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Home My WebLink AboutBID - 6112 UTILITIES 3/4 INCH WATER METERSCity of Financial Services F6rt Collins Purchasing Division 215 N. Mason St. 2" ° Floor PO Box 580 Fort Collins, CO 80522 �q Pu rch as i n \ 970.221.6775 970.221.6707 fcgo v. co m/purchasing INVITATION TO BID 6112 Utilities Water Meters: 3/4" BID OPENING:3:00 P.M. (our clock), August 29, 2008 Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid�roposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), August 29,2008 Questions concerning the scope of the bid should be directed to Project Manager Mike Herbst, (970) 416-2880. Questions regarding bid submittal or process should be directed to Ed Bonnette, Buyer (970) 221- 2247. A copy of the Bid may be obtained as follows: Download the Bid from the Purchasing Webpage, Current Bids page, at: http://fcqov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids maybe withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded., to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable where renewal is a way of life Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. James B. O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management o,... 1111n1nv CITY OF FORT COLLINS BID PROPOSAL BID #6112 UTILITIES WATER METERS: 3/4" BID OPENING: FRIDAY AUGUST 29, 2008 3:00p.m. (OUR CLOCK) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR UTILITIES 3/4" WATER METERS PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins is requesting bids using the following BIDDING GUIDELINES: 1) Bidder is to fill in the Unit Price for each item, and multiply it out by the Quantity Requested, to fill in the Extended Cost. Please fill in BID TOTAL, ALL ITEMS at the bottom of the Bid Sheet. 2) All items bid must include freight F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Any discount allowed by Vendor for prompt payment, etc. must be reflected in the Per Unit Bid Price. Delivery is requested in two shipments; 4-6 weeks apart. 3) Lead Time (after Receipt of Order) must be included for each item bid. Please indicate fastest available delivery date on your bid response; the City of Fort Collins reserves the right to include delivery time as an award criteria for this Bid. Delivery is requested in two shipments; 4-6 weeks apart. 4) Only Specified Brands are acceptable. Vendors responding must be Factory - Authorized Distributors for the Northern Colorado Region, for all Makes and Models they bid on. The City of Fort Collins will be the final judge as to whether the items submitted meet the stated specifications. NOTE: METERS MUST BE FULLY ASSEMBLED WITH REGISTERS INSTALLED ON METER BODY, AND TOUCH PADS INCLUDED IN THE BOX WITH THE ASSEMBLED METERS AND REGISTERS. 5) Bidders; please respond whether you are willing to participate in the opportunity to extend the Bid award in the event you are the awarded Bidder (SEE BELOW BID SHEET). If you have any questions please contact Ed Bonnette, C.P.M., CPPB, Buyer, at 970-416-2247. PLEASE GO TO www.fcqov.com/purchasing TO REGISTER IN OUR E-PROCUREMENT SYSTEM FOR FUTURE BID OPPORTUNITIES! BE SURE TO SELECT ALL APPROPRIATE COMMODITY CODES! Solicitations for this Bid are sent out electronically under the City's listing for the following Commodity Codes: 890-44: Meters, Water QTY DESCRIPTION MFR' S # UNIT PRICE EXTENDED PRICE LEAD TIME 3,000 METER 3/4", CITY OF FORT COLLINS #0608-5467, SHORT Please circle the LAYING LENGTH (71/2" LONG) BRONZE MAIN CASE, 8 Make and Model DIGIT SERIAL NUMBER STAMPED IN CASE. PLASTIC DISC you are bidding CHAMBER, ENCODER REGISTER WITH REGISTER COVER on. AND WALL MOUNT TOUCH PAD, 8 TO 10 DIGIT PRE- PROGRAMMED UNIQUE ENCODER REGISTER NUMBER, Bid must be for MEASURING IN U.S. GALLONS WITH 6 NUMERAL WHEEL one or the other. REGISTRATION, CAST IRON BOTTOM CAP, SCREW MOUNT TERMINALS ON REGISTERS AND TOUCH PADS. METERS SHALL MEET THE ESTABLISHED ANSI/NSF 61- No Substitutes! 2001 FOR MECHANICAL DEVICES, SECTION 8. METERS SHALL BEAR THE NSF 61 CERTIFICATION MARK. The following are REGISTER PINS NOT INSTALLED ON NEPTUNES. METERS the City's MUST BE FULLY ASSEMBLED WITH REGISTERS INSTALLED Approved ON METER BODY, AND TOUCH PADS INCLUDED IN THE Standards: BOX WITH THE ASSEMBLED METERS AND REGISTERS. Neptune T-10 ACCEPTABLE METER MANUFACTURERS: NEPTUNE T-10, Badger Model 35 BADGER MODEL 35 NO SUBSTITUTES BID TOTAL, ALL ITEMS $ Items marked "Must Be, No Substitutes" must be the manufacturer and item indicated, to be considered. The City of Fort Collins will be the final judge as to whether or not items meet the stated specification. FIRM NAME: ADDRESS: EMAIL ADDRESS: PHONE: BIDDER'S NAME: SIGNATURE: DATE: BID AWARD EXTENSION OPPORTUNITY: City of Fort Collins can offer two opportunities to extend any resulting Bid Award for future orders: 1) Providing AWARDED BID PRICE DOES NOT CHANGE, City of Fort Collins may purchase additional quantities of the Bid Item for up to two (2) years after date of Award. 2) City of Fort Collins may purchase additional quantities of the Bid Item for up to three (3) years following date of Bid Award; subject to allowable pricing changes (up or down) per the following Producer Price Index from US Bureau of Labor Statistics: Series ID: WPU102803 Group: Metals and metal products Item: Copper and copper -base alloy castings Bidder will please indicate whether they elect to participate in Producer Price Indexing for Future Orders: _YES, WE WILL PARTICIPATE NO, WE WILL NOT PARTICIPATE IF NO, COMMENTS: 1g C Lcu SIGNATURE: DATE: