1) passengers boarding through the front door (2) front area looking towards the rear (3) middle left interior corner looking over the passenger seating area (4) forward through the front windshield (5) over the lit on the side of the vehicle PLACEMENT OF DVR UNITS The DVR units will not be installed in locations accessible to passengers Proposals must describe where the proposed DVR can be mounted to meet Transfort s placement needs MOUNTING OF EQUIPMENT DVRs cameras or other equipment in the vehicles shall be mounted to ensure that each piece of equipment is properly secured and can not be removed by un-authorized personnel Equipment must be installed to be easily accessed and serviceable by authorized personnel If sheet metal screws are used the screws must have anti tamper heads Lock nuts and bolts are preferred for equipment mounting and installation 9 ON -BOARD ELECTRICAL REQUIREMENTS a Nominal voltage 12 - 24 volts DC nominal (auto or transit battery) b Operating range 9VDC — 39 VDC c Firms shall provide information concerning equipment performance such as corruption of data and memory loss associated with low high and extremely high peak voltage conditions f The equipment including all cables and connectors to and from the recorder must be electrically protected to withstand low and high voltage and electrical spikes resulting from lump starting The equipment shall be capable of self reset in the event of one of these conditions g The Contractor shall be responsible for any filters power stabilizers rectifiers and other devices that protect the DVR from spikes drops harmonic resonance and other power issues routinely experienced in a transit environment h The Contractor shall ensure that the DVR fully performs in the intended operational environments without being affected by or causing harmful interference to other on- board systems Protection shall be provided against radio frequency and electromagnetic interference (RFI/EMI) emission sources as well as internal conductive or inductive emissions 10 WIRING AND CABLING Firms must submit wiring and cabling product information for review and approval All wiring shall be multi -strand flame retardant and made of flexible material All video and audio cable connectors and sockets shall be of positive locking design All multiple wire electrical connections shall be made using Packard mechanically - locking sealed connectors with crimped and sealed terminals cable seals cavity seals and TPA locks e All single -wire electrical connections shall use crimped nylon -insulated connectors with polyolefin heat -shrink tubing and adhesive melt liner 14 f All wire sizes and insulation shall be based on the current carrying capability voltage drop mechanical strength temperature and flexibility requirements g Wiring shall be uniformly color coded and tagged h Wiring shall be wrapped in wire loom encasement and tied with all weather UV type nylon ties i The power source wires must be sized appropriately to meet specified requirements for unit start up and normal operation and should prevent unacceptable voltage drops t Wherever there is a possibility of interference wiring and interconnecting cables shall be properly shielded Video and audio cables shall be gauged to minimize signal loss k Installed equipment wiring and cabling shall be firmly held in place Cabling and wiring shall be installed in secure metal or plastic conduit where it is exposed to the passenger compartment and in wire loom encasement for the rest of the installation which shall be secured at a minimum every eighteen (18) inches Fastenings supports and hangers shall be adequate to support their loads and meet transit usage I A protective plastic or rubber grommet must be installed in every hole that provides passage for conduit or wiring to avoid chaffing or cutting of the conduit or wiring 11 GENERAL SYSTEM REQUIREMENTS 11 1 On -board Digital Video Recording unit a The DVR shall have an embedded programmable non corruptible operating system The programmable parameters shall not corrupted by environmental factors powering down power failure power fluctuations or other irregularities The programmed parameters must remain intact and usable after five years of powered down storage b The DVR shall power down at a user selectable time after ignition power is removed c If the operating system stops or stalls during startup due to some power irregularity it shall automatically restart once full power is restored d The DVR shall be designed specifically for use in mobile applications such as transit It shall incorporate internal shock and vibration isolation systems that allow recording while the unit is subjected to the vibration and impacts that occur in a moving transit vehicle e The DVR shall be designed to operate reliably in the environmental situations typical of transit usage Its ability to accurately record shall not be affected by dirt moisture solvents detergents oil and other environmental contaminants The on -board system shall operate in humidity ranges between 0% and 95% f The DVR and all other on -board system equipment must operate reliably in temperature ranges between 01 and 1500 Extended storage in the same temperature range must not result in equipment degradation g The DVR shall capture high quality images and sound in a digital format The images and sound shall be stored on a high capacity hard disk drive for review and playback at central viewing stations or through on -board connection to a laptop computer Proposals shall describe in detail how the proposed system captures and stores images and sound Proposals shall also explain in detail the benefits and tradeoffs of the proposed format(s) for Transfort 15 h The hard disk drive shall be removable It shall be housed in a rugged enclosure that locks to the recording unit i When inserted the hard drive shall automatically connect and synchronize to the DVR operating system with no additional formatting required t A common key shall be used for all of the DVRs Five (5) copies of this key shall be provided The DVR shall be designed to restrict access prevent alteration of images and prevent tampering with the unit k The DVR shall provide an external connection to off load data and run set-up diagnostics via a laptop computer I The DVR shall continually digitize video from the installed cameras and audio from the installed audio recording device The DVR shall accommodate at a minimum six (6) cameras and two (2) microphone inputs The DVR shall have at a minimum four (4) auxiliary inputs in addition to a J1708 or J1939 interface with the vehicle The vehicle inputs and J1708 or J1939 data shall be synchronized and displayed with recorded video 11 2 Video Cameras a All cameras shall be color and high resolution Provide specifications for the resolution of the cameras Under all operating conditions and applications the camera images shall be of sufficient quality to distinguish facial features apparel details and activity Still and video images obtained from the system must be of sufficient quality to support prosecution of offenders and resolution of legal claims Any exported video must have an encryption algorithm that will stand up to scrutiny in a legal claim as being unaltered b Transfort s vehicles operate from early in the morning until late at night on urban and rural routes The cameras must maximize image quality and be adjustable through the range of lighting conditions including extremely low light and nighttime operation Provide a camera listing that includes an infrared camera for interior use on paratransit vehicles c The minimum resolution shall be 320X240 pixels The resolution shall be user adjustable to allow higher resolution for selected cameras d The focal length angle and adjustability of each camera lens shall be selected to maximize viewable area and image quality for each camera e The power to the cameras shall be provided through the recorder f The cameras shall be mounted in a tamper resistant housing g The cameras shall be synchronized by the recorder h The cameras shall have the capability to determine if the image is altered and therefore not functional 11 3 Audio Recording Device Two audio recording devices shall be installed in fixed route vehicles one in the fare transaction area and one towards the rear of the coach One audio recording device shall be installed in paratransit vehicles near the mid section and shall record all speech in that area Audio recordings shall be of sufficient quality to identify speakers provide the content of their speech and support prosecution of offenders and resolution of legal claims 16 11 4 Recording Method a As pre -allocated video hard drive space is filled the oldest video stored shall be automatically overwritten so that video is recorded on a continuous basis b Video that is tagged shall not be overwritten until after the tag is removed Tags shall be removed by download of the video or manual override with the software c Audio shall be fully synchronized with video during playback and export d Video that has been recorded shall not be lost if the DVR unit has to restart or reboot for any reason 11 5 Recording Capacity a Each of the video channels shall have a user programmable frame rate from five (5) frames per second and up to thirty (30) frames per second b The DVR shall be capable of recording video at a rate of 30 frames per second per camera for up to six cameras simultaneously c The system must have the capability of recording data from all cameras while they are operating at different frame rates d Transfort s goal is to have the DVR store at least fourteen (14) days of recorded video and audio before it is overwritten e The system shall have the capability of saving and storing video at a higher frame rate when tagged by either the operator of the vehicle or remotely Firms shall explain how their system can tag and store an enhanced frame rate f The system shall have user selectable video compression levels 116 Internal Clock a The DVR unit shall have an internal clock to time and date stamp recorded audio and video b Each vehicles on -board clock will be synchronized with GPS based time The proposed MVSS must have a means of avoiding time drift This may be achieved by synchronizing each DVR with the on -board clock or by directly obtaining GPS time Proposals shall explain how their proposed unit shall accomplish this specification c The internal clock shall operate independently of the main power supply Powering down or sudden removal of power shall have no negative effects on the DVR unit s ability to continue accurate time and date stamping of recorded video 11 7 Integration with External Event Button for Video Tagging a The DVR system installed in each vehicle shall integrate with an on board event button located near the operator When the event button is pushed the DVR system must tag the video and increase frame rates to specified values and mark the video and audio in such a way as to save the information and not allow it to be overwritten b Activation of this tagging feature shall mark the video for a period of time before and after the event The time parameters shall be user programmable and shall allow marking for up to twenty (20) minutes before an event and up to thirty (30) minutes after 17 11 8 Viewing Method a Recorded video and audio shall be viewed and heard by three distinct methods • By removing the hard drive and viewing the contents of the hard drive at two (2) reviewing stations • By connecting a laptop computer directly or wirelessly to the DVR • By having the marked event or selected time and date specified video and audio downloaded through a wireless connection whenever the transit vehicle travels within range of the wireless connection b Software and licenses shall be supplied for ten (10) reviewing stations c Transfort requires that existing PC workstations and laptops be used for these purposes If there is a compelling reason why the existing PC workstations or laptops cannot be used the proposer shall explain the reasons the system requirements and pricing for each in their proposal All PC workstations currently run Microsoft Windows XP SP2 11 9 Viewing and Administration Software Suite a The software shall provide the ability to set up multiple user accounts and shall provide the ability to configure each user account with specific privileges for the use of the software b The MVSS software shall have the capability to display date time DVR or hard drive electronic serial number vehicle identification number and camera source on the stored and printed images Additionally all auxiliary inputs shall have the capability to be displayed c The software shall allow the user to configure download criteria for the administration suite d The software shall allow analysis and review of video and audio recordings and allow download of selected recordings to Transfort s designated server e A reviewing station shall be capable of the following functions 1 Search and retrieve video based on a specific date time or vehicle identifier 2 Playback previously recorded video at user -selectable speed 3 Step forward or back in increments of one frame during playback 4 Skip to the beginning or end of the selected video recording 5 Maximize the size of the selected image to the largest image window with minimal distortion 6 Pause the video during playback 7 Display one or multiple video viewing windows Allow all cameras or just one camera to be displayed synchronized in video and audio components 8 Use all features for the selected viewing window 9 Zoom in and out on the selected image 10 Sharpen or smooth an image to enhance the image 11 Restore an image back to its pre -enhanced state 12 Change the brightness and contrast of an image it 13 Preview an image before printing 14 Save an image in a variety of standard graphic formats 15 Synchronize all recorded audio with the associated video files 16 Save an entire video clip portion of a clip or selected image 17 Be allowed to save recorded images and audio to server CD DVD or any other digital media g Proposals shall include mobile viewing software for Transfort Supervisors and City of Fort Collins Police Services Include software hardware and license requirements for these remote mobile viewers Mobile viewing software shall be capable of installation on a laptop computer and connecting to the vehicle through a WIFI connection when the laptop is within 100 feet of the transit vehicle 11 10 DVR Diagnostics and Troubleshooting a The DVR operating system shall include a diagnostic program that provides information about the operating condition of the DVR cameras and audio recording device b The diagnostic program shall be accessed by laptop computer Transfort requires that the software be loaded on two of the laptops currently in use for other Transfort Maintenance diagnostics c Transfort staff shall be able to reset each DVR