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City of Fort Collins ADDENDUM NO. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description: RFP# P1031-Flexible Spending Account Administrator
OPENING DATE: 3:00 P.M. (Our Clock) August 2, 2006
To all prospective bidders under the specifications and contract documents described above,
the following changes are hereby made.
Questions and Answers:
1. Reference RFP page 6, under FSA Administration, Question #4:
What is the current minimum reimbursement that the City issues?
15.00
2. Reference RFP page 6, under FSA Administration, Question #5:
Please describe the City's current methodology for verifying dependent
eligibility?
3. Reference RFP page 8, under Communications, Question #4:
Please provide a brief summary of the current annual Open Enrollment process,
to include:
a) Methodology for enrollment (paper or electronic):
Online (electronic)
b) Materials prepared and distributed by the City (paper or electronic):
Some paper/some online
c) Timeframe and duration of the enrollment:
d) Are employee meetings held?
Yes — several meetings at key locations throughout the city
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215 North Mason Street . 2"" Floor ^ P.O. Box 580 a Fort Collins, CO 80522-0580 ^ (970) 221-6775 ^ Fax (970) 221-6707
www; fC =ov. Com
4. Reference RFP page 9, Availability, Standard:
The standard for evaluation references a Scope of Work which is not included
with the solicitation. Is this being provided in a separate document?
There is no separate Scope of Work document. The program details and services
requested are included in the RFP document.
5. When did the City begin its FSA program and why is the City considering
outsourcing FSA administration to a TPA?
Unknown — the process is done manually in-house and City is looking for ways to
automate the process and to better utilize staff resources.
6. What is the City's current average claims turnaround time for FSA customers?
(Date claim received until date payment issued)?
Process claims on a bi-weekly timeframe to be reimbursed on paychecks.
You indicate that retirees are provided coverage. Please confirm that any
potential actuarial work associated with GASB 45 post -employment health
liabilities is not to be included in our proposed fee.
Retirees not eligible for the Flexible Spending Account election — not applicable.
8. Reference RFP page 6, under General Administration, Question #2 "Is your FSA
system automated?"
Clarify the intent of this question. Is this referring to debit card administration or
asking if the proposing firm can receive claims from the City's health insurance
provider? Or is something else intended?
submittals, etc.
9. Reference RFP page 8, under Communications, Question #4:
What length of time awarded vendor expected to be onsite for open
enrollment meetings?
with selected vendor.
10. Is the awarded FSA vendor responsible for COBRA administration for health care
FSA or will the City administer?
Depends - please answer the question as to whether you have the capability to
perform this function or not. Could include in proposal as a separate service with
a separate cost if offered.
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11. Reference RFP page 1, concerning the following statement:
"Single services as well as multiple service providers are encouraged to respond.
Proposers may bid on one or multiple services."
Q: When you say "Multi -Service Providers" are you referring to Medical
Reimbursement as well as Dependent Care Reimbursement?
I just wanted to confirm that versus "Multiple -Service Providers" meaning
services beyond flexible spending.
vendors preferring to administer only one or the other program may submit
proposals.
12. Can you give me an idea on what your buying criteria will be based on?
Preferably the top 3 criteria in order of importance.
Selection will be based on criteria listed in the RFP document.
Change to Section II A- Confidentiality:
Section mentions "and accompanying appendices".
However, no appendices are included in this RFP
Change to Section II B- Timetable:
Appendices sent to organizations that
have returned Business Associate
Agreements
N/A -No Appendices
( was: As agreements are returned to the
City of Fort Collins
Written questions due to The City
July 26, 2006
Proposals due to The City
August 2, 2006 3:00 P.M.
Finalist vendors notified
August 16, 2006
was: August 9, 2006
Onsite evaluations of finalists (if
necessary)
August 28, 2006
was: August 16, 2006
Finalist negotiations (completed)
September 15, 2006
Plan effective date
I JanuaLyl,2007
NOTE: RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A
WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT
THIS ADDENDUM HAS BEEN RECEIVED.
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