s programmable parameters using the diagnostic software d The diagnostic program shall include the capability of live viewing through the vehicle s cameras and the capability to adjust the programmable features of the cameras e Proposals must include a portable viewing screen for use during setup adjustment or troubleshooting of onboard cameras and DVR This screen should be complete with necessary connectors power supply and protective case 11 11 System Status Display The DVR shall have a system status display visible to the operator It shall provide information about the status of the system The DVR shall perform a self test upon power up and indicate that the system is operational 11 12 Data Integrity and Authentication of Imagery a Features shall be provided to confirm to City staff that there has been no data loss at any point in the system and that there have been no unauthorized changes to or destruction of data b Viewing search and enhancement usage shall not alter the original recorded data c The MVSS shall include an embedded means to authenticate and validate images recordings and data integrity so that the recorded audio and video shall be legally defensible in prosecuting offenders and settling legal claims 12 SYSTEM UPGRADES a The MVSS operating system shall be the current most stable version of the operating system for the equipment and components proposed b Software shall contain version control numbers and features shall be included to identify the software version on each device 19 c The MVSS shall be capable of expansion and/or upgrade as a means of extending the system life expectancy d Upgrades and updates to the MVSS or any component of the system shall be made available at no cost to Transfort during the warranty e All DVR software and firmware shall be upgradeable without having to remove the DVR unit from its host vehicle 13 SOFTWARE LICENSES Proposals must fully describe any software licenses required for the purchase and operation of any part of the proposed MVSS This shall include any per unit costs the terms and conditions of use and any upgrade costs 14 G FORCE SENSOR Proposals must include as an option a G-force sensor for the vehicle DVR system The sensor must tag the hard drive and stamp the recorded video when acceleration deceleration and vehicle roil exceed programmed parameters Describe how the G-force sensor operates how its parameters may be adjusted and how it integrates into the proposed DVR as well as with transit software systems 15 TRAINING a The Contractor shall provide training through hands-on demonstration classroom manuals and other related technical procedures b Training schedules shall be coordinated with Transfort s Protect Manager Transfort reserves the right to adjust the schedule Transfort shall determine how many of Transfort s staff need to complete the training and shall have final approval of the number of training sessions required c The Contractor shall provide full systems administration and operation training which shall include proper methods for day-to-day operation of both the hardware and software d The Contractor shall also supply maintenance training to allow Transfort staff to maintain equipment and materials for reliable performance and maximum service life This shall include a recommended schedule for routine inspection and preventive maintenance activities inspection checklists and procedures 16 SYSTEM DOCUMENTATION a The Contractor shall provide three (3) copies of documentation and diagrams showing the installation of the MVSS fixed end component and vehicle systems This documentation shall not be generic but shall depict the systems as -installed b The Contractor shall supply three (3) complete sets of systems operations and maintenance manuals for each type or model of equipment purchased The manuals will cover all hardware and software Additionally the manuals will cover troubleshooting steps for both hardware and software related issues c All documentation provided shall be in both hard copy and electronic formats d Transfort shall review the documentation diagrams and manuals for completeness and clarity If Transfort determines additional information is required the Contractor will supply the requested information in a format specified by Transfort 20 17 TESTING AND ACCEPTANCE 171 On -site Interview and Demonstration Each Contractor invited for an interview shall provide a live demonstration at the Transfort facility 6570 Fortner Road Fort Collins The live demonstration will show the following characteristics of the MVSS system being proposed • A working DVR with a multiple camera system such as to be installed in the vehicles • The administration and viewing software will be tested by Transfort staff during the demonstration • A live video and audio recording during the demonstration is to be burned to a CD/DVD for playback in a standard Microsoft Windows XP PC • A live wireless download of a marked event for use in a reviewing station • A typical installation of the mini viewing software and a wireless connection to the DVR for remote viewing demonstration 17 2 MVSS PILOT INSTALLATION and TEST After final award and execution of an agreement between the Contractor and the City prior to installation of the MVSS in the entire fleet Contractor will work with Transfort to install and test the system in a limited fashion generally as follows • DVR systems shall be installed on two (2) vehicles - one paratransit and one fixed route The purpose of the pilot is to validate o the quality of system equipment and materials o methods of installation o system operating practices and performance capabilities • Transfort will conduct tests for up to 30 days to ensure that the system is reliable and functioning in accordance with the specifications • Once Transfort is satisfied with the pilot installation the Contractor will receive a Notice to Proceed with installation of the system on the rest of the fleet 18 SERVICE SUPPORT a Qualified technical support staff must be available to assist Transfort during normal business hours 8 OOam to 5 OOpm (MT) Monday through Friday Proposals must explain how after-hours support will be provided b Vendor support staff must be trained to troubleshoot and resolve repair and technical concerns Proposals must explain how on site service will be provided at short notice when technical assistance is necessary to resolve equipment failure 19 WARRANTY a The selected firm will provide at a minimum a one-year warranty for the Mobile Video Security System that includes all equipment parts and service as well as all critical software updates and any related hardware updates as necessary for continued proper operation of the system 21 Proposals shall provide an explanation of the coverage provided by the warranty including response method and plan for provision of parts and labor It shall also address how Transfort will be reimbursed if Transfort personnel complete authorized warranty work 20 MAINTENANCE AGREEMENT PRICING OPTION Transfort may choose to purchase a maintenance agreement in support of the MVSS The maintenance agreement would begin at the end of the warranty period Proposals must include pricing for maintenance agreements and provide an explanation of the coverage provided including response times and plans for provision of parts and labor Proposals must address maintenance agreement provisions for software patches and version upgrades 21 SCHEDULE a The work for this project will occur at a fully functioning transit facility Installation of the MVSS shall be coordinated with Transfort s Fleet Services departments to ensure there is a minimum impact on Transfort s routine provision of transportation services b Transfort prefers that installations occur in the evenings or weekends The schedule may be negotiable depending on the installation needs of the selected MVSS Transfort shall have final approval for the scheduling of any installation activities and all coordination of scheduling shall happen through the Protect Manager Transfort shall provide work areas inside the Maintenance facility for use in installation 22 SPARE PARTS AND MAINTENANCE REQUIREMENTS a The proposal shall include a recommended level of inventory for other spare parts required for the support of the proposed system b The proposal shall provide a recommended list of any special tools and test equipment required for operating maintaining and repairing the proposed system This shall include a test bench if one is available for the proposed system so equipment and system parts can be tested outside of the vehicle c The lists of recommended items shall include quantities associated pricing information and if commercially available or from a restricted source d Pricing shall be effective for a minimum of one year e Firms must guarantee that replacement parts or superior substitute parts shall be available for a period of ten (10) years after the completion of the warranty period f Proposals must include the location and availability of support services for all major components in the proposed system W The following are a series of questions related to the wireless requirements for this protect Question PART II Section 4 (Data Infrastructure) What wireless data capability (if any) currently exists on the Transfort vehicles? Is this wireless available for use by the Contractor for the MVSS project? Answer No wireless data capability currently exists on the vehicles Question Is Contractor responsible for providing the mobile (in vehicle) 802 11 equipment or is there already an existing 802 11 router in the Transfort vehicles? Answer No wireless data capability exists on the vehicles Provide a turnkey wireless solution Question Is Contractor responsible for installing new 802 11 Access Points for coverage of the yard or is there existing 802 11 coverage which can be used? If one already exists what versions of 802 11 does it support a/b/g? If Contractor is responsible for installing must this be a Cisco Access Point or is another make acceptable? If Cisco is there a preferable model number? Answer All transit centers and the main facility have wife currently available at the pull ins 802 11 b/g is available The wife infrastructure is provided and maintained by the City Question PART II Section 7 (Placement of DVR Units) Do any of the vehicles have existing equipment cabinets If so what are the dimensions of the available space in the cabinet? Answer There are no available data cabinets in the vehicles Please provide a quote for a secure equipment cabinet for your on board DVR and a space for one additional unit for Transfort equipment expansion Question PART II Section 11 6b (Internal Clock) Is there a GPS receiver currently installed on the Transfort vehicles? Does it have a standard NMEA signal available for our use as part of this protect? Answer No GPS receiver currently exists on the transit buses Paratransit vehicles have a GPS antenna used by Mentor Engineering system used in conjunction with a Trapeze software application in dispatch Question PART II Section 11 9g (Viewing and Administration Software Suite) Item g references mobile viewing software for Transfort Supervisors and City of Fort Collins Police Services Is Contractor responsible for providing laptop hardware and/or wireless hardware for these supervisor and police vehicles? If yes what make and model number of laptop equipment is to be priced and what quantity should be included? If no is software all that is to be provided by Contractor for supervisor and police vehicles? Answer Laptops are currently in place and in use Software only is to be provided PART III - PROPOSAL SUBMITTALS REQUIRED INFORMATION Proposals must include the following items • Cover Letter • A narrative detailing firm capabilities and performance • References • Proposed System proposals must address items in the order they appear in this request for proposal • Proposed Schedule • Certifications • Price Submittal Form • Use of City Services Agreement and Vendors Statement Proposals may include additional explanation product information certifications or other written information the firm feels will support their proposal FIRM CAPABILITIES/PERFORMANCE In this section Transfort seeks information regarding the company s capabilities and experience and those of the manufacturers of key subsystems and components The contents of this section should include at a minimum a A brief history of the firm s experience in the manufacture delivery and installation of Mobile Video Security System (MVSS) b A description of the company s purchasing practices and procedures including product evaluation and testing cost control and partnering arrangements c Research and development capabilities including staffing facilities and new technologies which may be available for this solicitation d Any lawsuits claims or disputes arising between the company and any transit agency or entity over the past three (3) years e Description of any defect problems experienced during the past three years including a discussion of the defect how it was discovered and the company s response to and handling of the matter f Established procedures for the development and updating of technical manuals and publications g At Transfort s request provide a copy of certified audited financial statements for the past three years for the company or if it is a subsidiary or division both the company and its ultimate parent 23 REFERENCES Provide five (5) public transit agency references for protects similar in scope and which were completed within the previous three years Include for each reference 1 Company Name and Address 2 Name of Reference Contact with phone number and email address 3 Description of the protect and dollar amount 4 Year completed and time required to complete the protect 5 Name of person who represented the firm on this account 4 PROJECT TEAM Provide information about the Contractors proposed protect team Include the following information for the protect manager and each skilled worker who will be assigned to completing the work described in this RFP and Addenda Clearly indicate the protect manager Include 1 Name of team member and job title 2 Qualifications for this protect including experience working on MVSS provision and installation projects of similar scope 5 PROPOSED SYSTEM Proposals must fully describe the proposed MVSS system and show how that system meets all the requirements of this RFP Proposal must be arranged and items addressed in the same order as they appear in this RFP The description of the proposed system shall include the manufacturer brand name model number rated capacity and any other identification information necessary to clearly identify every key piece of equipment in the proposed system Transfort reserves the right to ask for additional product information to assist in evaluation of the proposal PROPOSED SCHEDULE Transfort requires that the work for this protect be completed within ninety (90) calendar days after Contractor receives the Notice to Proceed Proposals must include a protect implementation plan and schedule with a proposed start date key milestone dates a description of deliverables with a timeframe for deliveries and a narrative description of the work to be performed For planning purposes assume a Notice to Proceed will be issued on April 30 2008 Explain when and how the MVSS components shall be delivered to the work site and the amount of space required for storage CERTIFICATIONS Proposals must include copies of all certifications that show the proposed MVSS has met quality assurance standards and testing standards for use in transit In addition required Federal certifications attached as Exhibit C must be included 24 8 PROPOSED PRICING Proposed pricing must include all costs to provide the parts and complete the installation of the MVSS proposed System pricing must remain the same per vehicle for new vehicles added within one year after the City and Contractor execute an MVSS system agreement Subsequent price changes must be negotiated with and approved by both parties Please use the Price Submittal Form Exhibit A to provide pricing information You may attach additional sheets to detail your costs if you believe it necessary in order to provide a complete explanation of your pricing proposal This Price Proposal Form must be signed by an individual capable of committing the resources of the proposing firm 25 Exhibit A Price Submittal Form — P-1106, Transfort Mobile Video Security System Name of proposing firm 1 Price of vehicle equipment cabling and installation to retrofit Twenty-seven (27) fixed route coaches (per Attachment A) $ Thirteen (13) paratransit vans (per Attachment A) 2 Price of software hardware cabling and installation to set up the following according to Part III — Scope and Specifications Two (2) central reviewing work stations in Operations Ten (10) licenses for reviewing stations 4 Price and terms of any other needed licenses 5 Recommended spare parts list and pricing 6 Recommended testing equipment and pricing 7 Training and documentation 8 Other (describe on a separate sheet) Total Proposed Pricing $ a) Include all costs Proposed pricing must be inclusive of tax b) Include a list of all proposed equipment and proposed quantities Options 1 Install G-force sensor per vehicle 2 Maintenance agreement pricing a b c (If needed provide additional service descriptions and pricing on a separate sheet) 3 Miscellaneous options a Wireless network auto -switching device b c d e f (Use additional sheets if necessary) 26 Exhibit C Federal Forms FLY AMERICA REQUIREMENTS 49USC §40118 41 CFR Part 301-10 Fly America Requirements The Contractor agrees to comply with 49 U S C 40118 (the Fly America Act) in accordance with the General Services Administration s regulations at 41 CFR Part 301-10 which provide that recipients and subrecipients of Federal funds and their contractors are required to use U S Flag air carriers for U S Government financed international air travel and transportation of their personal effects or property to the extent such service is available unless travel by foreign air carrier is a matter of necessity as defined by the Fly America Act The Contractor shall submit if a foreign air carrier was used an appropriate certification or memorandum adequately explaining why service by a U S flag air carrier was not available or why it was necessary to use a foreign air carrier and shall in any event provide a certificate of compliance with the Fly America requirements The Contractor agrees to include the requirements of this section in all subcontracts that may involve international air transportation 28 BUY AMERICA REQUIREMENTS 49 U S C 53230) 49 CFR Part 661 Buy America - The contractor agrees to comply with 49 U S C 5323(j) and 49 C F R Part 661 which provide that Federal funds may not be obligated unless steel iron and manufactured products used in FTA-funded projects are produced in the United States unless a waiver has been granted by FTA or the product is subject to a general waiver General waivers are listed in 49 C F R 661 7 and include final assembly in the United States for 15 passenger vans and 15 passenger wagons produced by Chrysler Corporation and microcomputer equipment and software Separate requirements for rolling stock are set out at 49 U S C 5323(j)(2)(C) and 49 C F R 661 11 Rolling stock must be assembled in the United States and have a 60 percent domestic content A bidder or offeror must submit to the FTA recipient the appropriate Buy America certification (below) with all bids or offers on FTA-funded contracts except those subject to a general waiver Bids or offers that are not accompanied by a completed Buy America certification must be rejected as non responsive This requirement does not apply to lower tier subcontractors Certification requirement for procurement of steel, iron, or manufactured products Certificate of Compliance with 49 U S C 53230)(1) The bidder or offeror hereby certifies that it will meet the requirements of 49 U S C 5323(j)(1) and the applicable regulations in 49 C F R Part 661 5 Date Signature Company Title Certificate of Non -Compliance with 49 U S C 53230)(1) The bidder or offeror hereby certifies that it cannot comply with the requirements of 49 U S C 5323(j)(1) and 49 C F R 661 5 but it may qualify for an exception pursuant to 49 U S C 5323(j)(2)(A) 5323(j)(2)(B) or 5323(j)(2)(D) and 49 C F R 661 7 Date Signature Company Name Title 40] ENERGY CONSERVATION REQUIREMENTS 42 U S C 6321 at seq 49 CFR Part 18 Energy Conservation - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act CLEAN WATER REQUIREMENTS 33USC 1251 Clean Water - (1) The Contractor agrees to comply with all applicable standards orders or regulations issued pursuant to the Federal Water Pollution Control Act as amended 33 U S C 1251 et sec The Contractor agrees to report each violation to the Purchaser and understands and agrees that the Purchaser will in turn report each violation as required to assure notification to FTA and the appropriate EPA Regional Office (2) The Contractor also agrees to include these requirements in each subcontract exceeding $100 000 financed in whole or in part with Federal assistance provided by FTA LOBBYING 31 U S C 1352 49 CFR Part 19 49 CFR Part 20 Byrd Anti -Lobbying Amendment, 31 U S C 1352, as amended by the Lobbying Disclosure Act of 1995, P L 104-65 [to be codified at 2 U S C § 1601, at seq ] - Contractors who apply or bid for an award of $100 000 or more shall file the certification required by 49 CFR part 20 New Restrictions on Lobbying Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency a member of Congress officer or employee of Congress or an employee of a member of Congress in connection with obtaining any Federal contract grant or any other award covered by 31 U S C 1352 Each tier shall also disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non Federal funds with respect to that Federal contract grant or award covered by 31 U S C 1352 Such disclosures are forwarded from tier to tier up to the recipient 30 APPENDIX A, 49 CFR PART 20--CERTIFICATION REGARDING LOBBYING Certification for Contracts Grants Loans and Cooperative Agreements The undersigned [Contractor] certifies to the best of his or her knowledge and belief that (1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of an agency a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with the awarding of any Federal contract the making of any Federal grant the making of any Federal loan the entering into of any cooperative agreement and the extension continuation renewal amendment or modification of any Federal contract grant loan or cooperative agreement (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with this Federal contract grant loan or cooperative agreement the undersigned shall complete and submit Standard Form -LLL Disclosure Form to Report Lobbying in accordance with its instructions [as amended by Government wide Guidance for New Restrictions on Lobbying 61 Fed Reg 1413 (1/19/96) Note Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P L 104-65 to be codified at 2 U S C 1601 et seq )] (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts subgrants and contracts under grants loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U S C § 1352 (as amended by the Lobbying Disclosure Act of 1995) Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10 000 and not more than $100 000 for each such failure [Note Pursuant to 31 U S C § 1352(c)(1)-(2)(A) any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10 000 and not more than $100 000 for each such expenditure or failure ] The Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure if any In addition the Contractor understands and agrees that the provisions of 31 U S C A 3801 et seq apply to this certification and disclosure if any Signature of Contractors Authorized Official Name and Title of Contractors Authorized Official Date 31 ACCESS TO RECORDS AND REPORTS 49 US C 5325 18 CFR 18 36 (1) 49 CFR 633 17 Access to Records - The following access to records requirements apply to this Contract 1 Where the Purchaser is not a State but a local government and is the FTA Recipient or a subgrantee of the FTA Recipient in accordance with 49 C F R 18 36(1) the Contractor agrees to provide the Purchaser the FTA Administrator the Comptroller General of the United States or any of their authorized representatives access to any books documents papers and records of the Contractor which are directly pertinent to this contract for the purposes of making audits examinations excerpts and transcriptions Contractor also agrees pursuant to 49 C F R 633 17 to provide the FTA Administrator or his authorized representatives including any PMO Contractor access to Contractors records and construction sites pertaining to a major capital project defined at 49 U S C 5302(a)1 which is receiving federal financial assistance through the programs described at 49 U S C 5307 5309 or 5311 2 The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed 3 The Contractor agrees to maintain all books records accounts and reports required under this contract for a period of not less than three years after the date of termination or expiration of this contract except in the event of litigation or settlement of claims arising from the performance of this contract in which case Contractor agrees to maintain same until the Purchaser the FTA Administrator the Comptroller General or any of their duly authorized representatives have disposed of all such litigation appeals claims or exceptions related thereto Reference 49 CFR 18 39(1)(11) 4 FTA does not require the inclusion of these requirements in subcontracts FEDERAL CHANGES 49 CFR Part 18 Federal Changes Contractor shall at all times comply with all applicable FTA regulations policies procedures and directives including without limitation those listed directly or by reference in the Master Agreement between Purchaser and FTA as they may be amended or promulgated from time to time during the term of this contract Contractors failure to so comply shall constitute a material breach of this contract CLEAN AIR 42 U S C 7401 et seq 40 CFR 15 61 49 CFR Part 18 Clean Air The Contractor agrees to comply with all applicable standards orders or regulations issued pursuant to the Clean Air Act as amended 42 U S C §§ 7401 et seg The Contractor agrees to report each violation to the City and understands and agrees that the City will in turn report each violation as required to assure notification to FTA and the appropriate EPA Regional Office 32 Question PART II Section 22b (Spare Parts And Maintenance Requirements) and Exhibit A (Price Submittal Form) These sections do not designate a specific spare percentage or level that should be priced Would Transfort consider specifying a Spares Percentage in order to ensure consistency on how Contractors price the Spares portion of the job'? Answer Transfort s preference will be to follow the guidance of the vendor and how much spare equipment should be on hand This also goes to the hardware capability and endurance We will take note of variations in spare parts pricing during our evaluation Question PART II, Section 18 (Service Support) Section 19 (Warranty) and Section 20 (Maintenance Agreement Pricing Option) Will Contractor be responsible for all remove/replace of defective equipment at Transfort or is this a function that Transfort will normally perform on their own after being trained by Contractor? In other words will on site service be performed by Contractor for all remove/replace of defective equipment or is on site service only necessary for service items outside of standard remove/replace functions? Answer Defective equipment and the time required for troubleshooting removal and reinstallation of working units will have to be negotiated as part of the warranty period as well as the maintenance period It is preferred to have the fleet services department perform this work after having been trained Question Alternate proposal Will Transfort accept proposals which provide a substantially different approach to the requirements as specified in the RFP? Answer Alternate proposals will be considered Generally such proposals must adhere to the desired outcomes and contain detailed explanations of the way those outcomes are to be achieved Alternative solutions must follow the desired format for submittals and provide system details using readily understandable descriptions System pricing must be accompanied by suitable comparative cost analysis The goal must be to provide sufficient information to allow reasonable comparison to other proposals ATTACHMENT Map The attached map shows Transfort bus routes and the Dial -A -Ride service area The green shaded area represents the approximate limits of the Dial -A -Ride service area Please contact James R Hume CPPO Senior Buyer at (970) 221 6776 with any questions regarding this addendum RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED where renewal Is a way of life RECYCLED PRODUCTS 42 U S C 6962 40 CFR Part 247 Executive Order12873 Recovered Materials The contractor agrees to comply with all the requirements of Section 6002 of the Resource Conservation and Recovery Act (RCRA) as amended (42 U S C 6962) including but not limited to the regulatory provisions of 40 CFR Part 247 and Executive Order 12873 as they apply to the procurement of the items designated in Subpart B of 40 CFR Part 247 CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (1) Overtime requirements No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such work week (2) Violation, liability for unpaid wages, liquidated damages - In the event of any violation of the clause set forth in paragraph (1) of this section the contractor and any subcontractor responsible therefore shall be liable for the unpaid wages In addition such contractor and subcontractor shall be liable to the United States for liquidated damages Such liquidated damages shall be computed with respect to each individual laborer or mechanic including watchmen and guards employed in violation of the clause set forth in paragraph (1) of this section in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this section (3) Withholding for unpaid wages and liquidated damages - Transfort shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor or any other federally -assisted contract subject to the Contract Work Hours and Safety Standards Act which is held by the same prime contractor such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section (4) Subcontracts The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this section 33 NO GOVERNMENT OBLIGATION TO THIRD PARTIES No Obligation by the Federal Government (1) The Purchaser and Contractor acknowledge and agree that notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract absent the express written consent by the Federal Government the Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to the Purchaser Contractor or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract (2) The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA It is further agreed that the clause shall not be modified except to identify the subcontractor who will be subject to its provisions PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS 31 U S C 3801 et seq 49 CFR Part 31 18 U S C 1001 49 US C 5307 Program Fraud and False or Fraudulent Statements or Related Acts (1) The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986 as amended 31 U S C § 3801 at sec and U S DOT regulations Program Fraud Civil Remedies 49 C F R Part 31 apply to its actions pertaining to this Project Upon execution of the underlying contract the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made it makes it may make or causes to be made pertaining to the underlying contract or the FTA assisted protect for which this contract work is being performed In addition to other penalties that may be applicable the Contractor further acknowledges that if it makes or causes to be made a false fictitious or fraudulent claim statement submission or certification the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate (2) The Contractor also acknowledges that if it makes or causes to be made a false fictitious or fraudulent claim statement submission or certification to the Federal Government under a contract connected with a protect that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U S C § 5307 the Government reserves the right to impose the penalties of 18 U S C § 1001 and 49 U S C § 5307(n)(1) on the Contractor to the extent the Federal Government deems appropriate (3) The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA It is further agreed that the clauses shall not be modified except to identify the subcontractor who will be subject to the provisions 34 GOVERNMENT WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT) Suspension and Debarment This contract is a covered transaction for purposes of 49 CFR Part 29 As such the contractor is required to verify that none of the contractor its principals as defined at 49 CFR 29 995 or affiliates as defined at 49 CFR 29 905 are excluded or disqualified as defined at 49 CFR 29 940 and 29 945 The contractor is required to comply with 49 CFR 29 Subpart C and must include the requirement to comply with 49 CFR 29 Subpart C in any lower tier covered transaction it enters into By signing and submitting its bid or proposal the bidder or proposer certifies as follows The certification in this clause is a material representation of fact relied upon by the City of Fort Collins If it is later determined that the bidder or proposer knowingly rendered an erroneous certification in addition to remedies available to the City of Fort Collins the Federal Government may pursue available remedies including but not limited to suspension and/or debarment The bidder or proposer agrees to comply with the requirements of 49 CFR 29 Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions CIVIL RIGHTS REQUIREMENTS 29USC §623,42USC §2000 42USC §6102,42USC §12112 42USC §12132,49USC §5332 29 CFR Part 1630, 41 CFR Parts 60 et seq Crvd Rights - The following requirements apply to the underlying contract (1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act as amended 42 U S C § 2000d section 303 of the Age Discrimination Act of 1975 as amended 42 U S C § 6102 section 202 of the Americans with Disabilities Act of 1990 42 U S C § 12132 and Federal transit law at 49 U S C § 5332 the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race color creed national origin sex age or disability In addition the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue (2) Equal Employment Opportunity - The following equal employment opportunity requirements apply to the underlying contract (a) Race. Color, Creed, National Origin Sex - In accordance with Title VII of the Civil Rights Act as amended 42 U S C § 2000e and Federal transit laws at 49 U S C § 5332 the Contractor agrees to comply with all applicable equal employment opportunity requirements of U S Department of Labor (U S DOL) regulations Office of Federal Contract Compliance Programs Equal Employment Opportunity Department of Labor 41 C F R Parts 60 et sec (which implement Executive Order No 11246 Equal Employment Opportunity as amended by Executive Order No 11375 Amending Executive Order 11246 Relating to Equal 35 Employment Opportunity 42 U S C § 2000e note) and with any applicable Federal statutes executive orders regulations and Federal policies that may in the future affect construction activities undertaken in the course of the Protect The Contractor agrees to take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race color creed national origin sex or age Such action shall include but not be limited to the following employment upgrading demotion or transfer recruitment or recruitment advertising layoff or termination rates of pay or other forms of compensation and selection for training including apprenticeship In addition the Contractor agrees to comply with any implementing requirements FTA may issue (b) Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967 as amended 29 U S C § § 623 and Federal transit law at 49 U S C § 5332 the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age In addition the Contractor agrees to comply with any implementing requirements FTA may issue (c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act as amended 42 U S C § 12112 the Contractor agrees that it will comply with the requirements of U S Equal Employment Opportunity Commission Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act 29 C F R Part 1630 pertaining to employment of persons with disabilities In addition the Contractor agrees to comply with any implementing requirements FTA may issue (3) The Contractor also agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by FTA modified only if necessary to identify the affected parties DISADVANTAGED BUSINESS ENTERPRISE (DBE) 49 CFR Part 26 a This contract is subject to the requirements of Title 49 Code of Federal Regulations Part 26 Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10% The City of Fort Collins pursues a race neutral policy A separate contract goal has not been established for this procurement b The contractor shall not discriminate on the basis of race color national origin or sex in the performance of this contract The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this DOT assisted contract Failure by the contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract or such other remedy as Transfort deems appropriate Each subcontract the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR 26 13(b)) The successful bidder/offeror will be required to report its DBE participation obtained through race -neutral means throughout the period of performance 36 INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS FTA Circular 4220 1 E Incorporation of Federal Transit Administration (FTA) Terms - The preceding provisions include in part certain Standard Terms and Conditions required by DOT whether or not expressly set forth in the preceding contract provisions All contractual provisions required by DOT as set forth in FTA Circular 4220 1 E are hereby incorporated by reference Anything to the contrary herein notwithstanding all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement The Contractor shall not perform any act fail to perform any act or refuse to comply with any (name of grantee) requests which would cause (name of grantee) to be in violation of the FTA terms and conditions 37 Attachment A Vehicles Quantity of vehicles to be retrofitted and number of cameras per vehicle All of these vehicles are based at the Transfort facility in Fort Collins CO Vehicle Number Description Length Number of Vehicles Number of Cameras Coaches 1993 Gilliq Phantom 35 6 6 1994 Gillig Phantom 30 1 6 1997 Gillig Phantom 35 4 6 1997 Gilliq Phantom 40 1 6 1998 Gillljg Phantom 35 4 6 2001 Gillig Low Floor 29 6 6 2005 Eldorado E-Z Rider II 32 1 6 1991 Rxible Metro 40 4 6 Total Coaches 27 162 Dial -a -Ride Vans 1999 Eldorado cut away 3 5 2001 Eldorado cut -away 6 5 2003 Supreme Senator 2 5 2007 Supreme Senator 2 5 Total Dial -a Ride Vans 13 65 Total Coaches 27 Total Dial -a Ride Vans 13 Total Vehicles 40 227 38 Attachment B Camera Mounting Locations Fixed Route Coach -L_ DRIVERS / SEAT 39 Exhibit B Standard Service Agreement and Vendor Statement Use of Standard Services Agreement Initial in the appropriate space below We agree to the use of the City Standard Services Agreement in substantially the form included in the RFP under Part I paragraph 14 Sample Agreement We agree to the use of the City s Standard Services Agreement in modified form If selecting this response include suggested modifications to the City agreement We do not agree to the use of the City Standard Services Agreement If selecting this response include a copy of the agreement you would like to use Note the City Services Agreement is intended along with a negotiated Scope of Work to cover the protect itself Related software or maintenance agreements are generally provided by the Contractor and specific provisions in those agreements may be negotiated separately Vendors Statement We propose to perform the work under the terms and conditions contained within the Request for Proposal for Transfort P-1106 Digital Video Recording System for Transfort Vehicles for the costs set forth in the Price Submittal Form Authorized Signature Printed Name Title Business Name Date 27 Transfort Bus Routes N E DOUGLAS RD y'C y F z O 7 �q` COUNTR CLUB RD p s F s F- G MOUN IN VISTA Z J J W W W z j J j H OU z Z WVI EDR �EVINE DR d' — z ti $ z LAPORTEAV a F� z Z W MULBER IY ST �SfO q` E MULBE � ST F F O 1,, Q z F J PROSPECT E PROSPE T RD r W 0 — ¢ z N J_ x W a W DRAKE RD J E DR kKE RD Q, y a N F HORSETOOTH RD W OU JO W m U � W HA RMONY RD C° EHRMONY RD i � v � O a KE TER RD z rn A a' A IT, Y J p W TRI BY RD E TRILBY RD nl end v Ro wl R w5 RoutO /^ \/ Roulc14 Ro R 1 9 /\/ R w6 Ro w91 Ro t I5 F. Ro t 3 R 17 �/ R 102 �� R t 16 R t 4 R tab Ro 1 11 Ro t 17 Mlles REQUEST for PROPOSAL P-1106 TRANSFORT MOBILE VIDEO SECURITY SYSTEM (MVSS) Digital Video Recording System for Transfort Vehicles PROPOSAL SUBMISSION DEADLINE February 29, 2008 CONTACT Jim Hume, CPPO, Senior Buyer, 970-221-6776 REQUEST FOR PROPOSAL P1106 Transfort Mobile Video Security System Written proposals six (6) will be received at the City of Fort Collins Purchasing Division 215 North Mason St 2nd floor Fort Collins Colorado 80524 Proposals will be received before 2 30 p m (our clock) February 29 2008 Proposal No P1106 If delivered they are to be sent to 215 North Mason Street 2nd Floor Fort Collins Colorado 80524 If mailed the address is P O Box 580 Fort Collins 80522-0580 Questions concerning the scope of the protect should be directed to Protect Manager Dean Erickson (970) 221-6105 Questions regarding proposals submittal or process should be directed to James R Hume CPPO Senior Buyer (970) 221-6776 A pre -proposal meeting will be held February 15 2008 at 2 00 P M at Transfort 6570 Portner Rd in Fort Collins A copy of the Proposal may be obtained as follows Download the Proposal/Bid from the BuySpeed Webpage httos //secure2 fcgov com/bso/login 1sD Come by Purchasing at 215 North Mason St 2nd floor Fort Collins and request a copy of the Bid The City of Fort Collins is subject to public information laws which permit access to most records and documents Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible Proposals may not be marked Proprietary in their entirety Information considered proprietary is limited to material treated as confidential in the normal conduct of business trade secrets discount information and individual product or service pricing Summary price information may not be designated as proprietary as such information may be carried forward into other public documents All provisions of any contract resulting from this request for proposal will be public information Sales Prohibited/Conflict of Interest No officer employee or member of City Council shall have a financial interest in the sale to the City of any real or personal property equipment material supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered This rule also applies to subcontracts with the City Soliciting or accepting any gift gratuity favor entertainment kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited where renewal Is a way of life rev 01 /08 Collusive or sham proposals Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities Sincerely r Ja es B O Neill II CPPO FNIGP erector of Purchasing & Risk Management 3 Table of Contents TRANSFORT MOBILE VIDEO SECURITY SYSTEM (MVSS) 4 PART I GENERAL INFORMATION ERRORI BOOKMARK NOT DEFINED 1 INTRODUCTION 4 2 PROPOSED PROCUREMENT SCHEDULE 4 3 PROJECT CONTACT 4 5 REQUESTS FOR CLARIFICATION 5 6 SCHEDULE 5 7 PROPOSED PRICE 5 8 INSTRUCTIONS FOR PROPOSAL PREPARATION 5 9 PROPOSAL REQUIREMENTS 5 10 PROPOSAL SECURITY AND PROPRIETARY INFORMATION 5 11 EVALUATION OF PROPOSALS 6 12 AGREEMENT TERMS AND NEGOTIATIONS 7 13 PILOT INSTALLATION TEST AND EXECUTION OF CONTRACT 7 14 SAMPLE AGREEMENT 7 PART II - SCOPE OF WORK AND SPECIFICATIONS 12 1 OVERVIEW OF PROJECT 12 2 QUALITY ASSURANCE PROVISIONS 12 3 CURRENT ENVIRONMENT 13 4 DATA INFRASTRUCTURE 13 5 FLEET CHARACTERISTICS AND QUANTITY 13 6 PLACEMENT OF CAMERAS 13 7 PLACEMENT OF DVR UNITS 14 8 MOUNTING OF EQUIPMENT 14 9 ON -BOARD ELECTRICAL REQUIREMENTS 14 10 WIRING AND CABLING 14 11 GENERAL SYSTEM REQUIREMENTS 15 12 SYSTEM UPGRADES 19 13 SOFTWARE LICENSES 20 14 G FORCE SENSOR 20 15 TRAINING 20 16 SYSTEM DOCUMENTATION 20 17 TESTING AND ACCEPTANCE 21 18 SERVICE SUPPORT 21 19 WARRANTY 21 rev 01/08